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HomeMy WebLinkAboutJune 14, 1989 COW Committee of the Whole Meeting June 14 , 1989 Page 1 Mayor VanDeVoorde called the meeting together at 6:30 p.m. Members present : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Absent : None. Consideration of Outstanding Items in the Preannexation Agreement for the Teeple Properties and Thrun Properties Associated with the Development of the Area East of Randall Road, south of the Tollway. Attorney Ray Dalton stated that he would defer his remarks until the Public Hearing by the Council. Jim Cook stated the staff is very close to being able to make a recommendation. Many of the technical problems have been resolved, as well as financial considerations . The Council will not be in a position to vote on this matter tonight , because of the non-disclosure of Petitioners , because it will be necessary to determine if there is any conflict of interest . Consideration of handicapped parking requests . The request to provide handicap parking adjacent to the First Presbyterian Church, located at 240 Standish Lane, was presented to the Traffic Committee for review. Presently, there exists no parking restrictions adjacent to the church. The Committee would recommend approval for the handicap zone if, in accordance with current City policy, a recessed area is constructed behind the curb. The City would not participate in the construction of the recessed parking areas , that would be borne by the church. Councilman Walters made a motion, seconded by Councilman Fox to approve two spaces for handicap parking provided they are construction in accordance with City policy. Yeas : Councimen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of City ordinance regulating seat belt usage. The majority of traffic citations issued by the Elgin Police Officers are written as City ordinance violations . Seat Belt violations are written as companion tickets only and are presently cited as a violation of State Statute. This practice causes the violator and issuing officer to make two court appearances for those citations issued in the Cook County portion of Elgin (one in the Elgin Court for City ordinance violation and a second appearance at a Cook County court location for the seat belt violation. Committee of the Whole Meeting June 14 , 1989 Page 2 Councilman Walters made a motion, seconded by Councilwoman Popple to dirct staff to prepare a seat belt enforcement ordinance. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of Lovell Road name change. Presently there exists a Lovell Street and a Lovell Road on the east side of Elgin. By having roadways of the same name may cause a confusing situation when there is an emergency call on one of these two streets . At this time there are no homes or businesses which front onto Lovell Road, nor have mailing addresses of Lovell Road. The Traffic Committee recommended Lovell Road be changed to the following choices : Memorial Drive , High Tower Lane or Road, and Veterans Street , or Veterans Parkway. Mayor VanDeVoorde stated he would like to see the road named after someone who have done something for the City. Councilman Fox suggested the name of Mike Alft . Mayor VanDeVoorde stated he would call Mike Alft to see if he had any opposition to the use of his name, and he would bring the response back to the next meeting. Consideration of parking restrictions on North Grove. Councilman Fox made a motion, seconded by Councilwoman Popple to approve removing parking along the east side of North Grove from Jefferson Avenue to Slade Avenue, and to direct staff to prepare the necessary ordinance and to erect the necessary No Parking and Bike Route signs . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of change in stationary engineer licensing fee. Councilwoman Moylan made a motion, seconded by Councilwoman Shales to approve the proposed licensing fees . Yeas : Councilman Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoord. Nays : None. Consideration of Agreement for State route maintenance for 1989 . Councilwoman Shales made a motion, seconded by Councilwoman Popple to approve the proposed agreement with IDOT for the maintenance of State highways in the City of Elgin. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting June 14 , 1989 Page 3 Consideration of increase in City Manager expenditure authority. Councilman Walters made a motion, seconded by Councilwoman Popple to increase the City Manager' s expenditure authority to $5 , 000 , which would be equal to the State of Illinois current statutory limitation. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Proposed Ordinance Regulating Exterior Lighting. Councilwoman Popple stated she had asked staff to prepare this proposed ordinance because of complaints she had received. Mr. Cook stated he did not know how this ordinance could be enforced with this wording. Attorney Jentsch stated the language came out of the parking lot ordinance. Councilwoman Shales stated she felt this was the cheapest form of security you can get . Councilwoman Popple stated in this particular case the two neighbors cannot work the problem out between themselves , and the lights shine right in the faces of one neighbor. Mayor VanDeVoorde stated he could not support the ordinance in its present form. Gordon Burkart stated the Bureau of Inspection Services has received numerous complaints of the same nature, and he could check with other communities to see how they handle similar situations . Councilwoman Popple made a motion, seconded by Councilwoman Moylan to table this matter until staff has additional information on the subject available. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None . Consideration of proposed Observatory Park playgrounds . Mr. Cook stated this report is submitted for information. Council approval will be requested at award of bids . Consideration of replacement of damaged police car. The most recent bids for new police sedans were $14 , 360 .00 per unit . The insurance carrier has issued a draft in the amount of $6 ,279 .75 . This leaves an uncovered difference of $8 ,080 .25 . This amount is not currently available in the police department budget , and the residual funds would have to come from contingency accounts . Committee of the Whole Meeting June 14 , 1989 Page 4 Councilwoman Moylan made a motion, seconded by Councilwoman Shales for staff to proceed to replace the damaged police car. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of Commonwealth Edison utility easements . The Little Angels Nursing Facility has annexed their facility on Summit Street to theCity of Elgin in order that they may received city water and sewer services . To provide service the city utilities must cross the Commonwealth Edison 190 ' right-of-way. Councilwoman Popple made a motion, seconded by Councilman Walters to direct staff to prepare an easement agreement for execution by Commonwealth Edison. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of recommendation to dispose of wood from trees . Council reviewed the alternatives to our present wood removel operation. 1. Continue to stack wood on the treebank and let neighbors pick it up. After they pick up what they want , we could come back and take the reminaing wood to a central city location for splitting and selling. The easily handled wood is removed by residents , thus reducing the hauling operation. Large trunks and undesirable pieces would be removed to a specifice site , but no the landfill. 2 . Deliver all wood by the truckload to an individual request wood from a list of first come, first served. We would still haul the wood, but avoid the landfill costs . 3 . We could haul all wood to a city site and cut and split into fireplace sizes and sell it to Elgin residents at a reasonable cost . 4 . We could advertise by bid for a private firm to cut dead trees and haul all wood for disposal. Councilmen Fox and Moylan preferred alternative No. 1. Councilman Gilliam made a motion, seconded by Councilwoman Popple to go with alternative No. 4 . Yeas : Councilmen Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : Councilmen Fox and Moylan. Committee of the Whole Meeting June 14 , 1989 Page 5 Consideration of proposal to obtain engineering assistance for grant application with regard to composting. The Engineering Department would normally be called upon to assemble the package to submit to the IEPHA for approval. However, the work load in that division is such that we would not expect a timely submittal of all the paperwork which is required. The alternative is to contract out the work to a firm who has expertience in this area. Staff believes it would be advantageous to hire a firm who could complete the work in a short period of time and also one who is familiar with the EPA requirements . Councilman Walters made a motion, seconded by Councilwoman Moylan to authorize staff to send out an RFP so as to secure proposals from qualified firms to obtain the permit . Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of modification in plan for booster station construction for water system. Councilwoman Moylan made a motion, seconded by Councilman Walters to approve the change in the construction sequence of the booster facility from the Fox Lane location to Big Timber/North Lyle, and to direct staff to proceed with the design and construction of the booster station and associated facilities . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of proposed purchase of two aerial mosaics fee. Councilwoman Shales_ made a motion, seconded by Councilwoman Popple to accept the proposal of Aero-metric Engineering, Inc. , for two color mosaics at a cost of $9 , 150 . 00 , and to authorize the payment of $702 . 50 to the Sanitary District of Elgin for rights to the aerial photography. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of proposed BMX track at Elgin athletic facility. A parent volunteer group approached the Parks and Reclamation Task Force and presented a proposal to construct a BMX Track at the Sports Complex. The parents group with backing from sponsors and having available the resources to construct the track will be responsible for a large portion of the track construction. Committee of the Whole Meeting June 14 , 1989 Page 6 The operation and maintenance of the track will be the responsibility of the parents group under the direction of the Parks Department staff. The track will be designed for all ages of riders , ( using pedal bikes ) and including instructional courses , as well as competitive and non-competitive races during the Summer and Fall weekends . The Parks and Recreation Department will receive $1.00 per rider from the entrance fee for all races staged at the faciliy. Concession sales should also increase with the additional number of participants and spectators at the Sports Complex site. A site plan will be developed for the complex by the end of the year which will include where the BMX track will be placed and alternative locations . The Parks and Reclamation Task Force recommends the Council approve the construction of project . Councilman Walters stated he had concerns relative to any injuries which may occur and which may exceed the City' s insurance coverage. Jim McMahon, the parents group representative , stated this program has been available for over fifteen years and there have been no serious injuries . Councilwoman Moylan made a motion, seconded by Councilwoman Shales to approve the construction of the bicycle motocross facility. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of MABAS contract revision. Councilwoman Popple made a motion, seconded by Councilman Fox to approve the revised Mutual Aid Box Alarm System. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of topic for 1990 vehicle sticker. Councilwoman Popple made a motion, seconded by Councilwoman Moylan to recognize the Elgin Symphony Orchestra 40th Anniversary on the 1990 vehicle stickers . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consieration of sale of property to Benthusen. Councilman Walters made a motion, seconded by Councilman Fox to approve the sale of a portion of Lot 45 of Country Knolls , Unit 18 , to Jerry Benthusen, for the sum of $2 , 750 . 00 Committee of the Whole Meeting June 14 , 1989 Page 7 Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of relocation of a 10 ' storm sewer easement in Valley Creek Unit 11 - Lots 551 and 552 . Easements for City utilities in the subject location were provided on the recorded plat , recorded September 22 , 1988. Due to a surveying error Sentry Construction Company constructed a foundation in the reference recorded easement . The builder requested that he be able to relocate the easement and its utility onto an adjacent lot ( lot 552 ) Any costs shall be borne by Sentry Construction. Councilman Walters made a motion, seconded by Councilwoman Popple to approve the requested easement relocation. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of agreement for maintenance. Councilman Walters made a motion, seconded by Councilwoman Shales to approve an agreement with John C. Conaway, 564 Miller Drive, for the maintenance of the property located at the intersection of Miller Drive and Birchdale in the Sunset Park Subdivision. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Councilman Walters made a motion, seconded by Councilwoman Shales to approve an agreement with Robert W. Parsons , Jr. , 694 Grand Avenue, for the maintenance of the property located at the end of the paved alley extending east of Preston, north of Grand, and immediately to the rear of his property. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of retroactive approval of storm clean up expense. Councilwoman Moylan made a motion, seconded by Councilman Fox to approve the sum of $4 , 000 to defray the storm cleanup expense. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Report on scheduled public hearing for Safety Kleen improvements . Staff prepared a report for Council wherein Safety-Kleen has filed application to expand their existing recycling facility located near Lovell Road and U. S . Route 20 , and the required public hearing process mandated by the Illinois Environmental Protection Act . Committee of the Whole Meeting June 14 , 1989 Page 8 Councilwoman Shales made a motion, seconded by Councilwoman Moylan for staff to schedule a public hearing, no later than the last of September, 1989 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : none . Report from the Board of Fire and Police Commissioners member on seminar. Council was furnished with a report by Ron O'Neal covering his attendance at a Fire and Police Board Seminar. Actuary report on police and fire pension system status . Status Report Report concerning Wing Park maintenance. Status Report . i Capital Projects Report for May, 1989 . Status Report Adjournment Councilwoman Popple made a motion, seconded by Councilwoman Moylan to adjourn the Committee of the Whole Meeting. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. The meeting was adjourned at 7 : 50 p.m. Marie Yearman, City Clerk