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HomeMy WebLinkAboutApril 13, 1988 COW COMMITTEE OF THE WHOLE MEETING April 13 , 1988 The meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. , in the Council Conference Room. Members present : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Absent : Councilmen Gilliam. Consideration of presentation of a water distribution study in the northwest area. This report was prepared to enable the City of Elgin to evaluate the water system requirements in District 1, which encompasses the Northwest Development Area prior to completing a study of the City' s entire water distribution system. Councilwoman Moylan made a motion, seconded by Councilman Fox to approve this report as presented. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of proposed development standards for the Randall Road development area. The Planning Committee and Planning Department have undertaken work toward a revision of the Comprehensive Plan for the Northwest Subarea. The objective of this Northwest Planning Area effort has been to create a plan to guide the development of the area in light of new opportunities for growth associated with the construction of the Northwest Tollway/Randall Road interchange . The proposed design standards as recommended were reviewed by the Council. Representatives of CMD Elgin Associates have indicated that they view various elements of the proposed design standards as problematic with respect to their proposed development of the former Teeple property, and they believe requiring compliance with the proposed design standards would create a harship for them in the development of their property. Considering the fact the the CMD development proposal and application precede the development of proposed design standards , staff recommends that the Council concur in the request for site specific standards as part of the annexation agreement with the property exempted from changes in standards which may be adopted by future Council action. Councilman Walters made a motion, seconded by Councilwoman Popple to approve the requested exemption for the development of the CMD property. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting April 13 , 1988 Page 2 Request for funds from the Youth Fest Committee. Councilwoman Popple made a motion, seconded by Councilman Fox to approve a contribution to the Elgin Youth Fest in the amount of $3 ,250. 00 . Yeas: Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None . Consideration of an ordinance establishing limits for boating on the Fox River during periods of high water. High water on the Fox River poses problems to the several dwelling units located on the east bank along McBride Street . This situation is further compounded when boating traffic causes wakes and further endangers the dwellings and erodes the shore line. Passage of this ordinance will lend uniformity to contolling boating traffic in Elgin. Couuncilwoman Moylan made a motion, seconded by Councilwoman Shales to approve the preparation of said ordinance. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays : None. Consideration of recommendation for parking restrictions on Owasco. The Traffic Committee reviewed this request which came from the Housing Authority of Elgin, the Committee feels that a parking restriction on the north side of Owasco will enhance safety and improve the overall appearance of the area. Councilwoman Shales made a motion, seconded by Councilwoman Popple to approve this recommendation. Yeas: Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of replacement of engine on Sanitation Vehicle. Councilman Walters made a motion, seconded by Councilwoman Popple to approve the purchase of a remanufactured engine at an estimated cost of $6 , 330. 00. Yeas : Councilmen Fox, Moylan Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of the use of employment firm to fill the position of Data Program Analyst . Based on the City' s experience in recruiting a Programmer/ Analyst in 1986 and again recently, it has become obvious that a professional recruiter is needed to find an experienced Programmer and staff is recommending approval to work with a recruitment firm to fill this position. Committee of the Whole Meeting April 13 , 1988 Page 3 The Mayor felt perhaps if this position was re-evaluated perhaps the position would become more stable. Councilwoman Shales made a motion, seconded by Councilwoman Moylan to approve staff' s recommention to hire an employment firm to fill this position. Yeas : Councilmen Fox, Moylan, Popple , Shales and Walters. Nays: Mayor VanDeVoorde. Consideration of sole source purchase of signal controller for intersection of Kimball and Spring. Councilman Fox made a motion, seconded by Councilwoman Popple to approve the purchase of a Multisonics 820A Signal Controller from Bell and Gustus, Inc, for $9 , 043 . 00. Yeas : Councilmen Fox, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays: None. Consideration of sale of property at Highland and Larkin. The staff has concluded that this property should either be sold or seek a person or group to accept the maintenance. A Mrs. Crosby, who owns the adjacent property has indicated she is willing to purchase this land. The parcel is to be sold for $10 .00 , and it will be returned to the tax roles. The savings for city maintenance is approximately $761.30 . Councilwoman Shales made a motion, seconded by Councilman Walters for staff to proceed with the sale of this property. Yeas: Councilmen Fox, Moylan , Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of change order to the contract for lagoon dredging. After the lagoon project was awarded, it became evident that without another outlet , the dredging operation would be hampered. The flow line at the gate is one and one half foot higher than the proposed low point of the lagoon after dredging. A decision was made to install a diversion pipe west of the Middle Dam. The contractor agreed to install the pipe for only the cost of the material. Staff is recommending approval of Change Order No. 1 in the amount of $1,978 . 00 , for a total project cost of $63 , 695 . 00. Councilman Walters made a motion, seconded by Councilman Fox to approve the subject Change Order. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays: None. Y Committee of the Whole Meeting April 13 , 1988 Page 3 Consideration of a report on training opportunity at the Riverside water facility. Council received a status report on the scheduled use of the training room at the Riverside Water Treatment Plant by the Environmental Resources Training Center of Southern Illinois University. Consideration of a recommendation to sell obsolete police radios . These units were manufactured in the mid-1960s and, since the inception of Elgin ' s new communications system in 1985 , have been of no value to the police department due to their incompatibility with the new, technologically advanced system. Storage of these surplus units has become problematic and staff is recommending they be sold for $5 . 00 each, which will result in a revenue of $115 . 00 . Councilwoman Moylan made a motion, seconded by Councilman Walters to proceed to sell this equipment . Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a report on 1987 operations of the Ann Street garage . Council was furnished a status report on the Ann Street Garage Fund. Consideration of a report on reserve training in the Police Department . Council was furnished with a status report on the reserve training in the Police Department . Consideration of a report on towing for the year 1987 . Council was furnished with a status report on accidents and abandoned vehicles for January thru December, 1987 . Consideration of proposed notice on lead as required by the Environmental Protection Agency. Council was furnished with a proposed notice relative to lead contamination in drinking water. Staff is recommending this notice be placed in the Daily Courier-News , both in English and Spanish. The total cost for such publication is approximately $1,200 . 00 . Councilman Walters made a motion, seconded by Councilwoman Moylan to approve the staff recommendation. Yeas: Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Committee of the Whole Meeting April 13 , 1988 Page 4 Consideration of a report on water accounts . Council was furnished with a fifth quarterly report on delinquent water accounts , which reflected an overall improvement during the past year. Adjournment Councilwoman Popple made a motion, seconded by Councilman Fox to adjourn the Committee of the Whole Meeting to go into the regular Council Meeting. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. The meeting adjourned at 8:00 p.m. Marie Yearmai, City Clerk