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HomeMy WebLinkAboutMay 27, 1986 COW Committee of the Whole Meeting May 27, 1986 The Committee of the Whole Meeting was called to order at 6:30 p.m., in the Council Conference Room of City Hall. Members present: Councilmen Andersen, Moylan, Shales, Waters and Mayor Verbic. Absent: Councilmen Gilliam and VanDeVoorde. Consideration of Bids for Fourth of July Fireworks The City Council reviewed the bids for Fourth of July fireworks. Bids were taken on the basis of a $6,000 show and each company's bid was reviewed and references checked. The recommendation is to award the bid to Vitale. This item is on the Council Agenda for formal approval. Consideration of an Ordinance Authorizing the City Manager to Approve Temporary Street Closures Bob Maim presented a proposed ordinance which would authorize the City Manager to approve temporary street closures. The ordinance provides for a permit, an application process and addresses personnel costs which may be required because of the street closure. The City Council recommended that the public be notified of this change in procedure by publication in the community newsletter. This item is on the Council Agenda for formal approval. Consideration of Street Closures for Van Street, Abbott Drive and Standish Street, Three requests for street closures have been received by the City, Van Street for an ice cream social, Abbott Drive for a soap box derby and Standish Street for an olympic day. These items are on the Council Agenda for formal approval. Consideration of a Resolution Authorizing 1986 Motor Fuel Tax Funds The City Council considered a resolution authorizing the appropriation of $250,000 of motor fuel tax funds for the resurfacing of 1.85 miles of streets. This item is on the Council Agenda for formal approval. Consideration of a Resolution Authorizing a Chanqe Order for the Prairie Path Contract Bob Maim presented a change order to delete the painting of a building owned by the City and leased to School District U-46. The lease will expire in December, 1986 and demolition is expected in early 1987. This item is on the Council Agenda for formal approval. Committee of the Whole Meeting May 27, 1986 Page 2 Consideration of a Recommendation to Authorize the Staff to Negotiate a Contract for Preparation of a New Zoning Ordinance Five proposals were received for the comprehensive amendment to the zoning ordinance. The proposal from Rolf Campbell did not include a price quote, the proposal from Thompson Dyke made no provision for consultant support during the public hearing process, the Lane Kendig proposal was in the sum of $98,000, the proposal from Planning Resources was in the sum of $100,000 and the proposal from Camiros was in the sum of $87,000. Upon review of each of the proposals the staff recommended authorization to negotiate a contract with Camiros. Councilman Waters made a motion, seconded by Cou ncilwoman Moylan, to authorize ize staff to negotiate for a contract with Camiros, Ltd. Yeas: Councilmen Andersen, Moylan, Shales, Waters and Mayor Verbic. Nays: None. Consideration of a Text Amendment to the Zoning Ordinance Authorizing_ Garaqes in M-1 Zones Under the terms of the current zoning ordinance garages are a special use within M-1 zoning districts. Nine garages are located within M-1 zoning districts without having applied for and received a special use. The Planning Department recommended an amendment to the zoning ordinance which would delete public garages from the M-1 special use list and include public garages in the M-1 permitted use list. Councilwoman Shales made a motion, seconded by Councilman Waters, to approve the proposed amendment to the zoning ordinance. Yeas: Councilmen Andersen, Moylan, Shales, Waters and Mayor Verbic. Nays: None. Consideration of a Recommendation to Authorize the City to Survey City-owned Property on Larkin Avenue for the Purpose of Sale The City acquired the property located on the south side of Larkin Avenue between Clifton Avenue and Weston Avenue in 1975 in anticipation of making Highland Avenue and Chicago Street a one-way couple. The traffic capacity did not warrant the change and the project did not proceed. City staff now requests that proposals be accepted for the subdivision and sale of the property. Councilwoman Moylan made a motion, seconded by Councilman Waters, to make the necessary preparations for the disposal of the property on Larkin Avenue. Yeas: Councilman Andersen, Moylan, Shales, Waters and Mayor Verbic. Nays: None. Consideration of a Recommendation to Reduce Service During the Summer on the McLean Boulevard Bus The City Council reviewed a request for the reduction of bus servcie on the McLean Boulevard bus route from June 9 to August 24 due to low ridership when school is not in session. Information will be distributed to riders prior to the schedule change and publication of the change will appear in the community newsletter. Councilwoman Shales made a motion, seconded by Councilman Waters, to approve the summer bus service reduction on the McLean Boulevard route. Yeas: Councilmen Andersen, Moylan, Shales, Waters and Mayor Verbic. Nays: None. i Committee of the Whole Meeting May 27, 1986 Page 3 Consideration of a Recommendation to Modify Staffing Authorizations in the Planninq Department The City Council considered a recommendation for restaffing of the Planning Depart- ment due to the reassignment of a planner to another department. The request adds a full time planning aide and a full time intern. This would be cost-saving and permit the Planning Department to meet its needs. Councilman Waters made a motion, seconded by Councilwoman Moylan, to approve the proposed recommendation. Yeas: Councilmen Andersen, Moylan, Shales, Waters and Mayor Verbic. Nays: None. Consideration of a Recommendation to Accept Public Improvements in Parkwood II The public improvements in Parkwood 11 have been completed and approved. U.S. Shelter has requested acceptance of the improvements by the City. Councilman Waters made a motion, seconded by Councilwoman Shales, to accept the public improvements in Parkwood 11. Yeas: Councilmen Andersen, Moylan, Shales, Waters and Mayor Verbic. Nays: None. Consideration of Amendments to the Ordinance Regulating Mobile Homes and Mobile Home Parks Bob Maim presented a proposed ordinance regulating mobile homes and mobile home The ordinance brings the City's ordinance u to the current state standards and arks. T e r p P 9 Y makes certain editorial changes. Councilwoman Moylan made a motion, seconded by Councilwoman Shales, to place this ordinance on the City Council agenda for June 9, 1986. Yeas: Councilmen Andersen, Moylan, Shales, Waters and Mayor Verbic. Nays: None. Consideration of a Request for Authorizing the Development of a Preannexation Agree- ment with the Labor Temple A request was made by the Labor Temple that the City participate with the sanitary district in the cost of extending a sanitary sewer to their property at the northwest corner of Randall and Big Timber Roads. This extension would open approximately 400 acres of property for potential development. The cost to the City would be $45,000, which the City would recoup from hook-on fees of potential users. Councilman Andersen made a motion, seconded by Councilwoman Moylan, for the negotiation of a preannexation agreement incorporating City participation in the sanitary sewer extension. Yeas: Councilmen Andersen, Moylan, Shales, Waters and Mayor Verbic. Nays: None. Consideration of a Report on Rescheduling of South McLean Boulevard Improvements Bob Maim reported on the current status of the South McLean Boulevard improvements. The amount of federal funds requested exceeds the one year allocation for Kane County, therefore the project will have to be completed in two phases. Committee of the Whole Meeting May 27, 1986 Page 4 Reports on Attendance at City Boards and Commissions, The City Council reviewed the attendance records for the Hemmens Advisory Board, Elgin Housing Authority, Board of Health and Beautification Commission. Councilman Waters requested that the Council receive a report showing attendance at all board and commission meetings for the first six months of 1986. Consideration of a Recommendation Authorizing Expenditures with Reqard to Summer Theater A request was considered for the purchase of the necessary royalties for the performance of Fiddler on the Roof and The Most Happy Fella at the Hemmens Auditorium. Councilman Waters made a motion, seconded by Councilwoman Shales, to approve this request. Yeas: Councilmen Andersen, Moylan, Shales, Waters and Mayor Verbic. Nays: None. Consideration of the Repair of a Backhoe A recommendation was considered for the necessary overhaul of the engine of a backhoe owned by the City. Councilman Andersen made a motion, seconded by Councilwoman Moylan, to approve the recommended repair. Yeas: Councilmen Andersen, Moylan, Shales, Waters and Mayor Verbic. Nays: None. Miscellaneous Councilman Waters requested verification that a letter received by the City Council from Metra Rail did not indicate that the coach yards could remain downtown. Councilwoman Shales asked if swimming pool fees could be established for single parent households. Adjournment i Councilwoman Moylan made a motion, seconded by Councilman Waters, to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss litigation and acquisition of property. Yeas: Councilmen Andersen, Moylan, Shales, Waters and Mayor Verbic. Nays: None. The meeting was adjourned at 7:20 p.m. Nancy Rol I, epu y Clerk