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HomeMy WebLinkAboutOctober 13, 1986 COW Committee of the Whole Meeting October 13 , 1986 A Committee of the Whole Meeting was held on October 13 , 1986 , in the Council Conference Room of City Hall. The meeting was called to order at 6 :35 p.m. Members present : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Joint meeting with the Planning and Land Use Committees. The members of the Land Use and Planning Commissions were introduced, and Roger Dahlstrom reviewed with the Council a summary dealing with variations, strip zoning, spot zoning and existing and future development patterns. A recommendation was made to form a Ad Hoc Committee consisting of members from the Land Use and Planning Commissions and the Council, to review the Comprehensive Amendment to the Zoning Ordinance. Councilwoman Shales stated there was a definite need for better planning for new uses in the older neighborhoods. Jim Cook stated there was no magic solution to this situation and there would always be some problems. The Mayor and Council expressed their appreciation to the Commission Members for their continued dedication and many hours of service for the betterment of Elgin. Consideration of a request from John W. Brown for over-ruling the Traffic Committee with regard to parking restriction requests. John Brown of 252 S. Clifton and five of his neighbors on South Weston requested a two hour parking restriction, 8:00 a.m. , to 4 :00 p.m. , Monday through Friday, similar to those signs along South Worth, between West Chicago and Van Streets, near Abbott Middle School. Those signs were installed about five years ago when the residents had some parking problems with the overflow parking from Abbott Middle School. The City Traffic Committee did not approve the request due to the following reasons : 1. There are only two driveways in this block of Meyer Street . The north side is take up entirely by Gifford School. 2 . The school does not have a parking lot and accordingly the school employees park primarily on: ( a) Both sides of Meyer St . , between Weston and Clifton. (b) Both sides of Erie St . , between Weston and Clifton. ( c) The west side of Clifton, between Erie amd Meyer Streets. (d) The east side of Weston Avenue between Erie and Meyer Streets . Committee of the Whole Meeting October 13 , 1986 Page 2 Mr. Brown stated that because of the teachers parking on the street , at times it was impossible for he or his neighbors to get out of their driveways. The problem is compounded when the school buses are present . Councilwoman Shales suggested that the school be contacted to see if they might be able to offer some suggestion to the problem. Councilwoman Shales made a motion, seconded by Councilman Andersen for staff to re-evaluate this problem and to investigate the possibility of diagonal parking. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde and Mayor Verbic. Nays: None. Abstained: Councilman Gilliam. Councilman Waters left the meeting prior to the vote being taken - 7 :20 p.m. Consideration of a request from Michael Mulroney requesting refund of deposit for his reservation at Lord' s Park Pavilion. Mr. Mulroney reserved the Pavilion for a reception and paid a deposit of $46. 75 . Although the reservation form, which Mr. Mulroney signed clearly stated that alcoholic beverages are prohibited, Mr. Mulroney now requests the return of his deposit stating he cannot use the facility because of the restrictions on alcohol, and smoking on the premises. Councilman Van De Voorde made a motion, seconded by Councilman Gilliam to return the deposit . Yeas: Councilmen Andersen, Gilliam, Moylan, Shales and Van De Voorde. Nays: Mayor Verbic. Adjournment to regular Council Meeting - 8.10 p.m. Councilman Gilliam made a motion, seconded by Councilman Andersen to adjourn and go into the Council Meeting. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde and Mayor Verbic. Nays: None. Committee of the Whole Meeting Reconvened at 11:15 p.m. Consideration of a request for City enforcement of parking within the mobile home park. Jim Cook advised the Council the Oaks Estate Mobile Home Park was requesting that the City regulate parking on the private property of Oaks Estates. In the past the City has agreed to regulate parking within designated fire lanes on private property, but has refused to regulate parking generally due to limited manpower and potential liability for improperly towing a care or for failing to tow a car. Councilman Van De Voorde made a motion, seconded by Councilman Gilliam to deny this request, and to regulate parking on private property only within designated fire lanes. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde and Mayor Verbic. Committee of the Whole Meeting October 13 , 1986 Page 3 Consideration of a request for a water service installation project on South Maple. Ten property owners submitted a request that a watermain be installed on Maple Street . There are 16 lots in this area. The people on this request own 11 of the lots. Approximately 62% of the people who own property in this area have requested that this work be done The Engineering Department has prepared a preliminary estimate of cost for this work. The cost for a special service area would be approximately $35, 095. 50 to which should be added any necessary additional costs. The cost of a special assessment would be $46 , 000 . The higher cost for special assessment is caused by title searches, legal fees and additional costs to the contractor. Since there are over 50% of the property owners who want this improvement a special service area could be created. Councilwoman Moylan made a motion, seconded by Councilwoman Shales to staff to write a letter to each property owner in this area giving them an estimate of all costs, special service area vs. special assessment . Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde and Mayor Verbic. Nays: None. Consideration of an ordinance providing for recapture of costs on the Bartlett watermain. Councilman Van De Voorde made a motion, seconded by Councilman Andersen to have staff prepare and place the subject ordinance on the next Council agenda. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a request from Pace that the City consider amending its ordinances to provide for advertising on buses . The RTA desires to sell advertising space on buses run within the City of Elgin. Elgin' s current community graphics ordinance prohibits advertising signs on any vehicle, including buses, unless the sign advertises a business or product connection with that vehicle. If the Council desires to accommodate the RTA and amend the municipal code, such amendment will involve the zoning ordinance and must go through a public hearing before the Land Use Committee. Councilman Waters did not feel he wanted to go along with this request , when in fact , the RTA had not been willing to negotiate their recent fare increase. Committee of the Whole Meeting October 13, 1986 Page 4 Councilman Gilliam made a motion, seconded by Councilman Andersen to refer this matter to the Land Use Committee. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde and Mayor Verbic. Nays: Councilman Waters. Consideration of a request from the Kane County Forest Preserve regarding property on West River Road. For several years the Kane County Forest Preserve Commission has considered developing a pedestrian and bicycle trail connection between the Tyler Creek Fores Preserve and Voyager' s Landing. The Illinois Department of Transportation have given permission to constrct a trail under Route 31 adjacent to Tyler Creek. The Engineering Department has reviewed the proposal and has found no conflicts, regarding planned street improvements or existing utilities. The use of the existing public right-of- way by Kane County will not increase City costs or incur additional costs. Kane County will construct and maintain the proposed trail. Councilman Gilliam made a motion, seconded by Councilman Waters to approve the Kane County proposal. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation for temporary leasing of property at 172 Wellington. Councilman Gilliam made a motion, seconded by Councilman Van De Voorde to approve the staff' s recommendation to lease the premises at 172 Wellington to the D. H. Martin Petroleum Company. Said lease to run for six months for an amount of $1800. 00. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a proposal to initiate a TIF district in Redevelopment Area A on Dundee Avenue. Councilman Waters made a motion, seconded by Councilwoman Shales for staff to proceed to have an ordinance prepared so that same will be in place in order to qualify for a State allocation of funds for the year 1987 . Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation for approval of a draft ordinance establishing administrative fines. Councilman Van De Voorde made a motion, seconded by Councilwoman Moylan to have this ordinance placed on the next Council agenda. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Committee of the Whole Meeting October 13 , 1986 Page 5 Consideration of a resolution authorizing revision to the Memorandum of Understanding for Emergency and Disaster Services. Councilman Waters made a motion, seconded by Councilwoman Shales to have this resolution placed on the next Council agenda. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation for extension of the interim policy on handicapped parking spaces. Councilwoman Moylan made a motion, seconded by Councilwoman Shales to approve the staff' s recommendation to extend the interim policy pertaining to handicap parking spaces on public streets to October 1, 1987, for the purpose of further evaluation of the present policy. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays : None. Consideration of a report recommending removal of loading zones which no longer appear to be needed. Staff recommended that the following loading zones be returned to normal unlimited parking: One loading zone on the east side of North Grove Avenue south of Kimball Street adjacent to Sud' s Laundry. Two loading zones on the west side of South Grove south of Prairie Street adjacent to the City owned storage building. Three loading zones on the north side of North Street west of Brook Street adjacent to the Old Greyhound Bud Depot . Councilman Andersen made a motion, seconded by Councilman Gilliam to approve the staff' s recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation for a maintenance contract on the telephone system. The Council reviewed a staff recommendation to enter into a one- year maintenance agreement with AT & T Information Systems for certain selected telephone equipment for an estimated amount of $424 .00 per month or $5 , 088.00 per year. Councilman Gilliam made a motion, seconded by Councilman Andersen to approve the staff ' s recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. i i Committee of the Whole Meeting October 13 , 1986 Page 6 Consideration of a report on the sign survey of Elgin. The City Manager furnished the Council with a report , which is the result of a field survey conducted by the Planning Department during the weeks of September 1, 1986 and September 8, 1986 . The Council agreed to take said report under advisement . Consideration of a report on NHS activities . Since March of this year, City staff has been working with the NHS Board of Directors to continue rehabilitation work on previously committed loans. The City Manager provided the Council with information on some of the activities which have occurred since March. Consideration of a report on a Chicago Street sidewalk project . The construction of a sidewalk on East Chicago Street from Willard Avenue to Elgin High School has been under consideration for a number of years on account of the safety of students. Three alternate locations have been considered: north side of Chicago Street, south side of Chicago Street and several hundred feet south of Chicago Street south of and behind the existing structures on Chicago Street . Councilman Gilliam made a motion, seconded by Councilwoman Moylan to place the sidewalk on the North side of Chicago Street with a striped cross-walk at the botton of the hill. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report on a proposed Cooper sanitary sewer. replacement . The City Manager advised the Council only $40 , 000 had been budgeted for the replacement of this sewer. Increasing the size of the sewer pipe increases the cost of the project by a small amount , the real cost is the excavation and its associated activities. The actual cost to perform this work is anticipated to be considerable greater than the amount budgeted. It is estimated to be $90,000 to $100 , 000. This could be the first project to be funded by revenues to be received from the sewer user fees recently established by the City Council. Councilman Gilliam made a motion, seconded by Councilman Van De Voorde to advertsie and open bids so this project can be awarded at the October 27th Council meeting. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays : None. i Committee of the Whole Meeting October 13 , 1986 Page 7 Consideration of a proposal from CPC for services regarding evaluation of alternative insurance. At the September 22nd meeting, the Council approved the limited self-insurance program proposed by Arthur J. Gallagher & Company for the period October 1, 1986 through September 30, 1987 . The Council also indicated that the staff, through its insurance consultants, Corporate Policyholders Counsel, should continue its effort to pursue other self-insurance alternatives that might be available to the City. Corporate Policyholders has submitted a proposal for services to be performed in attempting to secure various insurance alternates, said proposal is in the estimated amount of $5, 000 to $6 , 000. Councilman Gilliam made a motion, seconded by Councilwoman Moylan to approve the aforesaid proposal. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report on the proposed use of revenue sharing funds as of October 1, 1986 . The Council agreed to allocate the excess Revenue Sharing funds into the 1987 budget for use in funding a portion of the Integrated Capital Budget or other budgeted items. Consideration of a report on Dial-A-Ride services and alternatives The City manager advised the Council that effective October 31, 1986 , the current provider of the local paratransit service will no longer operate the service. Pace, suburban bus service of the RTA has requested that the City of Elgin take over the operation of the Dial-A-Ride program. Councilwoman Shales made a motion, seconded by Councilwoman Moylan that the City take over the operation of the paratransit service for the balance of this year and explore alternatives for 1987 . Yeas: Councilmen Andersen, Giflliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of request for Council approval of a parade and program on Veterans ' Day. Councilman Gilliam made a motion, seconded by Councilwoman Shales to approve the above request . Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Committee of the Whole Meeting October 13 , 1986 Page 8 Adjournment Councilwoman Shales made a motion, seconded by Councilwoman Moylan to adjourn the Committee of the Whole Meeting to go into Executive Session. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. The meeting adjourned at 11:50 p.m. Marie Yea rman City Clerjc i