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HomeMy WebLinkAboutNovember 16, 1988 COW t Committee of the Whole Meeting November 16 , 1988 Mayor VanDeVoorde called the meeting to order at 6:45 p.m. , in the Council Conference Room. Members present : Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Absent : Councilwoman Moylan. Human Relations Commission Mayor VanDeVoorde advised the Council he had received a letter from Marlene Carter which stated the Human Relations Commission would like to set a meeting with the Council after the first of the year. Consideration of a presentation of the Budget for the City of Elgin for the year 1989 . The Council was furnished with a copy of the proposed Budget for 1989. The City Manager reviewed the Manager' s Letter. Budget meetings were scheduled for November 21, November 30 , December 6 , and December 12 , 1988, from 4 :00 p.m. to 6 :00 p.m. Consideration of a recommendation from the Gifford Park Association for a second rehabilitation location. Councilman Gilliam made a motion, seconded by Councilman Walters to approve the selected site ( 28 NorthGifford) , subject to the receipt of the reimbursement check from Gifford Park. Yeas : Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None . Consideration of a request from the Valley Creek developers and the Valley Creek Annexation Agreement . This Annexation Agreement was for 10 years and it will expire on November 1, 1988, and the developers would like to extend the Agreement for a mutually agreed upon period. Councilman Gilliam made a motion, seconded by Councilwoman Shales to approve the following staff recommendation: Staff should be directed to negotiate an extension to the existing Annexation Agreement which would continue the Council' s previous agreement as it pertains to the bridge over Tyler Creek and the at grade crossing of the railroad tracks . Included in this discussion would be that the Agreement would contain language to address the new regulations of the Federal Emergency Management Agency as it relates to Tyler Detention and the flood plain issue. Yeas : Councilmen Fox, Gilliam, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting November 16 , 1988 Page 2 Consideration of a request from the owners of Hogan ' s Pub, holders of City loan. Mr. Hogan now wants to make a contract sale of the property and proposes to change the term of the loan from 12 years to 10 years , with a provision for early payoff of the loan in five years ( if the buyers exercise their option) , and to add the new buyers individually to the loan. The contract for the sale will provide for forfeiture if the loan is not kept current . In addition, the other obligations against the assets will be retired and the City will be in a primary lien position. Councilman Walters made a motion, seconded by Councilwoman Popple directing staff to work with Mr. Hogan ' s attorney to prepare written documents to carry out this change. Yeas : Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a report on the status of the South Grove TIF. The City Manager stated staff had received a draft development agreement on Friday. Staff is reviewing this document to see that it meets criteria, and they should have the same on the December 14th agenda. Consideration of a recommendation for employment of engineering design for Lovell Road improvements . Councilman Gilliam made a motion, seconded by Councilman Walters to approve the staff recommendation, which provided for the selection of the firm of Crawford, Murphy and Tilly, Inc. , of Aurora, Illinois , for the consulting engineering services on the subject improvement . Staff is also directed to negotiate with the engineering firm an appropriate fee for the requested engineering services , and return to the Council for approval of the fee and contract . Yeas : Councilmen Fox, Gilliam, Popple, Walters and Mayor VanDeVoorde. Nays: Councilwoman Shales . Consideration of cemetery rates proposed for 1989 . Councilman Gilliam made a motion, seconded by Councilman Walters to approve the proposed 1989 cemetery rates . Yeas : Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of swimming rates proposed for 1989 . Councilman Fox made a motion, seconded by Councilwoman Popple to approve the proposed 1989 swimming rates . Yeas : Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. i Committee of the Whole Meeting November 16 , 1988 Page 3 Consideration of golf rates proposed for 1989 . Councilman Walters made a motion, seconded by Councilman Gilliam to approve the proposed 1989 golf rates . Yeas : Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of Hemmens tax proposal for 1989 . Councilman Walters made a motion, seconded by Councilman Gilliam to approve the Hemmens Advisory Board request to repeal the loo admissions tax and replace it with a $ . 25 surcharge to become effective in July. Yeas: Councilmen Fox, Gilliam, Popple, Walters and Mayor VanDeVoorde . Nays: Councilwoman Shales. Consideration of obtaining a survey for South Street vacation. Councilman Gilliam made a motion seconded by Popple to table this matter for further consideration. Yeas: Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of a request for a delay in the Behrens annexation. Councilwoman Popple made a motion, seconded by Councilwoman Shales to extend the annexation deadline for 90 days . Yeas: Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None . Consideration of an ordinance establishing the period of notice for public safety department personnel. Councilwoman Popple made a motion, seconded by Councilman Gilliam to direct staff to prepare an ordinance which will allow the Board of Fire and Police Commission to retain the twenty-four hour notice of appeal provision. Yeas : Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of emergency repairs to Well 2A. Councilman Gilliam made a motion, seconded by Councilman Walters to approve a contract with Layne-Western to pull and inspect Well 2A for an estimated cost of $6 , 500 . Yeas: Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of acceptance of dedication of easements for Lillie and Forest project . Councilman Gilliam made a motion, seconded by Councilwoman Shales to accept the three grants of easements for the Lillie Street storm sewer. Yeas : Councilmen Fox, Gilliam, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting November 16 , 1988 Page 4 Consideration of Pace approval of bus radio replacement and authorization to replace. Councilman Fox made a motion, seconded by Councilwoman Popple for staff to proceed to purchase bus radios and radio tower. Yeas : CouncilmenFox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde . Nays : None . Consideration of Christmas Gifts to Employees . Councilman Fox made a motion, seconded by Councilwoman Shales to approve the issuance of gift certificates in the amount of $25 . 00 each to City employees . Yeas : Councilmen Fox, Gilliam, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: none. Consideration of parking limits ordinance for the central City area. Councilman Gilliam made a motion, seconded by Councilwoman Popple to approve the proposed ordinance providing for parking limits in the Central City Area. Yeas: Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of parking limits request on North Grove temporary_ bike path. Council reviewed a recommendation from the Traffic Committee that the parking on North Grove Avenue , between North Street and Slade Avenue remain as posted. Residents along North Grove were not favorbale to the parking ban. Most responses referenced North Grove as the only location to park. In addition Cook Publishing Company is in the planning stage of resurfacing their parking lot , which will increase the parking needs on public streets in the areAof North Grove. Council agreed to withhold any decision on this matter until the D.C. Cook Publishing project is completed. Consideration of proposed Lung Association golf package. Councilman Walters made a motion, seconded by Councilman Gilliam not to participate in the 1989 American Lung Association Privilege Card Program. Yeas: Councilmen Gilliam, Shales , Walters and Mayor VanDeVoorde. Nays: Councilmen Fox and Popple. Consideration of a letter from DuPage County Chairman. Council reviewed correspondence from Jack T. Knuepfer, Chairman of the DuPage County Board, regarding the "Fox Valley Freeway. " Committee of the Whole Meeting November 16 , 1988 Page 5 The Council asked the Mayor to reply to Mr. Knuepfer' s letter, requesting that they send the reading material regarding this project to the Council. The Council is not interested in a slide presentation , and the Mayor should point out the use of Elgin ' s name in their presentations. Consideration of a report on handicapped parking. Status Report Consideration of a report on the CENC office schedule. Status Report . Consideration of a report on pavement evaluation contract . The estimated cost to complete the additional pavement evaluation on Slade and Duncan Avenues is $2 , 300 . 00. Councilman Gilliam made a motion, seconded by Councilwoman Popple for staff to prepare two change orders providing for Slade and Duncan Avenue. Yeas : Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of a report on Board of Fire and Police Commissioners conference attendance. Councilwoman Popple made a motion, seconded by Councilman Walters to approve the attendance of four commissioners at the Annual Illinois Fire and Police Commissioners Association, Annual Conference. Yeas : Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of Capital Projects Report for the month of October. Status Report . Sale of Raymond Street Parcel. Councilman Gilliam made a motion, seconded by Councilwoman Shales for staff to proceed to sell the 20 ,100 square feet portion of the National/Raymond Street parcel to the Illinois Department of Central Management Services for $39 ,195 . Yeas: Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Adjournment Councilman Gilliam made a motion, seconded by Councilman Fox to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss property acquisition, litigation and personnel. Yeas : Councilmen Fox, Gilliam, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting November 16 , 1988 Page 6 The meeting adjourned at 10 :15 p.m. UOLAALO Marie Yearm , City Clerk