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HomeMy WebLinkAboutSeptember 28, 1988 COW Committee of the Whole Meeting September 28 , 1988 The meeting was called to order by Mayor VanDeVoorde in the Council Conference Room at 6 : 04 p.m. Members present : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Absent : None. Joint meeting with the Land Use and Planning Committees to discuss the new zoning ordinance. Roger Dahlstrom introduced members of the Land Use and Planning Committees and Bill James and Les Pollock, consultants with Camiros and Ross and Hardies . The Mayor asked that members of the committees give their re- action to the comprehensive amendment process and alternatives for the administration chapter of the ordinance . Councilman Fox asked if the committees feel they are overworked or underworked at this time, and if the present structure is satisfactory, why is there a proposal to change it . Board Member Hallock stated he was opposed to the hearing officer system because it takes away from citizen imput . n He did not feel overworked, and he was satisfied with the present system. Mayor VanDeVoorde: You are the arm of the Council, and we all read the transcripts . Is there a serious problem for developers coming to the City. Roger Dahlstrom: There may be a small problem coming in for the first time in meeting the deadlines of the committee meetings . I Jack Peterson stated he thought there was a need for some revisions in the present system, but he was opposed to the hearing officer process for the reasons stated by Mr. Hallock. Councilwoman Moylan stated the names and work loads of the committees could be changed. The Mayor stated the Council needs imput from the Committees and their reasons therefor. Staff should also ive imput and g P recommendations . Councilman Walters concurred with the Mayor and stated they need major imput from the committees . Joan Rich stated the Planning Committee is underworked and the Land Use Committee is overworked, and there is a need to have something else for the Planning Committee other than the Comprehensive Plan. Committee of the Whole Meeting September 28 , 1988 Page 2 Robert Siljestrom stated the present work load is manageable and the committees should be retained because of the expertise of its members. In addition the hearings should be kept open to the public. Councilman Fox stated he would like to have the committees tell us if developers are being treated expeditiously. The Mayor requested a report from each committee member giving their recommendations and the reasons for such recommendations . Consideration of an Agreement with the Illinois Department of Transportation concerning roadway improvements on Route 25 . Councilman Walters made a motion, seconded by Councilwoman Popple to approve the proposed Agreement . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of an Agreement with Testing Services for employment examinations . Councilwoman Moylan made a motion, seconded by Councilwoman Popple to approve the proposed Agreement . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeV000rde. Nays : None. Consideration of a request from the Postmaster concerning postal employee parking in the public lot . The City Manager advised the Council the Postmaster had withdrawn his request . Consideration of a recommendation to demolish and sell the St . Charles Street water site . Staff recommended that the Council authorize transferrinq funds intended for the Schuler Street tank and well project for the demolition and abandonment of the St . Charles Street water facility. It was also recommended that the Council direct the Water Department to prepare plans and specifications for the plugging and abandonment of the St . Charles Street wells , demolition of the facilities , and proceed with the public sale of this property. Councilwoman Popple made a motion, seconded by Councilman Fox to approve staff ' s recommendation. Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting September 28, 1988 Page 3 Consideration of the acceptance of the sanitary sewer on Robey Street . Staff advised the Council the Illinois Environmental Protection Agency requires that any sewer which serves more than one use be a public facility. A crew from the Sewer Division and a representative of S.D.E. have inspected the sanitary line and found it to be acceptable and clean. Councilman Gilliam made a motion , seconded by Councilwoman Popple to accept the subject sewer. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales and Mayor VanDeVoorde . Nays: None. Abstained: Councilman Walters . Consideration of a recommendation for a program for the Performing Arts for Young People Series at Hemmens Auditorium. Councilman Gilliam made a motion, seconded by Councilman Walters to approve this recommendation for two additional performances of T'Was The Night Before Christmas on December 13 , 1988. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of a recommendation for employment of engineering services on the sizing of the culvert under Highland Avenue . The cost of a Hec-2 study to assure FEMA that the enlaraement of the culvert would not impact any property owners downstream is estimated to cost $5 , 000 . The cost of the culvery replacement , if approved, would be approximately $50 ,000. The cost of all this work would be split 50% for the City and 50% for Kane County under the intergovernmental agreement between the City and Kane County, and some participation might be obtained from the Besinger Development , if it proceeds . Councilwoman Shales made a motion, seconded by Councilwoman Popple to approve staff ' s recommendation. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of playground plans for 1988 park site improvements . Ross Ricks reviewed with the Council a display of renderings for the proposed playgrounds at Wing Park, Burnidge Woods , Lowrie and Huff Schools . Councilman Gilliam asked if there was anything proposed for Lord' s Park. Mr. Ross stated no, it is not in the capital budget now, but staff would be coming back to the Council on this . Committee of the Whole Meeting September 28, 1988 Page 4 Mr. Cook stated this was in the 1989 capital budget . Councilman Fox asked if there were any plans for Francis Park. Mr. Ricks stated they would be making equipment replacement and this would be done in house. The Mayor asked if these renderings had been approved by the Parks and Recreation Board. Mr. Ricks stated yes. Councilwoman Moylan made a motion, seconded by Councilwoman Shales to send this project out for bids as presented. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of a report regarding the shelter operations for the evacuees from Casa Linda. Councilman Gilliam requested that resolutions of appreciation be prepared for all the volunteers who assisted in this emergency situation. Consideration of a report regarding the Bureau of Inspection Services examination of property files . Council was provided with a report on control of special use and temporary occupancy permits . The City Manager stated past methods of handling special use and temporary occupancy permits have not been entirely satisfactory. Steps are being taken to prevent this from continuting and studying alternatives to streamline our record system for the future. Consideration of a report regarding questions raised at the rental property licensing public hearing. This report consists of responses to questions which were raised at the Public Hearing on the proposed Rental Property Registration Program, together with staff recommendations. The City Manager stated a meeting with the realtors will be scheduled to advise them of any revisions to the original concept . Councilman Fox stated he would like this matter pursued. Councilwoman Moylan requested this matter be placed on the next Committee of the Whole Meeting. I Committee of the Whole Meeting September 28, 1988 Page 5 Consideration of a report regarding the Kane County bike path south of Elgin. Status report . Consideration of a report regarding signal delays at McLean and Big Timber. Status report . Consideration of letter from the Elgin Sanitary District requesting waiver of fees for permits. Councilman Walters made a motion, seconded by Councilwoman Moylan to have this placed on the next Council Agenda for formal approval. Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Integrated Capital Budget Councilwoman Popple made a motion, seconded by Councilman Fox to schedule a meeting on the ICB project on next Wednesday at 7 :00 p.m. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. South Grove Development - Harris Properties , Inc. The City Manager advised the Council staff had met with Harris yesterday and another meeting is scheduled for next Thursday. Harris is aware they need to reach a position to go ahead, and Council is looking for some definite decision so they may determine alternatives should this project not move ahead. Council expressed a desire to meet with Marianne Harris . Adjournment Councilwoman Shalea made a motion, seconded by Councilman Fox to adjourn the Committee of the Whole Meeting to go into the Council Meeting. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. The meeting was adjourned at 7 :55 p.m. a 0-�It Marie Yearman, City Clerk