HomeMy WebLinkAboutJuly 15, 1987 COW Committee of the Whole Meeting
July 15 , 1987
A Special Committee of the Whole Meeting was held in the Council
Conference Room. Mayor Van De Voorde called the meeting to
order at 6 : 30 p.m. Members present : Councilmen Fox, Moylan,
Popple, Shales , Walters and Mayor Van De Voorde. Absent : Councilman
Gilliam.
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Discussion of 1988 Integrated Capital Budget
The City Manager provided the following analysis of alternatives
for the Integrated Capital Budget for 1988.
For 1987 , the Mayor and Council members made several decisions
in 1986:
1. Some projects were deferred. These included equipment items
proposed for replacement which garage staff reviewed and judged
to be in shape to be operated economically for at least one
more year. It also included other projects which Council felt
could be deferred.
2 . Park projects were grouped into a lump sum. The Council
did not feel adequate justification or prioritization had occurred.
A lump sum was set up and Parks personnel were asked to establish
a priority methodology for selection of projects .
3 . Certain items were funded through fee increases. Vehicles
stickers were increased with the anticipated $540 , 000 pledged
to street resurfacing. Sewer rates were instituted to pay for
sewer repair and replacement . Other rates were increased to
pay for operating expense ( ambulance, building permits, etc. ) ,
which includes replacement of equipment .
4 . After review of several proposed rates to fund unfunded
capital items, the Council decided: ( a) not to go on a pay
as you go premise, but use a short five year bond program,
and (b ) to fund it with increased property tax.
The Council did not undertake to fund the entire program but
debated whether to stretch it over more time or to fund it
on an annual basis.
For 1988, there is a current unfunded allocation which totals
$7 , 893 , 260, assuming that the other funding is available. There
is about $1, 945, 000 estimated to be available for new programs ,
additional personnel and capital equipment from General Fund
revenues in 1988. If we set aside some funds for new personnel
and programs, there should still be $540, 000 in vehicle sticker
income for street resurfacing and $960, 000 for capital replacement .
Committee of the Whole Meeting
July 15, 1987
Page 2
In staff examination of the project list, there are several items we would
correct and some that can be deferred:
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1. The 1987 bond issue provided funds for the Route 58 project. (The
$700,000 for this project will come from other funding.)
2. Asbestos removal at Hemmens and the City Hall can be deferred until tests
show there is a problem. (The amounts originally included for this project
were $213,000 and $103,000. ) The Council approved this deferral.
3. Purchase of Casa Linda can be deferred. (The amount originally included
for this project was $1,934,000. ) The Council approved this deferral.
Mayor VanDeVoorde stated he felt it was improper to buy private property
because of blight conditions, unless the property was involved in some special
project. The Mayor said he would like to see this item deleted.
4. Replacement of equipment can be funded from available General Funds. (The
amount included for this project was $960,000.) The Council concurred.
5. Reduction in street resurfacing balance, funding from vehicle stickers.
(Amount included for this project $540,000. ) The Council concurred.
6. Proposed Airlite R.O.W. agreement provides two years, allowing deferral to
1989. (Originally included for this project $161,600.) The Council con-
curred.
7. Police equipment for additional personnel should be funded, if approved,
from operating budget. (Included for this project $105,800.) The Council
concurred.
8. Fox River bank stabilization can be funded over two years. (This project
depends on obtaining State grant - amount to be deferred $65,000. ) A majority
of the Council directed this item be left in the budget as recommended at
$137,000.
9. If Fox Lane is to be done, and McLean Boulevard to be advanced, reduce
Lovell to design and defer Willard. The Council approved the recommendation.
10. Street lights at mid-block have been previously deferred. (Amount
included for project $35,000.) Councilman Walters made a motion, seconded by
Councilwoman Moylan, not to defer this project. Yeas: Councilmen Fox,
Moylan, Popple, Shales, Walters and Mayor VanDeVoorde. Nays: None.
11. There is $275,000 for Parks, could be reduced to $200,000 (as done in
1987) with individual projects deferred until revised Parks Master Plan and
priorities are established and approved. (Amount deferred $75,000.) The
Council approved this recommendation.
Committee of the Whole Meeting
July 15 , 1987
Page 3
The City Manager continued the discussion with a review of
the Golf Fund, Cemetery Fund, and Water Funds , and the 1987
Mid-Year Budget Review.
The City Manager pointed out that if the property tax levy
will exceed 105% of the previous year' s levy, then a public
hearing must be held.
The Council indicated they did not want to exceed the 4 .90
tax. Councilman Walters made a motion, seconded by Councilman
Fox directing staff to hold the property tax increase to 4 . 9% .
Yeas: Councilmen Fox, Moylan, Popple, Shales, Walters and Mayor
Van De Voorde. Nays: None.
Adjournment
Councilman Walters made a motion, seconded by Councilman Fox
to adjourn the meeting. Yeas : Councilmen Fox, Moylan, Popple,
Shales, Walters and Mayor Van De Voorde. Nays: None.
The meeting adjourned at 8:20 p.m.
Marie Yearman, City Clerk