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HomeMy WebLinkAboutNovember 11, 1987 COW Committee of the Whole Meeting November 11, 1987 The Committee of the Whole Meeting was called to order at 6:30 p.m., in the Council Conference Room of City Hall. Members present: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Absent: None. Proclamation - "Feed the Hunqry Week" Mayor VanDeVoorde read a proclamation honoring Elgin Life Underwriters Association and Gromer's Supermarket for their participation in "Feed the Hungry Week", November 16-22, 1987. Consideration of a Request from Kenneth Kresmery for an Extension of a Special Use The Council considered the request of Kenneth Kresmery to extend the special use for a planned unit development for the property located at 22 South State Street for an addi- tional year. The ordinance granting the special use appears on the regular Council agenda. Consideration of a Proposal for Leasinq Golf Carts for 1988 The Council reviewed a proposal to lease golf carts, as opposed to buying the carts and replacing them when necessary. Under the lease agreement the carts would be main- tained by the lessor and all insurance, taxes and parts would be underwritten by the !i lessor. Councilman Walters made a motion, seconded by Councilwoman Shales, to approve the proposal. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of Proposed 1988 Golf Rates The Parks and Recreation Board submitted proposed 1988 golf rates for approval by the City Council. It is necessary to increase rates to generate enough funds to cover proposed and on-going improvements of the golf courses. Councilman Walters recommended that the junior and senior rates remain the same as in 1987. Councilwoman Moylan made a motion, seconded by Councilwoman Popple, the accept the golf rates as proposed. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales and Mayor VanDeVoorde. Nays: Councilman Walters. Consideration of Proposed Contracts for Performinq Arts Presentations at the Hemmens in 1988 Four contracts were submitted for the spring of 1988 Performing rts for Young People series. The performances are anticipated to generate $5,000 to $87,000 in revenue for the City. Committee of the Whole Meeting November 11, 1987 Page 2 Councilwoman Shales made a motion, seconded by Councilman Walters, to approve the contracts. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of a Recommendation for Water Line Repairs at Airlite Plant A return line between basins at the Airlite Plant has been leaking. Insituform Midwest, Inc. has submitted a proposal to install a fiberglass liner in the existing line. Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to approve the proposal of Insituform Midwest, Inc. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of a Report Reqardinq the Development of the Tyler Creek Detention Facility Jim Cook gave a status report on the Tyler Creek Detention Facility. All areas of concern of the Corps of Engineers have been satisfied. The project is estimated to cost $1,300,000, with $500,000 coming from Build Illinois Funds. Consideration of a Joint Report from the Public Housinq City Liaison Committee The Council reviewed a report from the Joint Staff Meeting of Housing Authority and City of Elgin which took place on October 22, 1987. Improvements have been made in the area of repairs and problem units will be inspected more frequently. Mayor VanDeVoorde requested a statement of goals from the Housing Authority. Councilman Gilliams requested information regarding terms of leases and questioned the process of tenant selection. Public housing should be a short term solution for families and asked what can be done to alleviate the problem of generations of families depending upon public housing. A report will be submitted to the City Council on a monthly basis. Consideration of the Capital Outlay Report for October The Council reviewed the report on the progress of capital projects. Consideration of Chanqe Order for South Grove Demolition, Four frame houses were scheduled for burning as part of the Fire Department's training program. The demolition contractor would then demolish the basements and perform site clearance. Due to structural defects, the buildings cannot be burned. The demolition contractor submitted a change order for conventional demolition of these properties. Councilwoman Moylan made a motion, seconded by Councilwoman Popple, to approve the change order for demolition. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting November 11, 1987 Page 3 Presentation of the 1988 Budget for the City of Elqin Jim Cook presented an overview of the total proposed 1988 budget. The proposed budget reflects what was expressed by the Council at its planning session. The budget was not prepared from a worse case scenario, but recognizes contingent funds for emergencies. Areas outlined were major revenue projections, increases in personal services, recommended projects and projects recommended for carryover. The City Council set the following hearing dates: November 17, 1987 at 4:00 p.m., November 19, 1987 at 4:00 p.m. and November 24, 1987 at 4:00 p.m. A public hearing will be held December 9, 1987. Consideration of a Clock Tower Plaza Development Aqreement The Council received a proposed redevelopment contract for Clock Tower Plaza. The City will contribute $737,768 as its share for site improvements. Construction of the project shall be completed by January 31, 1989. Under the new contract, the contractor will provide the City a letter of credit for good faith completion of the project. Attorney Yalowitz informed the Council that the new developer contacted him to represent them, since he was familiar with the project through his representation of Estes Homes. Estes Homes waived any conflict of interest. Greg Besinger, owner of Times Square Drive which created a problem for the develop- ment, stated that the problem could have been worked out two years ago. Jim Cook recommended approval of the proposed development package subject to the presented changes. Adjournment Councilman Walters made a motion, seconded by Councilmanman Gilliam, to adjourn the Committee of the Whole Meeting to go into Executive Session. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. The meeting was adjourned at 9:00 p.m. Nancy Roll,beputy Clerk