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HomeMy WebLinkAboutJune 23, 1986 COW Committee of the Whole Meeting June 23 , 1986 The Committee of the Whole Meeting was called to order to order at 6 :35 p.m. , in the Council Conference Room of City Hall. Members present : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Absent: None. Presentation of the Dundee Avenue Business Plan. Jim Cook and Roger Dahlstrom presented a proposed Dundee Avenue Business District Plan - Phase I for the Council' s Consideration. The proposed plan has been the subject of a number of public meetings as well as a formal public hearing conducted by the Elgin Planning Committee on May 21, 1986 . Concentrations of capital improvement funds and staff energies are implicit to the proposed Dundee Avenue Plan. The City has already committed substantial funds to projects benefitting Dundee Avenue and the adjacent Neighborhood Strategy Area (NSA) . The budget calls for specific projects and programs: 1. Dundee Avenue Property Improvement Program - $50, 000 2 . Dundee Avenue Clearance and Parking Lot Construction Project - $75 ,000 . 3 . NSA Street Reconstruction - $350 ,000. 4 . NSA Curb, Gutter and Sidewalk Reconsideration - $60 ,000 . 5. NSA Tree Planting. 6 . Neighborhood/Headstart Center Acquisition - $100 , 000. Funding required for concentrated redevelopment activities would be derived principally through the tax increment financing approach. On June 4 , 1986 the Planning Committee unanimously recommended adoption of the proposed Dundee Avenue Plan. Mark Abate, President of the Elgin State Bank was in attendance at the meeting, and gave his recommendation of the Plan. Councilman Van De Voorde made a motion, seconded by Councilwoman Moylan to staff to prepare a resolution approving the plan concept for the next Council agenda. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Amendment to the Elgin-O'Hare Agreement . Jim Cook advised the Council publication has been made scheduling a public hearing on July 14 , 1986 . Councilwoman Moylan made a motion, seconded by Councilman Van De Voorde for staff to prepare a resolution approving the proposed amendment for the next Council agenda. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Committee of the Whole Meeting June 23 , 1986 Page 2 Replacement of a Call Check Recorder in the Communications Center. The City Manager advised the Council this item was scheduled for replacement in the 1987 budget . However, due to the unit ' s condition, immediate replacement is necessary. The staff ' s recommendation is replacement of the existing unit with the new digital "hard disk" call check be approved at an approximate cost of $3 , 785 . Councilman Andersen made a motion, seconded by Councilman Waters to approve the staff' s recommendation. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Resolution Urging Continuation of General Revenue Sharing. The City Manager stated this resolution was prepared at the request of Councilman Waters for the Council' s Consideration. Mayor Verbic stated this has already been done by letter to the Congress, and this position has been recognized by Senator Simon, who has supported the ongoing program. Councilman Waters made a motion, seconded by Councilman Gilliam to have the proposed resolution placed on the next Council agenda for formal action. Said resolution should then be forwarded by the Mayor to members of the Illinois Congressional delegation, including Denators Dixon and Simon, Congressman Grotberg and the President . Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report on bridge replacement at Raymond Street and Poplar Creek. The staff advised the Council there is an existing concrete box culvert with three openings each with a span of 12 feet that carries Raymond Street over Poplar Creek which is located just outside the City Limits of Elgin. The Kane County Highway Department has applied to the Illinois Department of Transportation, Division of Water Resources, for a permit to construct a replacement bridge. The proposed three span precast , prestressed concrete deck beam bridge will be approximately 80 feet long and 39 feet wide. The construction of this replacement structure will require closing Raymond Street to traffic. It is estimated that it will take approximately two months to complete. The proposed to take bids in August or September, 1986 , with the work to commence shortly thereafter. Elgin is not participating in this project . Committee of the Whole Meeting June 23 , 1986 Page 3 The new bridge will have an opening that is 37 . 5 percent larger than the existing structure which means it can better handle high water flows . However, existing structures upstream and downstream wil have an affect on the flow. Consideration of a report on change in disposal fees. The City Manger pointed out in his report the 1986 budget includes a figure of $279, 850 for refuse disposal charges. That figure was calculated based on an estimated 81, 000 compacted cubic yards and a projected 10 percent rate increase. The revised dollar amount , $287 ,550, or an increase of $7 , 700 over the estimate. The volume of refuse is determined by the residents of Elgin to whom the service is provided. The number of residents continues to increase each year and it appears that the increase this year will be greater than the past few years. This will result in more refuse to be disposed of and, thus, a corresponding increase in the cost of disposal. The rate increase adds to that cost . Consideration of a report recommending the permanent installation of a grade school fire education program. The City Manager stated this program was approved for 3 U- 46 schools in late December, 1986 . The Fire Department implemented and delivered the actual classroom sessions during the first several months of this year. We believe this training program accomplished its intended purpose of educating grade school school children on fire safety and fire survival. The Fire Department video taped the delivery of one of the 5th grade sessions, and this can be made available for the Council' s review upon receipt of their request . The staff is recommending that the Council approve the implementation of this program as an on going school fire education program. It is estimated the program would cost $3, 000 per year. This would cover $1,500 overtime for initial group training and some administrative meetings along with $1, 500 for visual aids and testing materials. The Council indicated their approval of the staff' s recommendation and directed this item be included in the Fire Department ' s 1987 budget request . Human Relations Commission Request for Representation at the 1986 National Urban League Conference. Councilman Van De Voorde made a motion, seconded by Councilwoman Shales to provide $2 , 032 . 80 for two members of this Commission to attend this conference being held in San Francisco. Yeas: Councilmen Andersen, Shales, Van De Voorde and Mayor Verbic. Nays : Councilmen Gilliam, Moylan and Waters. Committee of the Whole Meeting June 23 , 1986 Page 4 Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Shales to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss acquisition of property, personnel and litigation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. The meeting adjourned at 7 :45 p.m. Marie Yearman, City Clerk