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HomeMy WebLinkAboutFebuary 24, 1988 COW Committee of the Whole Meeting February 24 , 1988 Mayor Van De Voorde called the meeting to order at 6 : 00 p.m. Members present : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Absent : None. Joint Meeting with Board of Fire and Police Commissioners. Board Members Mary Camacho, Kay Diamond, Eugene Ericson, Olufemi Folarin and Keith Miller were present . Chairman Miller stated the business of the Commission was running smoothly. Board Member Folarin stated the Commission is currently working toward procedures that would produce qualified minority and female candidates. The Mayor and Council expressed their appreciation to the members of this Commission for hours spent on behalf of the citizens of Elgin. Consideration of a report on the Youth Fest . Councilman Fox reported he had attended meetings in January and February regarding the organization of this event . Vicki Culver and Don Waters are chairing this event and thus far the program has been received well by the public and media. Sunday, April 24th is the kickoff date for this event and Councilman Fox urged each member of the Council to participate in the event . Consideration of a request for a change on parking restrictions on Plum Court . The Council reviewed a request from Johnson Chiropractic Center, 526 Dundee Avenue , for two spaces with 2-hour parking limit on the north side of Plum Court between the hours of 9 : 00 a.m. , and 5 : 00 p.m. , Monday through Friday. The Traffic Committee recommended approval of this request . The estimated cost to erect two signs is $180 . 00 , including labor and material. Councilwoman Shales made a motion, seconded by Councilwoman Popple to approve this recommendation. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Consideration of Seasonal Parking Restrictions on Three Streets. Staff advised the snow plowing crews have a problem due to parked cars on both sides of the street at the following: Getzelman Drive, Fairwood Court and Terrace Court . Staff recommended a seasonal parking restriction, 8: 00 a.m. - 4 : 00 p.m. , Monday through Friday, November through March at these locations . Committee of the Whole Meeting February 24 , 1988 Page 2 Councilwoman Moylan made a motion, seconded by Councilwoman Shales to approve staff ' s recommendation. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Consideration of selection of format for City sticker for 1989 . The candidates for this consideration are: Elgin Academy 150th Anniversary Elgin Community College 40th Anniversary Judson College 25th Anniversary Elgin Area Performing Arts 20th Anniversary Centro de Informacion No Specific Anniversary Councilman Gilliam made a motion, seconded by Councilman Walters to use the Elgin Academy design in 1989. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Consideration of Proposed Agreement Between the City of Elgin and the Convention and Visitors Bureau. During 1988 budget hearings , the Council agreed to change the funding for the Elgin Area Convention and Visitors Bureau. The hotel/motel tax was increased and one-half of the total tax was committed to the Bureau. Staff is recommending approval of the proposed agreement , which will implement the change in funding. Councilman Walters made a motion, seconded by Councilwoman Popple to approve staff ' s recommendation. Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor Van De Voorde. Nays: None. Consideration of guidelines for school crossing protection. The Council reviewed the proposed guidelines submitted by staff. Councilman Walters stated he would not want any changes made now in mid-season. Mr. Cook stated the staff will be going out to survey and grade the present locations . This information will be brought back to the Council before any changes are made. Councilwoman Shales made a motion, seconded by Councilman Fox to approve the proposed criteria. Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walter and Mayor Van De Voorde. Nays : None. Committee of the Whole Meeting February 24 , 1988 Page 3 Consideration of a request for waiver of building permit fees for the Elgin Housing Authority. Staff recommended waiving the fees associated with building permits issued to the Housing Authority of Elgin for work accomplished by staff. The waiver of permit fees for work accomplished by the Housing Authority maintenance staff would remove additional financial impact for public housing repairs yet still provide for building code compliance . Work bid out to private contractors would require building permits and the associated permit fees. Councilwoman Shales made a motion, seconded by Councilwoman Popple to approve staff' s recommendation. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays : None . Abstain: Councilman Gilliam. Consideration of proposed grant application for arts program assistance. Councilman Walters made a motion, seconded by Councilman Fox for the Hemmens staff to proceed with this grant application. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Consideration of a recommendation to authorize negotiation for 1988 Motorola radio equipment . Councilman Gilliam made a motion, seconded by Councilman Walters to permit staff to negotiate with Motorola and then to bring the results of said negotiations back to the Council for further consideration. Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor Van De Voorde. Nays : None . Consideration of a recommenation to authorize sole source acquisition of a power source for the lead paint analyzer. Staff advised Council the cobalt source battery pack in the XK-2 lead paint analyzer is weak and in need of replacement . The cost of the source and battery, including labor, is approximately $2 ,200 . Councilwoman Moylan made a motion, seconded by Councilman Walters to approve emergency replacement of the source to prevent disruption in the program. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays : None. Committee of the Whole Meeting February 24 , 1988 Page 4 Consideration of a request for closure of State highway routes for the Valley Fox Trot . Councilman Walters made a motion, seconded by Councilman Gilliam to approve this request . Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor Van De Voorde. Nays : None . Consideration of a recommendation to authorize leasing of garden plots . Councilwoman Moylan made a motion, seconded by Councilman Fox to approve the lease agreements for garden plots . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Consideration of authorization to obtain outside engineering for design of Grove Avenue improvements. Two of the three property owners on North Grove between Chicago Street and Highland Avenue have requested that their section of Grove Avenue be improved in a manner similar to that used on Douglas Avenue. The two owners in favor of the project are Walter Cordin of First Federal Savings & Loan and William Stickling, the owner of the Tower Building. Glen Curtis of the American National Bank of Elgin has declined to participate in the proposed street improvements . The estimated cost of the engineering fee is projected to be $10 , 000. This fee could be shared based on the dollar amount paid by each party and the City with respect to the total. Councilman Walters made a motion, seconded by Councilwoman Popple to approve authorization for an outside engineer for the design of this project . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays : None . Consideration of a recommendation to locate ambulance service on a temporary basis at Fire Station 5 . Council reviewed a staff recommendation to build a temporary structure at the St . Charles Street fire station. The intent being to have this building constructed so that it could be moved to another location if so desired. During the budget process Council approved $57 ,000 to accomodate this project . It is estimated that the necessary construction and alteration to Station 5 to accomplish this move is estimated at under $35 , 000. Councilwoman Moylan made a motion, seconded by Councilwoman Popple for staff to proceed with this project . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Committee of the Whole Meeting February 24 , 1988 Page 5 Consideration of a recommendation to replace the traffic controller at the intersection of Wing and State Streets. Staff requested that Council authorize the purchase of a Multisonics B20A Signal Controller for $9 , 811. 50 with the understanding that the City will be reimbursed $ , 238. 00 from IDOT. Councilman Gilliam made a motion, seconded by Councilman Walters to approve this request . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays : None. Consideration of a recommendation to remove parking restrictions on Ryerson. This restriction was implemented in 1981 for the benefit of the Well Child Conference , a social agency that moved into 309 Ryerson Avenue that year. This agency has now moved to 310 E. Chicago Street , and therefore, there is no need for the two hour parking limit . The residents have also requested that the time limit be removed. Councilman Walters made a motion, seconded by Councilwoman Popple to approve this recommendation. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays : None. Consideration of a report on the status of the special census Staff provided Council with an update on the implementation of the 1988 Special Census. Consideration of a report on a dumping of waste. Staff provided Council with a status report on the mazardous material dumping on Fletcher Road under Randall Road North Bound. Initially the city may have to cover the cost of cleanup and disposal of this material. There is a possibility that the expense could run as high as $15 , 000. There is also a possibility that the IEPA will cover some of the expense. This would not be determined until the IEPA completes their investigation. The possibility also exists that our investigation will identify theindividuals responsible for dumping the materials. If this occurs , we will pursue the total recovery costs of this incident . Councilwoman Popple made a motion, seconded by Councilman Gilliam to authorize payment of these expenditures. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Committee of the Whole Meeting February 24 , 1988 Page 5 Adjournment Councilman Gilliam made a motion, seconded by Councilman Walters to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss Litigation, Property Acquisition and Personnel. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. The meeting adjourned at 7 :20 p.m. Marie Yearma City Clerk i