HomeMy WebLinkAboutJuly 22, 1987 COW Committee of the Whole Meeting
July 22 , 1987
A regular Committee of the Whole Meeting, held in the Council
Conference Room, was called to order by Mayor Van De Voorde
at 6 : 30 p.m. Members present : Councilmen Fox, Gilliam, Moylan,
Popple, Walters and Mayor Van De Voorde. Absent : Councilwoman
Shales.
Request for use of Fountain Square Plaza.
At the July 2nd meeting of the Greater Downtown Elgin Commission,
Howard Stewart of the NAACP Youth Chapter/Illinois Enterprise
appeared to apply for the use of the Mall on August 28th from
1:00 p.m. to 9 : 00 p.m. , and August 29th from 10:00 a.m. to
9 :00 p.m. , for a temporary liquor license, for use of the Crocker
Parking lot for the two days as a beer garden, and for lowering
of the insurance requirements to $1 million.
Mr. Stewart proposed a Black American Festival to consist of
local churches selling food and local businesses displaying
items for sale. Music will be provided and wine and beer would
be sold in a beer garden controlled atmosphere by the Liquor
Mart , Griffin Liquor Store.
The Greater Downtown Elgin Commission voted unanimously to
recommend approval of this activity with reduced insurance
rates .
Councilwoman Moylan made a motion, seconded by Councilwoman
Popple to approve this request providing Mr. Stewart furnishes
evidence of the required insurance, the required permit fees ,
and evidence that a Class A Liquor License holder will act
as vendor for said event . Yeas: Councilmen Fox, Gilliam, Moylan,
Popple, Walters and Mayor Van De Voorde. Nays : None.
Proposed adult crossing guard at Garfield School
Councilman Walters made a motion, seconded by Councilman Fox
to approve staff' s recommendation for an adult crossing guard
for Raymond Street at Bent Street . Yeas: Councilmen Fox, Moylan,
Popple, Walters and Mayor Van De Voorde. Nays: None. Abstain:
Councilman Gilliam.
Proposal for special assessment_ fundinq of Maple. Street watermain.
The staff advised the Council that proceeding with this project
by special agreement requires one hundred percent participation
by the property owners which, as reported, has not been accomplished.
The City could proceed by the special service area method, but
this may not be equitable because of the one lot now being
vacant . Therefore, it is recommended that the Council direct
the staff to proceed with this project under the special assessment
method.
Committee of the Whole Meeting
July 22 , 1987
Page 2
Councilwoman Moylan made a motion, seconded by Councilman Fox
to approve the staff' s recommendation and proceed with the
special assessment project . Yeas : Councilmen Fox, Gilliam,
Moylan, Popple, Walters and Mayor Van De Voorde. Nays: None.
Consideration of recommendations for parking restrictions on
Bowen Court .
Bowen Court is one block long and the street is only twenty-
one feet wide. At present , parking is allowed on both sides
of the street . When cars are parked on both sides, there is no
room for emergency vehicles to get through. It also interferes
with refuse pickup and snow plowing operations. Quite often
cars are parked with two wheels on the sidewalk and two on
the street .
Councilman Gilliam made a motion, seconded by Councilman Fox
to prohibit parking on the east side of Bowen Court for the
entire length of the street . Yeas: Councilmen Fox, Gilliam,
Moylan, Popple, Walters and Mayor Van De Voorde. Nays : None.
Consideration of fire protection agreement for the Fraternal
Order of Eagles.
Councilman Gilliam made a motion, seconded by Councilman Walters
to proceed with the subject agreement . Yeas : Councilmen Fox,
Gilliam, Moylan, Popple, Walters and Mayor Van De Voorde. Nays :
None.
Consideration of purchase of ballfield mix for softball complex.
Staff requested that the Council approve the purchase and delivery
of 18 semi-truck loads of ballfield mix: 6 loads regular; 6
loads special blend; and 6 loads of sports blend, for a total
cost of $4716 . 00. The Park and Reclamation Commission approves
this expenditure.
Councilman Gilliam made a motion, seconded by Councilman Walters
to approve the subject purchase. Yeas: Councilmen Fox, Gilliam,
Moylan, Popple, Walters and Mayor Van De Voorde. Nays : None.
Consideration of the Road Materials Corporation revised 1987
operating plan.
This plan calls for the immediate mining of area C, which will
take approximately two and one-half years. Once the mining
is completed, the are is planned to be reclaimed for the athletic
fields and a possible parking lot .
After the deposit in area C is exhausted, Road Materials Corporation
plans to mine the northern portion of area F. This area is
Committee of the Whole Meeting
July 22 , 1987
Page 3
expected to be mined out in approximately two years. The Park
and REclamation Commission is hopeful that this area can be
reclaimed as a three to five acre lake.
The disturned portion of area F will be reclaimed this fall.
One possible use for this area could be for a winter sports
hill.
Councilman Walters made a motion, seconded by Councilwoman
Moylan to approve the revised operating plan. Yeas : Councilmen
Fox, Gilliam, Moylan, Popple, Walters and Mayor Van De Voorde.
Nays: None.
Consideration of a report on Blackhawk subdivision treet problem.
During the last several days Public Works has received calls
relative to a problem involving Silver Maple, Red Elm and Locust
trees , primarily in Blackhawk Subdivision. Leaves on these
trees are falling prematurely, which is causing concern.
Upon investigation, we have determined the presence of an insect
called Cottoney Maple Scale. Two solutions are available ( 1) a
chemical spraying, this process is not one hundred percent effective.
The second solution involves Mother Nature. The Lady Bug Beetle
can attack the scale and bring it under control. The beetles
are in the are and we assume , at this point , that this natural
phenomenon will balance the situtation.
Staff will monitor this situation and a report will be brought
back to Council if it is necessary.
Consideration of a report for June on capital projects progress.
This report consisted of a list of 72 capital projects that
the Council during the review of the 1987 Budget determined
should be funded. Included also are some projects that were
in the 1986 program.
The estimated and actual costs of the various projects on the
attahced list of capital projects tota in excess of $18, 659 , 000.
Of that amount , monies from other outside sources such as IDOT,
FAU and PACE will fund a portion of these projects.
The Council will continue to be furnished with these monthly
report as to the status of various projects.
Consideration of watermain oversizing agreement for PACE bus
garage.
Councilwoman Moylan made a motion, seconded by Councilwoman
Popple to approve the agreement for reimbursement for oversizing
the PACE watermain extension and that the total cost paid by
the City shall not exceed $15 , 900. Yeas : Councilmen Fox, Gilliam,
Committee of the Whole Meeting
July 22 , 1987
Page 4
Moylan, Popple, Walters and Mayor Van De Voorde. Nays: None.
Disposal of old computer room air conditioning unit .
Councilman Walters made a motion, seconded by Councilwoman
Popple to accept the offer received from Elgin Sweeper Company' s
in the amount of $1,500. Yeas : Councilmen Fox, Gilliam, Moylan,
Popple, Walters and Mayor Van De Voorde. Nays : None.
Repairs to Old Main Elevator.
Councilman Fox made a motion, seconded by Councilwoman Moylan
to replace the electric motor on the elevator at Old Main and
that this work be contracted with Long Elevator for the sum
of $2 ,100 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Walters
and Mayor Van De Voorde. Nays: None.
Meeting scheduled with the Elgin Housing Authority
The Council agreed to meet with the Eling Housing Authority
and to tour some of the units on August 26 , 1987 , at 5: 00 p.m.
The Committee of the Whole Meeting will start at 7 :00 p.m.
Adjournment
Councilwoman Popple made a motion, seconded by Councilman Gilliam
to adjourn the Committee of the Whole meeting to go into Executive
Session to discuss personnel, litigation and property acquisition.
Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Walters and
Mayor Van De Voorde. The meeting adjourned at 7 :10 p.m.
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Marie Yearma . City Clerk