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HomeMy WebLinkAboutMay 25, 1988 COW COMMITTEE OF THE WHOLE MEETING May 25 , 1988 The meeting was called to order by Jim Cook at 6 : 30 p.m. , in the Council Conference Room. Members present : Councilmen Fox, Moylan, Popple, Shales and Walters. Absent : Councilman Gilliam and Mayor VanDeVoorde. Appointment of Mayor Pro Tem. Councilwoman Moylan made a motion, seconded by Councilman Walters to appoint Councilwoman Shales Mayor Pro Tem. Yeas: Councilmen Fox, Moylan, Popple, Shales and Walters. Nays: None. Approval of Pee Wee Football building addition. The Pee Wee Football League would like to construct an addition on to the north end of their existing press bos located on the west sideline of their football field at Drake Field. All labor and material expenses will be paid by the Pee Wee Football League . Councilman Walters made a motion, seconded by Councilwoman Moylan to approve the above request . Yeas: Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales. Nays : None. Approval of Two Programs for the Fall in the Hemmens Building. Councilman Walters made a motion, seconded by Councilman Fox to approve the presentation of Sugar Babies and A Christmas Carol in the Hemmens Building. Yeas : Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales. Nays : None. Approval of a request to enlarge the handicapped parking area adjacent to the Hemmens Building. i The existing parking lot provides one handicap parking stall along with nine other stalls. The Traffic Committee proposed that four nine foot parking spaces can be converted into three twelve foot handicap accessible parking stalls. The total cost of this project would be approximately $400.00 . Councilwoman Moylan made a motion, seconded by Councilman Walters to approve the above proposal. Yeas : Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales . Nays : None. Approval of a proposed change in the budget to provide a dance floor covering for the Hemmens . i The stage floor at Hemmens has been deteriorating for several years . Last year money was budgeted to sand the floor. Two companies contacted for proposals feel it is not cost effective to sand. The dance floor will be $1, 000 less than the budgeted amount for sanding the floor. Committee of the Whole Meeting May 25 , 1988 Page 2 Councilwoman Moylan made a motion, seconded by Councilwoman Popple to approve the purchase of a dance floor covering. Yeas: Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales. Nays: None. Approval of a recommendation to install stop signs on Ruth Drive at Royal Boulevard. Council reviewed a recommendation from staff that from a safety and consistency standpoints that Stop Signs be posted on Ruth Drive at Royal Blvd. Councilman Walters made a motion , seconded by Councilwoman Popple to approve the staff recommendation. Yeas: Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales . Nays: None. Approval of the MFT resolution for the 1988 street resurfacing projects . Councilwoman Popple made a motion , seconded by Councilman Walters to approve appropriating $350 , 000 in Motor Fuel Tax Funds for street improvements. Yeas: Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales. Nays : None. Approval of an easement on lot 18 of Fox Ridge Unit 1 for eventual extension of sanitary sewer service. There is an existing sanitary sewer at the east end of Federation Place. That sewer now serves the Labor Temple and a duplex. The owner of the duplex has agreed to grant an easement that will allow the eventual extension of the sanitary sewer to serve existing homes and vacant property to the west . Councilwoman Moylan made a motion, seconded by Councilman Fox to approve the above easement . Yeas : Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales. Nays: None. Consideration of a recommendation to adopt an ordinance changing deposit fee requirements for fire hydrant wrenches and other steps to restrict unauthorized us of fire hydrants . The cost to purchase and furnish and monitor the use of fire hydrant wrenches exceeds the current fee of $8 . 00. A more realistic fee would be $25 .00. A person or firm caught using a fire hydrant without prior approval would be subject to a fine from $50. 00 to $500 . 00 , depending upon the frequency of violations. Councilman Walters made a motion, seconded by Councilwoman Popple to approve the above recommendation. Yeas : Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales. Nays: None. Committee of the Whole Meeting May 25 , 1988 Page 3 Consideration of a recommended change in the water service installation policy. The increased demand for water services clearly demonstrates the need to develop and adopt a formal- policy as to when we would allow private developers to install their own water services . The staff submitted four alternatives for the Council' s consideration. Councilwoman Moylan made a motion, seconded by Councilwoman Popple to approve Alternative #2 , which provides as follows: 1. We would maintain direct control over a majority of the materials and procedures . 2 . We would have location records for a majority of water boxes . 3 . We would continue to make a profit overall. 4 . Necessary maintenance work could be performed. 5 . Developers would not be unnecessarily slowed down by our limitations . Yeas : Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales. Nays: None. Consideration of a report from Jack Peterson on conference attendance. The Council was furnished with a report on the 1988 Institute on Planning and Zoning Conference attended by Jack Petersen. Consideration of a report on public property recommendations. Jennifer Becker reviewed with the Council city owned and maintained properties with a staff recommendation for said properties. Councilwoman Moylan made a motion, seconded by Councilwoman Popple to approve the staff recommendations for the subject properties. Yeas : Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales. Nays: None. Consideration of a report on the 911 project progress. The City Manager reviewed the options available to the City on the 911 system. The staff recommendation is Option 2B, which provides for the following: i Committee of the Whole Meeting May 25 , 1988 Page 4 Option 2B (combined referendum) eliminates the major shortcomings by including the Cook County portion of Elgin in the surcharge referendum. Moreover, the County has indicated that if Elgin were to proceed with a local referendum, the County has offered to enter into an intergovernmental agreement in order that the Elgin Kane County residents would be subject to only one telephone surcharge. Also, a combined referendum with the Country would allow a joint campaign to publicize the benefits of a 911 system. Control of the funding and implementation of the 911 system would remain in the hands of a local ETSB appointed by the Mayor and City Council. Councilwoman Moylan made a motion, seconded by Councilman Walters to approval Option 2B and to authorize the City to continue negotiations with the County for an intergovernmental agreement . Yeas : Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales. Nays : None. Consideration of a report on Lord' s Park Middle Dam. The City Manager stated that now work has continued on this project , there will be increased inspection on the job and all completed work will be approved prior to progressing with the next stage. It is anticipated that construction should be completed within five weeks. Consideration of a report on the State Highway Maintenance and approval of the 1988 Agreement . Councilwoman Popple made a motion, seconded by Councilman Walters to approve the current agreement with IDOT for the maintenance of state highways in Elgin. Yeas : Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales. Nays: None. Repairs to Slade Avenue Booster Pump Motor #3 . On April 12 , 1988, this pump was taken out of service due to failure of the motor. Staff is recommending an agreement with Flolo Electric in the amount of $3 , 500 to repair said pump. Councilman Fox made a motion, seconded by Councilwoman Popple to approve the staff recommendation. Yeas: Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales. Nays: None. Committee of the Whole Meeting May 25 , 1988 Page 5 Adjournment Councilman Fox made a motion, seconded by Councilman Walters to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss personnel, land acquisition and litigation. Yeas: Councilmen Fox, Moylan, Popple, Walters and Mayor Pro Tem Shales . Nays: None. The meeting adjourned at 7 :40 p.m. U .�G�-fit Marie Yearm City Clerk i