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HomeMy WebLinkAboutNovember 13, 1986 COW Committee of the Whole Meeting November 13, 1986 The Committee of the Whole Meeting was called to order at 6:25 p.m., in the Council Conference Room of City Hall. Members present: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde and Waters. Absent: Mayor Verbic. Councilman VanDeVoorde made a motion, seconded by Councilman Gilliam, to appoint Councilman Waters as Mayor Pro Tem. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde and Waters. Nays: None. Councilwoman Shales made a motion, seconded by Councilwoman Moylan, to adjourn to Executive Session to discuss personnel and litigation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde and Waters. Nays: None. Mayor Verbic arrived at 6:30 p.m. Consideration of Final Acceptance of Williamsburq Improvements The surface improvements in Williamsburg Commons have been completed. The developer will furnish a 10% maintenance bond to guarantee the improvements for one year. This item appears on the regular Council agenda. Consideration of a Resolution Acceptinq an Easement for Right-of-Way Purposes for the McLean Boulevard Sidewalk An easement is required from Elgin Paper Company for the construction of a public sidewalk on the east side of North McLean Boulevard from south of Timber Drive to Forest Drive. This item appears on the regular Council agenda. Approval of a Proposed Contract to Install Irrigation Pipe at Spartan Meadows Spartan Meadows Golf Course requires the installation of an irrigation pipe. If the system is installed with a plow as opposed to a trencher the project can be completed by spring. It is requested that the City Council award a contract for wiring and piping installation and authorize the purchase of supplies for the system. This item appears on the regular Council agenda. Approval of Old Main Payment from Escrow Account P.B. Verdico, Inc. has submitted a request for payment from the Old Main Restoration Account in the amount of $20,355.30 for renovation of the Old Main museum. This item appears on the regular Council agenda. Consideration of a Request from Biqqers Chevrolet Jerry Benthusen from Biggers Chevrolet requested permission for Biggers to continue using two gravel parking lots until next spring, at which time the lots would be paved. Biggers has been receiving daily citations for parking on this unpaved area. " Committee of the Whole Meeting November 13, 1986 Page 2 Councilman VanDeVoorde made a motion, seconded by Councilman Andersen, to remove the $25.00 daily penalty for parking on the unpaved area and for Biggers to post a bond in the amount of 125% of the cost of completion for the paving of the parking lot which shall include a completion date of July I, 1987. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Consideration of Proposed Golf Course Rate Chanqes from the Parks and Recreation Board The City Council reviewed the proposed golf rates for 1987 submitted by the Parks and Recreation Board. The 1987 budget as proposed is balanced and includes all planned improvements. Councilman Waters made a motion, seconded by Councilman Gilliam, to establish a couples pass for Spartan Meadows in the sum of $525 and for Wing Park in the sum $275 per season. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Councilman Gilliam made a motion, seconded by Councilwoman Shales, to make no changes in the remainder of the fees. Yeas: Councilmen Andersen, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Present: Councilman Gilliam. Consideration of a Request for Partial Fundinq for a Kids' Brochure Wendy Bahr, Director of Children's Services for the Elgin YWCA, informed the Council that a booklet has been prepared which includes things to do in Elgin and services that are available. It is proposed that the booklet be distributed through the school district, city hall and local realtors. Ms. Bahr requested that the City fund the cost of printing the booklet in the amount of $3007. The City Council expressed concern regarding the distribution of the booklets, as many students would not take them home, and expressed a desire to have the opportunity of looking at the booklet before publication. Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to approve funding in the sum of $3,007 for the printing of the Kids' Day booklet. Yeas: Council- men Gilliam, Moylan, Shales and Waters. Nays: Councilmen Andersen, VanDeVoorde and Mayor Verbic. Consideration of a Proposal from Motorola for Acceptance of the Radio Equipment Motorola has requested a change in the effective dates of the warranty period for the City's communications system. The City has had the equipment for almost two years, although it was only recently accepted. The terms of the contract include a one year warranty period, which would expire in October of 1987. Due to the fact that Motorola has already maintained the equipment for nearly two years, a more equitable date for the expiration of the warranty should be established. Councilman Gilliam made a motion, seconded by Councilwoman Shales, to negotiate the warranty with expiration in one year for new equipment and six months for the balance of the equipment. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Committee of the Whole Meeting November 13, 1986 Page 3 Consideration of Proposed Food Service Fees The City Council reviewed the present charge and the cost of inspecting food service establishments. Councilwoman Shales made a motion, seconded by Councilman Waters, to raise fees to reflect the cost of service. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Adjournment to Regular City Council Meeting - 8:00 p.m. Councilman Gilliam made a motion, seconded by Councilwoman Shales, to adjourn and go into the Council Meeting. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Committee of the Whole Reconvened at 8:40 p.m. Consideration of Designation of Agency to Hold TIF Hearing A public hearing is required for the Dundee/Summit Redevelopment Area A Plan. The Planning Committee has agreed to conduct the public hearing. To effect the procedure, the City Council must adopt a resolution appointing the Planning Committee as the hearing body. Councilman VanDeVoorde made a motion, seconded by Councilwoman Moylan, to authorize the Planning Committee to hold the public hearing for the tax increment financing of the Dundee/Summit Redevelopment Area. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Consideration of Representatives for the Zoning Ordinance Amendment Councilman Andersen and Councilwoman Moylan agreed to serve as liaisons between the Council and the staff and consultants in the production of the first draft of the new zoning ordinance. Consideration of Final Acceptance of Parkwood East Unit 2 Improvements i P p The streets and utilities in Parkwood East Unit 2 have been completed and inspected. U.S. Shelter, Inc. has now requested acceptance of the improvements. Councilman Waters made a motion, seconded by Councilman VanDeVoorde, to accept the Parkwood East Unit 2 improvements. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Consideration of a Chanqe Order to the South McLean Engineering Agreement Councilwoman Shales made a motion, seconded by Councilman Andersen, to approve an addendum to an agreement with Hampton, Lenzini and Renwick, Inc. for engineering services for the South McLean Boulevard improvement for a cost not to exceed $5,000. Yeas: Councilmen Andersen Gilliam Moylan, Shales,al es, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Committee of the Whole Meeting November 13, 1986 Page 4 Consideration of the Installation of Stop Signs on Highland Avenue and Randall Road The City Traffic Committee recommended that stop signs be installed at Trinity Terrace, Airlite Street and North Lyle Avenue at their intersection with Highland Avenue and on Royal Boulevard at its intersection with Randall Road. Councilman Waters made a motion, seconded by Councilwoman Moylan, to approve the request for stop signs. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Consideration of Extension of the Tree Planting Program Funds remain in the 1986 budget for the participatory tree planting program and request was made to extend the program into 1987. Councilman Waters made a motion, seconded by Councilman Andersen, to extend the participatory tree planting program into the spring of 1987. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Consideration of the Installation of Signs on the Fox River The Fox River Mayors Program Committee requested the City of Elgin's participate in a common signage program along the Fox River. The Committee will donate "Dam Warning" and "Portage" signs provided the City of Elgin will install the signage. Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to approve installation of the signs along the Fox River. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Consideration of Establishing Priorities for Determining Guidelines for Board and Commission Travel The City Council considered guidelines for the establishment of a policy for board and commission travel. The Council concurred that attendance should be limited to local seminars on specific programs with priority given to new members. Proposed guidelines will be submitted to the Council. Adjournment Councilman Waters made a motion, seconded by Councilwoman Moylan, to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss litigation and acquisition of property. Yeas: Councilmen Andersen, Moylan, Shales, Waters and Mayor Verbic. Nays: None. The meeting was adjourned at 9:10 p.m. Nancy-Ro11, N- putt'-Clerk