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HomeMy WebLinkAboutJune 08, 1988 COW Committee of the Whole Meeting June 8 , 1988 The meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. , in the Council Conference Room. Members present : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Absent : None. Consideration of renewal of the contract with Jayne Shover Easter Seal Center for recreation programs. Councilman Walters made a motion, seconded by Councilwoman Popple to approve renewal of the contract with the Jayne Shover Easter Seal Rehabilitation Center through December 31, 1988. Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a recommendation to submit a grant application for a Performing Arts for Young People Series Councilman Gilliam made a motion, seconded by Councilman Staff to have the Hemmens Staff proceed with the 1988 ARTSTOUR grant proposal. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of a recommendation that a City bus be donated to the YMCA. Councilman Gilliam made a motion, seconded by Councilwoman Shales to approve staff recommendation to donate a 1975 International Harvester School Bus to the YMCA. Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of a recommendation for approval of a crisis intervention program to assist the Police Department . The Elgin Police Department seeks to enter into an agreement with the DuKane Clinic , 1970 Larkin Avenue, to establish a crisis intervention program which police officers may use as a resource. Persons who are in need of counseling (with whom the police department comes into contact ) could be referred to the DuKane Clinic as an alternative or adjunct to their introduction into the criminal or juvenile justice systems . There would be no cost to the City. DuKane Clinic would provide up to eight sessions free of charge. The clinic would benefit from that percentage of persons referred who would opt to continue counseling at their own expense . Committee of the Whole Meeting_ June 8 , 1988 Page 2 Councilwoman Shales made a motion, seconded by Councilwoman Popple to appove the subject program. Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a recommendation of a street vacation. The existing right-of-way of Ethelwyn is land locked and can not serve any public purpose, and there staff is recommending the vacation of that part of Ethelwyn Place lying east of and adjacent to Lot 12 , Block 17 of Sadler' s Addition. Councilman Gilliam made a motion, seconded by Councilwoman Popple to approve this recommendation. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays : None. Consideration of proposed intergovernmental agreement with Kane County for Randall Road intersections. The subject agreement calls for direct access to Randall Road to be limited to three points; Mason Road realigned, Fox Lane realigned and Holmes Road extended. The City and the County would be committed to exerting their best efforts to obtain the closing of all other points of direct access to Randall Road in the I-90/Big Timber corridor. The elimination of existing direct access to Randall Road would occur as alternative means of access became available for the various affected ro erties . P P Northwest Subarea planning anticipates alternate roadways paralleling Randall Road. Councilman Gilliam made a motion, seconded by Councilman Walters to approve the proposed agreement . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of a recommendation to make repairs to Fire Department truck #2 Councilman Gilliam made a motion, seconded by Councilwoman Popple to approve the expenditure of $5 , 000 . 00 to repair the hydraulic systems on the 1981 Fire Department 100 ' Aerial Ladder. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting June 8, 1988 Page 3 Consideration of proposed engineering agreement for design of Grove Avenue improvements . The Council authorized staff to send out requests for for proposals for the engineering services necessary to complete the design of the improvement to North Grove Avenue Those improvements are to be similar to the work done on Douglas between Highland Avenue and Chicago Street . Staff is recommending the design services contract be awarded to Hampton, Lenzini and Renwick for the not to exceed amount of $13 ,490. 00 based on their qualifications and submitted proposal. Councilman Gilliam made a motion, seconded by Councilman Walters to approve the staff' s recommendation. Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde . Nays : None. Consideration of interim route for bike path connections . The Traffic Committee received a request from the Elgin Area Convention and Visitors Bureau to designate a temporary bicycle path linking the south terminus of the path at Prairie St . , to the north Terminus at Slade Avenue Water Treatment Plant . The acquisition of the riverfront property needed to permanently link the two terminuses is currently being pursued. Staff has estimated that it may take up to two years to acquire the property and construct the permanent path. The route recommended by the Traffic Committee is to direct traffic along Spring Street north through the downtown from the Prairie Street Terminus. The path follows Spring Street north to North Street and west along North Street to North Grove Avenue. Bicyclers would then travel north on North Grove Avenue through the near east neighborhood to the western extension of Slade Avenue just north of the D.C. Cook Publishing Company property. Councilman Fox asked staff to look into the possibility of restricting parking to one side of the street , because parking on both sides of the street makes it too narrow for any traffic. Councilman Gilliam thought Douglas Avenue might be better because it is a wider street . Mr. Cook stated Douglas is one-way and this would necessitate extending the Spring Street extension. Mayor VanDeVoorde stated he thought the proposed route was too hazardous with the amount of traffic which is carried on these streets. Committee of the Whole Meeting June 8, 1988 Page 4 Councilwoman Shales made a motion, seconded by Councilwoman Moylan to approve the proposed route. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, and Walters. Nays: Mayor VanDeVoorde. Consideration of proposed route adjustments for bus operations. Councilwoman Popple made a motion, seconded by Councilwoman Moylan to approve the proposed bus route changes. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Housing Authority of Elgin. Council was provided with a summary of the joint staff meeting between the City of Elgin and the Housing Authority which was held in May. Capital Improvement Projects Council was furnished with a copy of the capital improvement report for the month of May. Engine Replacement in Sanitation Truck #280 Councilman Gilliam made a motion, seconded by Councilwoman Moylan to approve the replacement of this engine at an estimated cost of $4 , 730 . 00. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Daily Courier News Centennial Salute to Sherman Hospital. The Council agreed to provide a 1/4 page ad honoring Sherman Hospital for an approximate cost of $382 . 80 . Adjournment Councilman Gilliam made a motion, seconded by Councilman Walters to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss boards and commissions, personnel, acquisition of property and litigation. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None . The meeting adjourned at 7 :15 p.m. am_x � Marie Yearman, City Clerk