HomeMy WebLinkAboutMarch 24, 1986 COW Committee of the Whole Meeting
March 24 , 1986
A regular Committee of the Whole Meeting was called to
order at 6: 35 p.m. , in the Council Chambers of City Hall.
The meeting was called to order by Councilman Waters.
Members present : Councilmen Andersen, Moylan, Shales,
Van De Voorde and Waters. Absent : Councilman Gilliam and
Mayor Verbic.
Consideration of a resolution authorizing the City of
Elgin to furnish fire protection to DeSoto, Inc.
In this instance DeSoto, Inc. , agrees to pay the City
the sum of $5, 900. 00 , and it is recommended that the
subject agreement be approved.
This item is on the Council Agenda for formal approval.
Consideration of a resolution requesting closure of state
routes for the Valley Fox Trot
As in past years this year' s Valley Fox Trot , scheduled
for May 26, 1986 , will require the temporary closure of
various streets in the City, including certain state routes .
It is recommended that the Council pass the resolution
requesting closure.
This item is on the Council Agenda for formal approval.
Consideration of a report on the Wing Park Pool investigation.
The Council was furnished with a report and recommendation
from Donohue and Associates regarding the groundwater
seepage into Wing Park pool. Donohue and Associates have
suggested that we may want to reseal the cracks in the
pool bottom with epoxy. They also suggest that we use
a coating such as Sikagard 61 that can be applied below
water.
It is estimated that it will cost $3 to $4 per square
foot to apply the Sikagard 61, installed, in the diving
area or approximately $7, 500 for a total cost . The cost
of sealing the crack with epoxy is estimated at $4 , 000.
Councilman Van De Voorde made a motion, seconded by Councilman
Andersen to proceed with the above recommendation. Yeas:
Councilmen Andersen, Moylan, Shales, Van De Voorde and
Waters. Nays: None.
Consideration of a recommendation for the installation
of sun screens in the City Manager ' s and reception offices.
Councilman Andersen made a motion, seconded by Councilwoman
Moylan to approve the staff ' s recommendation to purchase
and install window shades along the south and west exposures
in the City Manager' s offices for a total price of $1, 625 . 37 .
Committee of the Whole Meeting
March 24 , 1986
Page 2
Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde
and Waters. Nays: None.
Consideration of a request for the approval of the continuation
of the PIMS maintenance contract .
Councilman Van De Voorde made a motion, seconded by Councilwoman
Shales to approve a request for the continuation of the
PIMS maintenance contract . This year' s cost is $475.00
per month. Yeas: Councilmen Andersen, Moylan, Shales,
Van De Voorde and Waters. Nays: None.
Consideration of a recommendation for a partial waiver
of fees for a model home.
The staff recommends the waiver of City fees, other than
the remote read, water tap and meter is recommended, provided
the Home Builders of Fox Valley, at the time of the sale,
contribute to a not-for-profit organization, charity,
or other Council approved group, the profit of such sale.
Councilman Andersen made a motion, seconded by Councilman
Van De Voorde to approve the staff' s recommendation. Yeas:
Councilmen Andersen, Moylan, Shales, Van De Voorde and
Waters. Nays: None.
Consideration of a recommendation to charge fees for police
reports.
Councilman Andersen made a motion, seconded by Councilwoman
Moylan that effective July 1, 1986, the Police Department
Records Division be authorized to charge fees for copies
of reports as provided by Public Act 84-1044 . Yeas: Councilmen
Andersen, Moylan, Shales, Van De Voorde and Waters. Nays:
None.
Consideration of a proposed policy for handicap parking
space approvals.
The staff recommended the Council should consider placing
handicap parking spaces only where a recessed area already
exists, or where a recessed space can be conveniently
constructed. The cost of constructing the recessed space
should be paid for by the agency making the request .
Councilman Andersen made a motion, seconded by Councilman
Van De Voorde to approve the staff' s recommendation. Yeas:
Councilmen Andersen, Moylan, Shales, Van De Voorde and
Waters. Nays: None.
Committee of the Whole Meeting
March 24 , 1986
Page 3
Consideration of a recommendation for a handicap parking
space on Fulton Street .
It is recommended that for the benefit of disabled senior
citizens, a handicap parking stall be designated on the
south side of Fulton Street between Spring Street and
C. & N.W. Transportation Company tracks, adjacent to the
Greater Elgin Senior Center. The cost to install a sign
and paint an emplem on the pavement is approximately $95 . 00
Councilwoman Moylan made a motion, seconded by Councilman
Van De Voorde to approve the above recommendation. Yeas:
Councilmen Andersen, Moylan, Shales, Van De Voorde and
Waters. Nays: None.
Consideration of a resolution authorizing past pension
credits for a City employee.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Shales to direct staff to prepare a resolution authorizing
past pension credits for Gale Stevens, a Bus Driver in
the Transportation Department . Yeas: Councilmen Andersen,
Moylan, Shales, Van De Voorde and Waters. Nays: None.
Consideration of a report establishing procedures for
development control and coordination.
The City Manager reviewed with the Council procedures
for preventing recurring coordination problems associated
with the provision of development services . The review
procedures take the form of a matrix. The matrix is to
be used for ensuring that each coordinating department
secures all necessary signoffs prior to final approval
for development applications .
The coordinating departments are the Planning Department,
the Engineering Division, and the Bureau of Inspection
Services. The Development Coordination Matrix is designed
to ensure an efficient review of all development applications,
as well as to ensure proper coordination among the various
affected departments. The Matrix is to be implemented
onn April 1, 1986 with periodic reviews and reports to
the Council.
Consideration of a report on the multi-year purchasing
of trees.
The City of Elgin can, on its own, enter into a long term
contract ( 2 or 3 years ) for the purchase and planting
of a number of trees. The staff can contact several nurseries
and determine their interest in a multi=year program.
Should this inquiry be favorable, the staff could assemble
a specification for a multi-year tree planting program
beginning this fall season.
Committee of the Whole Meeting
March 24 , 1986
Page 4
Councilman Waters indicated he would like to see a three
year commitment on this project .
Councilwoman Moylan made a motion, seconded by Councilman
Andersen for staff to proceed to assemble specifications
for a three year treet planting program. Yeas: Councilmen
Andersen, Moylan, Shales, Van De Voorde and Waters. Nays:
None.
Consideration of a recommendation for approval of an agreement
with architects for the City Hall remodeling, Phases I
and II .
The cost of the contract with Kaltenbach & Ferenc is $45, 000.
The staff recommends approval of the agreement with Kaltenbach
& Ferenc. If the Council authorizes this contract , the
remodeling plans and specifications should be completed
by June 30th.
Councilman Van De Voorde made a motion, seconded by Councilman
Andersen to approve the staff ' s recommendation. Yeas:
Councilmen Andersen, Moylan, Shales, Van De Voorde and
Waters. Nays: None.
Consideration of a recommendation for additional extension
of the computer programming agreement .
The City has been unable to recruit an Analyst/Programmer
in February, so another effort is in progress to fill
this position with expanded advertising to increase the
number of applicants. The goal is to fill the position
in mid-April.
To avoid a delay in the conversion, staff is requesting
an extension of 200 hours of contract programming with
Alan Wendland and Associates. Said extension will cost
$9 , 000.
Councilman Andersen made a motion, seconded by Councilwoman
Shales to approve the extension of the Alan Wendland contract .
Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde
and Waters. Nays: None.
Consideration of an agreement with the Illinois Department
of Transportation regarding South McLean Boulevard street
improvements.
Councilman Van De Voorde made a motion, seconded by Councilman
Andersen for this agreement to be placed on the next Council
Agenda for formal approval. Yeas: Councilmen Andersen,
Moylan, Shales, Van De Voorde and Waters. Nays: None.
Committee of the Whole Meeting
March 24 , 1986
Page 5
Add-On - Mr. Cook advised the Council a request had been
received from the Sioux Railroad for approval to burn
railroad ties and other debris on or about their property
on Gifford Road.
Mr. Cook stated he did not know if the State EPA rules
would prohibit this, but it has been the past practice
of the City not to allow this.
Councilman Waters suggested that perhaps the staff could
assist them in finding some other alternative.
Councilwoman Moylan made a motion, seconded by Councilman
Van De Voorde to deny the request to burn. Yeas : Councilmen
Andersen, Moylan, Shales, Van De Voorde and Waters. Nays:
None.
Adjournment
Councilman Andersen made a motion, seconded by Councilman
Van De Voorde to adjourn the Committee of the Whole Meeting
to go into Executive Session to discuss personnel, litigation
and acquisition of property. Yeas : Councilmen Andersen,
Moylan, Shales, Van De Voorde and Waters. Nays: None.
The meeting was adjourned at 7 :25 p.m.
Marie Yearman,OCity Clerk