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HomeMy WebLinkAboutNovember 04, 1987 COW Committee of the Whole Meeting November 4, 1987 The Committee of the Whole Meeting was called to order at 6:30 p.m., in the Council Conference Room of City Hall. Members present: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Absent: None. Consideration of Application S2-87 Requestinq Final Plat Approval for Williamsburg. Commons Unit III by Williamsburq Homes, Inc. The Council reviewed a final plat for Williamsburg Commons Unit III which met all of the criteria outlined by the City except for the dedication of a portion of Airlite Street contiguous to the property. The developer has asked that the plat be approved without the dedication for Airlite Street. The developer, George Lambie, stated he had a purchaser for the property who wanted the entire parcel intact and the purchaser would submit his own plat to the City prior to development. Consideration of an Agreement with the Sanitary District of Elgin for the Biq Timber Sewer Construction The Council considered an agreement with the Sanitary District of Elgin for the exten- sion of an interceptor sewer along Big Timber Road to the northwest corner of Randall Road and Big Timber Road. Councilwoman Popple made a motion, seconded by Councilwoman Moylan, to approve the proposed agreement. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of a Report Concerninq Kids Day Proqram Donald Waters requested the support of the City Council in the establishment, coordina- tion and promotion of a Kids Week during the month of April in Elgin. He and Vickie Culver would co-chair a steering committee which would solicit support from business, industry, schools and service agencies for a series of programs designed to recognize children and provide special activities for young people. Mr. Waters asked that the City support Kids Week both in the verbal and financial sense and set something aside in the 1988 budget for the program. Councilman Gilliam made a motion, seconded by Councilwoman Shales, to support "Elgin: A Place for Kids". Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of Appraisers for Riverfront Acquisition The Illinois Department of Conservation has awarded the City a matching grant to acquire river frontage for the River Trail. The Department requires two appraisals of the property, the cost of which is eligible under the grant. Two appraisers were Committee of the Whole Meeting November 4, 1987 Page 2 s olicited, Coleman Land Company and Neil Steffens MAI> who submitted proposals in the sum of $2,500 and $2,400 respectively. Councilwoman Moylan made a motion, seconded by Councilman Walters, to approve the proposals. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of a Lease with the Neighborhood Housing Services The Neighborhood Housing Services has requested an additional one year's lease of 326 East Chicago Street while they undertake relocation. It is recommended that a one year extension be granted with a month-to-month lease provision after September I, 1988 to provide latitude during rehabilitation and relocation. Councilwoman Shales made a motion, seconded by Councilwoman Moylan, to approve the extension of the lease including the month-to-month provision. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of Change Order No. I on Cooper Avenue Sanitary Sewer The Cooper Avenue sanitary sewer project suffered a cost overrun of $6,421 due to unusual conditions that were not revealed by the soil borings. The contractor submitted a change order for the additional expense. Councilman Gilliam made a motion, seconded by Councilman Walters, to approve the change order. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of Proposed Parking Restrictions on Plum Court The Traffic Committee recommended two 2-hour parking spaces on the north side of Plum Court adjacent to 526 Dundee Avenue between the hours of 9:00 A.M. and 5:00 P.M. The spaces would permit handicapped persons to enter the Johnson Chiro- practic Center. Councilman Walters suggested the two spaces be designated for handicapped parking only. Councilman Gilliam made a motion, seconded by Councilman Fox, to approve the two parking spaces for handicapped parking only. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of Change Order No. I on Oak Ridqe/Kimball Subdivision Street Improve- ments The street resurfacing of Oak Ridge/Kimball subdivision suffered a cost overrun of $3,547.52 due to unexpected storm sewer work and additional quantities of concrete required for the improvements. The contractor submitted a change order for the addi- tional expense. Councilwoman Moylan made a motion, seconded by Councilman Gilliam, to approve the change order. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting November 4, 1987 Page 3 Consideration of a Follow-Up Report from the Human Relations Commission Marlene Carter, Chairman of the Human Relations Commission, presented the Human Relations Commission Task Force Follow-Up Report. The Human Relations Commission attempted to lay out a good foundation from which the Board of Fire and Police Commis- sioners could function. The Task Force dealt with testing procedures, evaluation of psychological and polygraph tests, record keeping and affirmative action. The Task Force expressed concern regarding scoring of oral examinations and affirmative action. Ms. Carter relayed the desire of the Board of Fire and Police Commissioners to receive some direction from the City Council regarding the scoring system for oral examinations and affirmative action. Councilwoman Popple said the Board should make their own recommendations, their hands should not be tied by the City Council. Mayor VanDeVoorde stated that the Board is free to promulgate its own rules. Councilwoman Moylan asked if the Council could meet with the Board to hear their concerns, however the Council should not tie their hands. Councilman Gilliam believed the Board is dealing consistently with candidates in the oral examination process and suggested meeting with the Board in early 1988 to find out how the goals and objectives outlined by the Council are working and compare and discuss comments made by the Human Relations Commission. Consideration of a Proposed Neighborhood Council Councilman Fox proposed the creation of a Neighborhood Council which would consist of three Council members who would meet four times a year to exchange ideas with Elgin residents and neighborhood groups. These discussions could lead to actions initiated by the City Council which would be responsive to the needs of all areas of the City. Mayor VanDeVoorde and Councilwoman Moylan agreed that groups have come before the council on many occasions and have been welcomed. Mayor VanDeVoorde also stated that he maintains regular office hours at City Hall and has an open door policy. Councilman Fox made a motion, seconded by Councilman Walters, to table this proposal until a more formalized proposal could be formulated. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of a Report Concerning Additional Inspectors for the Bureau of Inspection Services The Council reviewed a request for two additional full time inspectors for the Bureau of Inspection Services. The inspectors are needed to relieve the backed up work load and to meet anticipated additional work created by the proposed preservation ordinance. Councilman Walters made a motion, seconded by Councilman Fox, to approve the hiring of two full time inspectors. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting November 4, 1987 Page 4 Consideration of Selection of Auditors The Council reviewed a recommendation that six accounting firms be invited to bid on the City audit for fiscal years 1987 - 1989. Councilwoman Popple made a motion, seconded by Councilman Gilliam, to approve invitations to bid. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Concurrence in a Statement Regarding the Pace Budget Pace submitted its 1988 Capital and Operating Program and solicited input from those operating entities which fall within the Pace service area. It is recommended that the City support the funding levels identified in the 1988 budget. It is further recommended that the City object to the fact that requested improvements of service were not instituted and to the proposed elimination of certain services. Councilwoman Moylan made a motion, seconded by Councilwoman Popple, to approve the statement regarding the Pace budget. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of a Smoking Policy for City Facilities A Smoking Policy Task Force was created and its recommendations were submitted for Council approval. Councilwoman Popple made a motion, seconded by Councilman Fox, to adopt the smoking policy.. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of a Date for the November 25th Meeting Councilman Fox made a motion, seconded by Councilwoman Moylan, to change the regular meeting date from November 25, the evening before Thanksgiving, to November 23. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of Appointment to Police Reserves Brant Snyder has completed his Basic Law Enforcement Course at the Illinois State Police Training Academy and has submitted an application for employment with the City of Elgin for the position of Reserve Police Officer. Councilman Walters made a motion, seconded by Councilwoman Moylan, to endorse the appointment of Brant Snyder. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Consideration of a Report on the Status of Improvements to Illinois Route 31 North of Tollgate Drive The Council accepted a report on the status of improvements. The improvements will have little impact on the City of Elgin. h Committee of the Whole Meeting November 4, 1987 Page S Consideration of Additional Expenditures for the Raymond, Grote, Waldron and Hoaqland Subdivision Street Improvements 1987 Construction problems were encountered in the street improvements resulting in a cost overrun. Monies will be moved from the bond fund and vehicle sticker fund to cover the cost of unexpected extra street repairs. Councilwoman Popple made a motion, seconded by Councilman Walters, to authorize completion of the resurfacing project. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Shales, to adjourn the Committee of the Whole Meeting to go into Executive Session. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None. The meeting was adjourned at 9:20 p.m. Nancy RoII, Deputy Clerk - I