HomeMy WebLinkAboutJanuary 27, 1988 COW i
i Committee of the Whole Meeting
January 27 , 1988
The meeting was called to order by Mayor Van De Voorde at 6 : 00
p.m. Members present : Councilmen Fox, Gilliam, Moylan, Popple,
Shales , Walters and Mayor Van De Voorde. Absent : None.
Joint meeting with the Human Relations Commission.
The following members of the Human Relations Commission were
present : Walter Blalark, Human Relations Coordinator, Denise
Bell, Fair Housing Specialist , JoAnne Stingley, Sara Daniels ,
Kathy Hibbler and Marlene Carter.
Marlene Carter reviewed the role of this Commission, the function
of each sub-committee: ( a) Fair Housing; (b ) Affirmative action;
(c ) Tenant/Landlord, and (d) contract compliance . Goals and
objectives of this Commission, June, 1987 through December,1987
were also a part of this discussion.
Jim Cook stated that when negotiations are completed, not later
than the end of February, the Personnel Department will be
working on the Affirmative Action Program.
Mayor Van De Voorde and the Council expressed their appreciation
for the years of dedicated service by this Commission.
Annexation Petition 87-87 requesting Annexation and Residential/
Commerical zoning for property on East Chicago Street by Phillip
J. Scilabra, the Glenwood School for Boys , and Commonwealth
Edison.
Attorney Ray Dalton submitted the following issues and resolutions
in connection with the subject Petition:
1. The City requested that a lift station to the sanitary sewer
for Parcels 3 , 4 and 5 be in place.
Through further discussion with the staff, it is agreed
that the best engineering solution will be a lift station.
This lift station is to be constructed/improved by the developer,
but will be owned and operated by the City of Elgin. A special
service district will be created by the City of Elgin to provide
for the ongoing maintenance of the lift station. The owners
of the property in Parcels 3 , 4 and 5 will be the parties subject
to this special service district .
2 . The City has required that an eight inch sanitary sewer
be extended to the easterly property line.
The eight inch sanitary sewer necessary to serve any property
to the east of the subject property will be extended to the
eastern property line. The location of such sanitary sewer
will be determined by agreement between the developer and the
engineerting department of the City. It is anticipated that
Committee of the Whole Meeting
January 27 , 1988
Page 2
that the sanitary sewer line will run through Parcel 3 and
reach the eastern property line at approximately point 7 on
Exhibit C of the proposed Annexation Agreement .
3. The City requested that the proposed Mitchell Drive separating
Parcels 4 and 5 be deleted.
Mitchell Drive, separating Parcels 4 and 5 will be dedicated
to the City of Elgin and remain open until the later of the
fifth anniversary date of the Annexation Agreement or the completion
of the improvements to the proposed Lovell Road extension.
At that time Mitchell Drive will be closed off separating the
commercial parcels from the residential parcel.
4 . The City requested a dedication of a seventy foot right-
of-way in addition to a cash contribution of $212 , 096. 50 for
the future extension and improvement of Lovell Road between
Bode Road and Illinois State Route 19.
The developer agrees to dedicate 70 feet of right-of-way
for the future extension of Lovell Road between Bode Road and
Illinois State Route 19 . In return the City of Elgin shall
credit the developer for 35 feet of the right-of-way dedication
at the rate specified in Mr. Deering' s letter of December 28 ,
1987 .
In addition, the developer will pay to the City of Elgin
the sum of $75, 000 toward the construction of the improvements
on the extension of Lovell Road. This amount reflects the developer' s
recognition of his responsibility toward the cost of these
improvements , and assumes that the cost of these improvements,
and assumes that the cost of extraordinary improvements , such
as a bridge transversing Poplar Creek are extraordinary expenses
which should not be borne by the developer, because of the
extraordinary nature of this project and the financial benefits
which this project will bring to Elgin.
In summary, the $75, 000 contribution is arrived at as follows:
Requested contribution per letter
dated December 28 , 1987 $212 , 096 . 00
Less: Credit for right-of-way in excess of 35 feet - 38 , 972 . 00
Less: extraordinary cost allocable to bridge
to be borne by City -100 , 000 . 00
Net contribution from developer $73 , 124 . 00
Rounded to $75 , 000. 00
Committee of the Whole Meeting
January 27 , 1988
Page 3
This is consistent with the City of Elgin' s recently adopted
policy on capital improvement contributions and the historical
requirement of developers in Elgin. At the same time it recognizes
the positive fiscal impact that this project will bring to
the City of Elgin as well as School District U-46 .
5. & 6. The developer has proposed that the access points
to Lovell Road be limited to two for each Parcel 1 and Parcel
2 . The City requested in its response to the property Annexation
Agreement that the access points to Lovell Road for Parcel
1 and Parcle 2 be limited to one for each parcel.
The developer and the City staff have agreed that a maximum
of three access points to Lovell Road from both Parcels 1 and
2 will be allowed. The final determination will be subject
to review by the planning and/or engineering departments of
the City of Elgin at the time of the filing of the plats of
subdivision.
7 . The City has asked that any reference to school and park
donations be eliminated from the Annexation Agreement as the
issue cannot be negotiated in absence of a preliminary plat
of subdivision.
The cash contribution for the school must be deferred until
a plat of subdivision is presented to the City of Elgin for
approval.
With respect to the contribution for parkland, upon the
filing of the final plat of subdivision, the City will allow
as a credit to the cash contribution required, land (but not
land which lies in the floodway) , which is set aside for recreational
use. The land itself, will not be dedicated to the City of
Elgin, but will be maintained by a homeowners association which
will be establised by the developer.
This approach is consistent with the approach that has been
recently taken by theCity Council with respect to other developments
in the City of Elgin by credition the developer toward his
required cash contribution for land set aside for recreational
use but not dedicated to the City.
8. There are various requests for variations of the existing
subdivision and zoning ordinance in the proposed Annexation
Agreement .
The developer' s legal counsel has met with the City' s Corporation
Counsel. Requested cariations which cannot be handled through
the annexation process ( such as sign variations ) will be resubmitted
at a later date to the respective hearing authorities.
Committee of the Whole Meeting
January 27 , 1988
Page 4
The Council deferred any further action on this Petition to
the regular Council Meeting.
Request for participation in community assessment .
Carol Gieske, Executive Director of United Way of Elgin addressed
the Council regarding a cooperative venture which is underway
in the Fox River Valley to conduct an assessment of needs in
Kane County.
The proposed needs assessment has been developed to incorporate
the economic, human service, and educational fields. In order
to have maximum impact , the study will include various public
and private entities including the United Way of Elgin, Aurora,
Dundee, the Community Chests of St . Charles , Geneva and Batavia,
The Kane County Board, Aurora Twonship, City of Aurora and
Aurora University. Financial participation is forthcoming
from some of these entities .
Councilwoman Shales made a motion, seconded by Councilwoman
Moylan to fund this program in the amount of $3 , 000 . Yeas :
Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and
Mayor Van De Voorde. Nays: None.
Consideration of fire protection agreement for DeSoto.
Councilwoman Popple made a motion, seconded by Councilman Walters
to approve the proposed agreement . Yeas: Councilmen Fox, Gilliam,
Moylan, Popple , Shales , Walters and Mayor Van De Voorde. Nays:
None.
Consideration of contract for local grant for Dial-A-Ride services.
Councilman Fox made a motion, seconded by Councilwoman Moylan
to approve the proposed contract . Yeas : Councilmen Fox, Gilliam,
Moylan, Popple , Shales, Walters and Mayor Van De Voorde. Nays :
None.
Consideration of resolution for work in state right-of-way.
Councilman Walters made a motion, seconded by Councilman Fox
to approve the proposed resolution. Yeas: Councilmen Fox, Gilliam,
Moylan, Popple , Shales , Walters and Mayor Van De Voorde. Nays :
None.
Consideration of acceptance of improvements at Burnidge Big
Timber development .
Councilman Walters made a motion, seconded by Councilwoman
Popple to accept the surface improvements in the Burnidge/Big
Timber Development . Yeas: Councilmen Fox, Gilliam, Moylan ,
Popple, Shales , Walters and Mayor Van De Voorde. Nays: None .
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Committee of the Whole Meeting
January 27 , 1988
Page 5
Consideration of lease with Central Elgin Neighborhhod Council
for property on Dundee Avenue.
Councilwoman Popple made a motion, seconded by Councilman Fox
to approve the proposed lease with CENC. Yeas: Councilmen
Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor Van
De Voorde. Nays : None.
Consideration of final change order for City Hall improvements .
Councilwoman Shales made a motion, seconded by Councilwoman
Popple to approve the final change order for the City Hall
improvements . Yeas: Councilmen Fox, Gilliam, Moylan, Popple,
Shales , Walters and Mayor Van De Voorde. Nays : None .
Consideration of a recommendation to designate City property
as surplus property.
Councilwoman Popple made a motion, seconded by Councilman Fox
to prepare and present a resolution declaring the property
at 119 N. State Street to be surplus and authorizing its sale .
Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters
and Mayor Van De Voorde. Nays: None .
Consideration of receipt of 1987 Police Department Annual Report
Council was furnished with the Elgin Police Department Yearly
Report .
Consideration of a report on three months operation experience
at the intersection of State and Kimball.
Council furnished with an update on the modified timing pattern
installed on the traffic signals at State and Kimball.
Consideration of a contract for a concert at Hemmens .
Councilwoman Popple made a motion, seconded by Councilwoman
Shales to approve the contract providing for a concert by Tammy
Wynette . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales ,
Walters and Mayor Van De Voorde. Nays : None.
Engine repirs to dump truck #15
Councilman Gilliam made a motion, seconded by Councilman Walters
to approve repairs to truck #15 , in the amount of $3 , 594 . 06 .
Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters
and Mayor Van De Voorde. Nays: None .
Committee of the Whole Meeting
January 27 , 1988
Page 6
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman
Shales to adjourn the Committee of the Whole Meeting to go
into Executive Session to discuss Personnel, Litigation and
Property Acquisition. Yeas: Councilmen Fox, Gilliam, Moylan,
Popple, Shales , Walters and Mayor Van De Voorde. Nays: None .
The meeting adjourned at 7 :25 p.m.
Marie Yearhlan City Clerk