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HomeMy WebLinkAboutOctober 11, 1989 COW Committee of the Whole Meeting October 11, 1989 Page 1 Mayor VanDeVoorde called the meeting to order at 6 : 30 p.m. Members present : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Councilman Gilliam arrived at 7 :15 . Absent : None. Consideration of a representation from Safety Kleen regarding a pre-annexation agreement . Attorney Heimburg and representatives of the Safety Kleen Corporation gave a brief history of the Corporation and stated that because of the anticipated expansion of the Corporation they are looking at a campus type location, which would accommodate their growth over the next 20 to 30 years . The Corporation is proposing location of said site on the west side of Randall Road between Royal and Fletcher. Part of said site is within the City of Elgin, and all of the site is within the U-46 School District . The site plans call for 100 . 9 acres , with a 500 , 000 square foot building, which would be constructed in two phases . The site plan also provided for a lake on the premises , which would serve as a detention site. Attorney Heimburg stated representative have discussed this project with adjoining property owners (Highland Glen) , and were well received. Attorney Heimburg further stated the Corporation has a short contingency contract on the site and does not want to expend monies on engineering designs , etc. , without some feeling their proposal is acceptable. Councilman Fox asked if a traffic study would be provided, and Mr. Pederson from Safety Kleen stated this would be done. Mr. Cook stated the staff is not in a position to make a recommendation, but the project does look promising. Mayor VanDeVoorde stated the City has been actively looking for new businesses and to retain the present businesses , and while the Council cannot take any action at this time, they do appreciate the presentation given to them tonight . Consideration of agreement with Kane County on Randall Road access . Councilwoman Moylan asked if there was any possibility of re-naming a portion of Fox Lane something else, because the jogging of this road across Randall is very confusing. Mr. Cook stated that staff will take this up with CMD Associates . This item appears on the Council agenda for formal vote. Committee of the Whole Meeting October 11, 1989 Page 2 Consideration of a request from Neighborhood Housing Services for funds for office rehabilitation. The Neighborhood Housing Services is proposing to rehabiliate the property at 205 N. Gifford. The rehab , which will include a new office and a two bedroom apartment , will have a critical impact in this new strategy area. The property is a gateway to the area north of Park Street , adjacent to the Historic District . The Board of Directors of NHS is recommending that the City reallocate the funds invested in the property at 326 E . Chicago Street to be reinvested in the property at 205 N. Gifford in full. This could be accomplished by: A bridge loan from a local financial institution for 3-6 months . In this time the new property would be renovated and the old property prepared for sale. The loan would be paid off by the proceeds of the sale of 326 E. Chicago St . Temporary reallocation of unused CDBG funds , proceeds of the sale of 326 E. Chicago Street would replensih the CDBG funds . Mayor VanDeVoorde stated this looked like a good plan and he would like to see it move ahead. Councilman Walters stated this will be a real asset to the neighborhood. Councilman Walters made a motion, seconded by Councilwoman Shales to approve the NHS recommendations and to front said project with CBDG funding. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a request from Mr. Schmicker with regard to costs incurred in sewer connection. Councilman Walters made a motion, seconded by Councilwoman Popple to table this issue for two weeks . Yeas : Councilmen Fox, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of declaration of nuisance at Casa Linda. The City of Elgin has , on a number of occasions endeavorded to compel the owners of the Casa Linda Apartment complex to bring their buildings into compliance with the City Code. A fire occurred involving one of the buildings of this complex resulting in extensive damage to the building. Since that fire, no efforts have been made by the owners to repair the structure or bring it into compliance. Committee of the Whole Meeting October 11, 1989 Page 3 Staff is recommending preparation of an ordinance declaring the subject property to be a public nuisance and authorizing the Legal staff to initiate demolition proceedings . I Councilwoman Popple made a motion, seconded by Councilman Fox to approve the staff recommendation. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of lease with the Elgin Marine Club Councilwoman Moylan made a motion, seconded by Councilwoman Shales to table this issue for two weeks . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of recommendation from Consoer, Townsend for water plan renovation. Councilwoman Popple made a motion, seconded by Councilman Walters to approve the recommendations for modifying both the existing clear well vent piping and the chlorine feed application at the Riverside Water Treatment Plant for an estimated cost of $132 , 000 . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of Change Order for Donohue Engineering Contract Councilman Walters made a motion, seconded by Councilwoman Popple to approve Change Order No. 1 for additional design services for the Lyle Avenue Booster Station, Big Timber Drive watermain and Randall Road tower for an additional cost of $15 , 000 .00 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of declaration of surplus for fire pumper. Councilman Fox made a motion, seconded by Councilwoman Popple to declare the 1959 American LaFrance pumper as surplus property, and accept the $2500 .00 offer of Tom Cofer for the purchase of this unit . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of School Bell location at Old Main. Councilwoman Moylan made a motion, seconded by Councilwoman Popple to approve the recommendation to mount the Columbia School Bell on the Front lawn of Old Main. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting October 11, 1989 Page 4 Consideration of review of Safetry Kleen proposal. Council reviewed the proposed siting application for the siting application for the Elgin Recycle Center operated by Safety Kleen to be located at Shales Parkway ( Lovell Road) and Villa Street . Staff recommended the following: The Council set a public hearing date for the middle of November to allow sufficient time for proper public notices and to provide time for continuation of the public hearing, if necessary. The staff be directed to negotiate an agreement with Metcalf & Eddy to review the submitted application and to provide advice and expert testimony to the Council. Councilwoman Shales made a motion, seconded by Councilwoman Moylan to set a public hearing for November 15 , 1989 , at 7 : 00 p.m. , and to negotiate an agreement with the firm of Metcalf & Eddy. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. i Consideration of Master Plan for Elgin Golf Courses . Larry Elkins , representing Killian and Associates , reviewed a renovation and reconstruction master plan for both Spartan Meadows and Wing Park, which included: Berms and Mounding, Increase Playing Surface of Greens , Reorientation of Bunkers , Rerouting Holes , Rebuilding of Greens and Multiple Tee Locations . The cost is $10 , 000 for the architects fees for the Master Plan. The Green Committee and the Parks and Recreation Board recommends the Council approval of said plan as presented by Killian and Associates . Councilwoman Moylan made a motion, seconded by Councilman Gilliam to approve the Plan as presented by Killian and Associates . Yeas : Councilmen Gox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. '?2port on Radio Pricing. Staff provided Council with a report regarding the reasonable prices received from Motorola for radio equipment . Quarterly report on 1989 Budget Councilman Fox requested an update on how many vacancies there were in the Police Department . Committee of the Whole Meeting October 11, 1989 Page 5 Consideration of Fire Education Report Status Report Consideration of Capital Projects Report Consideration of a request to concur in a grant application for funds to assist in establishing recycling and composting. Councilwoman Moylan made a motion, seconded by Councilwoman Shales to approve a resolution authorizing the application to the Illinois Department of Energy and Natural Resources for Grant Funding in the amount of $160 ,000 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Big Timber Road Construction Agreement Councilman Walters made a motion, seconded by Councilwoman Popple to approve the execution of a joint agreement with the Illinois Department of Transportion and the County of Kane for the subject project . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Adjournment Councilman Fox made a motion, seconded by Councilwoman Popple to adjourn the Committee of the Whole Meeting to go into the regular Council Meeting. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. The meeting adjourned at 8 :00 p.m. Marie Yearman, City Clerk