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HomeMy WebLinkAboutJanuary 28, 1987 COW Committee of the Whole Meeting January 28, 1987 Mayor Verbic called the meeting to order at 6 : 35 p.m. , in the Council Conference Room of City Hall. Members present : Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde , Waters and Mayor Verbic. Absent : None. Request from the Well Child Conference for the City to participate in its second annual Clean-A-Thon project . n The Well Child Conference is planning to conduct another Clean-A-Thon, scheduled for May 2nd of this year. The Well Child Conference is requesting the same level of City support as last year. The City assisted the Clean-A-Thon event by identifying projects and providing supplies, tools and equipment with operators . The City Manager stated the Clean-A-Thon project has proved to be very worthwhile and it is recommended that the Council direct the staff to participate in the 1987 project . Councilwoman Moylan made a motion, seconded by Councilwoman Shales to approve said recommendation. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation from the Greater Downtown Elgin Commission regarding insurance requirements for a mall. event . The Council reviewed the following recommendations submitted by the Greater Downtown Elgin Commission in connection with the Elgin Jaycee 1987 event , which is to be entitled "Enjoy Elgin" . 1. It is recommended not to reinstate the Class K Liquor license. The Class I liquor license provides for a vendor to sell alcohol. The Commission recommends the use of the Class I liquor license category for the Jaycees special event . 2 . It is recommended that the general liability insurance requirement for special events be reduced from $5 , 000 ,000 to $1, 000, 000 and that the dram shop requirement of $1, 000 , 000 be retained. 3 . It is recommended that the Jaycees establish a beer garden in the City parking lot south of the Crocker Theater. Any sale or consumption of alcohol would be restricted to the beer garden area. Committee of the Whole Meeting January 28, 1987 Page 2 4 . It is recommended that the City contribution remain at $2 , 000 and that the City furnish security and clean up services. The Council questioned the Corporation Counsel as to the required amount of insurance coverage. Mr. Jentsch stated the City insurance counselor is currently preparing a report which will reflect the amount of coverage they feel the City should have for such an event . Mayor Verbic stated the Jaycees may also find it difficult to find a licensed vendor to undertake this event , but in any case the Council should wait for the insurance report before making any decision in this matter. Councilwoman Moylan made a motion, seconded by Councilman Andersen to table this matter until the February 11th meeting. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a resolution for the maintenance of streets and highways with motor fuel tax funds. Councilman Van De Voorde made a motion, seconded by Councilman Waters to approve staff recommendation for a resolution to be prepared appropriating $852 , 000. 00 of motor fuel tax funds for street maintenance and other related work. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report on vehicular parking in the area of Gifford Elementary School. Harvey Eisner, Principal of the subject school, stated this parking plan is in place and seems to be working well. Consideration of proceeding with a request for proposal on sanitary and storm sewer engineering services. The Council reviewed a Request for Proposal in connection with the 1987 sanitary and storm sewer rehabilitation program. The cost for the engineering work described in said Proposal is estimated at $25 , 000.00. The actual rehabilitation work is estimated at $239, 000. 00, and there is $264 , 500. 00 in the 1987 budget for this work. The Engineering staff recommended mailing the Request for Proposal document to qualified engineering firms on January 29 , 1987 . Committee of the Whole Meeting January 28, 1987 Page 3 Councilman Andersen made a motion, seconded by Councilwoman Moylan to approve the staff ' s recommendation. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report on energy consumption for the Municipal Building and Hemmens Auditorium. The Council reviewed a staff report which indicated an accumulated savings attributable to the conservation program since 1973 of approximately $426 , 000 . The staff report further stated the energy conservation program has proved to be extremely effective in reducing the number of therms used and cutting g he in at g costs . Staff will continue to closely monitor our energy consumption to determine whether or not additional measures can be taken to reduce heating costs . Consideration of hiring a student intern from Judson College. Funds for this internship program were not included in the 1987 budget . At the rate of $5. 75/hour, an intern would cost during the school year less than 100/week. If the program is successful and extends for the full 1987 calendar year, the annual cost would be about $5 , 500, which includes an expansion of work hours during the summer months. The internship program would enhance the relationship with Judson College and utilize the resources of this institution of higher learning. The City Manager recommended the hiring of a student intern from Judson College. Councilman Gilliam made a motion, seconded by Councilwoman Moylan to approve this recommendation. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays : None. Consideration of specifications for the rehabilitation of the building at 21 North Porter Street . The Council reviewed specifications for exterior rehabilitation, demolition of a room addition and upgrading of the electric service for the property located at 21 North Porter Street . A second specification package is being prepared to cover interior rehabilitation, including kitchen and bathroom renovation and decorating schemes. Committee of the Whole Meeting January 28 , 1987 Page 4 Staff is recommending approval of said specifications and the waiver of permit fees . Councilman Van De Voorde made a motion, seconded by Councilwoman Shales to approve the staff' s recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a lease agreement with the Central Greyhound Lines Co. for use of the bus terminal. Last fall Greyhound Lines ceased operating out of their terminal located on Dundee Avenue. On an interium basis Greyhound has been boarding and discharging passengers on Brook St . between Kimball and North Streets. The City and Greyhound have been negotiating a lease agreement that would permit Greyhound the use of one lane at the City Bus Terminal until Greyhound can secure a permanent terminal facility. Greyhound will reimburse the City $250. 00 per month for the use of the terminal. Councilman Waters made a motion, seconded by Councilman Andersen to approve the proposed agreement with Greyhound. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report on the towing of abandoned vehicles. Staff furnished the Council with the current status on obtain'ng a lawful place for the storage of impounded vehicles. Councilman Van De Voorde and Mayor Verbic stated they thought the City would eventually have to think about providing for such a place in Elgin, because other communities do not want this type of operation either. Staff will have additional information for the Council at the next meeting. Adjournment Councilman Gilliam made a motion, seconded by Councilman Andersen to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss litigation, personnel and property acquisition. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. �ThQe meeting was adjourned at 7 :25 p.m. Marie Yearman� City Clerk