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HomeMy WebLinkAboutMarch 10, 1986 COW Committee of the Whole Meeting March 10 , 1986 A regular Committee of the Whole Meeting was called to order at 6 : 35 p.m. , in, the Council Chambers of City Hall. The meeting was called to order by Mayor Verbic. Members present : Councilmen Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Absent : Councilmen Andersen and Gilliam. Consideration of a resolution approving relocation expense for a transformer to Commonwealth Edison for Spartan Meadows Golf Course. The recommendation is to authorize the subject agreement with Commonwealth Edison to relocate their transformer at Spartan Meadows Golf Course for a total amount of $5 , 544 .10 . This agreement is part of a project to make certain improvements to pumping stations and irrigation systems at Spartan Meadows . This item is on the Council Agenda for formal approval. Consideration of a resolution authorizing fire protection service to Dexter Thread Mills . The City has provided fire protection to locations outside the city limits , upon execution of a fire protection agreement and fee which estimates the cost of such protection. Dexter Thread Mills agrees to pay the City $15, 000 and it is recommended that the subject agreement be approved. This item is on the Council Agenda for formal approval. Consideration of a resolution authorizing fire protection service to The Fraternal Order of Eagles. In this instance, the Fraternal Order of Eagles agrees to pay the City the sum of $1, 020 .00, and it is recommended that this agreement for fire protection services be approved. This item is on the Council Agenda for formal approval. Consideration of a resolution authorizing fire protection service to Illinois Tool Works. In this instance, Illinois Tool Works agrees to pay the City the sum of $19 , 100 .00 , and it is recommended that this agreement for fire protection services be approved. This item is on the Council Agenda for formal approval. + r Committee of the Whole Meeting March 10 , 1986 Page 2 Consideration of Gifford Park Acquisition and Rehabilitation Agreement . In December, 1985 the City Council tentatively approved a proposal from the Gifford Park Association wherein they would acquire and rehabilitate selected residential property in the Elgin Historic District with City funds being used to pay for the rehabilitation work. Elgin ' s total financial contribution to this project is limited to $35, 000. The proposed draft agreement is consistent with the acquisition and rehabilitation project previously approved by the Council. This item is on the Council Agenda for formal approval. Consideration of a resolution to enter into a contract with Lovellton for continued operation of the Employee Assistance Program. The Executive Director of Lovellton has recently contacted the City and indicated they would not be able to continue the subject program on a no charge basis . They indicated the would continue the program for one year at a charge of $5 , 500. Employee Assistance Programs have gained wide recognition as a benefit to both employer and employee, and it is recommended that proposal of Lovellton be accepted in order to maintain this assistance to our workforce and to maintain a continuity in service delivery. This item is on the Council Agenda for formal approval. Consideration of a resolution approving the award of Old Main, Phase II The recommendation is for Council to approve the award of bids, after the funds are deposited in escrow to cover the expenses, with the understanding that no change orders or other expenses can be approved beyond this contract without the prior approval of City Council. Charles Burnidge advised the Council he expected the faciliy should be operational by late summer or early fall. Councilman Waters made a motion, seconded by Councilwoman Shales to place the $10 , 500 contribution by the City of Elgin into escrow. Yeas: Councilmen Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. This item is on the Council Agenda for formal approval. Committee of the Whole Meeting March 10 , 1986 Page 3 Consideration of a resolution approving additional liquor licenses Mayor Verbic stated that since two members of the Council were absent this evening, perhaps the Council would want to consider tabling the issue until a full Council was present . Councilwoman Moylan stated that she wanted something on the books by April lst , or before any beer gardens were in operation. This item is on the Council Agenda for formal approval. Consideration of an ordinance amending the authorized strength for the Fire Department . Councilman Van De Voorde made a motion, seconded by Councilman Waters for staff to place the proposed ordinance on the next Council Agenda. Yeas: Councilmen Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a draft agreement for the Old Main parking lot . Councilman Waters made a motion, seconded by Councilman an De Voorde to approve the proposed agreement , and to authorize staff to issue requests for bids as soon as completed, with no award of bids to be proposed to Council until the Elgin Academy has officially signed the agreement . Yeas: Councilmen Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Councilman Waters stated he would like to commend Jim Cook on the manner in which he negotiated this matter. Consideration of Change Order No. 4 for National Street . Councilman Van De Voorde made a motion, seconded by Councilwoman Moylan to approve the subject change order. Yeas: Councilmen Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a swimming pool operations contract . The proposed 1986 contract is for $64 , 656 .00. Stetson has operated the City pools for the past three seasons, and the experience has been positive. The staff recommends approval of the contract . Councilwoman Moylan made a motion, seconded by Councilman Van De Voorde to approve the proposed contract to Stetson Pools, Inc. Yeas: Councilmen Moylan, Shales , Van De Voorde Waters and Mayor Verbic. Nays: None. Committee of the Whole Meeting March 10 , 1986 Page 4 Consideration of recommended speed limits for North McLean. The Council reviewed the staff recommendation that the speed limit on North McLean Boulevard from Big Timber Road to Northwest Tollway, FAI 90 , be reduced from 35 to 30 miles per hour. Councilman Van De Voorde made a motion, seconded by Councilwoman Moylan to approve the staff' s recommendation. Yeas: Councilmen Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a storm sewer reimbursement . The Council reviewed a staff recommendation to pay $6 , 819 .10 to Seigle ' s Home and Building Center for oversizing of storm sewer at the northwest corner of Big Timber and McLean. The County of Kane should also be billed for one- half the cost . Councilwoman Shales made a motion, seconded by Councilman Waters to approve the staff ' s recommendation. Yeas: Councilmen Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of approval of a request for proposals for the zoning ordinance. The Council reviewed a staff recommendation to distribute a request for proposal for consulting services associated with a comprehensive amendment of the Zoning Ordinance, for response by April 30, 1986 . The staff feels that proposed contracts will reflect costs in the $80, 000 to $110, 000 range. Councilwoman Moylan made a motion, seconded by Councilman Van De Voorde to approve the staff' s recommendations. Yeas: Councilmen Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report on nonconforming uses. Jim Cook advised the Council this report was submitted for their information. As a new zoning ordinance is drafted, this data should be used to eliminate nonconforming status where logical. In the meantime the staff will continue to look for more current data to evaluate whether amortization should be included as a tool in the new zoning ordinance. i Committee of the Whole Meeting March 10, 1986 Page 5 Consideration of a proposed amendment to the code to permit business parking on long-term leased property. The Planning Department has filed a petition for a text amendment concerning the location and ownership of required parking. The Planning Committee is scheduled to conduct a public hearing regarding the proposed amendment on March 19, 1986 . The Department has developed the following text amendment elements for consideration by the committee: (a) The land for required parking must be controlled through ownership by the same interests which own the principal use. (b ) The land for required parking must be controlled through ownership or a perpetual easement by the same interests which own the principal use. (c) The land for required parking must be controlled through ownership, a perpetual easement , or a lease of a minimum ninety-nine year term by the same interest which own the principal use. The Council indicated a preference to Option C. Mayor Verbic felt the Planning Committee. Councilwoman Moylan made a motion, seconded by Councilwoman Shales to direct staff to proceed with all three options and the amendment process through the Planning Committee. Yeas: Councilmen Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. Approval of subcontracts for the consulting engineer on the North End Bridge contract . The December 23 , 1985 supplemental agreement between the City and H.W. Lochnar authorizes Lochner to employ sub- consultants for a) aerial and ground surveys, b) for soil borings and testing, and c) for right of way appraisals. The City will pay actual costs of the services, but to exceed a) $20 , 000, b ) $20, 000 and c) $5 , 000 . Lochnar is requesting permission to employ the firms of Donohue & Thornhill for ground surveys, Claude H. Hurley Company for soil borings and testing and Theodore R. Kowalski for right of way appraisals. Councilman Van De Voorde made a motion, seconded by Councilwoman Shales to approve the above-mentioned subcontracts . Yeas: Councilmen Shales, Van De Voorde and Mayor Verbic. Nays: Councilmen Moylan and Waters. Committee of the Whole Meeting March 10 , 1986 Page 6 Consideration of a report on the research into possible improvements in Illinois Park. There are 120 lots in this subdivision, and there are 79 owners. On February 5, 1986 , 72 people representing 51 parcels attended a meeting at which staff explained what kind of improvements could be made. Only three property owners were in favor of the project , the others opposed it . On February 19, 1986 , a questionnaire was mailed to all owners, in which they could given their imput about the project . 48 questionnaires were returned to the City. 13 residents are in favor of the project , while 35 are opposed to it . The Council perhaps this project should be tabled until a larger majority of the residents indicate some interest . Consideration of a recommendation for the purchase of two Motorola radios. The Council reviewed a staff recommendation to purchase the budgeted pager unit with battery charger and the squad car mobile radio, including installation from Motorola Inc. , for a total price of $2 , 677 .00 . Conditionally order 2 unbudgeted Mobile Radios from Motorola for a total installed price of $4 , 914 . 00 prior to March 16th in order for the City to save $733 .00. Councilman Van De Voorde made a motion, seconded by Councilman Waters to approve the staff ' s recommendation. Yeas: Councilmen Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Adjournment Councilwoman Moylan made a motion, seconded by Councilman Van De Voorde to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss personnel, litigation, and boards and commissions . Yeas: Councilmen Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. The meeting was adjourned at 7 :25 p.m. Marie Yearman, ity Clerk