HomeMy WebLinkAboutFebuary 25, 1987 COW Committee of the Whole Meeting
February 25 , 1987
The meeting was called to order at 6 : 30 p.m. , in the Council
Conference Room of City Hall. Members present : Councilmen
Andersen, (Councilman Gilliam arrived at 7 :00 p.m. ) Moylan,
Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of requests by various organizations to be featured
on the 1988 City vehicle sticker.
Councilman Van De Voorde made a motion, seconded by Councilman
Waters to select the Sherman Hospital 100th Anniversary logo
for the 1988 City Vehicle Sticker design. Yeas : Councilmen
Andersen, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic.
Nays : None.
Consideration of submitting a grant application to the Illinois
Criminal Justice Authority to participate in a drug enforcement
program.
The City Manager advised the Council this grant is a 75-25
cash match, and at this time, appears to be only for a one-
year period. The estimated cost for Elgin to participate in
the program would be approximately $11, 000 and would involve
the hiring of a replacement officer, the acquiring of a five
or six-year old vehicle, and expenses for drug orientation
training. The balance of the program cost , or the $35 , 000,
would be funded through the grant . The local share of the program
could be paid for from unallocated drug monies .
Councilman Van De Voorde made a motion, seconded by Councilwoman
Moylan to authorize staff to participate in said program and
that the replacement officer be hired for the anticipated one-
year duration of the grant and carried as an additional officer
until absorbed by attrition. Yeas : Councilmen Andersen, Moylan,
Shales , Van De Voorde, Waters and Mayor Verbic. Nays : None.
Discussion and status report on the City Hall remodeling project .
The remodeling project is underway and should be completed
by June lst . The cost of the work is expected to come in at
or near the budgeted figure. The City Council should consider
holding its March meetings in the Hemmens Auditorium. By temporarily
moving to the Hemmens Building, the remodeling schedule will
not only be accelerated by two to three weeks, but would provide
the much needed flexibility in finding alternate office space
and would accomodate the asbestos abatement .
Councilman Andersen made a motion, seconded by Councilwoman
Shales to approve the staff' s recommendation. Yeas : Councilmen
Andersen, Moylan, Shales , Van De Voorde , Waters and Mayor Verbic.
Nays : None .
Committee of the Whole Meeting
Page 2
February 25, 1987
Consideration of a lease with the VFW for 262 S. Grove.
Councilman Waters made a motion, seconded by Councilman Van
De Voorde to approve the proposed lease. Yeas : Councilmen
Andersen, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic.
Nays : None.
Consideration of a request by Southern Illinois University
to use a training room at the Riverside Water Treatment Plant .
Councilwoman Moylan made a motion, seconded by Councilwoman
Shales to approve this request . Yeas : Councilmen Andersen,
Moylan, Shales, Van De Voorde , Waters and Mayor Verbic. Nays:
None.
Consideration of Change Order No. 1 for the 1986 westside surfacing
program.
Councilwoman Shales made a motion, seconded by Councilman Andersen
to approve Change Order No. 1 with Central Blacktop, Inc. for
$10 , 019 .49 for the westside resurfacing - 1986 M. F.T. Section
86-00139-00-RS. Yeas : Councilmen Andersen, Moylan, Shales ,
Van De Voorde, Waters and Mayor Verbic. Nays : None.
Consideration of Change Order No. 1 for the 1986 eastside resurfacing
program.
Councilman Andersen made a motion, seconded by Councilman Gilliam
to approve Change Order No. 1 with Central Blacktop, Inc. ,
for $36, 973. 89 for the eastside resurfacing project . Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde ,
Waters and Mayor Verbic. Nays : None.
Consideration of a supplemental resolution for the 1985 motor,
fuel tax maintenance program.
Councilman Van De Voorde made a motion, seconded by Councilman
Waters to approve the supplemental resolution appropriating
$10 , 931. 31 in 1985 M. F.T. Funds . Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays : None.
Consideration of a motor fuel tax resolution appropriating
$55 , 000 for a crack sealing program.
The City Manager advised the Council that about five years
ago the City suspended its crack sealing operations due to
aging equipment , the use of the tar was not effective and the
lack of personnel because of other activities that had a higher
priority. Presently there is a need to renew this operation.
The crack sealing will aid in prolonging the pavement life
along with prevention of further base deterioration. The material
being used today is far superior to the material previously
used because it is rubbery in nature, can withstand a wide
Committee of the Whole Meeting
Page 3
February 25, 1987
range of temperature and will adhere to the pavement material
in very cold weather thereby protecting the crack.
$55 , 000 is in the 1987 MFT budget and this amount was recommended
by the Integrated Capital Budget Committee.
Councilwoman Moylan made a motion, seconded by Councilman Waters
to approve this program. Yeas : Councilmen Andersen, Gilliam,
Moylan, Shales , Van De Voorde , Waters and Mayor Verbic. Nays:
None.
Consideration of the acquisition of a used snow plow from Howell
Tractor and Equipment Company.
This plow will be used on a limited basis when there is a severe
drifting problem or when the snow has closed a road. Because
of the limited use of this equipment , it is felt that the used
plow will fill the needs of the Public Works Department .
Councilman Andersen made a motion, seconded by Councilwoman
Shales to approve the purchase of the used V-Plow from Howell
Tractor & Equipment Company for $2 , 500. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales , Van De Voorde , Waters and Mayor Verbic.
Nays: None .
Consideration of refunding the 1985 $4 . 3 million general obligation
bond issue.
In December, 1985 the City issued $4 , 300 , 000 of G.O. Bonds
to finance the acquisition of property and provide certain
improvements in the South Grove Tax Incremental Finance (TIF)
District .
Over a period of time, the cost of these bonds are paid from
tax increments as the property develops. The delay at the south
end of the district is also deferring collection of these increments .
Speer Financial, Inc. , was requested to review the benefit
of refunding various bond issues, including this issue. The
potential savings on these 1985 G.O. Bonds varied between $144 , 000
and $200,000 , depending on the maturity schedule.
The bond counsel for the original bonds was Borge and Pitt ,
and Corporation Counsel Jentsch has recommended retaining them
for the refunding issue because of their familiarity with the
project .
Councilman Andersen made a motion, seconded by Councilman Waters
to proceed with the refunding of the 1985 G.O. Bonds and appointing
Borge and Pitt , attorneys as bond counsel. Yeas : Councilmen
Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and
Mayor Verbic. Nays : None .
Committee of the Whole Meeting
Page 4
February 25, 1987
Consideration of authorizing the sale of surplus pump castings
to the Layne-Western Company.
Councilman Andersen made a motion, seconded by Councilman Waters
to sell two spare pump castings to Layne-Western Company for
$3 , 000. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales ,
Van De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of a status report on the Tyler Creek detention
facility.
The City Manager reviewed with the Council a status report
on the above facility. It is the staff' s intention to get
this project under construction this Spring. It is estimated
this project will cost $1,400, 000 of which $500 , 000 will be
financed with Build Illinois funds , and the balance will come
from the 1986 bond issue.
Consideration of a status report on the Randall Road/I-90 interchange.
The City Manager reviewed the current status of this project
with the Council and advised them the design of the project
appears to be on schedule. The preliminary estimate for this
project is $4 , 000, 000 to $4 , 500, 000, which includes the cost
of the right-of-way. The local agencies, Kane County and the
City of Elgin are to acquire the necessary right-of-way, which
could be $1, 000, 000 or less. There is $500 , 000 from Build Illinois
for the project and the City has $250 , 000 in the Bond Fund
in the 1987 Budget for this project .
Consideration of a report on the effects of the Consolidated
Omnibus Budget Reconciliation Act (COBRA) on the City' s health
insurance program and an amendment to the early retirement
program.
The City Manager discussed with the Council the requirements ,
as they affect the City, of the Federal law entitled the "Consoli-
dated Omnibus Budget Reconciliation Act" , (COBRA) .
COBRA requires the employer to offer individuals who would
lose coverage under a group health care plan due to certain
qualifying events, the opportunity to purchase continued coverage
at the employer' s group rate.
The staff recommendation is to amend the City' s current Early
Retirement Program Ordinance (G47-84 ) so that it will comply
with the COBRA law.
The COBRA law provides that a 2% fee can be added by the employer
to the premium for administrative costs.
Committee of the Whole Meeting
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February 25 , 1987
Councilwoman Shales made a motion, seconded by Councilman Andersen
to approve the staff ' s recommendation for an ordinance amendment ,
but to exclude the 2% administrative fee. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and
Mayor Verbic. Nays : None.
Fire Department Burning for Training.
The Council reviewed a permit from the Illinois Environmental
Protection Agency, providing for a fire fighting training project
at 150 S. Wellington.
Status report on leakage into Tyler Creek.
The City Manager reported to the Council the white material
found leaking into a small stream which feeds Tyler Creek and
the Fox River was found to be pure limestone. The Engineering
Department reported the leak occurred at a sleeve installed
when the pipeline was moved because of the State work done
in the intersection of Big Timber Road and Route 31. Staff
is in the process of removing this substance and the leakage
has been blocked. The Illinois Environmental Protection Agency
has been notified of the City' s findings and the corrective
measures being taken.
Northwest Municipal Conference Meeting re Landfill in Bartlett .
Councilman Andersen made a motion, seconded by Councilwoman
Moylan to appoint Corporation Counsel Jentsch to represent
Elgin at this landfill meeting on March 10, 1987 at the Hanvoer
Park Municipal Building. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays:
None.
Adjournment
Councilwoman Moylan made a motion, seconded by Councilman Van
De Voorde to adjourn this meeting to go into Executive Session
to discuss personnel, litigation, property acquisition and
boards and commissions . Yeas : Councilmen Andersen, Gilliam,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays:
None.
The meeting adjourned at 7 : 30 p.m.
_F e l
C7.�
Marie Yearman, City Clerk