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HomeMy WebLinkAboutOctober 25, 1989 COW Committee of the Whole Meeting October 25 , 1989 Page 1 The meeting was called to order at 6 : 30 p.m. , by Mayor VanDeVoorde. Members present : Councilmen Fox, Moylan, Popple. Shales , Walters and Mayor VanDeVoorde. Absent : Councilman Gilliam. Consideration of a lease with the Elgin Marine Club . This item was tabled at the October 11th meeting, and staff requested that it remain on the table. I Consideration of a request by Mr. Schmicker. This item was tabled at the October 11th meeting. Councilwoman Moylan made a motion, seconded by Councilwoman Popple to remove the issue from the table. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Mr. Schmicker gave the Council a summary of sewer problems at his residence on 613 Cooper Avenue. Although the City authorized the installation of a replacement sanitary sewer in Cooper Avenue in 1987 , the Schmicker' s continued to have flooding in their basement with sewage. The Schmickers hired Surburban Sewer & Spetic to replace their sewer stub. The excavation in the tree bank uncovered an illegal and improper connection. The original sewer connection for the home at 613 Cooper was connected into the sewer stub at 615 Cooper with a 6" sewer pipe. Suburban connected the new sewer service to the sewer stub in the street and the home is now being served by a proper and legal sewer stub in front of the property. Mr. Schmicker stated his cost to correct the sewer problems amounted to $5 , 584 . 00 and he requested reimbursement for same. The Engineering staff reported that the sewer stub at this location was marked in 1948, and based on the work performed by Suburban Sewer, it was discovered that 613 Cooper was not connected to eith of the original two sewer stubs provided for this lot . Instead, this house sewer lateral made a turn and was extended along the street right-of-way and connected to the neighbor' s house sewer lateral. Staff recommended denial of this claim because of precedent . Councilman Fox and Mayor VanDeVoorde stated this error should have been discovered with the installation of the new sanitary sewer and that Mr. Schmicker was entitled to a full refund of costs expended. The remaining members of the Council were willing to rebate one-half of the cost , some indicated the original mistake was not the City' s . Committee of the Whole Meeting October 25 , 1989 Page 2 Mr. Rice stated that henceforth the sewer installations will be inspected before the contractor is allowed to cover the pipes . Councilwoman Moylan made a motion, seconded by Councilman Walters to reimburse Mr. Schmicker one-half of his expenditures , or $2 , 792 . 00 . Yeas : Councilmen Moylan, Popple, Shales and Walters . Nays : Councilman Fox and Mayor VanDeVoorde. Councilman Fox and Mayor VanDeVoorde felt a full reimbursement should be made and would not support the foregoing motion. Consideration of a presentation by Vicki Culver on Earth Day. Mrs . Culver outlined the activities anticipated for an Earth Day event on April 22 , 1990 . Mrs . Culver pointed out the need for Council support of this project . The Council requested that Mrs . Culver bring back a budget and estimate of staff time that would be needed. Consideration of using MFT funds for a portion of the 1989 street resurfacing program. Councilman Fox made a motion, seconded by Councilman Walters to approve the proposed expenditures of Motor Fuel Tax Funds for street improvements . Yeas : Councilmen Fox, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Y Y Consideration of awarding a contract for professional engineering services for certain water treatment plant improvements . The Council reviewed a proposed engineering contract for design and construction services for filter renovations and a second electrical service to the Airlite Street Water Treatment Plant . Staff recommended awarding the contract to the low bidder Donohue & Associates , Inc, for a total not to exceed $57 , 100 , with deductions allowed for less than full-time inspection services . Councilman Walters made a motion, seconded by Councilwoman Popple to approve the staff ' s recommendation. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of staffing a booth at Elgin Expo by the City Council. The Elgin Expo will be held on February 9th, 10th and 11th, 1990 . The Council agreed to share a booth with the Parks and Recreation Department . Councilman Fox agreed to set the schedule for Council attendance in said booth. Committee of the Whole Meeting October 25 , 1989 Page 3 Consideration of a proposal with Austin McDaniel to enhance the GIS capabilities . Councilwoman Popple made a motion, seconded by Councilman Walters to approve staff recommendation to proceed with the addition of lot dimension text , block and tax identification numbers and the tax identification to cross reference list for a not to exceed cost of $28 ,000 . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of accepting utilities in the Valley Creek subdivision. Councilwoman Shales made a motion, seconded by Councilman Walters to approve staff ' s recommendation to accept the underground improvements in Valley Creek Subdivision Units 4 , 5 , 6 , 7 , 8 and 10 for ownership and maintenance. Yeas : Councilmen Fox , Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of accepting utilities in the Summerhill Subdivision. Councilwoman Shales made a motion, seconded by Councilwoman Popple to approve the staff ' s recommendation to accept the underground improvements in Summerhill Subdivision Unit 4 for ownership and maintenance. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a report on the parking situation near Larkin High School. Staff advised Council that on October 5 , 1989 , a letter was mailed to all residents that would be affected by the proposed parking restrictions in the areas around Larkin High School. The proposed parking restriction would limit parking to 2 hours between the hours of 8:00 a.m. , to 4 :00 p.m. , on school days only. Of the eighty residents surveyed, eleven were not in favor of the proposed restriction. The reasons given for their disapprovals dealth with the inconvenience of having to shuffle cars in the driveway in order to get a particular one out . The Engineering staff inspected specific parking availability and it appears that nine of the eleven residences have sufficient space for parking up to 4 cars . The two remaining residences had space for at least 2 cars to park. Staff is recommending the proposed parking restrictions . The cost to install forty signs would be approximately $1, 600 .00 . Committee of the Whole Meeting October 25 , 1989 Page 4 Councilwoman Popple made a motion, seconded by Councilwoman Shales to approve the staff ' s recommendation. Yeas : Councilmen Fox, Moylan, Popple. Shales , Walters and Mayor VanDeVoorde. Nays : None. Councilwoman Moylan requested that notification be sent to principal of Larkin Hi the r h School.p g P Consideration of installing a stop sign at Bode Road and Brittany. Trail. Engineering approval of the subject subdivision was made on March 13 , 1989. A condition of the approval was that the developer, U.S. Shelter, Inc . , would install all of the traffic control signs relative to their development . The developer is now requesting passage of an ordinance necessary to install the subject sign. Councilwoman Moylan made a motion, seconded by Councilwoman Popple to direct staff to prepare the requested ordinance. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of a recommendation from the Traffic Committee regarding parking restrictions on Dwight Street . Currently, vehicles are parked at the west end of the street Cu y, p interfering with maintenance operations , primarily snow removal. The proposed parking restriction will read, "No Parking Anytime" , and will extend from the deadend to a point 20 feet east on both sides of the street . b Councilwoman Moylan made a motion, seco nded y Councilwoman Popple to approve the recommendation from the Traffic Committee. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a recommendation from the Traffic Committee for parking in the vicinity of St . Edward' s High School. The Police Department has requested the parking restriction on the north side of Crosby Street between Elm and Perry Street in order to provide access to St . Edwards High School by fire and other emergency vehicles . The restriction will read No Parking This Side of Street" . The approximate cost for installing 4 no parking signs is $400 . 00 . Councilwoman Shales made a motion, seconded by Councilwoman Popple to approve the aforesaid recommendation. Yeas : Councilmen Fox, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting October 25 , 1989 Page 5 i Consideration of a request for a member of the Land Use Committee to attend a workshop. I Councilman Fox made a motion, seconded by Councilwoman Popple to approve Mr. Dillenbeck' s request to attend a zoning workshop at Elgin Community College. Yeas : Councilmen Fox, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Abstained: Councilwoman Moylan. Consideration of a report on delinquent water accounts . Status Report . Consideration of accepting a plat of east for 62 South Geneva Street . Councilman Fox made a motion, seconded by Councilwoman Shales to approve the plat of easement for 62 S. Geneva Street , for the improvement of a retaining wall on the subject property. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Max and Marge ' s Councilman Fox pointed out that the ordinance prepared by staff for the rebate of fees charged to establishments by involuntarily annexation, did not follow the direction of Elgin Liquor Commission. The Owner of Max and Marges had already paid a yearly liquor fee to the County of Cook in the amount of $2550 .00 , and it was the intent of the Liquor Commission to waive all City fees until next May. Councilman Fox made a motion, seconded by Councilwoman Shales for staff to redraft this ordinance to waive all fees to Max & Marges until May, 1, 1990 , and to make a refund to the owner of Max and Marges for fees that had been collected by the City. Yeas : Councilmen Fox, Shales , Walters and Mayor VanDeVoorde. Nays : Councilwomen Moylan and Popple. Adjournment Councilman Fox made a motion, seconded by Councilwoman Popple to adjourn the meeting, to go into the Council Meeting. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. `Thee meeting adjourned at 7 : 50 p.m. Na oz- '5 Marie Yearman,V City Clerk