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HomeMy WebLinkAboutApril 09, 1987 COW Committee of the Whole Meeting April 9 , 1987 A Special Committee of the Whole Meeting was called to order at 7 : 00 p.m. , in the lower level of the Hemmens Building. Members present : Councilmen Andersen, Moylan, Shales and Van De Voorde. Absent: Councilmen Gilliam, Waters and Mayor Verbic. Appointment of Mayor Pro Tem Councilwoman Shales made a motion, seconded by Councilwoman Moylan to appoint Councilman Van De Voorde Mayor Pro Tem. Yeas: Councilmen Andersen, Moylan, Shales and Van De Voorde. Nays: None. CDBG proposals The City Manager reviewed with the Council the proposals submitted for the 1987-1988 Community Development Block Grant Program. Councilwoman Moylan made a motion, seconded by Councilman Andersen to approve the staff recommendations , which provided for the following allocations : 1. Street Reconstruction — This proposed activity is for the continuation of the reconstruction of deteriorated streets located in the near north neighborhood surrounding Dundee Avenue and additional street reconstruction in the northern portion of the Elgin Historic District. The street reconstruction work is proposed for streets serving neighborhood residents in these predominately low and moderate income neighborhoods. Therefore, this proposed activity benefits low and moderate income persons by its location. This proposed activity is eligible for funding under public facilities and improvements. Proposed Funding — $355,000 2. Curb, Gutter and Sidewalk Reconstruction — This proposed activity is for the reconstruction of severely deteriorated curbs, gutters and sidewalks in the near north neighborhood i surrounding Dundee Avenue and in the northern portion of the Elgin Historic District. The neighborhood area is composed of predominately low and moderate income persons. This proposed activity will address the broad national objective of benefiting low and moderate income persons. This proposed activity is eligible for funding under public facilities and improvements. Proposed Funding — $63,000 3. Tree Planting — This proposed activity is for tree plant-img on neighborhood streets in the near north neighborhood surrounding Dundee Avenue and in the northern protion of the Elgin Historic District. This proposed activity will be in conjunction with the concentrated street reconstructoma and curb, gutter and sidewalk reconstrucion. This proposed activity is eligible under public facilities and improvements and benefits low and moderate income persons by location. Proposed Funding — $11 ,000 4. Elgin Residential Rehabilitation Rebate Program — This proposed activity is to continue the existing Elgin Residential Rehabilitation Rebate Program. This program provides financial incentives in the form of partial grants and full grants, primarily to low and moderate income persons for housing rehabilitation costs. The broad national objectives addressed by this activity is benefit to low and moderate income persons and the elimination of blighting influences. This activity is eligible under the rehabilitation of pr1vaate property and is a city—wide program. Proposed Funding — $158,081 5. CBD Development Incentive — This proposed activity is an incentive for development in Elgin' s Central Busim<ess District. This proposed activity is proposed as a finamcial mechanism for a private/public partnership for downtown development and/or redevelopment. This proposed activittvy is eligible as a special economic development activity. This proposed activity would eliminate blight in a desig;saa'ted blighted area and/or benefit low and moderate income persons through job creation. Proposed Funding — $100,000 6. Historic District "Period" Projects — This proposed activilty is for the addition of decorative elements to public propert_V in the Elgin Historic District. Decorative elements proposed include decorative lighting, historically appropriate park benches, decorative street furniture and decorative park furniture. The Elgin Historic District qualifies as a predominately low and moderate income neighborhood. Therefore, this proposed activity benefits low and moderate income persons by its neighborhood service area. This proposed activity would qualify under public facilities and improvements. Proposed Funding — $8,250 i f r 7. Acquisition — This proposed activity is for the acquisition of an unspecified substandard structure or structures in a predominately low and moderate income neighborhood. The proposed acquisition may be associated with rehabilitation or demolition depending upon the structure(s) acquired and could involve relocation. Therfore this proposed activity may be amended to provide for rehabilitation, relocation and/or demolition dependent upon the structure(s) selected for acquisition. This proposed activity would benefit low and moderated income persons by location and may qualify as the elimination of a blighting influence depending upon location and condition. Proposed Funding — $50,000 8. Planning and Management — This proposed activity is directed toward short and long term planning for both the city as a whole and for the city 's neighborhoods. The primary emphasis of this proposed activity would be to continue the development of a comprehensive amendment to the city zoning ordinance . An additional activity is the development of conceptual plans for areas adjacent to the Elgin River Trail Tax Incremental Financing District. This proposed activity is eligible as a planning and policy activity. All funds used for planning are considered to benefit low and moderate income persons in the same proportion as the remainder of the grant. Proposed Funding — $87,500 12. Administration — This proposed activity represents funding for the administration of the above proposed activities. Additionally, sufficient funding has been proposed to be allocated for administrative costs for a potential Rental Rehabilitation Program. This proposed activity is eligible as an administrative activity. All funds used for administration are considered to benefit low and moderate income persons in the same proportion as the remainder of the grant. Proposed Funding — $58,000. The City of Elgin will receive an estimated $685,000 in Housing and Community Development Block Grant funds and has received $41 , 170 in Program Income and proposed to rebudget $164,661 from previous CDBG allocations for a total available funding of $890,831 for the 1987 — 1988 Community Development Block Grant Program. Activities benefiting low and moderate income persons are estimated to equal $597,250 of a total of $745,331 for activities qualifying as low and moderate income benefit or qualifying as eliminating blighting influences. Therefore it is estimated that approximately 80% of the total funding is proposed to be allocated for activities benefitting low and moderate income persons. The City of Elgin, as part of its Housing and Community Development Block Grant Program, has developed a Displacement Plan regarding persons who may be displaces as a result of the above proposed activities. The Displacement Plan is available at the Planning Department located in Elgin City Hall, 150 Dexter Court, Elgin. i Previously funded activities affected by the rebudgeting of funds are: 1 . 1981 Contingency — All activities funded have been completed and $1 ,989 remains in the 1981 CDBG budget. Proposed Rebudget — $1 ,989 2. 1983 Contingency — Excess contingency funds from the 1983 CDBG Program in the amount of $2,672 have been proposed for rebudgeting. A contingency fund remains in support of the Poplar Creek Acquisition activity in the amount of $19,475. Proposed Rebudget — $2,672 3. Borden Square — This activity proposed in 1984 qualified as a public improvement activity for improvements to deteriorated curbs, gutters and sidewalks, potential street reconstruction, and improvements to a proposed public plaza. The funding remaining in this activity is $100,000. The location of this previously proposed activity is 200 Brook Street. Proposed Rebudget — $100,000 4. 1985 Contingency — The 1985 contingency was funded in the amount of $71 ,000. It is proposed to rebudget $60,000 of the original $71 ,000. Proposed Rebudget — $60,000 Previously funded activity, proposed amendment: 1 . Neighborhood and Headstart Center — This activity was funded as an acquisition (by lease) of a structure to serve as a Neighborhood Center for the neighborhood surrounding Dundee Avenue and to serve as a local Headstart Program Center. The previously approved funding totalled $100,000. Proposed Amendment — It is proposed to amend the previously funded activity to provide funding for the acquisition, rehabilitation, and/or handicap accessibility of a structure(s) to be utilized either jointly or separately as a Headstart Center (first priority) and/or as a Neighborhood Center (second priority) . The proposed funding for this amended activity remains at $100,000. The following is a synopsis of the use of Housing and Community Development Block Grant funds expended by activity in during the 1986-1987 CDBG Program year and their relationship to local community development objectives and broad national objectives. 1 . Elgin Residential Rehabilitation Rebate Program — This housing rehabilitation program provides full and partial grants , based on family size and income, primarily to low and moderate income persons for housing rehabilitation purposes. This is a city wide program. 2. Poplar Creek Dike Land Acquisition — This activity provided funding for the acquisition of land that will be used to provide flood control in an area experiencing frequent flooding. 3. Street Reconstruction — This activity provided for the reconstruciton of deteriorated streets in a designated neighborhood target area. 4. Curb, Cutter and Sidewalk — This activity provided for the reconstruction of deteriorated curbs, gutters, and sidewalks in a designated target area and was accomplished in conjunction with the preceding street reconstruction activity. 5. Prairie Path Development — This activity was funded for the development of a pedestrian and bicycle path along the Fox River. A portion of the path is located in a designated blighted area and a portion of the path is adjacent to a predominately low and moderate income neighborhood. 6. Summit Street Reconstruction — This activity provided for the reconstruction of a deteriorated street in the near north neighborhood surrounding Dundee Avenue. 7. Neighborhood Housing Services — This program provides low interest loans to homeowners who are normally not bankable. The NHS loans provide financing for housing rehabilitation work. 8. Planning and Management — This activity funded the development of the Dundee Avenue plan, provided for neighborhood planning, and development of a comprehensive amendment to the municipal zoning ordinance. 9. Drake Field Improvements — This activity funded the rehabilitation of the restrooms at Drake Field for handicap accessibility improvements. 10. Elgin Housing Authority Windows — This activity provided funding for the replacement of 305 deteriorated windows in the public housing units located at 120 South State Street. 11 . Elgin Housing Authority Roofs — This activity provided funding for the replacement of deteriorated roofs at the public housing units located on Clifford and Owasco Avenues. Yeas: Councilmen Andersen, Moylan, Shales and Mayor Pro Tem Van De Voorde. Nays: None. Adjournment Councilman Andersen made a motion, seconded by Councilwoman Shales to adjourn this meeting. Yeas : Councilmen Andersen, Moylan, Shales and Mayor Pro Tem Van De Voorde. Nays : None. The meeting adjourned at 8:40 p.m. Marie Yearman City Clerk I