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HomeMy WebLinkAboutApril 12, 1989 COW f Committee of the Whole Meeting April 12 , 1989 Page 1 Mayor VanDevoorde called the meeting to order at 6: 30 p.m. , in the Council Conference Room. Members present : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDevoorde. Absent : None. Consideration of proposal for Pre-Annexation on zoning matter, Petition 73-88 (Bluff City Blvd. ) The City Manager reviewed the contents of a letter from Attorney Steven C. Filipowski, who represents Stanley Ozimek and Midwestern Auto Salvage, said letter provided the terms of a proposed annexation agreement with the City. Staff raised the following points for the Council' s consideration: 1. The overall question is , does the City Council wish to amend the zoning ordinance to permit auto salvage/crusher operations as a permitted use, by special use. 2 . If so, the next question is , is this site suitable for such a permit and what conditions should be required. 3 . In specific analysis of this proposal, the dedication statement applies only to land used as public right-of-way. We would want dedication of all they have title to, one-half ( 33 feet ) of Gifford, and one-hal ( 48 feet ) of Bluff City Blvd. 4 . Set back provisions are as proposed by Staff. 5 . Landscaping area is satisfactory but the approval of character will depend upon the plan to be submitted. 6 . Fencing is all right as far as height and location. There should be some language with regard to materials . 7 . Are you willing to give eight years time for crusher to move indoors . Staff suggestion was a maximum of five years. There should be a reference to salvage operations , other than crusher being moved indoors along with storage. 8. The paving paragraph raises two issues : Parking lots should meet City standards ( landscaping, curbs , striping, etc. ) in addition to hard surfacing. Committee of the Whole Meeting April 12 , 1989 Page 2 The question of gravel storage areas is a primary issue . This would be contrary to current codes and would make control of pollution very difficult . City code would require a minimum seal coat with three applications . 9 . The section on trailers removal and inside storage appears satisfactory. However, specific date should be included. 10 . The Sanitary District annexation is the City' s position. 11. The proposal that the classification would survive the ten year agreement would appear to be an attempt to bind furture Councils . Staff does not believe this is possible , petition needs to clarify this request . 12 . The plans referred to have not been submitted and cannot be commented on at this point . The staff recommended the following options: 1. Proceed. to annex as is with limitations of a nonconforming use , and to develop an amortization ordinance to abate the nonconformity over time. 2 . To agree to the zoning change and spell out the position staff should take in presenting the City position on a special use. Peition 73-88 should then be deferred while the necessary amendments are prepared and processed (approximately 90 days ) . Councilman Fox stated that several months ago he was in favor of negotiating this matter and it still seems there is room for a compromise on both sides . There is a good chance on good faith to clean up this mess . CouncilmanFox further stated he was infavor of Option 2 , to continue negotiations and make this a special use. Councilwoman Popple stated if the crusher is pertinent to their use , would this ever be cleaned up enough to want to annex it . Councilwoman Popple further stated she did not feel these uses belong in the City limits . Councilwoman Shales stated she thought it does belong in the City because we are a throw away society and we need a place for this disposal, and this does seem like a good location for this type of use. Councilwoman Shales further stated she would like to consider the crusher operation as a permitted use. Councilwoman Moylan stated this is a use that is needed and staff should proceed with negotiations . Councilwoman Moylan further stated she would want the landscaping and fencing proposal. i Committee of the Whole Meeting April 12 , 1989 Page 3 Mayor VanDeVoorde stated his first choice would be to annex the property as is . With the new zoning ordinance we could get what we wanted. If we enter into an agreement , we will be tying ourselves into something for a lengthly time. Councilman Gilliam made a motion, seconded by Councilman Walters to approve the staff recommendations and to allow five years for the crusher to be moved inside, the parking lot is to be paved. The annexation is to be deferred for 90 days to allow staff to prepare the necessary amendments . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales and Walters . Nays : Mayor VanDeVoorde . Consideration of proposal from developers of 100 acres of property on the eastside of Randall Road south of the Tollway Attorney Ray Dalton stated he is representing a large company that is consideration moving a major portion of its operations to Elgin as its regional headquarters . Because the employees , including many key company employees, are not aware of the pending relocation , the company' s name cannot be disclosed at this time. The Company has annual sales in excess of $20 billion. The company is proposing to develop, in a campus-type environment , an office/light assembly/warehouse complex on approximately 100 acres east of Randall Road immediately south of I-90. Because of the unique nature of this project , a single major user of 100 acres on the east side of Randall Road, an additional access point for automobile traffic is being requested. This access point would be immediately across the access to the CMD development on the west side of Randall Road. Council was given a copy of a study by Barton-Aschman Associates , datedd March 31, 1989 , which reflects the impact of the proposed development on traffic conditions in the area and to evaluate and analyze a number of access alternatives to serve the site. The staff has indicated to us that the Intergovernmental Agreement dated June 22 , 1988 , between the City of Elgin and Kane County precludes this additional access point . Mr. Dalton requested the Council ' s support in directing the staff to work with his client and Kane County regarding allowing this additional access point . Councilwoman Shales made a motion, seconded by Councilwoman Popple to have staff negotiate with Kane County regarding an amendment to the Intergovernmental Agreement dated June 22 , 1988. Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting April 12 , 1989 Page 4 Council Retreat Councilman Walters made a motion, seconded by Councilwoman Popple to reschedule the Retreat on April 28th, to June 3 , 1989 . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a request for Council participation in activities of the Youth Fest . There are three activities where the Mayor and Council members presence is requested: Sunday, April 30 , 1: 00 p.m. - Opening Ceremonies/Centrum, Fountain Square Mall. Sunday, May 7 , 2 :00 p.m. , Parade from City Hall to Lord' s Park. Wednesday, May 10 , 5 :00 p.m. , Dinner with Youth Council at Hemmens prior to Council meeting. Youth Council will be in attendance at the Council meeting. The Council agreed to participate in the Youth Fest as outline above . Consideration of a request from I .H.D.A, for transfer of the City' s tax credits for low income housing development . Councilman Gilliam made a motion, seconded by Councilwoman Popple to approve the above request . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays : None. Consideration of a proposed agreement with Jayne Shover Easter Seal facility for a recreation program. Councilman Gilliam made a motion, seconded by Councilman Fox to approve the Jayne Shover Easter Seal Center contract from January 1, 1989 through December 31, 1989 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays : None. Consideration of contracts for Performing Arts program at the Hemmens . Councilman Gilliam made a motion, seconded by Councilwoman Moylan to approve the artistic fees for the 1989-90 Performing Arts for Young People Series Total $53 ,500. Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde . Nays : None. Committee of the Whole Meeting April 12 , 1989 Page 5 Consideration of a proposal to submit a grant for the zoo in Lord' s Park The City Manager advised the Council the minimum amount which will be awarded this year is $1,970 with a maximum of approximately $3 ,500. Councilman Walters made a motion, seconded by Councilwoman Popple to have the Parks Division authorized to proceed with the grant application. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays: None . Consideration of proposed changes in the building and electrical codes . Councilman Gilliam made a motion, seconded by Councilwoman Moylan to approve the code changes as proposed by the Building Commission and staff. Yeas: Councilmen Fox, Gilliam, Moylan , Popple, Shales , Walters and Mayor VanDeVoorde . Nays: None . Consideration of a proposal for participation in the Golden Corridor economic development program. The City Manager stated as the economic and commercial development of the Golden Corridor continues to be of great importance to the City of Elgin, the following recommendations are made: 1. That the City Council direct staff to prepare a resolution for the continued support of the Golden Corridor project in the amount of $1, 000 per year for the next three years and that this resolution be adopted at the April 26th Council Meeting. That the City Council designate Elgin' s representative to the Golden Coridor Council. Councilman Walters made a motion, seconded by Councilman Fox to approve staff recommendations . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Councilwoman Moylan made a motion, seconded by Councilwoman Popple to appoint John Walters to the Golden Corridor Council. Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of amendment to the flood plain ordinance with regard to the South Grove Development . The agreement between the City and the developer of the South Grove area provides that the City will revise the storm water control ordinance to allow for development provided they would undertake a study that would determine what the change in the flood height would be if the area was filled in. Committee of the Whole Meeting April 12 , 1989 Page 6 This study is now completed and the results are that the change in the flood height would be an increase of only 0 . 02 feet ( 1/4 inch) . Councilman Walters made a motion, seconded by Councilwoman Moylan to have staff prepare an ordinance change pursuant to said agreement . Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of proposals for Financial and legal advisor for the 1989 bond issue. Councilman Gilliam made a motion, seconded by Councilwoman Popple to approve R.V. Norene and Associated, Inc . , as the the best proposal for services in connection with the 1989 G.O. Bonds . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales and Mayor VanDeVoorde. Nays: Councilman Walters . Councilman Gilliam made a motion, seconded by Councilwoman Popple to appoint Chapman and Cutler as Bond Counsel for the 1989 G.O. Bonds . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of an ordinance establishing fines for tampering with fire hydrants . Councilwoman Popple made a motion, seconded by Councilwoman Walters to approve a modification of ordinance 14 . 04 .150 and creation of ordinance 14 .00 . 091 . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays : None. Authorization of payments by staff up to and including $2500.00 . Council agreed that Staff could make payments to various vendors up to an including $2500 . 00 , without prior Council approval. Consideration of proposed repairs to the condensed air system in the water plant . Councilman Walters made a motion, seconded by Councilman Fox to approve the repair of a compressor unit at a cost of $2 , 302 .12 . Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of repairs to loader equipment in the Public Works Department . Councilwoman Moylan made a motion, seconded by Councilwoman Popple for staff to proceed with the repair of a 1979 Hough 530 Wheel Loader. Total repairs are estimated at $8 ,161.69 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays: None. Committee of the Whole Meeting April 12 , 1989 Page 7 Consideration of revision to the charges for water meters and service connection. Councilwoman Popple made a motion, seconded by Councilwoman Shales to approve the proposed 1989 schedule for water services and other related fees . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of the quarterly report on outstanding water bills . Status report . Consideration of the Capital Projects report for the month of March. Status Report . Consideration of proposed contract for engineering for bridge improvements . Councilman Walters made a motion, seconded by Councilwoman Moylan to accept the proposal from Midwest Consulting Engineers , Inc. , (Wing Park Bridges $3 ,300 . 00 - National Street Bridge - $2 , 600.00 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of a proposal for limited period for 4 : 00 a.m. , liquor license issuance . Councilwoman Popple made a motion, seconded by Councilman Gilliam to approve an Ordinance for April 26th, to limit extended hour permits to a two month period from May 1, 1989 to July 1, 1989 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays : None . Consideration of adding a fulltime clerical position in BIS. Councilman Walters made a motion, seconded by Councilwoman Popple to approve a fulltime clerical position in BIS. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. ADD ON ITEMS Council Meeting for May 24 , 1989 . Several members of the City Council stated they would be attending a meeting in Springfield on May 24th. Councilman Fox made a motion, seconded by Councilwoman Moylan to reschedule the Council Meeting to Thursday, May 25 , 1989 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays : None. Committee of the Whole Meeting April 12 , 1989 Page 8 Kane County Community Development Assistance Program. Kane County has initiated a community development assistance program for units of local government . Two funding cycles are planned for this year, each with $225 , 000. The maximum grant available to any one organization is $50 ,000 per cycle. The County' s Enterprise Fund was established from revenue generated by landfills sited with Kane County. The program is funded from user fees and therefore signifies an opportunity for the citizens of Kane County to get a monetary return on their waste disposal costs . The City Manager stated that althouugh there are several worthy projects which could be submitted for funding, it would appear that the open space/roadway improvements associated with the Woodruff & Edwards Foundry site would be very competitive . Moreover, this project lends itself to phasing, which seems to be a desired feature by the county. Fox example, engineering and design of the improvements could be applied for now, with subsequent applications submitted for the actual construction of the project . Councilwoman Moylan made a motion, seconded by Councilman Walters for staff to put together a proposal for this grant . Yeast Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays: None . Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Popple to adjourn the Committee of the Whole Meeting. Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde . Nays : None. The meeting adjourned at 9 :00 p.m. , to go into executive session to discuss land acquisition, litigation and personnel. Marie YearmanJ City Clerk