HomeMy WebLinkAboutJuly 13, 1988 COW z
COMMITTEE OF THE WHOLE MEETING
July 13 , 1988 1
The meeting was called to order at 6 :30 p.m. , in the Council
Conference Room. Members present : Councilmen Fox, Gilliam,
Moylan, Popple, Shales , Walters and Mayor VanDeVoorde.
Absent : None.
Consideration of a request for Safety Kleen for clarification
of road participation.
Council reviewed the following conditions for approval,
which were included in the Land Use Review for the Safety
Kleen Planned Unit Development :
1. Dedication of an 80 foot right of way for the realignment
of Lovell Road in substantial conformance to the Concept
Plan prepared by Planning Resources and Opus Corporation
dated April 20 , 1988 and revised May 26 , 1988.
Payment of cash contribution for future improvements to
Lovell Road. The cash contribution to be equal to 24 feet
of the 36 foot roadway to be constructed through the subject
property and equal to 12 feet of the 36 foot roadway to
be constructed from the subject property north to the
north property line extended to the subject property north
to the north property line extended to the subject property.
The contribution for roadway improvements may be payable
in three equal installments. The first installment shall
be due prior to approval of planned unit development ordinance .
Payment of the second and third installments of the roadway
improvement contribution shall be due at one year intervals
from the date of the first payment and shall be secured
through an irrevocable letter of credit in favor of the
city. The amount of the second and third installments shall
be based on engineering estimates for design and construction
costs , adjusted for the installment term at the city' s
prevailing borrowing rate at the time of planned unit development
ordinance approval.
Mr. William Kasko, Safety Kleen Vice President stated Condition
1 would require Safety Kleen to dedicate the right of way
for the proposed realignment of Lovell Road. This would
not only deprive Safety-Kleen of approximately one acre
of land for the right of way itself but would create an
additional parcel of approximately one acre that would
be separated from the development by the new road which
because of the Consent Decree affecting the property and
restticting development plans for smaller than five acre
parcels would render this additional parcel useless to
Safety-Kleen. This means that Safety-Kleen is being asked
to give up approximately two prime acres of property and
to be responsible for maintenance of approximately one
acre of property not contiguous to the development .
Committee of the Whole Meeting
July 13 , 1988
Page 2
Condition 2 requires a cash contribution for part of the
improvements of realigned Lovell Road, not only through
Safety-Kleen property, but also all the way north to Sheldon
Drive. The cash contribution is based on the City of Elgin
Statement of Policy Regarding Development Contributions
for Roadway Improvements, yet a review of that Policy does
not support this contribution by Safety-Kleen. In this
case the development is not adjacent to Lovell Road.
Mr. Kasko recommended that in consideration of their acceptance
of Condition 1 and the dedication of real estate for the
right of way and realignment of Lovell Road and their resulting
loss of the use of the parcel that would then be created
across the reassessed road from our development , the City
of Elgin should ( 1) waive the cash contribution requirements
covered in Condition 2 ; and ( 2 ) convey by deed to Safety-
Kleen that part of the old Lovell Road right of way , subject
to any necessary utility easements .
After further discussion with Mr, Kasko and staff, Councilwoman
Moylan made a motion, seconded by Councilwoman Shales to
alter the Conditions to reflect a 2/3 contribution of the
roadway through Safety-Kleen property, and a 1/3 contribution
for the roadway from Safety-Kleen property to the existing
alighment of Lovell Road. Yeas: Councilmen Fox, Gilliam,
Moylan, Popple, Shales , Walters and Mayor VanDeVoorde.
Nays : None.
Consideration of a recommendation concerning the funding
of the police/school liaison program for the 1988-89 school
year.
Councilman Fox made a motion, seconded by Councilwoman
Shales to fund the School Liaison Program completely and
without assistance from School District U-46 for the entire
1988-89 school term, and to have staff negotiate the program
with U-46 for the 1989-90 school year. Yeas: Councilmen
Fox, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde.
Nays : None . Abstain: Councilman Gilliam.
Consideration of an ordinance establishing a B.A.S.S.E.T.
program for Elgin.
Councilwoman Shales made a motion, seconded by Councilwoman
Moylan to approve the proposed ordinance. Yeas : Councilmen
Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor
VanDeVoorde. Nays : None .
Consideration of a recommendation to establish a rental
housing registration program.
Councilwoman Popple made a motion, seconded by Councilman
Fox to approve the proposed program and for staff to proceed
with a public hearing for said program. Yeas: Councilmen
Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor
VanDeVoorde. Nays: None.
Committee of the Whole Meeting
July 13 , 1988
Page 3
Consideration of a recommendation to authorize staff
filing a zoning application in regards to the Crystal Street
Garage.
Councilman Walters made a motion, seconded by Councilwoman
Popple to approve the recommendation authorizing staff
to file the necessary zoning petition to request the special
use for a public service facility. Yeas : Councilmen Fox,
Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde.
Nays : None .
Consideration of a recommendation to approve the second
year N.H.S. house improvement loan program.
Councilman Walters made a motion, seconded by Councilwoman
Popple to approve the extension of the Elgin NHS Improvement
Loan Program for one year. Yeas : Councilmen Fox, Gilliam,
Moylan, Popple, Shales , Walters and Mayor VanDeVoorde.
Nays : None.
Consideration of a recommendation for funding local share
of Abbott Lift Station expansion.
Councilwoman Popple made a motion, seconded by Councilman
Walters for the City to share in the cost of the local
agency portion of this project not paid for with Build
Illinois funds with the Sanitary District of Elgin on an
equal basis . Further, that staff be directed to prepare
the necessary agreement between the City and the Elgin
Sanitary District . Yeas : Councilmen Fox, Gilliam, Moylan,
Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None.
Consideration of 1991 rates for Hemmens use.
Councilman Walters made a motion, seconded by Councilman
Gilliam to approve the recommended 1991 Hemmens Building
Rates. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales ,
Walters and Mayor VanDeVoorde. Nays: None.
Consideration of proposed well repair in the water system.
Councilwoman Shales made a motion, seconded by Councilwoman
Popple for staff to prepare specification and bid documents'
for the repair to the Airlite Street Plant Well #4A. Yeas:
Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters
and Mayor VanDeVoorde. Nays : None.
Consideration of a request to vacate a portion of South
Street adjacent to State Street .
Council reviewed a request from Ken Kresmery to obtain
a portion of the South Street right of way located between
the Chicago and Northwestern tracks and South State Street .
This portion of the South Street right of way has never
been used by the City for roadway purposes and is not improved.
Committee of the Whole Meeting
July 13 , 1988
Page 4
Mr. Kresmery is rehabilitating the old Brethern Press building
located at 20-22 S. State Street and would like to utilize
the unused portion of South State Street for off-street
parking. Both Mr. Kresmery and the property owner located
to the south of the right of way have agreed to split the
$670 .00 fee , established by ordinance for vacating the
right of way.
Councilwoman Moylan made a motion, seconded by Councilman
Fox to approve the proposed vacation. Yeas: Councilmen
Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor
VanDeVoorde. Nays: None.
Consideration of a request from a Human Relations Commissioner
to attend a conference in Chicago.
Councilwoman Popple made a motion, seconded by Councilman
Walters to approve the above request . Yeas : Councilmen
Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor
VanDeVoorde. Nays : None.
Consideration of a recommendation for installation of stop
signs in Valley Creek subdivision.
Councilman Walters made a motion, seconded by Councilman
Gilliam to approve the installation of STOP signs at various
locations throughout the Valley Creek Subdivision. Yeas :
Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters
and Mayor VanDeVoorde. Nays : None .
Consideration of a recommendation to name the Elgin Mental
Health Site.
The Council reviewed a request from the Park and Reclamation
Commission to name the softball complex area the "Elgin
Sports Complex" .
Councilman Gilliam made a motion, seconded by Councilman
Walters to approve this Commission ' s request . Yeas : Councilmen
Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor
VanDeVoorde. Nays: None.
Consideration of a recommendation to rename the Beautification
Commission.
This Commission felt the name of the Commission does not
adequately reflect the true focus of the Commission and
they are requesting that the official name be changed to
the "Elgin Image Advisory Commission.
Mayor VanDeVoorde pointed out an error in the code which
shows a commission membership of nine, yet the term of
said commission members total twelve .
Committee of the Whole Meeting
July 13 , 1988
Page 5
Councilman Gilliam made a motion, seconded by Councilman
Walters to change the number of commission members to twelve
and to approve changing the name of said commission to
the Elgin Image Advisory Commission. Yeas : Councilmen Fox,
Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde.
Nays : None .
Consideration of a fire protection agreement with the Eagles
Councilman Gilliam made a motion, seconded by Councilman
Walters to approve said agreement with the Eagles . Yeas :
Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters
and Mayor VanDeVoorde. Nays: None.
Consideration of a fire protection agreement with Lee Wards.
Councilman Gilliam made a motion, seconded by Councilman
Walters to approve said agreement . Yeas: Councilmen Fox,
Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde.
Nays : None .
Consideration of a report on insurance for 1989 .
Council reviewed a report from R.C . Hanchette & Associates
regarding the status of renewal proposals for the new policy
year beginning October 1, 1988 . The actual proposals for
the new policy year will be presented to Council, along
with staff recommendations in the near future.
Councilman Walters made a motion , seconded by Councilwoman
Shales to accept said report . Yeas: Councilmen Fox, Gilliam,
Moylan, Popple, Shales , Walters and Mayor VanDeVoorde.
Nays : None .
Consideration of a report on the proposal to substitue
paper weights for fruit baskets for members of Boards and,
Commissions .
Councilwoman Moylan made a motion, seconded by Councilman
Gilliam to approve the substitution of paper weights for
fruit baskets as Christmas gifts to Boards and Commission
members. Yeas : Councilmen Gilliam, Moylan, Popple , Shales
and Walters. Nays : Councilman Fox and Mayor VanDeVoorde.
Consideration of a recommendation to accept improvements
in Morningside Estates subdivision.
Councilman Gilliam made a motion, seconded by Councilman
Walters to accept the surface and underground improvements
in Morningside Estates II for ownership and maintenance.
Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales ,
Walters and Mayor VanDeVoorde. Nays: None.
Committee of the Whole Meeting
July 13 , 1988
Page 6
Consideration of a recommendation to accept utilities in
the Jaynes Industrial Park Subdivision.
Councilman Gilliam made a motion, seconded by Councilman
Walters to accept the underground improvements in the Jaynes
Industrial Park for ownership and maintenance. Yeas : Councilmen
Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor
VanDeVoorde. Nays : None .
Consideration of a recommendation to accept Utilities in
the Fox River Center Subdivision.
Councilman Gilliam made a motion, seconded by Councilman
Walters to accept the underground improvements in the Fox
River Business Center for ownership and maintenance. Yeas :
Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters
and Mayor VanDeVoorde. Nays: None.
Consideration of a recommendation to approve the Performing
Arts Concerts for Young People Series .
Councilman Gilliam made a motion, seconded by Councilman
Walters to approve the 1988-89 Performing Arts for Young
People Series Contracts. Yeas: Councilmen Fox, Gilliam,
Moylan, Popple, Shales , Walters and Mayor VanDeVoorde.
Nays : None .
Consideration of a recommendation the the City enter into
a contract with Charles H. Schrader.
Councilwoman Moylan made a motion, seconded by Councilwoman
Popple to approve the proposed contract with Charles Schrader.
Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales ,
Walters and Mayor VanDeVoorde. Nays: None.
Consideration of a quarterly report on unpaid water bills.
Status Report .
Consideration of a report on capital improvements for the
month of June.
Status Report .
Consideration of Change Order to Lord' s Park middle dam,
contract .
Councilman Gilliam made a motion, seconded by Councilman
Walters to approve Change Order No. 1 to G. F. Structures
Corporation in the amount of $4 , 699 .50 . Yeas : Councilmen
Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor
VanDeVoorde. Nays : None.
Committee of the Whole Meeting
July 13 , 1988
Page 7
Consideration of Letter of Intent to Petition for Annexation.
The owners of the subject property have lost the use of
their well and have submitted a Letter of Intent to annex
to the City. The staff recommendation is to install water
service to the subject property under the condition that
all fees be paid in advance and the property be annexed
within 120 days .
Councilwoman Moylan made a motion, seconded by Councilwoman
Shales to approve the staff ' s recommendation. Yeas: Councilmen
Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor
VanDeVoorde. Nays: None.
Hemmens Sound System.
Councilwoman Popple made a motion, seconded by Councilman
Fox to correct the Committee of the Whole Minutes dated
June 22 , 1988, to reflect Council approval of the original
package of the basic sound equipment for $7 , 500 and in
addition the sum of $2 ,870 for additional equipment to
upgrade said system. Yeas: Councilmen Fox, Gilliam, Moylan,
Popple , Shales , Walters and Mayor VanDeVoorde. Nays: None.
Elgin Symphony Orchestra
Councilwoman Shales stated the Elgin Symphony has been
awarded the orchestra of the year award . Councilwoman
Shales thought some recognition should be made by resolution
of the Council, by placement in the next issue of the Elgin
Spirit , and perhaps some signage at the Elgin entrances.
Staff will bring back some recommendations.
Adjournment
Councilwoman Popple made a motion , seconded by Councilman
Walters to adjourn the Committee of the Whole Meeting to
go into the regular Council Meeting. Yeas : Councilmen Fox,
Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde.
Nays : None .
The meeting radjourned at 7 : 50 p.m.
Marie Yearmanj City Clerk