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HomeMy WebLinkAboutFebuary 24, 1986 COW Committee of the Whole Meeting February 24, 1986 The Committee of the Whole Meeting was called to order at 6:30 p.m., in the Council Conference Room of City Hall. Members present: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde and Waters. Absent: Mayor Verbic. Appointment of Mayor Pro Tem Councilman Waters made a motion, seconded by Councilwoman Shales, to appoint Councilman Andersen as Mayor Pro Tem. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde and Waters. Nays: None. Consideration of a Resolution Authorizing the Fire Department to Purchase a Sole Source Life Pack Jim Cook presented a request from the Fire Department to purchase a Lifepak 5 Defibrillator/ECG Monitor System and informed the City Council that this item appears on the regular City Council agenda. Consideration of an Ordinance Establishing Beer Garden Regulations Jim Cook advised the City Council that Mayor Verbic had requested that this item be deferred to the next meeting. Councilman Gilliam made a motion, seconded by Councilman Waters, to defer this item to the next meeting. Yeas: Councilmen Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Pro Tem Andersen. Nays: None. Consideration of a Request from PARC to Authorize Negotiation for Installation of Lighting on the Softball Fields on a Matchinq Funds Basis with the City Jim Cook introduced Robert Hoffer from PARC. Mr. Hoffer stated that last year the softball diamonds and fencing were completed. It is now necessary to put in the lighting for the diamonds and Mr. Hoffer requested authorization for PARC to negotiate this contract. It is anticipated the cost of the lighting will be approximately $350,000. He stated that with the use of matching funds the City's share would be a maximum of $175,000. Councilman VanDeVoorde made a motion, seconded by Councilwoman Moylan, to authorize PARC to negotiate for the installation of the lighting of the softball diamonds and to appropriate $175,000 as the City's share of the cost of the lighting system. Yeas: Councilmen Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Pro Tem Andersen. Nays: None. Committee of the Whole Meeting February 24, 1986 Page 2 Consideration of a Request from PARC to Approve the 1986 Operatinq Plan Submitted by Road Materials Corporation Councilman Waters made a motion, seconded by Councilman VanDeVoorde, to approve the 1986 Operating Plan submitted by Road Materials Corporation for the reclamation project. Yeas: Councilmen Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Pro Tern Andersen. Nays: None. Consideration of a Request from PARC to Negotiate an Aqreement with the Elgin Mental Health Center for Supplyinq Power to the Softball Complex Jim Cook requested authorization to negotiate for the acquisition of electrical power from the Elgin Mental Health Center. The Elgin Mental Health Center generates its own electricity and could provide electricity to the complex for approximately $10,000, but preferred a reduction in its water billings. Commonwealth Edison quoted a charge of approximately $43,000 for electrical service. Councilwoman Shales made a motion, seconded by Councilman Waters, for approval to enter into negotiations for power with the Elgin Mental Health Center. Yeas: Councilmen Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Pro Tern Andersen. Nays: None. Consideration of an Ordinance Proposing Changes in the Fair Housing Ordinance Recommended by the Human Relations Commission Jim Cook presented an amendment to the City's Human Relations ordinance. The amendment would bring Elgin's ordinance into compliance with the Federal Civil Rights Act. Marlene Carter of the Fair Housing Commission stated that the proposed ordinance would provide for administrative enforcement of violations of the fair housing require- ments. She also stated that once the City's ordinance was consistent with the Federal Civil Rights Act, the City co uld apply for funding from HU D for personnel to work in the field of housing. 9 Councilwoman Moylan made a motion, seconded by Councilwoman Shales, to approve the amended ordinance with the condition that no staff person will be hired until a response is received from HUD regarding the funding for an additional employee. Yeas: Councilmen Gilliam, Moylan, Shales, VanDeVoor d e, Waters and Mayor Pro Tern Andersen. Nays: None. Selection of Logo for the 1987 City Vehicle Sticker The City Council reviewed requests from the Elgin Woman's Club, Elgin Riverside Club, Wing Park Golf Course, Centro de Informacion and the City of Elgin's Water Department to be recognized on the 1987 City vehicle stickers. Councilman VanDeVoorde made a motion, seconded by Councilman Gilliam, to recognize the Elgin Woman's Club on its 1987 vehicle stickers. Councilman Waters presented an alternative to selecting one org anization for recognition by designing a logo which would recognize all organizations celebrating their 100th anniversary. Yeas: Councilmen Gilliam, Moylan, Shales, VanDeVoorde and Mayor Pro Tern Andersen. Nays: Councilman Waters. Committee of the Whole Meeting February 24, 1986 Page 3 Review of Presentation of City Hall Remodelinq Plans Jim Cook introduced Chuck Kaltenbach who outlined the remodeling phases proposed for City Hall. Phase I necessitates moving the City Council to the court room facility, which will create space for the City Clerk and Legal Department offices. The opening of the Bureau of Inspection Services and Planning Department would be a part of this phase. The City Council Chambers/Court Room would be moved to the old apparatus room in the north tower of City Hall. Phase 2 would consist of relocating the computer facility to the EOC room. Phase 3 would renovate the old court room to meet the needs of the Police Department. Phase 4 includes enlargement of existing offices on the main floor of the south tower with a central file system in the basement. Jim Cook asked for the authority to begin the bidding process for the remodeling. He stated that negotiations will take place with Kane County for funding of a portion of the court room remodeling. Mr. Cook added that the proposed remodeling did not address the issue of removal of the asbestos. He stated that at this time he does not recommend removal of the asbestos as testing has determined that presently no problems exist. Councilwoman an Mo Y I questioned if the City could receive additional bids for the q Y removal of the asbestos. Councilwoman Shales made a motion, seconded by Councilwoman Moylan, for approval of the recommendation for preparation of detailed plans and solicitation of bids for Phase I and Phase 2 renovation. Yeas: Councilmen Moylan, Shales, VanDeVoorde, Waters and Mayor Pro Tern Andersen. Nays: None. Consideration of a Request to Refer Street Banner Policy to the Greater Downtown Elgin Commission Jim Cook presented a request that the policy on banners be referred to the Greater Downtown Elgin Commission for further study and recommendation. Councilman Waters made a motion seconded b Councilman VanDeVoorde to refer this � Y � policy consideration to the Greater Downtown Elgin Commission. Yeas: Councilmen Moylan, Shales, VanDeVoorde, Waters and Mayor Pro Tem Andersen. Nays: None. Consideration of a Report on Willard Avenue Improvements Jim Cook presented a report with cost alternatives to meet the needs for the improve- ment of Willard Avenue. He stated that the staff will contact the Willard Avenue property owners if desired to find out if the owners are willing to absorb the cost of the improvement. It was the concensus of the City Council consider this improvement after the Casa Linda hearings. Consideration of Recommended Schedules for the Community Development Block Grant Hearinqs Jim Cook presented a proposed hearing schedule for the Housing and Community Development Block Grant hearings. The City Council set the following meeting dates: March 19 at 6:30 p.m. for the first public hearing; March 31 at 7:00 p.m. for the work session; April 14 at the regularly scheduled City Council meeting. Committee of the Whole Meeting February 24, 1986 Page 4 Adjournment to go into the Regular Council Meeting - 8:00 p.m. Councilwoman Moylan made a motion, seconded by Councilman VanDeVoorde, to adjourn the Committee of the Whole Meeting to go into the Regular Council Meeting. Yeas: Councilmen Moylan, Shales, VanDeVoorde, Waters and Mayor Pro Tern Andersen. Nays: None. Reconvene Committee of the Whole Meeting - 8:25 p.m. Consideration of a Request to Enter into an Aqreement for LOGIN Data Service Jim Cook recommended that the City take advantage of an electronic data service to receive summary information and data on a variety of topics. The service provides information and the identification of sources and is connected into the computer system. Councilwoman Moylan made a motion seconded b Councilman VanDeVoorde to enter Y � Y � into an agreement for the LOGIN Data Service. Yeas: Councilmen Moylan, Shales, VanDeVoorde, Waters and Mayor Pro Tern Andersen. Nays: None. Consideration of Support for a Randall Road Interchanqe Jim Cook stated that this proposed resolution appeared on the regular City Council agenda. Consideration of a Revised Priority Schedule for Revenue Sharing Expenditures Jim Cook outlined the revised priorities for revenue sharing expenditures. The revision moves the Tyler Creek allocation to July and the North McLean Boulevard allocation to April. Councilman VanDeVoorde made a motion, seconded by Councilwoman Moylan, to adopt the revised priority schedule for revenue sharing funds. Yeas: Councilmen Moylan, Shales, VanDeVoorde, Waters and Mayor Pro Tem Andersen. Nays: None. Consideration of a Recommendation to Authorize a Position Change in the 1986 Budget Jim Cook requested a position change in the 1986 budget to provide for a Downtown Project Coordinator. The position would work out of the City Manager's office and would be a single project officer to handle Block Grant administration activities, the downtown program and coordination of neighborhood services. Councilwoman Shales made a motion, seconded by Councilwoman Moylan, to authorize the position change. Yeas: Councilmen Moylan, Shales, VanDeVoorde, Waters and Mayor Pro Tern Andersen. Nays: None. Consideration of Location for Parking of House Trailers and Recreational Vehicles Councilwoman Shales asked for clarification of the municipal code regarding parking of recreational vehicles on private property. Roger Dahlstrom stated that recreational vehicles must be parked on hard surfaces; parking on grass is prohibited. He further stated that some communities prohibit the parking of recreational vehicles in front yards. Committee of the Whole Meeting February 24, 1986 Page 5 Councilwoman Shales made a motion, seconded by Councilwoman Moylan, to ask the Planning Commission to reconsider the parking of recreational vehicles on required front yards. Yeas: Councilmen Moylan and Shales. Nays: Councilmen VanDeVoorde, Waters and Mayor Pro Tern Andersen. Miscellaneous Bob Malm announced that the Well Child Conference has requested permission to conduct a fund drive in which workers will take pledges for each hour of work on such projects as painting of fire hydrants, cleaning of the riverbank and bus shelters. The City would be responsible for providing the paint and some supervision. Councilman Andersen reported on his recent trip to Tampa, Florida where he visited a plant which converts waste to energy. Adiournment to go into Executive Session - 9:00 P.M. Councilman Waters made a motion, seconded by Councilwoman Shales, to continue the Committee of the Whole Meeting to February 27, 1986 at 5:00 p.m. and to go into Execu- tive Session to discuss litigation, personnel and property acquisition. Yeas: Councilmen Moylan, Shales, VanDeVoorde, Waters and Mayor Pro Tern Andersen. Nays: None. Nancy RAI, Deputy Clerk