HomeMy WebLinkAboutApril 22, 1987 COW COMMITTEE OF THE WHOLE MEETING
April 22
P 1987
The meeting was called to order at 7: 30 p.m. , in the lower
level of the Hemmens Building. Members present : Councilmen
Fox, Gilliam, Moylan, Popple, Shales and Mayor Van De Voorde.
Absent : None.
Consideration of a recommendation for the 1987 bond sale to
fund Integrated Capital Budget items.
Councilman Gilliam made a motion, seconded by Councilman Fox
to table this item to the May 13th meeting because of a pending
meeting with the County regarding Randall Road, which may revise
some of the City' s figures. Yeas : Councilmen Fox, Gilliam,
Moylan, Popple, Shales and Mayor Van De Voorde. Nays: None.
Consideration of including the swimming pool enforcement under
the administrative fines ordinance.
Councilman Gilliam made a motion, seconded by Councilwoman
Popple to incorporate swimming pool regulations within the
ordinance providing for administrative citations. Yeas: Councilmen
Fox, Gilliam, Moylan, Popple, Shales and Mayor Van De Voorde.
Nays: None.
Consideration of an amendment to the Fire and Police ordinance
to include drug screening of new applicants.
Councilwoman Moylan made a motion, seconded by Councilman Fox
to amend Chapter 3. 08 of the Elgin Municipal Code to require
the Board of Fire and Police Commissioners to conduct drug-
screening examinations on all applicants for positions in the
Fire and Police Department of the City, except the applicants
for Chief of the Fire Department and the Chief and Deputy Chiefs
of the Police Department . Yeas : Councilmen Fox, Gilliam, Moylan,
Popple, Shales and Mayor Van De Voorde. Nays: None.
Consideration of the expense for annexation of intervening
property to permit the annexation of the new PACE garage.
The estimate for the owner' s expenses for the review and processing
of all documents associated with the disconnection and annexation
is in the range of $3, 500 to $4 , 000, and PACE has indicated
they will reimburse the City for all payments made to the property
owner associated with the disconnection and annexation.
Councilwoman Shales made a motion, seconded by Councilwoman
Popple to approve the authorization to reimburse the property
owner for legal expenses incurred as a result of the disconnection
and annexation procedure. Yeas: Councilmen Fox, Gilliam, Moylan,
Popple, Shales and Mayor Van De Voorde. Nays : None.
Committee of the Whole Meeting
April 22 , 1987
Page 2
Consideration of a procedure for appointing a new Council member
Councilwoman Moylan made a motion, seconded by Councilman Gilliam
to request applications for the Council vacancy through the
media, all applications to be in the City Clerk' s office by
noon on May 8th. Council discussion re applications on May
13th, and interview with applicants on May 20th. Yeas : Councilmen
Fox, Gilliam, Moylan, Popple, Shales and Mayor Van De Voorde.
nays: None.
Consideration of a Council request that the sale of alcohol
require a special use designation under zoning.
The Council was advised by staff that in order to establish
liquor stores and taverns as special uses, the City Council
must direct the filing of a text amendment to the zoning ordinance.
Subsequent to proper public notification, the Planning Committee
would hold a public hearing on the proposed amendment and then
submit their written findings and recommendations to the Council.
The entire process would take approximately three months.
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to table this matter and have staff bring back options.
Yeas: Councilmen Fox, Gilliam, Moylan, Popple, Shales and Mayor
Van De Voorde. Nays: None.
Consideration of improvements to the Abbott lift station and
line.
Councilwoman Popple made a motion, seconded by Councilwoman
Shales to authorize staff to work with the Sanitary District
personnel to get the sewer project under construction. Yeas :
Councilmen Fox, Gilliam, Moylan, Popple, Shales and Mayor Van
De Voorde. Nays: None.
Consideration of appointment of authorized agent for Illinois
Municipal Retirement Fund.
Councilwoman Moylan made a motion, seconded by Councilman Gilliam
to appoint Virginia Schuring designated as authorized agent
for the City. Yeas: Councilmen Fox, Gilliam, Moylan, Popple,
Shales and Mayor Van De Voorde. Nays: None.
Replacement of street sweeper
Councilwoman Shales made a motion, seconded by Councilwoman
Popple to authorize staff to proceed with the purchase of a
Crosswind II Elgin Sweeper.Yeas: Councilmen Fox, Gilliam, Moylan,
Popple, Shales, and Mayor Van De Voorde. Nays: None.
Committee of the Whole Meeting
April 22 , 1987
Page 3
Report on first quarter revenues and expenditures for the City
of Elgin.
The City Manager stated this report was informational only.
Report on the assignment of an intern from Southern Illinois
University.
The City currently cooperates with a Chicago area extension
office of SIU by providing a training room for educational
classes for water treatment operators in Northern Illinois .
However, this is the first time the City would be participating
in the operator internship program.
The current Water Department budget does not contain any monies
for this program, but it should be noted the proposed internship
program would be at no cost to the City.
Councilwoman Popple made a motion, seconded by Councilman Gilliam
to approve the proposed program.
Report on delay of submittal of proposal on insurance.
The Council reviewed a request from R.C. Hanchette & Associates ,
for another deadline extension due to additional delays by
the various insurance companies in providing the liability
coverage quotations .
Report on replacement of lift station heater.
This furnace replacement is not budgeted in the Sewer Division' s
capital budget for 1987. It is a necessary purchase in order
to maintain an adequate temperature in the lift station. The
money for the purchase could come from the savings from the
purchase of the V-plow and the skid steer loader, $7, 500 and
$3 , 000 respectively.
Report on replacement of police camera.
The department ' s existing mug-shot camera is in need of immediate
repair or replacement . There are two alternatives available
to address this problem: ( 1) To repair at an approximate cost
of $400.00, or ( 2 ) to replace at an estimated cost of $624 . 50.
The City Manager elected to replace this items with savings
realized from the recent purchase of replacement squad cars.
Report on replacement of concrete saw.
This saw is necessary because of the need to continue with
the concrete replacement work being done in the resurfacing
areas and other locations in the City. The money for the purchase
could come from the savings from the purchase of the V-plow
and skid steer loader. The City Manager elected to approve
this purchase.
Committee of the Whole Meeting
April 22 , 1987
Page 4
Report on additional increase in landfill fees.
The City Manager provided the Council with information relative
to another increase in disposal fees by the Woodland Landfill.
Report on financing through special service area of maintenance
of open space.
Councilwoman Moylan made a motion, seconded by Councilman Gilliam
to direct staff to explore the possibilities of negotiating
special service area financing agreements for the provision
of open space maintenance on a case by case basis . Yeas : Councilmen
Fox, Gilliam, Moylan Popple, Shales and Mayor Van De Voorde.
nays: None.
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman
Popple to adjourn the Committee of the Whole Meeting to go
into Executive Session to discuss Personnel, Litigation and
Land Acquisition. Yeas: Councilmen Fox, Gilliam, Moylan, Popple,
Shales and Mayor Van De Voorde. Nays: None.
The meeting adjourned at 8:35 p.m.
Marie Yearman City Clerk