HomeMy WebLinkAboutOctober 27, 1986 COW COMMITTEE OF THE WHOLE MEETING
OCTOBER 27 , 1986
A Committee of the Whole Meeting was held on October 27, 1986 ,
at 6: 30 p.m. , in the Council Conference Room of City Hall.
Members present : Councilmen Andersen, Gilliam, Moylan, Shales,
Van De Voorde, Waters and Mayor Verbic. Absent : None.
Consideration of a recommendation to prorate assessments against
25 South Weston due to subdivision.
In an agreement with the owners of 25 South Weston, the City
agreed that in the event the owner subdivided his property,
the lien would be prorated between the subdivided lots with
each parcel being encumbered only to the extent of its prorated
share.
The owners of the property have now subdivided the property
and have requested that the lien be prorated per our agreement .
To this end, a supplemental agreement has been prepared which
prorates the assessment originally imposed on 25 South Weston
between the subdivided lots according to their relative size.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Moylan to approve this recommendation. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Consideration of a proposed parking restriction on Watch Street
between Raymond and St. Charles Streets.
This matter was discussed by the Traffic Committee and it was
anticipated that a parking restriction will alleviate the problem.
The residents have been contacted and they are in agreement
with the total parking ban on both sides of this block of Watch
Street .
This will involve posting a maximum of six signs at an estimated
cost of $430.00 , including labor and materials.
Councilwoman Shales made a motion, seconded by Councilman Andersen
to approve the staff ' s recommendation for the proposed parking
restriction. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
Van De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of a proposed parking restriction on
Van Street between McLean Boulevard and Weston Avenue.
Councilman Van Dev Voorde made a motion, seconded by Councilwoman
Shales that limited parking restriction, 8:00 a.m. to 5:00
p.m. on school days be approved on the south side of Van Street
from McLean Boulevard to Weston Avenue, and that the parking
restriction on the north side of this block of Van Street be
changed to no parking on school days, 8:00 a.m. to 5:00 p.m.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van De
Voorde, Waters and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
October 27 , 1986
Page 2
Consideration of a proposed stop sign at Walden Drive and Lovell
Road
With the construction of Sumerhill Subdivision, north of U.S.
20 and west of Lovell Road, a new city street Walden Drive
has been constructed and intersects with Lovell Road south
of Maroon Drive. Lovell Road is a collector street . The intersecting
streets , including Walden Drive are minor streets and shour
have stop signs for safety reasons. Staff is recommending a
stop sign be installed on Walden Drive at Rovell Road.
Councilwoman Moylan made a motion, seconded by Councilman Vn
De Voorde to approve this recommendation. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Consideration of proposed stop sign on Patricia Drive at Chippewa
Drive.
There has been considerable building activity in this area
which has caused an increase in traffic volume, and some near
colisions at this intersection. The Traffic Committee has recommended
that stop signs be installed on Patricia Drive at Chippewa
Drive.
Councilman Gilliam made a motion, seconded by Councilman Van
De Voorde to approve this recommendation. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Consideration of proposed changes in stop signs at Jefferson
Avenue and Chippewa Drive and Jefferson Avenue and Waverly
Drive.
The Council reviewed a staff recommendation that the stop signs
for the eastbound and westbound traffic on Jefferson Avenue
at Chippewa Drive be removed. It was also recommended that
for safety reasons , a stop sign be installed on Jefferson Avenue
at Waverly Drive.
Councilwoman Moylan made a motion, seconded by Councilman Gilliam
to approve this recommendation. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Consideration of a proposed contract for cemetery security.
A big overtime expense at the Cemetery is the cost of locking
and unlocking the main gate, seven days a week, year round.
Approximately 360 hours of labor have been required annually
to provide this security. At time and a half this cost is projected
at $5, 550 a year.
Committee of the Whole Meeting
October 27, 1986
Page 3
A proposal has been obtained from Ohlson Investigation and
Security Services to provide this service for the sum of $2 , 025
annually. This would result in a savings of $3 , 500 per year.
Councilman Gilliam made a motion, seconded by Councilman Andersen
to approve the subject proposal. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Consideration of Change Order No. 1 on Lord' s Park pool improvements.
The Council reviewed a staff proposal to substitute an 8-foot
chain link fence and a 6-foot picket fence with the 8-foot
Semmerling privacy fence. The additional cost would amount to
$21,470. 10 .
Councilman Van De Voorde made a motion, seconded by Councilman
Waters to approve the subject Change Order. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Consideration of a modification to budget to permit repairs
to City Hall revolving door.
Councilman Andersen made a motion, seconded by Councilwoman
Moylan to approve these repairs. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Consideration of a recommendation for a school crossing guard
at Highland and North Melrose Avenues.
Councilwoman Shales made a motion, seconded by Councilman Van
De Voorde to approve the subject request . Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Consideration of a question concerning the use of existing
50 foot wide lots in R-2 single family district zoning.
Councilwoman Moylan made a motion, seconded by Councilman Van
De Voorde to direct the Planning Department to develop and
file an appropriate amendment to the zoning ordinance, which
would grandfather the substandard lots. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Consideration of City Council dates on Novembr 26th and December
24th.
The City Manager pointed out to the Council that under the
revised schedule for Council meetings we would be meeting on
Committee of the Whole Meeting
October 27, 1986
Page 4
the day before Thankgiving and the day before Christmas.
The Council agreed to meet on the following days and time:
Thursday, November 13th at 6 :15, the meeting is to start with
Executive Session.
Monday, November 24th at 6 :30
Wednesday, December 10th at 6 :30, and
Monday, December 22nd at 6:30
Consideration of a status report on capital projects for 1986 .
This report provided 'the Council with a status report on the
various capital projects included in the 1986 program. A concerted
effort is being made to have all the projects under contract
prior to the end of the year.
Consideration of a revised proposal for the South McLean project
Councilman Van De Voorde made a motion, seconded by Councilman
Waters to approve the revised agreement , have this matter placed
on the November 13th agenda, and that the staff be directed
to request bids on phse 1 for the purpose of proceeding with
this project this year. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays:
None.
Consideration of a contract addendum with Wendlund Associates
for further programming into the new computer system.
Councilman Gilliam made a motion, seconded by Councilwoman
Shales for the approve of the contract to Alan Wendland & Associates
for $59, 000 to complete the conversion of the IBM System 3
computer to the IBM System 38. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays:
None.
Consideration of a contract with the First National Bank to
amend existing contract with regard to computer equipment .
Councilwoman Moylan made a motion, seconded by Councilman Gilliam
to authorize the purchase agreement with Kennsco and the purchase
of the new IBM 3196 terminals through the First National Bank
of Elgin on a lease purchase contract . Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Committee of the Whole Meeting
October 27, 1986
Page 5
Adjournment
Councilwoman Moylan made a motion, seconded by Councilman Gilliam
to adjourn the Committee of the Whole Meeting to go into Executive
Session to discuss Litigation, property acquisition and personnel.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De
Voorde, Waters and Mayor Verbic. Nays: None.
The meeting adjourned at 7 : 15 p.m.
Marie Yearman, City Clerk