HomeMy WebLinkAboutMay 10, 1989 COW Committee of the Whole Meeting
May 10 , 1989
Page 1
Mayor VanDeVoorde called the meeting to order at 6:30 p.m. ,
in the Council Conference Room. Members present : Councilmen
Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde.
Absent : None.
Consideration of a request from devleopers of a proposed rural
estates area lying east of Lovell Road and north of Route
19 for waiver from participation in the cost of widening Lovell.
Road.
The City' s Roadway Contribution Policy provides as follows :
Where a development is located adjacent to a public right
of way planned for roadway improvement , the developer shall
be responsible for a cash contribution to the roadway improvement
equal to a pro rata share of improvements costs based on roadway
frontage. The contribution shall be based on engineering
estimates for the design and construction of the roadway improvements.
The contribution shall be adjusted to consider similar benefit
to other parcels with frontage along the roadway improvement
and shall exclude any portions of cost assigned to public
benefit .
The proposed subdivision contains approximately 9 . 5 acres
and would consist of six single family lots ranging in size
from 40 ,489 square feet to 117 , 758 square feet , with no direct
access to Lovell Road.
Consquently, the improvement of Lovell Road would appear to
generate little or not benefit to the proposed development ,
and the petitioner is seeking a determination of the applicability
of the roadway contribution policy to the proposed development
and Lovell Road.
Councilman Walters made a motion, seconded by Councilwoman
Popple to waive the requirement for participation in the cost
of the Lovell Road improvements . Yeas: Councilmen Fox, Gilliam,
Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays:
None.
Councilman Fox asked if the developer should decide to use
Lovell Road, can this issue be raised again.
Mr. Cook stated the issue would have to come back to the Council.
Consideration of a recommendation from the Board of Fire and
Police Commissioners for changes in the City ordinances with
regard to promotional positions.
Council reviewed the recommended changes to the Rules and
Regulations of the Fire and Police Commission, which are as
follows:
e
Committee of the Whole Meeting
May 10 , 1989
Page 2
1. Provide for a twelve month probationary period for police
lieutenants similar to what is now in effect for sergeants .
2 . Provide for a twelve month probationary period for fire
captains and lieutenants .
3 . Provide for demotion of sergeant and lieutenants in the
Police Department , and Lieutenants and Captains in the Fire
Department under certain circumstances .
Chief Baird and Chief Henrici stated the personnel in their
departments had been notified of the proposed ordinance changes.
Sgt . Hannell, representing the Fraternal Order of Police,
Elgin Unit 54 , stated the membership was concerned with the
language contained in the draft ordinance , paragraph E, relating
to the Board Of Fire and Police Commissioners . Said paragraph
E provides the Board of Fire and Police Commissioners may
demote to any lower grade or rank, officers of the police
and fire departments for cause, in lieu of discharge and in
addition to any suspension that may be imposed; but only at
the request of the city manager and department chief.
Councilman Fox stated he also had concerns with the language
in paragraph D. "be placed in a lower rank" , and paragraph
E. "may demote to any lower grade or rank, in lieu of discharge.
Councilman Walters asked if there was a procedure now for
demotion.
Jim Cook stated no.
Sgt . Hannell stated the membership would like language to
define cause of demotion.
Chief Baird stated it is much less severe to being demoted
as opposed to being terminated.
Sgt . Hannell stated there are means right now in the State
Statutes which should be followed. If an offense is serious
the offender should be terminated, if the offense is not serious,
the Board of Fire and Police Commissioners should handle this.
Councilman Fox stated he thought the Board of Fire and Police
Commissioners should initiate the complaints , and the language
in Paragraph E should be worked on.
Councilman Gilliam made a motion, seconded by Councilwoman
Popple to approve Paragraph E as proposed. Yeas : Councilmen
Gilliam, Moylan, Popple, Shales and Walters. Nays : Councilman
Fox and Mayor VanDeVoorde.
Committee of the Whole Meeting
May 10 , 1989
Page 3
Councilman Gilliam made a motion, seconded by Councilwoman
Popple to approve the following proposed Ordinances: To amend
Chapter 2 . 52 entitled Police Department to provide for probationary
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periods for lieutenants; To amend Chapter 2 .40 entitled Fire
Department to provide for probationary periods; and To amend
the provisions of the Municipal Code relating to the Board
of Fire and Police Commissioners. Yeas: Councilmen Fox, Gilliam,
Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays :
None.
Further consideration of review of possible changes to the
liquor ordinances.
This issue was tabled at the April 26th meeting. Councilwoman
Shales made a motion, seconded by Councilwoman Moylan to take
this issue off the table. Yeas: Councilmen Fox, Gilliam,
Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays:
None.
Council reviewed the findings of the Planning Department ' s
research concerning the location of liquor establishments
and associated off-street parking of the liquor establishments .
Out of a total of 80 establishments which hold liquor licenses
44 are located within 100 feet of a residence district , 47
are located with 200 feet , and 56 are located with 300 feet
of a resident district .
The results of the off-street parking survey show that 38
of the establishments can be considered to have a high probability
of providing the required number of parking spaces . 24 are
considered to have a low probability of supplying the required
number of spaces . Of the 24 establishments which are considered
in the low probability category, 13 are located within the
Central Business District area and currently may not be required
to provide on-site off-street parking. The off-street parking
supply for the remaining 18 establishments would need to be
evaluated based upon a specific site plan.
Councilwoman Popple submitted the following recommendations:
1. When a business is sold, the new liquor application must
meet current City codes .
2 . Cessation of use of liquor license for more than 90 days
shall cause renewal or sale to meet current City codes .
3 . Businesses other than in the Central Business District
shall have until May 1991 to provide adequate parking.
Committee of the Whole Meeting
May 10 , 1989
Page 4
Councilwoman Popple stated there was a need to decide how
to deal with the current non-conforming licenses , and she
suggested setting up a meeting with Oak Park officials to
discuss the ordinances they have in place.
Councilwoman Moylan made a motion, seconded by Councilman
Walters to have Councilmen Gilliam and Popple meet with
the Oak Park officials , and to table this issue until the
next meeting. Yeas: Councilmen Gilliam, Moylan, Popple, Shales
and Walters. Nays : Councilman Fox and Mayor VanDeVoorde.
Consideration of proposed rule changes from the Civil Service
Commission.
Council reviewed the following proposed rule changes :
1. To allow department heads to extend, when necessary, but
not to exceed 180 days , the 120 day limit on the tenure of
temporary employees .
2 . A waiting period during which an employee terminated for
cause will not be able to apply for another Civil Service
position.
3 . The probationary rule should provide for an extension of
probationary period by the length of time that probationary
employee is off of work due to illness, injury, or personal
days off.
Councilwoman Shales made a motion, seconded by Councilwoman
Popple to approve the requested changes. Yeas : Councilmen
Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde.
Nays: None.
Consideration of a recommendation to award a contract for
engineering services for the Michigan Street redevelopment .
The Greater Downtown Elgin Commission discussed this project
and the request for proposals which were presented by staff.
The Commission noted that the plan presented was larger in
scope than what they thought was necessary and expressed a
concern about including the properties on Villa Street in
the project . However, it is the recommendation of the Commission
that the Council award the work for preliminary engineering
services for the subject improvement to Robert H. Anderson
& Associates , Inc. , in the amount of $17 ,345 .00 .
Councilwoman Moylan made a motion, seconded by Councilwoman
Shales for staff to proceed with the design plan and cost
estimates . Yeas : Councilmen Fox, Gilliam, Moylan, Popple,
Shales , Walters and Mayor VanDeVoorde. Nays: None.
Committee of the Whole Meeting
May 10 , 1989
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Consideration of a request to purchase several advanced emergency
medical services training aids and equipment From the Fire
Department Paramedic Donation Fund.
Councilman Walters made a motion, seconded by Councilman Fox
to approve the following training equipment : Medical Products
Laboratory, Inc. , $6 ,445 .00 , Armstron Medical, %687 . 68, and
a slide tape program from Emergency Care for $990 .00. Yeas:
Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and
Mayor VanDeVoorde. Nays: None.
Consideration of Pace proposal for provision of Dial-A-Ride
services in the Hampshire area.
Councilman Gilliam made a motion, seconded by Councilwoman
Popple to approve the proposed agreement with Pace to provide
the subject service in Hampshire , Burlington, Plato and Rutland
Townships . Yeas : Councilmen Fox, Gilliam, Moylan, Popple,
Shales , Walters and Mayor VanDeVoorde. Nays: None.
Consideration of a request from the State of Illinois regarding
transfer of industrial revenue bond authority.
I
Staff recommended that the Council delay acting on this request
in order to determine whether those firms currently expressing
an interest proceed to formally file.
Councilman Gilliam made a motion, seconded by Councilwoman
Shales to table this matter for 30 days. Yeas: Councilmen
Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde.
Nays: None.
Consideration of a recommended change in the City code regarding
driveway size.
Council reviewed a staff recommendation that Section 13 .03 .010A
of the Code be revised to permit the driveway approach for
a single family residence with a three-car attached garage
be a maximum of 32 feet at the curb line.
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to approve the staff recommendation. Yeas : Councilmen
Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde.
Nays : None.
Consideration of initiation of a request for Planning Committee
review of a proposed change in the zoning o rdinance to permit
auto salvage as a special use in M-2
Councilwoman Moylan made a motion, seconded by Councilman
Fox to approve the staff recommendation to consider a zoning
Committee of the Whole Meeting
May 10 , 1989
Page 6
ordinance text amendment to provide for motor vehicle salvage
yards as a special use in the M-2 General Manufacturing District ,
and to have same scheduled for a public hearing before the
Planning Commission. Yeas: Councilmen Fox, Gilliam, Moylan,
Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None.
Consideration of a recommendation for renewal of the Employee
Assistance Program contract .
Councilman Gilliam made a motion, seconded by Councilwoman
Shales to approve renewal of the Employee Assistance Program
for one year. The cost of renewal is to be the same as the
last contract year. Yeas: Councilmen Fox, Gilliam, Moylan,
Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None.
Consideration of a contract for a Lettermen concert at the
Hemmens.
Councilman Gilliam made a motion, seconded by Councilwoman
Popple to approve the subject contract . Yeas: Councilmen
Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde.
Nays : None.
Consideration of a contract for the Franz Benteler concert
at the Hemmens.
Councilwoman Popple made a motion, seconded by Councilman
Fox to approve the subject contract . Yeas : Councilmen Fox,
Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde.
Nays: None .
Consideration of a contract for the Benteler dance at the
Hemmens.
Councilwoman. Popple made a motion, seconded by CouncilmanFox
to approve the subject contract . Yeas: Councilmen Fox, Gilliam,
Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays:
None .
Consideration of a report on capital projects for the month
of April, 1989 .
Status report .
Consideration of emergency repair of a collapsed sanitary
sewer on Division Street .
Staff advised Council of a pavement failure at 378 Division
Street . Upon investigation a sewer collapse , was discovered.
Committee of the Whole Meeting
may 10 , 1989
Page 7
Due to the depth of the sewer, the Public Works Department
could not repair the line. Gluth Brothers has agreed to perform
the repair and Public Works will provide the fill materials
and any necessary hauling.
The extent of the collapse is unknown and the work will be
paid for on a time and materials basis.
Councilman Fox made a motion, seconded by Councilman Walters
to approve this emergency repair. Yeas: Councilmen Fox, Gilliam,
Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays:
None.
Contract for written examination for. police candidates.
Councilman Gilliam made a motion, seconded by Councilwoman
Popple to approve the contract from the Bureau of Testing
Services to conduct and administer the written examination
for candidates for entry level positions in the Elgin Police
Department . Yeas: Councilmen Fox, Gilliam, Moylan, Popple ,
Shales , Walters and Mayor VanDeVoorde. Nays: None.
Consideration of request from Miss Fox Valley Scholarship
Pageant .
Councilman Gilliam made a motion, seconded by Councilwoman
Popple to place a half-page ad in the program book at a cost
of $350 .00 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple,
Shales , Walters and Mayor VanDeVoorde. Nays: None.
Adjournment
Councilwoman Popple made a motion, seconded by Councilman
Fox to adjourn the meeting. Yeas: Councilmen Fox, Gilliam,
Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays:
None.
The meeting adjourned at 7 : 50 p.m.
Marie Yearman, City Clerk