Loading...
HomeMy WebLinkAboutJuly 28, 1986 COW Committee of the Whle Meeting July 28, 1986 The Committee of the Whole Meeting was called to order at 6 . 32 p.m. , in the Council Conference Room of City Hall. Members present : Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Absent : Councilman Gilliam. Report from the Economic Development Commission. A slide presentation was made depicting slides of new firms and the expansion of existing firms. Walter Cordin, President of the Economic Development Commission reviewed a report with the Council, which indicated the 1986 mid year progress, including, new firms and expansions, additional jobs, economic impact , direct mail/telemarketing campagin, highway development, hotel development , exporting and new priorities for 1986- 87 . Frank Pratt and Edward Kelly were also present and assisted with this presentation. Consideration of a proposed agreement between the Chamber of Commerce and the City of Elgin. The Council reviewed the proposed agreement which provides for purpose, membership, frequency of meetings, budget process and financial support, and responsibilities. Either the City or the Chamber may terminate this agreement, subject to imple- mentation of the annual budgets as adopted by both parties, in writing ninety days prior to the expiration date of the current agreement . The effective date for this agreement would be from January 1 to December 31 of each year. Councilman Van De Voorde made a motion, seconded by Councilman Waters for staff to prepare the necessary resolution to delete this commission from the existing code and to authorize execution of the proposed agreement . Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report from Renard Jackson and Reverend Robert Linstrom on the trip to Seattle. Reverend Linstrom and Renard Jackson reported to the Council the highlights of their attendance at the meeting of the Commission for the New Evangelical Lutheran Church In American held in Seattle. Reverend Linstrom stated he felt his presence together with Renard Jackson contributed considerably to a decision to re-establish the Chicago Area as the site for the new national offices . Reverend Linstrom stated Elgin is a top contender among proposed Chicago sites. Our proposed is more cost effective, provides for all points in the criteria set by the Church, and opens a more favorable environment for employment . Committee of the Whole Meeting July 28, 1986 Page 2 Reverend Linstrom and Renard Jackson made the following recommendations to the Council: 1. Maintain contact with the Transition Team of the Evangelical Lutheran Church through Reverend Linstrom so that we can respond quickly to their needs. 2 . Consider sending representatives to each of the Conventions of the merging bodies meeting in Milwaukee, Minneapolic, and St . Louis simultaneously, for the purpose of providing information and support to our proposal if there is a last ditch challenge. 3. Invite the Transition Team Task Force to spend time in Elgin as soon as practical. We may need to provide hospitality; certainly, arrange meetings with community leaders and organizations. 4 . Host a visit of the entire Transition Team in Elgin if we are selected by the Task Force. 5 . Provide adequate numbers of "The Elgin Advantage" and other materials as required. Councilman Van De Voorde made a motion, seconded by Councilwoman Moylan to implement the six recommendations, to work with Reverend Linstrom relative to mailings and attendance at meetings and to provide a workable budget . Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a request for waiver for water connection service charge to Larkin Home. Last fall it was determined that the water service to 521 Brook Street also provided service to 113 Plum Street , but it was not determined the exact method and/or routing. Since September 1963 branch services have not been allowed, and this situation must have existed prior to that time. The residence at 113 Plum is owned by Larkin Home for Children and a review of the alternatives indicated that any method selected other than Larkin Home installing its own water service to the residence would only be temporary and problems due to nonpayment and/or leaks could occur. Larkin Home agreed to install their own water service for 113 Plum Street . The City made this installation at a cost of $813 . 76 , the direct labor and material costs would amount to $393 .48. Larkin Home is requesting a rebate of all or a part of the installation fee. Committee of the Whole Meeting July 28, 1986 Page 3 Councilman Van De Voorde made a motion, seconded by Councilwoman Shales to reduce the billing to the direct costs, or $393 .48. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays : None. Consideration of a report on the jurisdictional boundary agreement between the City of Elgin and the Village of Hoffman Estates. The City Manager reviewed with the Council requested revisions to the proposed Jurisdictional Boundary Agreement with the Village of Hoffman Estates. Councilman Waters made a motion, seconded by Councilwoman Moylan to approve the revisions in concept , subject to further staff negotiations as to refinement of the proposed amendments. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report on the request for an amendment to the Sanitary District of Elgin Facilities Planning Area. The City Manager advised the Council a public hearing has set for August 26 , 1986 regarding the Illinois Water Quality Management Plan and the Areawide Water Quality Management Plan for Northeastern Illinois. The hearing is being held in response to a proposal for the transfer of approximately 1, 360 acres of land from the Barrington Facilities Planning Area to the Sanitary District of Elgin Facilities Planning Area. The City of Elgin could support , oppose or take no action regarding the proposed amendment . The City Manager recommended the staff be directed to monitor the progress of the amendment and take no immediate action to support or oppose the proposal. Councilwoman Shales made a motion, seconded by Councilman Andersen to approve staff ' s recommendation. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays : None. Consideration of a request for vacation of street right- of-way on Clark Street . Chapter 4 .36 of the Elgin Municipal Code establishes a fee of $670 .00 for vacating any property owned by the City. It also provides that the City Council may also assess a charge for the value of the property. Councilwoman Moylan made a motion, seconded by Councilman Van De Voordefor staff to negotiate with the property owners for a selling price, with the understanding the drainage easement would remain City property. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Committee of the Whole Meeting July 28, 1986 Page 4 Consideration of a draft cable television amendment . Councilman Andersen made a motion, seconded by Councilwoman Moylan to approve the proposed amendment to the agreement with Centel. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Adjournment of Meeting to go into Regular Council Meeting. Councilwoman Shales made a motion, seconded by Councilman Andersen to adjourn the meeting to go into the Regular Council Meeting. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. The meeting adjourned at 7 :55 p.m. Committee of the Whole Meeting Reconvened - 8:45 p.m. Consideration of an agreement for state highway maintenance for 1986-1987 . The current agreement with IDOT is for the period from July 1, 1985 to June 30 , 1986 , that can be extended to June 30 , 1987 . IDOT recently extended the agreement ' to June 30, 1987 . IDOT is also proposing to increase the maintenance service amount by $3 , 398 .00 to $57 , 274 .00, which the City will receive in quarterly payments. Councilman Andersen made a motion, seconded by Councilman Waters to approve the proposed agreement . Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of an ordinance amending the Greater Downtown Elgin Commission. The major area of change is in the commission membership, the number of members has been reduced from 16 to 9 and provisions have been added for election of a chairperson, definition of a quorum and providing for staff to be non-voting ex- officio members of the commission. Councilman Waters made a motion, seconded by Councilwoman Shales to approve the proposed ordinance amendment and have same placed on the next Council agenda. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a license agreement with the Chicago and Northwestern Transportation Company. Councilman Van De Voorde made a motion, seconded by Councilwoman Committee of the Whole Meeting July 28, 1986 Page 5 Shales to approve the proposed agreement . Yeas: Councilmen Andersen, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation to approve the agreement to lease a garage from PACE. Councilman Andersen made a motion, seconded by Councilwoman Moylan to approve the above recommendation. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of chain link fence expense adjacent to softball complex. The Council reviewed a staff recommendation that an additional sum of $4 , 393 . 00 be appropriated to cover the City' s portion of the 8-foot high fence on the north side of U.S. 20 By- Pass from Commonwealth Avenue to Melrose Avenue. Councilwoman Shales made a motion, seconded by Councilman Andersen to approve the staff' s recommendation. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of capital expenditures for water services in 1986. The 1986 capital budget contained $38,000 to cover the costs required for the installation of water services in new develop- ments within the City of Elgin. Expenditures through June 30 , 1986 total $63,074 . Discussion with developers confirm the need for provide for at least 146 additional water services at an additional cost of $8,850.00. Councilman Andersen made a motion, seconded by Councilwoman Moylan to approve the $8, 850. 00 expenditure. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of capital budget for water meters for 1986. The Council reviewed staff' s recommendation to authorize an additional $19,200 for the purchase of water meters in order to meet the goals of the Water Department for the meter exchange program as well as need for new construction. Councilman Andersen made a motion, seconded by Councilwoman Moylan to approve the staff' s recommendation. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Committee of the Whole Meeting July 28, 1986 Page 6 Approval of Handicap parking space for Hemmens . The staff reviewed a staff recommendation that a handicap parking stall be designated at the parking lot immediately north of the Hemmens Building. The estimated cost is $175 .00 . Councilman Waters made a motion, seconded by Councilman Van De Voorde to approve the staff ' s recommendation. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a request from the Parks and Recreation Board for a member to attend the National Recreation and Park Congress . The Council reviewed a request from Henry Smart , Chairman of the Parks and Recreation Board, for Dave Martin to attend this year' s National Congress in Annaheim, California. Mr. Smart stated the education and experience this Congress will offer Mr. Martin will be a valuable asset to the Parks Boards and the City of Elgin. The Council indicated they needed to set guidelines at budget time to provide for board members attending conferences outside Elgin. The Council also indicated they would like a report covering Mr. Martin ' s attendance at this conference. Councilwoman Moylan made a motion, seconded by Councilwoman Shales to approve the above request . Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of the replacement of mixer drive at the water plant . Councilman Van De Voorde made a motion, seconded by Councilman Waters to approve the repair of the above equipment at a cost of $3 , 026 . 00 . Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation for removal of tree stumps. Councilman Waters made a motion, seconded by Councilwoman Moylan to approve the staff' s recommendation to advertise and accept bids for this project . Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation for installation of thermoplastic. Councilman Andersen made a motion, seconded by Councilman Waters to approve the staff ' s recommendation to advertise and accept bids for this project . Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Committee of the Whole Meeting July 28, 1986 Page 7 Consideration of a report on the Valley Fox Trot Informational item only. Consideration of a report on joint committee meetings. The Council agreed to meet with the various board members in order to share ideas and objectives. These meetings will be on the agenda for the first Committee of the Whole Meeting of each month. The first meeting to be held with members of PARC in September. Consideration of a report on a donation by Al Griffiths to the City Clean-Up Program. The City Manager advised the Council that Al Griffiths has made a contribution of $1,000 to the City for the purpose of purchase of small tools and equipment to be used by the clean-up program. This donation, which is targeted to the clean up and beautification of Elgin, will be especially helpful since it will enable us to provide small hand tools to the youth and other clean- up groups which were not budgeted in the City' s budget this year. The Mayor and Council expressed their appreciation to Mr. and Mrs. Griffith who were present . Mr. Griffith stated he was happy to help out because Elgin had been good to him and he welcomed the opportunity to make some return to the City. Report on City Manager Vacation in August . The City Manger advised the Council he would be gone August 14th through August 25th. Adjournment Councilwoman Moylan made a motion, seconded by Councilman Andersen to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss litigation, personnel and property acquisition. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. The meeting adjourned at 9:20 p.m. Marie Yearman;4City Clerk