HomeMy WebLinkAboutMay 13, 1987 COW a
Committee of the Whole Meeting
May 13, 1987
The Committee of the Whole Meeting was called to order at 5:30 p.m., in the Council
Conference Room of City Hall. Members present: Councilmen Fox, Gilliam, Moylan,
Popple, Shales and Mayor VanDeVoorde. Absent: None.
Adjournment to Executive Session
Councilwoman Moylan made a motion, seconded by Councilwoman Shales, to adjourn the
Committee of the Whole to go into Executive Session to discuss personnel, property
acquisition and litigation. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales and
Mayor VanDeVoorde. Nays: None.
Committee of the Whole Meeting Reconvened at 6:15 p.m.
Joint Meeting with the Heritage Commission
The City Council reviewed the proposed preservation ordinance.
Councilwoman Moylan made a motion, seconded by Councilwoman Shales, to direct the
staff to work with the Heritage Commission to get a draft document and bring it to
Council within 60 days with public hearings to follow.
Heather Hunt stated that the ordinance, as proposed, is unique and not a duplicate of
another community's preservation ordinance. An ordinance is not to educate the public,
it must have enforcement power.
Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales and Mayor VanDeVoorde.
Nays: None.
Agreement on Paving, Widening and Reconstructing Illinois 58
The City Manager advised the City Council that an agreement for the paving, widening
and reconstructing of Illinois Route 58 is on the regular Council agenda. The original
estimated share of the City was about $1,200,000. It is now estimated the City's share
will be approximately $700,000.
Repairs to Lord's Park Public Museum
The City Manager recommended that the City Council consider the use of capital
improvement funds along with Community Development Block Grant funds for the
rehabilitation of the Lord's Park Public Museum.
Rescheduled Regular Meeting
The City Manager requested that the City Council reschedule its regular meeting of
June 10, 1987, as both he and the Assistant City Manager will be unable to attend.
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May 13, 1987
Page 2
Councilwoman Popple made a motion, seconded by Councilman Gilliam, to change the
June 10, 1 987 meeting date to June 9, 1987. Yeas: Councilmen Fox, Gilliam, Moylan,
Popple, Shales and Mayor VanDeVoorde. Nays: None.
Rehabilitation of Community Crisis Center
The Community Crisis Center is in the process of obtaining a line of credit from a bank
and in conjunction with other funds will be able to rehabilitate the Franklin School
building for use by the Community Crisis Center. A contract will be awarded when a
construction escrow account is established.
Councilman Fox made a motion, seconded by Councilwoman Moylan, to consider this
item at its regular Council meeting. Yeas: Councilmen Fox, Gilliam, Moylan, Popple,
Shales and Mayor VanDeVoorde. Nays: None.
Sale of Fountain Square Plaza Campus
The City has a proposal by which the Public Building Commission of Kane County would
purchase the ECC Fountain Square Plaza Campus and in turn lease the property to Elgin
Community College with a purchase option. This plan will expand the taxing base for the
campus from residents of the City of Elgin to residents of Community College District
509.
Councilwoman Shales made a motion, seconded by Councilwoman Popple, to authorize
the negotiation of terms for an agreement. Yeas: Councilmen Fox, Gilliam, Moylan,
Popple, Shales and Mayor VanDeVoorde. Nays: None.
Consideration of the Rental Rehabilitation Program
The City is currently part of H.U.D.'s residential rehabilitation grant program, which
permits homeowners to recover a portion of the costs of rehabilitating their property.
The Council reviewed a proposal which would permit rental units to participate in a
similar plan. Neighborhood Housing Services has agreed to administer the rental
rehabilitation program.
Councilwoman Moylan made a motion, seconded by Councilman Gilliam, to bring an
agreement before the City Council based on the draft agreement for the rental
rehabilitation program. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales and
Mayor VanDeVoorde. Nays: None.
Report on Woolworth Building Proposals
The Council reviewed two proposals received for the sale and use of the Woolworth
Building; Proposal #1 for office use and Proposal #2 for a grocery store and video
rental. The Elgin Metropolitan Exposition Auditorium and Office Building Authority
recommended the office proposal with the following amendments:
1. The submitted proposal most functionally compatible to existing land
uses and market trends is Proposal No. I (conversion to leased office
space).
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May 13, 1987
Page 3
2. The treatment of the exterior is extremely important and requires
more detailed discussions with submitter of Proposal No. I.
3. Greater information needs to be provided regarding Proposal No. I
submitter's financial capacity to undertake the project.
4. The submitter of Proposal No. I should be interviewed by the
Authority or other appropriate body to discuss financial capacity,
schedule of work, exterior design and any other matters of concern.
5. That the contract for sale or other appropriate document should
provide reversionary clauses regarding the future sale and use of
31 Fountain Square Plaza. This type of mechanism would provide for
reasonable assurance of use and appearance over a specified period of
time.
Councilwoman Shales made a motion, seconded by Councilman Fox, to approve
Proposal #1 including the recommendations of the Elgin Metropolitan Exposition
Auditorium and Office Building Authority. Yeas: Councilmen: Fox, Gilliam, Moylan,
Popple, Shales and Mayor VanDeVoorde. Nays: None.
Procedure for Basketball Goals in Public Riqht of Way
The placement of basketball goals in the public right of way may be permitted providing
the use does not interfere with the rights of the general public. The City staff
recommended the following procedure be established for placement of basketball goals.
I. City Manager or Director of Public Works authorized to issue permits
where no hazard to public safety and no interference with City
operations, e.g. snow plowing.
2. No permit without certificate of liability insurance specifically naming
City as an insured and providing notice of cancellation in a minimum
amount of $1,000,000.
3. Annual application to renew permit.
4. Obligation to remove if permit is not renewed or City gives notice of
termination.
Councilwoman Moylan made a motion, seconded by Councilwoman Shales, to implement
the recommendations by staff no later than Labor Day and require removal of existing
goals if not in conformance. Yeas: Councilmen Fox, Gilliam, Moylan, Shales and Mayor
VanDeVoorde. Nays: Councilwoman Popple.
Policy Decision Regardinq Fire and Police Hirinq Moratorium
The Council was asked to consider policy changes in the filling of vacancies in both the
police and fire departments. The options are:
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Committee of the Whole Meeting
May 13, 1987
Page 4
I. To adopt those changes proposed by the Human Relations Commission
and/or the City staff which you approve.
2. To release the moratorium and direct the Board to proceed, relying on
their participation in the process to define needed changes and propose
these to the Council, or put them into effect when within their
authority.
3. To continue the moratorium and require the Board to meet and prepare
written recommendations after review of the two reports.
Councilman Gilliam suggested the Council meet with the Board of Fire and Police
Commissioners, particularly in view of the fact that there are three new members,
regarding hiring practices and to prepare some recommendations and express concerns to
the Commission.
Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to meet at
5:30 p.m. on May 27, 1987 to discuss and prepare a proposal package and to discuss
this
package with the Board. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales and
Mayor VanDeVoorde. Nays: None.
Computer Equipment Acquisition for 1987 Budqet
The City is in need of certain computer terminals, personal computers, printers and
software. The City can purchase this equipment at a discount under the Illinois State
Bids.
Councilman Gilliam made a motion, seconded by Councilwoman Popple, to authorize the
preparation of a formal proposal for the computers. Yeas: Councilmen Fox, Gilliam,
Moylan, Popple, Shales and Mayor VanDeVoorde. Nays: None.
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Consideration of a
Recommendation for Di itizinq the Geo-Data Base for the Police
Information System
Councilman Gilliam made a motion, seconded by Councilman Fox, to authorize Phase I
of the Geographic Base Files. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales
and Mayor VanDeVoorde. Nays: None.
Consideration of Award of Mosquito Abatement Progr
am for 1987
Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to place the
mosquito abatement contract on the next Council agenda. Yeas: Councilmen Fox,
Gilliam, Moylan, Popple, Shales and Mayor VanDeVoorde. Nays: None.
Consideration of Approval of Participation in Recreation Proqrams with the Jayne
Shover Easter Seal Organization
Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to prepare a
contract for the next Council agenda. Yeas: Councilmen Fox, Gilliam, Moylan, Popple,
Shales and Mayor VanDeVoorde. Nays: None.
Committee of the Whole Meeting
May 13, 1987
Page 5
Consideration of a Recommendation for Softball Association Membership
The cost of membership of City softball teams with the Amateur Softball Association is
$2,940. Amateur Softball Association tournaments should generate approximately $1,500
to $2,000 in tournament fees.
Councilman Gilliam made a motion, seconded by Councilwoman Moylan, for City softball
team membership in the Amateur Softball Association. Yeas: Councilmen Fox, Gilliam,
Moylan, Popple, Shales and Mayor VanDeVoorde. Nays: None.
Consideration of the 1987 Bond Issue
Councilwoman Popple made a motion, seconded by Councilman Gilliam, that bids for a
general obligation bond issue in the sum of $2,700,000 be placed on the June 9 Council
agenda.
Councilwoman Moylan stated she would vote against the bond issue, not because she
opposed the projects, but preferred other avenues of funding. Mayor VanDeVoorde
pointed out that Elgin residents would be taxed in one area or another to pay for the
projects.
Yeas: Councilmen Fox, Gilliam, Popple, Shales and Mayor VanDeVoorde. Nays:
Councilwoman Moylan.
Report on Randall Road Interchange Funding
Kane County has proposed a funding program for the proposed interchange at Randall
Road and 1-90. Under the proposal McHenry County would contribute 25% with a
maximum of $250,000, Elgin would contribute 37l/f/o with a maximum of $400,000 and
Kane County would contribute 371//0 or the balance, whichever is greater.
Councilman Gilliam made a motion, seconded by Councilwoman Shales, to authorize the
preparation of an agreement with Kane County for funding of the Randall Road
interchange and to place a cap on the City of Elgin's contribution. Yeas: Councilmen
Fox, Gilliam, Moylan, Popple, Shales and Mayor VanDeVoorde. Nays: None.
Consideration of a Recommendation for Summer Band Concerts Contract
Councilwoman Shales made a motion, seconded by Councilwoman Popple, to approve
payment of $1,750 to the Musicians' Performance Trust Fund for the summer bank
concerts. Yeas: Councilmen Fox, Moylan, Popple, Shales and Mayor VanDeVoorde.
Nays: None. Councilman Gilliam was not present to vote on this issue.
Consideration for Further Use of Judson Intern
Councilwoman Moylan made a motion, seconded by Councilman Fox, to expand the hours
of the Judson College Intern beginning the second week in May for the duration of the
summer. Yeas: Councilmen Fox, Moylan, Popple, Shales and Mayor VanDeVoorde.
Nays: None. Councilman Gilliam was not present to vote on this issue.
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Committee of the Whole Meeting
May 13, 1987
Page 6
Consideration of Payment for Spartan Meadows Beautification Project
The Golf Course Greens Committee received a donation in the sum of $1,000 for
beautification of the Spartan Meadows golf course. In order to ay for the project, it is
recommended that the City expend the $1,000 donation and $p500 as its share of the
improvements.
Councilwoman Moylan made a motion, seconded by Councilman Fox, to authorize
spending of the $1,000 donation and $500 as the City's share and that the donor be sent a
note of appreciation from the City. Yeas: Councilmen Fox, Moylan, Popple, Shales and
Mayor VanDeVoorde. Nays: None. Councilman Gilliam was not present to vote on this
issue.
Consideration of Resolutions of Public Nuisance
The Council considered resolutions declaring properties at 955 Wing Street, 313 Summit
Street and 365-367-3671/2 Dundee Avenue as public nuisances. The Bureau of Inspection
Services has unsuccessfully attempted to cause the correction of the violations in the
structures and the only recourse is to declare the properties a public nuisance, notify the
owners and proceed to court.
Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to place the
resolutions on the next Council agenda. Yeas: Councilmen Fox, Gilliam, Moylan, Popple,
Shales and Mayor VanDeVoorde. Nays: None.
Consideration of the Elgin Fire Department Annual Report for 1986
The Council received the Elgin Fire Department Annual Report for 1986.
Consideration of a Recommendation for Retreat for City. Council
The Council scheduled an all day retreat for Saturday, June 6, at the Holiday Inn to
establish priorities for the coming year.
Report on Second Phase Construction on South McLean Boulevard Pavinq.
The City Manager stated that Phase Two of the South McLean Boulevard improvement
will begin on or about May 26, 1987. The contractors will begin with storm sewers,
utility relocation then street widening.
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman Popple, to adjourn the
Committee of the Whole Meeting to go into the Regular City Council Meeting. Yeas:
Councilmen Fox, Gilliam, Moylan, Popple, Shales and Mayor VanDeVoorde. Nays: None.
The meeting was adjourned at 8:00 p.m.
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Nancy Roll,UDeputy Clerk