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HomeMy WebLinkAboutJune 22, 1988 COW � y COMMITTEE OF THE WHOLE MEETING June 22 , 1988 Mayor VanDeVoorde called the Committee of the Whole Meeting to order at 6 :30 p.m, in the Council Conference Room. Members present : Councilmen Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Absent : Councilman Fox. Consideration of a request of Hamilton Partners for a deadline extension. ( Fox River Business Center) The City provided the developer of the Fox River Business Center, an incentive sum of $700 , 000 to induce the development of a retail center of at least 350 , 000 square feet . The terms of such agreement provided if the space was not occupied as of April 9 , 1987 , a refund in the amount of the space unoccupied less than 350 , 000 square feet , at a value of $2 . 00 per square fott should be reimbursed to the City. In order to secure its interest the City obtained a note and mortgage on a parcel of land in the Center. To date 359 , 756 square feet of retail space has been built . As of this pas Fall, 342 , 810 square feet of retail space was occupied. The remaining 7 ,190 square feet amounts to a value of $16 , 380 that is potentially reimbursable to the City. Hamilton Partners, the successor managing partner to this project is requesting an extension of the grace period until such time as at least 350 , 000 square feet is fully leased. Councilwoman Popple made a motion, seconded by Councilwoman Moylan to approve this request . Yeas: Councilmen Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of a request to authorize the Planning Department to sign zoning petition for City as owner of property. ( St . Mary' s Church) Mr. Cook stated the City had determined they were not the owners of the property in question and therefor could not sign a petition for the special use requested. Attorney Blondin stated there is no record of a dedication to the City, and the petitioner would need to show ownership as of 1962 . The petitioners should obtain a later date title report and if it is determined they were the owners in 1962 , they would not need the special use because this property would fall within a grandfathered clause. Ted Meyers, representing St . Mary' s stated he would obtain a later date title policy, but in addition a variation petition for the church' s parking lot has been filed and Committee of the Whole Meeting June 22 , 1988 Page 2 they were asking that this petition be heard on July 18th. Mr. Cook stated this would depend on whether or not staff could meet the publication notice requirement . Counsel Jentsch stated he could handle the variation matter on July 18th. Mayor VanDeVoorde stated that if he was hearing right the Council is asking that everything possible be done to expedite this matter legally. Council indicated their approval of this statement . Consideration of authorization for extension of temporary occupancy permit for Crisis Center. Councilman Walters made a motion, seconded by Councilwoman Popple to approve a temporary occupancy permit until January 1, 1989 . Yeas: Councilmen Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays : None. Consideration of a request for approval of change in asset pledge on loan. GMG' s Library/GMG' s O' Shea' s Pub Loan. Council reviewed a proposal wherein proposed purchasers of Hogan ' s Irish Pub would purchase the property subject to the debt owed to the City. The current debt amount is $82 , 643 .06 . At present all loan payments are current . The proposal submitted provides for loan payments to continue on a monthly basis of $578. 00 per month. The purchaser will assume the debt owed to theCity and this will be secured by a security agreement and UCC filing which will be superior to any other liens on the assets . Councilman Gilliam stated this is an interest free loan and it should be negotiated to cut down the term of the loan. Councilwoman Popple stated she thought the loan term should be shortened to five years because this money belongs to block grant funding and there are other people who might be able to use it if it were available to them. Councilwoman Shales made a motion, seconded by Councilman Walters to approve the request of change in asset pledge on said loan. Yeas: Councilmen Moylan, Shales and Walters. Nays : Councilmen Gilliam, Popple and Mayor VanDeVoorde. Councilman Gilliam made a motion, seconded by Councilwoman Popple for staff to re-negotiate with the proposed purchaser for a shorter payback period. Yeas : Councilmen Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde. Nays : Councilwoman Shales. Committee of the Whole Meeting June 22 , 1988 Page 3 This matter is to be placed on the Committee of the Whole and Council Agenda for July 13th. Consideration of applications for scavenger licenses . Councilman Walters made a motion, seconded by Councilman Gilliam to approve scavenger licenses for the following applicants who have met the Municipal Code : Elgin Wayne Disposal ARC Disposal Inc. Browning-Ferris Industries of Ill. Inc. Deanza Willow Lake Estates Ray Schrieber Disposal Co. Dick Schrieber Rubbish Removal Monarch Disposal Co. Laidlaw Waste Systems Inc. Yeas : Councilmen Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Billups Trucking has not met Code having failed to provide a current certificate of insurance. Consideration of adoption of 1988 Health and Sanitation Codes . Councilwoman Moylan made a motion, seconded by Councilwoman Shales to approve the 1988 Illinois Department of Public Health Food Service and Retail Food Stores Sanitation Rules and Regulations . Yeas: Councilmen Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of approval of gravel mining plan. The Council previously approved the 1986 and 1987 annual operating plans for Road Materials Corporation. The basic difference between the 1988 plan and the 1987 plan deals with the request for additional areas to be set aside for stockpiling. The Parks and Reclamation Commission reviewed this plan and approved same. Councilman Gilliam made a motion, seconded by Councilman Walters to approve the 1988 annual operation plan for Road Materials Corporation. Yeas : Councilmen Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting June 22 , 1988 Page 4 Consideration of a recommendation for naming of street in the Elgin sports complex. The Parks and Reclamation Commission and staff felt that an official street name should be designated. Spartan Drive would be the logical choice since the complex road would be a continution of the existing Spartan Drive. Councilwoman Moylan made a motion, seconded by Councilwoman Popple to name the subject street Spartan Drive. Yeas : Councilmen Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays : None. Consideration of a recommendation to reapply for River Trail grant . Councilwoman Moylan made a motion, seconded by Councilman Walters to approve the proposed Reiver Trail extension and to direct staff to complete a grant application to the Illinois Department of Conservation. Yeas : Councilmen Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Councilwoman Shales suggested that staff prepare for a retreat meeting to discuss long term plans for the river. Consideration of a recommendatio to ban hitting regulation golf balls in City parks . Councilman Gilliam made a motion, seconded by Councilwoman Moylan to approve the Parks and Recreation Board recommendation to ban hitting regulation golf balls in City parks. Yeas: Councilmen Gilliam, Moylan, Popple, Shales and Mayor VanDeVoorde. Nays : Councilman Walters . Consideration of a recommendation to award engineering contract on the North McLean Paving Project . Councilwoman Shales made a motion, seconded by Councilman Walters to approve an agreement with CHA Walker, Inc. , in the amount of $39 , 000 , for the subject project . Yeas: Councilmen Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Mayor VanDeVoorde stated although he approved of staff ' s recommendation, he thought these projects should be put out for bid. Committee of the Whole Meeting June 22 , 1988 Page 5 Consideration of parking restrictions on Braeburn. A request was submitted to the Traffic Committee for converting Braeburn Drive to a one-way street during the beginning and dismissal times of Century Oaks School. This request was made to alleviate the traffic problems which result during the school day. The Traffic Committee recommended the following procedures be taken: installation of advance school warning signs on both sides of the school along Braeburn Drive, a letter sent to all parents stating the recommended traffic circulation for picking up students , and the proposed installation of "No Stopping, Standing or Parking 1: 30 to 2 : 30 p.m. on School Days" signs along the west side of Braeburn Drive. Councilwoman Moylan made a motion, seconded by Councilwoman Popple to approve the Traffic Committee recommendation. Yeas : Councilmen Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Abstained: Councilman Gilliam. Consideration of a recommendation to award engineering contract for the transmission main on Big Timber. Councilman Walters made a motion, seconded by Councilwoman Popple to award this contract to Hampton, Lenzini and Renwick, Inc. , for the not to exceed cost of $44 ,445 . Yeas: Councilmen Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde . Nays : None. Consideration of close out of IDOT parking lot contract . Councilwoman Popple made a motion, seconded by Councilman Walters to direct staff to contact IDOT to close out the grant for the construction of the Commuter Parking Lot Improvement Grant . Yeas : Councilmen Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None Consideration of improvements to Hemmens sound system. Councilwoman Popple made a motion, seconded by Councilman Walters to approve the purchase of sound equipment that would provide a basic quality sound sistem for an estimated $7 , 500 . Yeas : Councilmen Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Employee Appreciation Night Councilman Gilliam made a motion, seconded by Councilwoman Popple to authorize implementation of the subject program. Yeas : Councilmen Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting June 22 , 1988 Page 6 Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Moylan to adjourn the Committee of the Whole Meeting. Yeas: Councilmen Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays: None. The meeting adjourned at 7 :40 p.m. Marie Yea an , City Clerk i