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HomeMy WebLinkAboutApril 27, 1988 COW COMMITTEE OF THE WHOLE MEETING April 27 , 1988 The meeting was called to order by Mayor VanDeVoorde at 6 :30 p.m. , in the Council Chambers. Members present : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Absent : None. Elgin Youth Fest . Jennifer Ford, representing the League of Women Voters, introduced students representing schools throughout the City of Elgin. Mayor VanDeVoorde explained the function of the City Council and invited the students to remain for tonight ' s meeting. Michael Hoadley, 234 Western, South Elgin, representing Elgin High School, read the following: "I would like to humbly request , on behalf of the Youth Council, the the City Council carry out the following: 1. To establish a non-voting seat on the Parks and Recreation Board for a youth representative from the Youth Council. 2 . To establish the Youth Council as a permanent sub-committee of the Parks and Recreation Board. Both these actions, we believe, will contribute to the efficiency and quality of decisions made by the administration. We , the youth of Elgin wish to help. This is one of the best ways we can imagine to do so. Respectfully submitted, s/ E. Michael Hoadley" The Council expressed their appreciation to Mr. Hoadley and the other students present for their interest . Mr. Hoadley' s request is to be given to the Parks and Recreation Department for their consideration. Consideration of a recommendation by the Civil Service Commission to make certain Civil Service rule revisions. Council reviewed a copy of the finalized rule revisions proposed by theCivil Service Commission. These revisions represent the first comprehensive amendment to the Civil Service Rules since 1939 . Committee of the Whole Meeting April 27 , 1988 Page 2 Councilwoman Moylan made a motion, seconded by Councilwoman Popple to the amendments as presented. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays : None. Consideration of declaring three properties as public nuisances . Councilman Walters made a motion, seconded by Councilwoman Popple declaring 325 N. Crystal, 212 Jefferson and 367 Jay St . , public nuisances . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of establishing a special meeting of the Board of Local Improvements to set a public hearing date for the Maple Avenue special assessment . Councilwoman Popple made a motion, seconded by Councilwoman Shales that a special meeting of the Board of Local Improvements be set for May 11, 1988 at 6: 15 p.m. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde Nays: None. Consideration of continued participation in the Rental Rehabilitation Program. A total of $53 , 000 would be granted to the City from the Department of Housing and Urban Development . Of the $53 , 000 ten percent $5 , 300 would be available for administrative costs and $47 , 700 would be available for rehabilitation loans. Staff is recommending continued participation in this program, and that the existing program remain unchanged except for the statutory changes noted in the background section and that NHS continue to administer the Rental Rehabilitation Program. Councilman Walters made a motion, seconded by Councilwoman Moylan to approve staff ' s recommendation. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a recommendation from the Greater Downtown Elgin Commission to acquire seasonabl banners. The Greater Downtown Elgin Commission has chosen the design for the 1988 summer banners. The design was created by a member of the Planning Department and features the "City by the River" slogan with the silhouette of an urban cityscape. The banners will be produced in bright summer colors. i Committee of the Whole Meeting April 27 , 1988 Page 3 Several members of the Council objected to the slogan "City by the River" . Councilman Fox made a motion, seconded by Councilwoman Popple to change to slogan to "Heart of the Fox" . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a request by a member of the Human Relations Commissionn to attend a conference. Councilwoman Popple made a motion, seconded by Councilman Fox to approve the travel and conference expense for Robert Eickmeier to attend a training conference sponsored by HUD. This expense will be reimbursed by the Fair Housing Grant . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a request from the Civil Service Commission to review the City' s Travel policy for members of boards and commissions . William Lovell , representing the Civil Service Commission, addressed the Council with concerns regarding the City' s policy covering travel and conference expense for members of boards and commissions. Mr. Lovell also requested that the city pay his travel and conference expense to attend the Personnel Management Conference on Public Personnel Administration, to be held in New Orleans in early October. Councilman Gilliam made a motion, seconded by Councilman Walters to approve this request for travel and conference expense and to have the Council review the travel and conference policy. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a report on the Valley Fox Trot . Council received a status report for this year' s Valley Fox Trot . Estimated revenues are $11, 056 , and estimated expenditures are $9 , 249 , leaving an anticipated excess revenue over expenditures of $1, 807 . Consideration of a report on the Sophisticated 911 System. Council recevved a current status report on the 911 System. Consideration of Capital Projects Report . Mel Dahl reviewed with the Council a current Capital Projects Report . The estimated and actual cost of the various projects that were or are on the list total in excess of $22 , 000, 000. The projects that are completed or have been committed amounts to approximately $8 , 500, 000. Committee of the Whole Meeting April 27 , 1988 Page 4 Staff will continue to provide Council with periodic reports on the current status of the various projects. Consideration of the Police and Fire Department 1987 Annual Reports . Council received the Police and Fire Department 1987 Annual Reports. Consideration of an ordinance designating an Acting City Manager. Councilman Fox made a motion, seconded by Councilman Walters to approve the proposed ordinance which provides for the City Manager to designate an acting city manager in the event the City Manager is absent from the City. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of vacating a portion of Ann Street . The Council has in the past vacated undeveloped right- of-way to the adjoining property owners in its continued effort to place on the tax rolls ( at the same time eliminating maintenance costs ) City property no longer needed for public purposes . The subject right-of-way is one such property. Councilwoman Popple made a motion, seconded by Councilman Walters to approve the subject vacation. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of railroad license agreements for the Lyle Avenue watermain extension. The Chicago and Northwestern Railroad and Metra have approved agreements which will permit the construction of the Lyle Avenue watermain. Staff is requesting that said agreements be executed by the City. Councilwoman Moylan made a motion, seconded by Councilwoman Popple to approve said agreements . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Adjournment Councilman Fox made a motion, seconded by Councilwoman Moylan to adjourn the Committee of the Whole meeting to go into the regular Council Meeting. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. The meeting adjourned at 7 :55 p.m. Marie Yearman, City Clerk