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HomeMy WebLinkAboutJune 09, 1987 COW COMMITTEE OF THE WHOLE MEETING June 9 , 1987 Mayor Van De Voorde called the meeting to order at 6 : 30 p.m. , in the Council Conference Room. Members present : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Councilman Gilliam arrived at 6 :50 p.m. Absent : None. Further consideration of psychological and polygraph examinations of Board of Fire and Police Commissioners . The City Council reviewed the testing procedures with Richard T. O'Brien, Dr. Beach and Dr. Goedert , associates with Public Personnel Institute. Mr. O'Brien gave each Council member a copy of the questions used in testing an applicant . Mayor Van De Voorde asked if the applicant is advised as to the testing result . Mr. O'Brien stated they are and this is governed by law. Councilman Walters asked if there was any criteria to justify taking the test again, should the applicant fail the first time. Mr. O'Brien stated this was not their decision, the Board would decide if the applicant should be retested. Mr. O'Brien stated an interview with the applicant precedes the test to see if the applicant is under any stress which might effect the test . The testing takes approximately one hour per individual. Mr. O'Brien further stated his firm cannot make any recommendations as to the hiring of any tested applicant , this is covered by Statute . Mr. Cook stated that one of the recommendations from the Human Relations Commission was to develop a numerical grades for psychological tests . Dr. Goedert stated a rank order could be used. Mr. Cook pointed out that one of the staff recommendations was to allow Police and Fire Chiefs access to applicant psychological and polygraph testing date for training and supervisory evaluation, particularly during the probationary period. Dr. Beach stated they donot have a survey of cities who do allow this , but it could be done and the information used as a developmental tool. However, the release of this information may be abused and the applicant prejudged based on said information. I Councilwoman Shales suggested a summary should be prepared by the testing firm and passed back to be shared with supervisory staff. Councilwoman Shales made a motion, seconded by Councilman Walters for have this firm prepare a summary to develop training needs. Yeas : Councilmen Fox Gilliam Mo lan, Po PP le, Shales , Walters and Mayor Van De Voorde. Nays: None. Committee of the Whole Meeting June 9 , 1987 Page 2 Further consideration of parking restriction on Jefferson. Councilman Fox stated he did not see why there was any concern over this project , he visited the site and did not see where there would be any problems with the parking restriction. Councilman Fox made a motion, seconded by Councilwoman Popple that a 6:00 a.m. to 6: 00 p.m. , Monday through Saturday parking restriction be implemented adjacent to 443 Jefferson Avenue. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays : None. Consideration of a request from the Gifford Park Association to save architectural features. Councilman Gilliam made a motion, seconded by Councilwoman Popple to grant this request . Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales, Walters and Mayor Van De Voorde. Nays: None. Consideration of a report on apartment licensing and inspecting. During the 1987 Community Block Grant hearings , one proposal for funding suggested the establishment of an apartment inspection program. Staff has contacted communities with such programs and obtained copies of the relevant ordinances. For example, Oak Park has operated an apartment licensing and inspection program for 23 years. Aurora has operated a similar program for 5 years . Joliet operates a systematic residential rental property inspection program but does not license buildings . i An inspection and/or licensing program for rental properties is a long term policy and financial commitment . Of the community programs reviewed, only Joliet had revenues cover expenditures. Councilman Gilliam asked if these inspections would just deal with code violations . Mr. Cook stated yes . Councilwoman Popple asked if the inspections would include public housing units. Mr. Cook stated it should include all of them. Councilman Fox stated the City needs this type of program, but he was concerned about the cost , and he asked that staff prepare a cost proposal. Councilwoman Moylan stated she did not see the priority need now, and the departments have been stretched with other priorities . Councilwoman Shales stated we could be adding other problems by doing this . Committee of the Whole Meeting June 9, 1987 Page 3 Councilman Walters felt the program should pay for itself. Councilwoman Moylan said she could support the program if it were self-supporting. Councilman Gilliam stated it effects the quality of life and it should help to improve the neighborhoods. Councilman Gilliam further stated that he hoped this will not be a program that gets bogged down in Court . Mr. Cook stated he did not think this would happen because the City would be going in with life threatening situtations . Mayor Van De Voorde stated that he will reserve final judgement until a public hearing is had and some public imput received. Councilman Fox made a motion, seconded by Councilman Gilliam to direct staff to prepare a proposal package. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Consideration of a request from Kane County for the transfer of maintenance responsibility on a section of Duncan Avenue. Duncan Avenue from just north of River Bluff Road north to Illinois Route 72 in East Dundee is a Kane County Highway. It is the only Kane County highway on the east side of the Fox River that is in the City of Elgin and extends to approximately one-quarter of a mile north of Interstate 90. Kane County by Statutes cannot have more than twenty five percent of the rural public highway system in the county system. Therefore, Kane County is attempting to transfer the maintenance of some county highways to other governmental agencies. East Dundee and the Township of Dundee have agreed to accept for maintenance that portion of the highway within their respective jurisdictions. The City of Elgin has accepted in the past for maintenance South Street between Randall and Weld Road and Highland Avenue between McLean Blvd. and Randall Road. It is estimated that maintenance including snow plowing will cost the City about $800 .00 annually. Staff is recommending approval of this request . Councilman Gilliam made a motion, seconded by Councilman Fox to approve this request . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays : None. Consideration of a request for a street name change in Valley Creek subdivision. Councilman Gilliam made a motion, seconded by Councilwoman Shales to direct staff to prepare a resolution renaming the 100 foot street segment from Beaver Land to Colorado Avenue. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Committee of the Whole Meeting June 9, 1987 Page 4 Consideration of a change order in the construction at Lord' s Park Pool. This change order is required in order to comply with Illinois state law by having the specified deck painting. The lane lines are required in order to allow for lap swimming at the pool. By reason of this change order No. 1 the contract will be increased in the amount of $2 , 350. 00, for a total estimated cost of $92 , 850. 00. Councilman Gilliam made a motion, seconded by Councilman Walters to approve this change order. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor Van De Voorde. Nays: None. Consideration of approval of an emergency repair for water motor. Councilman Gilliam made a motion, seconded by Councilwoman Shales to approve payment to Dreisilker Electric Co, for $1, 798. 69 for this emergency repair. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays : None. Consideration of a recommendation for participation in drainage improvements at Kimball Avenue and the railroad. Councilwoman Popple made a motion, seconded by Councilman Fox that staff be directed to prepare the plans and specifications necessary to complete this work. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Waters and Mayor Van De Voorde. Nays : None. Consideration of acceptance of an easement in Highview Hills for street light installation. Councilwoman Popple made a motion, seconded by Councilman Fox to accept the subject easement . Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor Van De Voorde. Nays: None. Consideration of an amendment to the insurance requirements for Stetson. Councilman Gilliam made a motion, seconded by Councilwoman Popple to approve staff recommendation to amend Article VI 1.C. of the Stetson Pool Agreement to have an umbrella policy with an aggregate limit of $2 ,000, 000 covering all liability, including lifeguards, at no change in the contract price. Yeas : Councilman Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Committee of the Whole Meeting June 9, 1987 Page 5 Consideration of requiring signs to be placed for zoning changes . A request has been made by Councilwoman Moylan to reconsider an ordinance requiring the posting of signs for public hearings conducted for zoning petitions. The cost of processing the petition would be approximately $350.00. As previously recommended by the Planning Committee the ordinance amendment would require that the city provide the notification signs and monitor placement on the site. Costs associated with providing the signs and assigning staff to verify placement and removal have not yet been determined. Councilwoman Moylan made a motion, seconded by Councilwoman Popple for staff to take this petition to the Planning Committee for public hearing. Yeas: Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: Councilman Gilliam. Report on the 1987 tree planting program. Status report on the subject program. Report from Civil Service Commissioner attendance at seminar. Status Report . Report with regard to new Dial-A-Ride bus. Status report . Consideration of a report regarding request for de-annexation from Villa Olivia. Councilman Gilliam made a motion, seconded by Councilwoman Moylan directing the staff to work with Bartlett to effect this de-annexation. Yeas: Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor Van De Voorde. Nays: None. Consideration of a report of bids on the new PACE garage. Status report . Report on the cost of utility relocations on South McLean Boulevard north of Route 20 bypass. Staff advised Council the total cost to relocate the existing Commonwealth Edison lines and services underground would be j approximately $249 , 995. 00. Money has not been budgeted for this work, and it will not be feasible at this time. However, staff will continue to negotiate the project with Commonwealth Edison. Committee of the Whole Meeting June 9, 1987 Page 5 commendation to a for the emergency Consideration of a re pay g y towing of a garbage truck. Councilman Gilliam made a motion, seconded by Councilwoman Popple to approve the payment of $3 , 095 to Allen ' s Corner Garage and Towing Service. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor Van De Voorde. Nays: None. Consideration of a recommendation for change order with regard to the repairs on Congdon Water Tank. Councilman Gilliam made a motion, seconded by Councilwoman Moylan to approve Change Order No. 2 to provide the additional $3 , 770 for needed work to the Congdon Avenue overhead storage tank. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Consideration of possible changes in permit and inspection fees . Councilman Walters made a motion, seconded by Councilwoman Shales to approve the increased fee of $25 . 00 for new construction and to keep the present fee for replacement construction. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor Van De Voorde. Nays: None. Consideration of reports on accidents at Liberty and Park Street . At a Committee of the Whole Meeting on September 8, 1986 , a resident from this area appeared before the Council with a petition objecting to the installation of traffic lights at this corner. The Council made a decision on September 22 , 1986 to defer installation of the traffic signals and directed the staff to remove the trees from the intersection area that would have been removed as a part of the proposed project . The staff was also directed to make a report to the Council in the Spring of 1987 regarding current traffic conditions at this intersection. The trees were removed last winter. There have been 7 or 8 accidents each yeat at this intersection since 1979 , except for 1984 when there were 6 , ' in 1985 there were 4 , in 1986 there were 3 and in 1987 there have been 5 already. IDOT has this project on hold until the first of July when they will begin dropping thos projects from the 1987 program and reappropriate the money. Should the City Council wish to reconsider their action and proceed with the project , we would have to notify IDOT before July 1 to same the project for 1987 . �r, _ tip_ � - .. � � � ;� �, � r __ - - _ _ � Committee of the Whole Meeting June 9 , 1987 Page 6 Mr. Reid Lewis , 616 Park Street stated the residents were still concerned that the installation of traffic signals at this site would increase the traffic flow on Park Street . Mr. Lewis stated there are many small children in this area one of these children was hit by a car last week. Mr. Reid further stated that it would be better to coordinate the lights at Summit and cut down those trees which hamper the visibility Councilman Gilliam made a motion, seconded by Councilman Fox to deny the installation of traffic signals at this location. Yeas : Councilmen Fox, Gilliam, Moylan, Shales and Mayor Van De Voorde. Nays: Councilmen Popple and Walters. Adjournment Councilman Walters made a motion, seconded by Councilwoman Shales to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss Personnel, acquisitio of property and litigation. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. The meeting adjourned at 9 :15 p.m. Marie Yearman, tity Clerk I