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HomeMy WebLinkAboutApril 26, 1989 COW r Committee of the Whole Meeting April 26 , 1989 Page 1 Mayor VanDeVoorde called the meeting to order at 6 : 00 p.m. , in the Council Conference Room. Members present : Councilmen Fox, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Absent : Councilman Gilliam. Consideration of a report from the Solid Waste Alternatives Task Force . John Lucks , Chairman of the Solid Waste Alternatives Task Force, provided a summary of the Task Force findings to the Council. The following recommendations were discussed: The City should inform residents of what it currently costs to handle solid waste in Elgin. The back of water bills could be used for this purpose. Residents should be ultimately charged for garbage collection. The City should collect a cost of $7 . 30 per household per month for garbage service . Leaves will be prohibited from landfills as of September 1, 1989 . The City should aggressively educate the public and set up a demonstration site which would help to show people how to compost . The Committe felt that it is too early to commit to an incinerator. The City should explore incinerator possibilities as a possible solution in future years as technology improves in this area. Leadership from Kane County should be pursued and requested in terms of planning and funding. A Citizen Advisory Panel should be considered to help stay abreast of the latest developments involving the handling of solid waste. The City should encourage positive legislation such as bottle bills , for example , which would help reduce the volume of discarded containers , as well as reduce littering. Mayor VanDeVoorde stated this will be one topic that will be discussed at the Council Retreat . The Mayor and Council thanked the members of this Committee for all the time they have expended, the imput they have tendered and the recommendations they have brought to the Council. Consideration of a report from consultants for water system study. Claus Dunkelberg, Project Manager of Donohue Associates , reviewed with the Council a summary of the water system distribution analysis , together with the following recommendations : 1. An additional 13 .5 million gallons of storage facilities will be required to the year 2010 . Committee of the Whole Meeting April 26 , 1989 Page 2 2 . The Slade Avenue Pumping and Storage Facility will require rehabilitation and modifications to fully utilize the existing assets and provide for future growth. 3 . Two additional pressure zones will need to be created in order to maintain adequate pressure and flows to the northwest and northeast areas of the City. This will be accomplished by the construction of booster pump stations at the pressure zone boundaries . 4 . The Riverside Treatment Plan will require expansion from its current treatment capacity of 16 mmgd to 32 mgd. 5 . The Airlite Treatment Plant should be maintained and utilized as a second source of water to supplement Riverside during period of high demand and during emergencies. 6. Additional transmission mains will be required in order to provide water to areas of new development and to maintain adequate pressure and flow throughout the system. 7 . An extensive annual valve maintenance program must be undertaken to assure that the system can operate as designed. 8. An annual leak detection program is recommended to improve accountability and decrease lost revenue . 9 . An annual program of distribution main replacement is required to replace those mains which are too small to provide required flows or have reached the end of their service life. 10 . The existing pressure reducing valves on the pressure zone boundaries need to be replaced with pressure reducing/sustaining valves in order for the existing and proposed pressure zones to operate as designed. 11. A supervisory control and data acquisition system is needed to monitor and operate all the existing and proposed improvements from one central location. The study also determined that getting water to developing western areas , which are at higher elevations , and storage capacities are the main problems for the City. The City could provide residents with water for 8 hours in the event of a total power failure. The study recommended an increase in that storage to provide for a 24-hour emergency. That would be accomplished, in part , with the construction of seven new water towers. A water tower such as that being designed for Randall Road and Fox Lane will cost an estimated $1 Million. Committee of the Whole Meeting April 26 , 1989 Page 3 The City Manager stated some of the decisions have to faced today, while other would depend on certain assumptions regarding growth. The Council will address this issue at their upcoming Retreat . Consideration of a request from NHS for office rezoning. The Council reviewed a request from Neighborhood Housing Services to rezone property from B-1 Community Business District to R-4 General Residence District , property located at 326 East Chicago Street . Councilwoman Moylan made a motion, seconded by Councilman Walters to direct NHS to refer this matter to the Land Use Committee for a public hearing. Yeas: Councilmen Fox, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of liquor changes proposed by Councilwoman Popple. In accordance with a request from Councilwoman Popple, a draft ordinance was prepared by staff, which incorporates the following requested revisions to the Municipal Code: 1. Any liquor establishment within 200 feet of a residential area must submit a site plan, conform to all current City codes and provide testimony that its location will not adversely affect the residential area. 2 . Legal non-conforming uses with respect to City codes must be brought into compliance by May 1, 1991. 3 . Residents within 200 feet shall be notified of any new application for a liquor license. 4 . No liquor license shall be granted to any establishment that does not meet all current City codes , including but not limited to on-street parking. 5 . No liquor license shall be granted that will adversely affect the residential areas within 200 feet . Councilwoman Popple stated she had looked at ordinances in other cities , and the proposed revisions could be applied to new licenses . The Council requested a list of establishments which would be considered non-conforming. Councilman Fox made a motion, seconded by Councilwoman Moylan to table this issue for two weeks. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None . Committee of the Whole Meeting April 26 , 1989 Page 4 Consideration of fire station architect . Councilman Walters made a motion, seconded by Councilwoman Moylan to award this bid to the low bidder, Kaltenbach & Ferenc, for total amount of $39 , 650 . Yeas : Councilmen Fox, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays : None . Consideration of change order for golf course well drilling contract . Councilwoman Moylan made a motion, seconded by Councilwoman Popple to approve this change order to Wehling Well Works , not to exceed the amount of $16 ,200 for test drilling at Spartan Meadows Golf Course. Yeas: Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of agreement with Kane County for animal capture training and serum. The City Manager advised the Council that for many years the serum utilized in capture guns by animal control and community service officers to anesthetize dangerous animals has been available through local veterinarians. Training in the use of the capture guns has also been provided locally. However, because of liability concerns , this serum is no longer available locally. Instead, the serum and the training on the capture gun will be provided exclusively by the Kane County Animal Control Administrator. Staff is recommending an agreement with Kane County for this service. Councilwoman Popple made a motion, seconded by Councilman Walters to approve the proposed agreement with Kane County. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of purchase of traffic signal controls by sole source. Councilman Fox made a motion, seconded by Councilwoman Popple to approve the purchase of two Multisonics 820A Signal Controllers from Bell and Gustus , Inc. , for $16 ,268. 60 . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays: None . Consideration of proposed trade in of police walkie-talkies . Councilwoman Popple made a motion, seconded by Councilman Walters to approve the conversion of the walkie-talkie radios . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting April 26 , 1989 Page 5 Consideration of authorization for senior patrolman upgrade for crime analysis . Councilwoman Popple made a motion, seconded by Councilman Walters to approve the twelfth Senior Patrolman rank be created for the position of Crime Analyst . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of a report on Walden Avenue traffic from the Traffic Committee. Councilman Walters made a motion, seconded by Councilwoman Popple to approve the Traffic Committee recommendation for the installation of stop signs on both approaches of Walden Drive at Thoreau Drive. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of an agreement with Commonwealth Edison regarding Country Trails . U.S. Shelter has proposed a subdivision along Bode Road east of the Commonwealth Edison 190 ' right-of-way. Utilities and streets must cross this right-of-way in order to provide City services to the Country Trails Subdivision. A standard agreement used by Commonwealth Edison has been reviewed by the Engineering Division and the Legal Department . Councilwoman Popple made a motion, seconded by Councilwoman Moylan to approve the proposed agreement . Yeas : Councilmen Fox, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a recommendation that preemption devices on traffic controls be abandoned. In order to decrease the response times to an emergency call, a route free from conflicting traffic would greatly assist the Fire and Police Departments . Councilman Fox made a motion, seconded by Councilman Walters to approve the staff ' s recommendation to abandon the existing emergency pre-emption detection system. Yeas: Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of travel request by two Human Relations Commissioners . Councilman Fox made a motion, seconded by Councilwoman Popple to approve the travel and conference expenses for Marlene Carter and Francis Castillo in connection with their attendance at a HUD fair housing training conference. Yeas: Councilmen Fox, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting April 26 , 1989 Page 6 Consideration of a report on garage operations . Staff furnished the Council with the 1988 year end status report on the Ann Street Garage Fund. Consideration of a report on the Elgin Housing Authority Liaison Committee meeting. Council was furnished with a summary of the quarterly joint staff meeting held in March. Consideration of annual report from the Planning Department . Council was furnished with a summary of Planning Department activities for 1988. 1989 General Obligation Bond Issue The City Manager advised the Council the projects considered for the 1989 Bond Issue were approved at the April 12th Committee of the Whole Meeting. However, elements in the Michigan Street project at $200 ,000 would be better financed in the Capital Improvement Fund, and the Traffic Signal Modernization of the CBD at $200 , 000 ` better from bond proceeds . The total bond issue remains the same. Councilwoman Popple made a motion, seconded by Councilwoman Moylan to approve deletion of the Michigan Street Project , and the addition of the Traffic Signal Modernization - CBD Phase I , in the 1989 bond issue. Yeas: Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Offer to purchase dedicated park land in Country Knolls Unit 18. Mr. Gerald A. Benthusen requested that he be allowed to purchase the land located adjacent to his property at 255 Brookside Drive. Mr. Benthusen is planning to install a swimming pool on said property. Staff stated an appraisal of the property must be made, and the City would need a release from the party dedicating this property to the City. In order that Mr. Benthusen may start his project , it was suggested that a lease for this property be prepared , which would allow Mr. Benthusen to get started and will give staff the necessary time to prepared a contract of sale. Councilman Fox made a motion, seconded by Councilwoman Shales for staff to prepare the necessary lease for the next Council Meeting. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting April 26 , 1989 Page 7 Adjournment Councilman Walters made a motion, seconded by Councilwoman Shales to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss personnel, litigation and property acquisition. Yeas : Councilmen Fox, Moylan , Popple , Shales , Walters and Mayor VanDeVoorde. Nays: None. The meeting adjourned at 9 :15 p.m. Marie Yearman, City Clerk I