HomeMy WebLinkAboutNovember 24, 1986 COW Committee of the Whole Meeting
November 24, 1986
The Committee of the Whole Meeting was called to order at 6:30 p.m., in the Council
Conference Room of City Hall. Members present: Councilmen Andersen, Gilliam,
Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Absent: None.
Consideration of a Resolution Setting a Date for Budget Hearinq for the 1987 Budget and
for Federal Revenue Sharing Hearinq for 1987
A resolution appears on the regular City Council agenda which places the 1987 budget on
file for inspection, sets a public hearing date of December 10, 1986 and authorizes notice
of the public hearing to be published in the Daily Courier News.
Presentation of the Budget for 1987
The City Council received the proposed 1987 budget and set the following hearing
dates: December 11, 1986 at 6:00 p.m., December 15, 1986 at 6:00 P.M. and
December 17, 1986 at 6:00 p.m.
Under the new format, department operations are based on programs. Each program sets
forth the funds and manpower required to maintain a level of service along with funding
sources for each operation. The 1987 budget is based on estimates, however over a three
year period this budget format will help to accurately determine exactly what the cost is
for each program, such as the total cost of paving one mile of streets.
Brian Donovan stated that total estimated expenditures for 1987 are $62,520,125. These
expenditures are mainly for capital improvements, personal services and debt service.
Personal services account for 71% of the budget, which is an increase of 8.2% over last
year's budget due to additional personnel and labor contracts that bind the City for 1987.
In summary, the 1987 budget is a working tool to determine where the City wants to go
and what the City wants to accomplish.
Consideration of Proposed Street Resurfacinq Program for 1987
The proposed street resurfacing program for 1987 includes seven areas of streets
encompassing approximately 15 miles of streets. The 1987 budget proposes the sum of
$2,280,000 for resurfacing and the preliminary estimate for this work is $2,340,000. The
scope of the work may have to be reduced if the bids that are received are higher than
anticipated.
Councilman Waters made a motion, seconded by Councilwoman Shales, to approve the
program for street resurfacing. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
November 24, 1986
Page 2
Consideration of Proposed Modifications to the Downtown Loan Program
The revised CBD Loan Program incorporates the addition of new construction for
building additions, reporting requirements and a proposed facade improvement program,
which includes any facade visible from the street or walkway.
Councilman VanDeVoorde made a motion, seconded by Councilman Gilliam, to approve
the revisions to the CBD Loan Program. Yeas: Councilmen Andersen, Gilliam, Moylan,
Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Consideration of a Report on the H.E.L.P. Insurance Pool Meeting and Proposal
Illinois municipalities are proposing to establish a fund for excess liability coverage. The
H.E.L.P. Insurance Pool will offer a pool of funds for occurrences exceeding the first
million in insurance coverage. The program will not cover parks and recreation. The
program is anticipated to expand to five million after the first year. The City reserves
the right to withdraw from the pool after one year, but if it chooses not to withdraw, the
City is required to stay in the program for an additional ten years. City staff will
continue to study this proposal and will bring a recommendation to the Council at its
next meeting.
Consideration of a Recommendation for Economic Development/Tourism/City Prepara-
tion of an Elgin Symphony Record
The Council considered the possibility of assisting in the funding of a sales and promo-
tional record album in conjunction with the Convention/Visitors Bureau and Elgin
Symphony Orchestra. The ESO album would contain inserts promoting Elgin and would be
distributed to various organizations and businesses considering locating in Elgin. The
albums would also be used as efts to various visiting dignitaries. The cost for producing
the album is estimated to be 1,000 with funding divided between the Elgin Symphony
Orchestra, Economic Development Commission, Convention/Visitors Bureau and the City
of Elgin.
Mayor Verbic stated that he would prefer the hiring of an additional person to help bring
business to Elgin as opposed to funding this proposal. Councilwoman Moylan made a
motion, secoded by Councilwoman Shales, to approve this request. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, VanDeVoorde and Waters. Nays: Mayor Verbic.
Consideration of a Request for Release of Unused IRB Funds
The Illinois Development Finance Authority has requested authority to transfer the City's
bond capacity to be used for other communities. The City of Elgin has had no demand
for bonds and does not anticipate any requests for funding prior to the end of the year. It
is recomended that a resolution be considered at the Council's December 10, 1986
meeting authorizing the transfer of the City's unused bond allocation to the Illinois
Development Finance Authority.
Councilwoman Moylan made a motion, seconded by Councilman Andersen, to release the
unused IRB funds. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde,
Waters and Mayor Verbic. Nays: None.
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• Committee of the Whole Meeting
November 24, 1986
Page 4
Consideration of a Recommendation for Repairs to the Boiler in City Hall
Emergency repairs are necessary to the main boiler that provides heat to the Municipal
Building and Hemmens Auditorium. Atlas Boiler and Welding has submitted a bid in the
amount of $5,383 to repair the boiler. There are no funds available at this time, however
the Building Maintenance Department budget has $6,580 for light lenses for the
Hemmens Auditorium, which project could be delayed and rebudgeted at a later date.
Councilman Andersen made a motion, seconded by Councilman Gilliam, to enter into a
contract with Atlas Boiler and Welding for repairs to the main boiler. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays:
None.
Adjournment
Councilman Andersen made a motion, seconded by Councilman Gilliam, to adjourn the
Committee of the Whole Meeting to go into the regular City Council. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays:
None.
The meeting was adjourned at 8:10 p.m.
NancNO ll! eputy Clerk