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HomeMy WebLinkAboutJanuary 11, 1989 COW COMMITTEE OF THE WHOLE MEETING January 11, 1989 The meeting was called to order at 6 :30 p.m. in the Council Conference Room. Members present : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Absent : None . Consideration of proposed text amendments to the Zoning and Subdivision Regulations. The Council reviewed a staff proposal regarding revised fees for development processing. A survey of similar fees charged by comparable communites indicates that Elgin ' s fees are among the lowest . Based on recent activity levels and the existing subdivision and zoning fees , the 1988 mid-year estimate of revenue from development processing was $15 , 600 . Staff estimated the proposed revised fees could generate approximately $25 ,000 in revenue , given an equivalent activity level. Council directed staff to re p sent the proposed amendments to the Planning Committee for their consideration. Consideration of proposed dates for CDBG Hearings. Councilman Walters made a motion, seconded by Councilwoman Popple to set the following schedule for the 1989 CDBG Program: March 6 , 1989 at 7 :00 p.m. April 5 , 1989 at 7: 00 p.m. April 26 , 1989 at 8:00 p.m. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays : None . it Consideration of a contract for development of cross connection control program. Councilman Gilliam made a motion, seconded by Councilman Fox to award this contract to the low, qualified, bidder, Donohue & Associates, in the amount of $16 ,500. Yeas : Councilmen Fox, Gilliam, Moylan , Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of agreement for engineering services for Slade Avenue Reservoir repair. Councilwoman Popple made a motion , seconded by Councilwoman Moylan to award this contract to the low bidder, Consoer, Townsend & Associates , Inc. , for an amount not to exceed $6 , 700. Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting January 11, 1989 Page 2 Consideration of recommendation to remove parking restrictions on Douglas . The City Manager advised the Council that since the Sherman Hospital parking structure is complete and there is sufficient parking along Center Street , the existing parking restriction on Douglas Avenue is no longer needed. Councilwoman Moylan made a motion, seconded by Councilwoman Popple to approve the removel of the subject parking restriction . Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde . Nays : None. Consideration of request for early payment of Golf Professional Commission. Councilman Gilliam made a motion , seconded by Councilman Walters to approve the staff recommendation to make an early payment of $2 ,200 in commissions to the Golf Professional. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. I Consideration of Proposed Agreement With Pace Dial-a-Ride Service. Ray Moeller submitted the following comments relative to the provisions of the proposed Agreement . 1. The inclusion of the payment of the $500 deductable in both documents . Funds have not been budgeted in the 1989 Paratransit Budger to cover this expense. 2 . The definition of the exposure areas protected by the Pace Risk Management Program should be reviewed by the Legal Department to insure that the City does not incure any liabilith expense. 3 . The deletion of the City of Elgin Drug/Alcohol Testing Procedure should be corrected. The language that gives Pace the right to review drug test results and the authority to require City Employees to take drug/and or alcohol tests . Councilman Walters made a motion, seconded by Councilwoman Popple to authorize staff to negotiate these items of concern. Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting January 11, 1989 Page 3 Consideration of a Report on Outstanding City Issues . The City Manager furnished the Council with a list of major activities which are occupying staff time as we enter 1989 . The City Manager stated it would be helpful if the Council would review the list and indicate either those items you would like a report , or those items you are not interested in. Councilwoman Popple stated she would like to be able to keep track of matters that are in Court . Councilwoman Shales stated she would like regular reports whether any action had been taken or not . Councilman Fox stated it would be nice to get a report from time to time showing the current status of the matter, or indicating new items that may be added from time to time. The Council gave the City Manager the list of activities indicating the ones they would like have a continuous status report on. Consideration of the capital projects report for December. Status Report . Balefill Matter. Mayor VanDeVoorde gave the Council a report on his trip to the EPA Office in Springfield regarding the proposed balefill. The City Manager stated that Kane County should be contacted since a portion of the balefill site is in Kane County. The Mayor stated the EPA people will be consulting with the Attorneys for Kane County. U-46 School Referendum Bill Castille requested support for the upcoming school referendum. Councilman Fox suggested a resolution indicating the Council' s support be prepared for the next Council Meeting. Hemmen 's Surcharge The Mayor stated he was meeting with the Elgin Symphony Orchestra people on Thursday regarding the 25� surcharge at the Hemmens and he would report back to the Council. I Committee of the Whole Meeting January 11, 1989 Page 4 Proposed Widening of Big Timber Road. Councilwoman Popple stated she had talked with Mr. William Stastny regarding the proposed road improvement and he would like the opportunity to come and speak to the Council regarding this matter. The City Manager stated that he and Ralph Ridley have spent a lot of time with Mr. Stastny and he does not want to listen. The City will not have any jurisdiction of the project and the State is not willing to change their plans . Councilwoman Popple stated she thought Mr. Stastny should still be given the opportunity to speak with the Council. A majority of the Council agreed to have Mr. Stastny come to the Committee of the Whole Meeting on February 8th. Councilwoman Popple is to call Mr. Stastny to make these arrangements . Adjournment Councilman Gilliam made a motion , seconded by Councilwoman Popple to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss personnel, acquisition of property, and litigation. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays : None. a� -end Marie Yearman, City Clerk