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HomeMy WebLinkAboutJuly 26, 1989 COW Committee of the Whole Meeting July 26 , 1989 Page 1 Mayor VanDeVoorde called the meeting to order at 6 : 30 p.m. , in the Council Conference Room. Members present : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Absent : Councilman Gilliam. Further consideration of the conditions in the Burnidge preannexation agreement . Councilwoman Shales made a motion, seconded by Councilwoman Popple to remove this item from the table. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None . The City Manager reported the results of a meeting with Greg Besinger and his representatives regarding the subject matter. The following proposal from Mr. Besinger' s attorney was reviewed by the Council: : 1. Mr. Besinger will grant a right of way for Airlite Street to just south of the creek conditioned On the fulfillment of all of the enumerated provisions hereafter. The right of way dedication will reserve an easement for utilities permitting Mr. Besinger to connect to the utilities to be located on Airlite Street . 2 . Mr. Besinger will grant a right of way with an easement reservation from the Airlite cul-de-sac to Highland Avenue, if the City pays the cost of the bridge over the creek. 3 . The City will cause the creek to be sufficiently dredged to eliminate the flood plain existing presently on Mr. Besinger' s property, including lowering the culvert running under Highland Avenue an additional six inches . 4 . Mr. Besinger would grant an easement over his property for the location of a 12 inch sanitary sewer service that would extend to Mr. Burnidge ' s parcel to the west . The City would be responsible for the maintenance of the entire creek and the ten foot easements , and the sewer line located in the dedicated creek. Mr. Besinger would be permitted to connect to the sanitary sewer without recapture. When the sanitary sewer is installed, Mr. Besinger will pay an amount equal to the cost of installation of eight inch service from Airlite to the south bank of the dedicated creek. 5 . Mr. Besinger' s property south of the creek would be zoning R2 , and north of the creek would be a residential planned development with 10 units per acre. The PUD density would be calculated including the dedicated creek. Staff stated a number of Mr. Besinger' s conditions for annexation and deducation of land are in conflict with various city policies and procedure for development processing, and the City must commit to any and all actions necessary to remove his property from a floodplain prior to his consideration I Committee of the Whole Meeting July 26 , 1989 Page 2 of dedication of land for a sewer that would have limited benefit for his land. Staff further stated there appears to be nothing to be gained by delaying the development of the Burnidge property at this time. Consequently, the staff recommends that the development of the Burnidge property be permitted to proceed through alternative sewer service as previously outlined by Mr. Burnidge. Councilwoman Moylan made a motion, seconded by Councilman Walters for staff to proceed with the Burnidge preannexation proposal, using the alternative sewer system to serve that location. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Further consideration of approval of a provision for police officer medical exams . Councilwoman Shales made a motion, seconded by Councilwoman Popple to remove this item from the table. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. The current labor agreement with the Policemen's Benevolent and Protective Association provides that the City will offer periodic medical examinations to police officers on a voluntary basis . In-depth medical examinations for each male officer would cost $258 . 70 at Sherman Hospital and $271. 75 at St . Joseph Hospital. The cost for a female officer would be $327 .10 at Sherman and $361.60 at St . Joseph. Councilwoman Popple made a motion, seconded by Councilman Walters to enter into an agreement with Sherman Hospital for said medical examinations . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of recommendations from the Liquor Commission. Council reviewed the following recommendations from the Liquor Commission: 1. The Liquor Commission recommends that the Elgin Liquor Code not be amended to vest ultimate authority in the City Council for creation of liquor licenses similar to the procedure in Oak Park. Specifically, the Liquor Commission voted to retain the furrent format in which various liquor licenses are established in the liquor code and authority for issuance of such licenses is vested in the Liquir Commission. Councilwoman Moylan made a motion, seconded by Councilman Walters to approve Recommendation No. 1. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting July 26 , 1989 Page 3 2 . The Commission recommends that a public hearing be required prior to issuance of any new liquor license and that notice of such hearing be given by posting a sign at the proposed liquor premises . This sign would be supplied by the City of Elgin similar to the procedure used now in zoning matters . Newspaper publication would not be required. (Note: This provision would not apply to special event permits . ) Councilwoman Shales made a motion, seconded by Councilman Walters to approve Recommendation No. 2 . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. 3 . In addition to existing requirements , applicants for a liquor license would be required to meet the following standards : (Note: This provision would not apply to special event permits . ) a. The business is so designed, located, and proposed to be operated that the public health, safety and welfare would be protected; and b. The license will not cause substantial injury to the value of other property in the neighborhood in which it is located; and C. The licensee substantially meets the requirements of the ten current city codes ; including but not limited to Title 9 , Health and Safety" ; Title 16 , "Building and Construction; " and Title 19 , "Zoning" . Councilwoman Popple made a motion, seconded by Councilwoman Moylan to approve Recommendation No. 3 . Yeas : Councilmen Fox, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. 4 . The Commission recommends that the Council not adopt an ordinance prohibiting the issuance of package liquor licenses to gasoline stations or all/night convenience stores . Councilman Walters made a motion, seconded by Councilman Fox to approve Recommendation No. 4 . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : none. 5. The Liquor Commission voted to recommend elimination of Class AA license. A Class AA is basically a tavern with carryout package liquor sales . Existing Class AA would be grandfathered. Councilman Fox made a motion, seconded by Councilwoman Popple for the aforesaid recommendations to be furnished to the Council for formal adoption. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting July 26 , 1989 Page 4 Consideration of a recommendation to extend the School Liaison Program. Councilwoman Shales made a motion, seconded by Councilwoman Popple that the School Liaison Program be continued with shared funding on the part of U-46 and the City of Elgin. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of an amendment to the Commonwealth Edison utility easements . - Country Trails . The Council approved easement agreements with Commonwealth Edison for the purpose of serving Country Trails Subdivision with City utilities . The developer has since revised some of the proposed utilities and added another utility to cross the right of way. The proposed amendments have been reviewed by the Engineering Division and the Legal Department and are in acceptable form. Councilman Walters made a motion, seconded by Councilwoman Popple for staff to prepare the necessary resolution authorizing the execution of the subject agreements . Yeas : Councilmen Fox, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of Change Order No. 1 for a street paving project . Councilwoman Popple made a motion, seconded by Councilman Walters to approve Change Order No. 1 in the amount of $66 ,208 . 67 for the Lovell/Wilcox Subdivision Resurfacing project . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of an application for National Parks Service Assistance. Councilman Walters made a motion, seconded by Councilman Fox to approve submission of an application to the National Parks Service for matching services from the River Trails Planning Assistance Program. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a recommendation for an intergovernmental agreement with Kane County Forest Preserve Commission ( Bike Path) Ih 1985 the Forest Preserve and the City entered into an inter-governmental agreement concerning the construction of the bicycle-hiking path between National Street and Prairie Street . The City is in the process of constructing a bicycle- hiking path as a continuation of the Prairie Path north of Prairie Street to Kimball Street . The Forest Preserve has committed $100 ,000 toward this project as their match to the City. Committee of the Whole Meeting July 26 , 1989 Page 5 Philip Elstrom has retained Hampton, Lenzini and Renwick for architect/Engineering services for this project . Their service fee of $47 , 600 will be included as part of the $100 , 000 commitment . Councilman Walters made a motion, seconded by Councilwoman Popple to approve the proposed agreement with the Forest Preserve for the continuation of the bicycle/hiking path from Prairie north to Kimball. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a report on the Valley Fox Trot Staff furnished Council with a summary of the 1989 Valley Fox Trot . Due to the First National Bank sponsorship the Parks and Recreation Department budget showed expenses of $5 , 242 .90 against a revenue of $7 ,985 .00 . Councilman Walters stated he was told this was one of the classic runs throughout the country. Councilman Fox stated the proposed public relations person could handle the marketing of this event . Consideration of a recommendation for distribution of the Fox Trot profits . Councilman Walters made a motion, seconded by Councilwoman Popple to approve the staff recommendation to reimburse the First National Bank $1, 371.05 . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : none. Consideration of a recommendation to amend a street name in Valley Creek. Upon completion of Valley Creek Subdivision, Valley Creek Drive will intersect both Lyle Avenue and Royal Boulevard at two separate locations . The reintersecting streets create problems with assigning addresses , and can cause confusion resulting in unnecessary delays in emergency situtations . Valley Creek of Elgin is requesting to rename Valley Creek Drive, where it intersects Lyle in Unit 11, to Clearwater Drive. Clearwater Drive would then extend east and south to a point of intersection with Royal Blvd. Councilwoman Popple made a motion, seconded by Councilman Walters to approve the subject request . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting July 26 , 1989 Page 6 Consideration of a report on Shales Parkway Design Status . The City has a contract for preliminary and final engineering for portions of Shales Parkway. The reconstruction of the existing roadway from US Route 20 to IL Route 19 would be combined with the new road construction from Longford Drive to IL Route 58 . These improvements are anticipated for completion in 1990 . Consideration of a report on outstanding water accounts . Status Report . Consideration of a report on liaison meeting with the Housing Authority of Elgin. Staff provided Council with a summary of the joint staff meeting of the Housing Authority and the City. Councilman Walters asked the status of the use of identification cards . Jim Cook stated they are still looking into this concept . Consideration of a report on the intersection of Edison and Larking Traffic Controls . The Engineering Department has requested accident data and namual traffic counts were performed on July 18 and 20 , 1989 . This data will be submitted to IDOT for their review and concurrence in the installation of the signals . It is estimated the new signals would cost approximately $50 , 000. The estimated cost to the City would be $10 ,000 . The remaining $40 , 000 would be paid by IDOT. Consideration of a recommendation to add the improvements to the 100 block of North Grove to the I-58 contract . CouncilmanFox made a motion, seconded by Councilwoman Popple to approve the acceptance of a proposal from Allied Asphalt , in the amount of $45 ,000 , to resurface the subject street and provide new curb and gutter. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of Annual Report of the Elgin Police Department of 1988 . Council was furnished with a copy of the subject Report . Committee of the Whole Meeting July 26 , 1989 Page 7 Adjournment Councilman Walters made a motion, seconded by Councilwoman Popple to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss land acquisition, litigation and personnel. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeV000rde. Nays : None. Marie Year n, City Clerk