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HomeMy WebLinkAboutNovember 21, 1989 COW Committee of the Whole Meeting November 21, 1989 The Committee of the Whole Meeting was called to order at 6:30 p.m., in the Council Conference Room of City Hall. Members present: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Absent: None. Consideration of Participation in IMRF by Elected Officials Participation by Council members in the Illinois Municipal Retirement Fund is optional. The cost to the city would be $993.60 per year if all seven officials elect to participate. Consideration of Proposals for the South Grove Avenue TIF District The three proposals received for the redevelopment of the South Grove site were deficient as determined by the Development Corporation. The redevelopment of the site should be in conjunction with the Clock Tower Plaza, Michigan Street redevelopment, the riverfront and the mall. The Hemmens Auditorium and convention bureau are attractive to the area and should be considered, and the issues of transportation in the area needs to be addressed. It is recommended that the three proposals be rejected and the City Manager authorized to obtain a proposal on marketing the site from a development specialist. A special Committee of the Whole meeting will be held on December 11, 1989 at 4:00 p.m. to discuss marketing proposals. Consideration of an Increase in Police Special Detail Recovery Rates for 1990 The hourly rates for police special detail assignments is currently $17.50 for regular officers and $11.50 for reserve officers. The actual cost of providing these services substantially exceeds the fee charged to the customer. Councilwoman Moylan made a motion, seconded by Councilwoman Popple, to raise the special detail rates to $20.00 for regular officers and $14.00 for reserve/auxiliary officers. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Report on Impact of the Washington School Improvements on the Area Sewer System The Council received a report from city staff stating that an addition to Washington School would have little or no impact on the storm water runoff in the area tributary to the Chicago/Crescent intersection. Report on Sewer Conditions in the Area of Chicago and Crescent City staff reported that the sewer additions made in 1987 in the area of Chicago and Crescent Streets are performing as expected. Committee of the Whole Meeting November 21, 1989 Page 2 Consideration of Lease with Elgin Marine Club Councilwoman Shales made a motion, seconded by Councilwoman Popple, to remove this item from the table. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. The Council reviewed a proposed lease with the Elgin Marine Club, which expired in 1980. The Elgin Marine Club has maintained and improved the launch site next to their building, however the launch site to the north of the building is public is in need of repairs. Councilwoman Popple made a motion, seconded by Councilman Walters, to approve the Elgin Marine Club lease. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of a Report Regarding Water System Contributions Expenses in connection with the water system are incurred due to development. An analysis has now given the city a data base to determine the cost of development upon the water system, such as costs for overhead storage tanks and waterline extensions. The proposed amendment to the subdivision ordinance is similar to the school and park site contributions required of developers and is directly related to the up-front fees payable for capital improvements. Councilman Fox made a motion, seconded by Councilwoman Popple, to authorize the preparation of an ordinance. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of the Northwest Area Plan The Planning Department conducted a public hearing on an amendment to the Compre- hensive Plan for the proposed Northwest Area Plan. A basic element of the Northwest Area Plan was the Randall Road corridor and access limitations thereto. Due to unfore- seen delays, the plan could not be acted upon by the City Council within the state mandated 90 days from the date of the public hearing. As a new public hearing is required, the Council must decide if the hearing should be before the Planning Committee or the City Council. Mayor VanDeVoorde stated that the hearing is the role of the Planning Committee. Councilwoman Shales favored the hearing be conducted by the City Council. Councilman Walters believed if another body held the hearing, it would take longer to accomplish the plan. Councilwoman Shales made a motion, seconded by Councilwoman Moylan, for the public hearing to be held by the City Council on January 17, 1990. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting November 21, 1989 Page 3 Consideration of a Report on the City of Elqin/Elgin Housing Authority Quarterly Meeting Status report. Consideration of 1990 Proposed Golf Rates The Parks and Recreation Board recommended a five percent increase in golf rates to offset increased operational expenses. It is recommended that a fifteen percent increase be established for non-resident golfers. Councilwoman Popple made a motion, secoded by Councilman Gilliam, to approve the preparation of an ordinance. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. i Consideration of 1990 City Council Meeting Dates Councilman Fox made a motion, seconded by Councilman Walters, to approve the preparation of a resolution setting forth the schedule of City Council meetings dates for 1990. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of Christmas Gifts for Employees and Board and Commission Members Councilwoman Shales made a motion, seconded by Councilman Walters, to approve the issuance of gift certificates to the value of $25 for city employees and fruit baskets for board and commission members. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of the Renaming of a Certain Portion of Fox Lane Fox Lane, west of Randall Road, should be renamed due to the realignment of Fox Lane, east of Randall Road. Mayor VanDeVoorde will contact E. C. Alft to seek his permission to name the road after the past mayor. Consideration of a Traffic Committee Recommendation Regarding Parking Restrictions on Melrose The Principal of Highland Elementary School requested parking restrictions on Melrose Avenue to provide parking for additional school buses. Councilwoman Moylan made a motion, seconded by Councilman Fox, to approve the recommendation. Yeas: Councilmen Fox, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Abstain: Councilman Gilliam. Consideration of the Installation of Stop Signs on Bode Road at Longford Circle and Sumac Lane Councilman Walters made a motion, seconded by Councilwoman Popple, to approve the recommendation for installation of stop signs on Bode Road at Longford Circle. Yeas: Committee of the Whole Meeting November 21, 1989 Page 4 Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Adjournment Councilwoman Popple made a motion, seconded by Councilman Fox, to adjourn the Committee of the Whole Meeting to go into Executive Session. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. r The meeting adjourned at 7:30 p.m. Nancy Roll, Deputy Clerk i