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HomeMy WebLinkAboutAugust 26, 1987 COW i Committee of the Whole Meeting August 26 , 1987 Mayor Van De Voorde called the meeting to order at 7: 10 p.m. , in the Council Conference Room. Members present : Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor Van De Voorde. Absent : None. Consideration of the City' s insurance program. The City Manager called attention to his memorandum of August 19 , 1987, in which he summarized Committee of the Whole considerations concerning the City' s insurance program, made at the meeting of August 12th. The memo also identifies the remaining alternatives, and a recommendation from staff. Mr. Cook stated a decision must be made on this matter before a deadline of October lst . Councilman Fox stated he did not feel the City should go bare, and he would be willing to approve the City Manager' s recommendation for one year, during which time the staff would continue to try and obtain umbrella coverage. Councilman Walters stated he concurred in the Manager' s recommendation, but he did not feel comfortable with the costs involved. Councilman Fox made a motion, seconded by Councilwoman Moylan to name R.C. Hanchette and Associates, the agent of record and proceed to select Hartford "first dollar" coverage up to $1, 000, 000/$2 , 000, 000, and to continue to seek an excess liability policy (umbrella catastrophe coverage) over self- insurance in an amount up to at least $500, 000 annually. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Consideration of a letter from the Gifford Park Association requesting a moratorium on the issuance of liquor licenses. The Council reviewed a letter from the Gifford Park Association, in which they proposed a temporary moratorium on the issuance of any new liquor licenses and/or transfers of existing licenses . The Association also proposed the Council should appoint a special commission to investigate the conflicts that are created with our existing ordinances. By creating a commission to study and recommend an improved ordinance to the Council, a fair, workable solution could be achieved without the Council "imposing itself" upon any one interest group. The Association also stated they would be happy to send a representative to serve on the proposed commission. Councilwoman Popple stated she would be in favor of the moratorium, but she felt the Council should conduct the study and not a task force, because the information is more available to the Council and they could work much quicker. Committee of the Whole Meeting August 26 , 1987 Page 2 Counsel Jentsch stated the Council would have to pass an ordinance providing for the moratorium. The ordinance would also have to recite the number of days the moratorium would prevail, as well as the reasons for the moratorium. Councilwoman Moylan suggested that the moratorium be set for a limited amount of time, and that special meetings could be held by the Council to deal with the existing liquor ordinance. Mayor Van De Voorde stated any council member could propose • change, the Council could discuss it and vote on it without • moratorium or special meetings. Councilman Walters stated he could not support a moratorium unless the Council had some definite changes for the existing ordinance. Councilman Walters further stated he did not feel this matter should be delegated to a commission because it is the Council' s responsibility. Councilman Gilliam stated that outside of zoning what are the other concerns . Councilwoman Moylan stated she did not think that gas stations should be allowed to sell alcohol because of the seriousness of drinking and driving. Councilwoman Shales stated the Council should not zero in on just one objection, but they should look at all the aspects. Councilwoman Shales and Councilman Walters pointed out there really is no difference in buying alcohol at a package goods store or a gas station, because you still have to drive to either one. Councilman Gilliam stated he hoped the Council wasn't adopting a government by morals philosophy. Councilwoman Moylan made a motion, seconded by Councilwoman Popple for an ordinance to be drafted establishing a 60 day moratorium on the issuance or transfer of any liquor licenses, for the purposes of reviewing existing ordinances which are relative to the sale of alcohol. Yeas: Councilmen Fox, Moylan, Popple , and Shales. Nays : Councilmen Gilliam, Walters and Mayor Van De Voorde. Consideration of comments from the Board of Fire and Police Commissioners regarding restrictions on commissioners riding with members of the Fire and Police Departments. The Council reviewed a memorandum regarding the concerns of the Board of Fire and Police Commissioners relative to the Committee of the Whole Meeting August 26 , 1987 Page 3 policy on riding in Police and Fire Department vehicles , which allowed the Commissioners to ride in a public safety vehicle on two occasions per year. This Board at its meeting on August 20th, discussed the policy and found it to be too restrictive. The Commissioners feel a more liberal policy is necessary in order that they may become familiar with the nature and demands of the jobs in these departments . Councilman Gilliam made a motion, seconded by Councilman Walters to keep said policy the same as it now exists. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor Van De Voorde. Nays : None. Consideration of an Ordinance establishing rules of procedure for hearings by the Liquor Control Commission. Councilwoman Popple made a motion, seconded by Councilwoman Moylan to direct staff to prepare an ordinance establishing a complaint procedure, a complaint of violation by residents - hearing, and procedure before Commission on request for continuance of any hearing. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor Van De Voorde. Nays : None. Consideration of a recommendation for additional personnel for the Planning Department in 1987 . The Council reviewed a report on the status of the Planning Department Work Program and staffing needs, together with the City Manager' s recommendation for the addition of two entry level planners to the Planning Department Budget . Councilman Walters made a motion, seconded by Councilman Gilliam to approve the City Manager' s recommendation. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor Van De Voorde. Nays: None. Consideration of an agreement with the Neighborhood Housing Services regarding the administration of the Rental Rehabilitation Program. This Spring, Elgin was notified that the City had been allocated $54 , 000 in funding by the Department of Housing and Urban Development for a Rental Rehabilitation Program. During the development of this program the Neighborhood Housing Service agreed to administer the Program. The Council had previously allocated $8, 000 in 1987-88 Community Block Grant Funds for Rental Rehabilitation Program Administration. The proposed agreement provides for the NHS to administer the program and stipulates a reporting and payment schedule. Committee of the Whole Meeting August 26 , 1987 Page 4 Councilwoman Popple made a motion, seconded by Councilman Walters to place this agreement on the next Council Agenda for passage. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. Consideration of Change Order No. 1 for the Sanitary Sewer repair contract . The City Manager advised the Council this Change Order was necessary in order to repair the main line sanitary sewers in the areas of the 1987 Resurfacing Program. By reason of this Change Order No. 1, the contract will be increased in the amount of $8, 800 , for a total estimated cost of $145 , 900. Councilwoman Popple made a motion, seconded by Councilman Walters to approve the subject Change Order No. 1. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor Van De Voorde. Nays: None. Consideration of Change Order No. 1 for the Well Child Conference facility contract The City Manager advised the Council this Change Order for the Well Child Conference totals $900. 00 and is requested in order to provide baseboards. The original rehabilitation specifications inadvertently omitted baseboards as part of the scope of work. Councilman Gilliam made a motion, seconded by Councilwoman Popple to approve the subject Change Order. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor Van De Voorde. Nays: None. Consideration of amendment to the water towner painting inspection contract . The Council reviewed a staff recommendation that the original contract be increased in the amount of $1,475 for a total of $5 ,225 for additional tank inspections in order to insure that contractual services provided by Am-Coat Painting, Inc. for tank repairs are being completed in an acceptable manner. Councilman Gilliam made a motion, seconded by Councilwoman Popple to approve the staff recommendation. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales, Walters and Mayor Van De Voorde. Nays: None. Consideration of the capital projects progress report for the month of August . Council furnished with a status report of the various capital projects. Committee of the Whole Meeting August 26 , 1987 Page 5 Consideration of attendance reports for the first six months of 1987 for boards and commissions. Council furnished with a report on the attendance records at the City boards and commissions during the first six months of 1987. Designation of Voting Delegate and Alternate Delegate to the 74th Annual Illinois Municipal League Conference . Mayor Van De Voorde is to be designated Delegate, with Councilman Gilliam designated as Alternate Delegate. Discussion of Housing Authority of Elgin Sites. Mayor Van De Voorde stated there is a need to improve the quality of life in Elgin and in order to accomplish this there will have to be meetings with the Housing Authority Board, as well as the management for the housing sites. The Mayor cited a drug sale going down on Watch Court right in front of the Council' s tour bus and stated it is mandatory that steps be taken to halt the sale of drugs and other unlawful acts . The Council agreed to set up a meeting with the Housing Authority Board to see if some of these problems can be resolved. Councilman Gilliam stated the Council should be ready to give the Board a list of things they need to do in order to help clean up these problems. Adjournment Councilwoman Moylan made a motion, seconded by Councilwoman Popple to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss property acquisition, litigation, and personnel. Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor Van De Voorde. Nays: None. The meeting adjourned at 8: 30 p.m. City Clerk