HomeMy WebLinkAboutDecember 22, 1986 COW Committee of the Whole Meeting
December 22 , 1986
The meeting was called to order in the Council Conference
Room of City Hall at 7 :20 p.m. Members present : Councilmen
Andersen, Gilliam, Moylan, Shales , Van De Voorde and Waters.
Absent : Mayor Verbic.
Appointment of Mayor Pro Tem
Councilman Waters made a motion, seconded by Councilwoman
Shales to appoint Councilman Van De Voorde Mayor Pro Tem.
Yeas : Councilmen Andersen, Gilliam, Moylan, Shales , Van De
Voorde and Waters. Nays: None.
Acceptance of an easement for street lighting purposes.
The Public Works Department has been installing street lights
at various intersections which did not have lights. The last
intersection which needed a light was Maple Lane and Surrey
Drive. This light was delayed until now for the lack of an
easement to provide electricity to the light . Documents have
been obtained to secure said easement and staff has recommended
approval of said easement .
Councilman Waters made a motion, seconded by Councilwoman
Shales to place the easement on the next Council Agenda.
Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Waters
and Mayor Pro Tem Van De Voorde. Nays: None.
Consideration of a recommendation changing the parking restrictions
on South State Street .
There are eight houses on the east side of the street south
of Locust Street . Some of these homes do not have driveways
and, therefore, are in need of on-street parking. A petition
from the homeowners requesting restoration of parking in
front of their homes has been received and this matter was
discussed by the Traffic Committee, who are in favor of restoring
the parking.
In consideration of the hardship to the residents , the staff
is recommending that the existing parking restriction on
the east side of South State Street from the north boundary
of Central Park to the Chicago and Northwestern Railroad
right-of-way be amended as follows : "South State Street ,
east side, from the Chicago and Northwest Transportation
Company right-of-way southerly to 290 feet south of the center
line of Locust Street" .
Councilwoman Moylan did not feel this was an appropriate
change because of the senior citizens crossing, and the poor
visiability created by the hill.
Councilwoman Shales made a motion, seconded by Councilman
Waters to approve the staff recommendation. Yeas: Councilmen
Andersen, Gilliam, Shales , Waters and Mayor Pro Tem Van De
Voorde. Nays : Councilwoman Moylan.
Committee of the Whole Meeting
December 22 , 1986
Page 2
Consideration of an engineering agreement for construction
services on the South McLean paving project .
The Council previously discussed the desirability of advancing
the construction schedule for this improvement and increasing
the City' s share of the total cost . This concept was approved
by the Council on November 13 , 1986.
Staff asked Hampton, Lenzini and Renwick to give the City
a not to exceed figure. The bid of $837 , 149 . 56 for construction
and the construction engineering inspection of $70 , 160 totals
$907 , 309 . 56. The $5000 previously approved which was for
splitting the original plans brings the total cost to $912 , 309 . 56.
Councilwoman Moylan made a motion, seconded by Councilman
Gilliam to direct staff to prepare a resolution authorizing
execution of the construction engineering services agreement .
Yeas : Councilmen Andersen, Gilliam, Moylan, Shales , Waters
and Mayor Pro Tem Van De Voorde. Nays : None.
Consideration of a request by the Elgin Vikings for $280
in funding.
The Elgin Vikings were selected from over 2 , 000 teams to
plan in the finals of the Pop Warner National Championship
Tournament . The game was played on December 6th in Orlando,
Florida.
The team raised sufficient contributions to cover all but
$280 of their travel expenses, which totalled over $10 , 000,
and they have requested a donation from the City of $280 .
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Councilman Gilliam made a motion, seconded by Councilman
Waters to approve this request . Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Waters and Mayor Pro Tem Van De
Voorde. Nays : None.
Consideration of recommendations from the Hemmens Advisory
Board regarding changes in policies for 1987 .
The Council reviewed a list of recommendations from this
Board which is designed to help increase revenue without
undue hardship to the present and potential lessees. The
Convention/Visitor Bureau is aware of these recommendations
and concurs with them.
Councilwoman Moylan made a motion, seconded by Councilman
Waters to approve the recommendations and to have this item
placed on the next Council Agenda. Yeas : Councilmen Andersen,
Gilliam, Moylan, Shales , Waters and Mayor Pro Tem Van De
Voorde. Nays : None.
Committee of the Whole Meeting
December 22 , 1986
Page 3
Consideration of recommended contracts for the Performing
Arts for Young People Series.
The Council reviewed a proposal providing for a spring series
of three shows : Slim Goodbody, America' s Health Hero, Dinosaur
Rock, and Sherlock Holmes and the Red-Headed League.
Total performan fees for the spring series are $8, 700. Three
spearate shows were budgeted for this series and it is anticipated
attendance will be sufficient to recover all costs for this
series .
Councilman Shales made a motion, seconded by Councilwoman
Moylan to approve the recommended contracts. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales , Waters and Mayor Pro Tem
Van De Voorde. Nays: None.
Consideration of an amendment to the Kaltenbach contract
for renovation of City Hall.
The Council previously approve certain revisions to the remodeling
plans for City Hall. These revisions were estimated to lower
the cost of the project by nearly $200, 000. Because of the
substantial work involved in making the plan revisions , it
was agreed that the architects were entitled to an additional
$5 , 000. Accordingly, the architects have submitted a formal
amendment to the contract increasing their fees from $45, 000
to $50,000.
Councilwoman Shales made a motion, seconded by Councilman
Gilliam to approve said contract amendment . Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Waters and Mayor Pro Tem
Van De Voorde. Nays: None.
Consideration of a report on corrections to the Chicago-.
Crescent flood problem.
Staff is proposing to include as part of the 1987 paving
program the construction of several new catch basins at the
intersections of Crescent-Woodland-Chicago and also to increase
the size of pipe from the existing catch basins to the sewer
in a attempt to get a greater volume of local water to the
sewer faster, before the time of concentration when all the
water from the extremities of the system get to the intersections
at the same time. This approach will not be wasted if it
does not work because it will contribute to the overall solution
and may even reduce the size and scope of future remedies.
The 1987 Budget , Sewer Division provides for $202 , 000 for
work in the subject intersection. Of that amount , $162 , 000
is an Integrated Capital Budget Item and $40 , 000 is a carryover
from 1986. The estimated cost to install six catch basins
with large curb openings, a couple of manholes and associated
piping and pavement restoration is approvximately $15 , 000
to $20,000 .
Councilwoman Moylan made a motion, seconded by Councilman
Waters to authorize staff to include this sewer work in the
1987 Paving Program. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales , Waters and Mayor Pro Tem Van De Voorde.
Nays : None.
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Committee of the Whole Meeting
December 22 , 1986
Page 4
Consideration of a report on the towing contract operation
for impounded vehicles.
Informational report .
Consideration of a report on changes in landfill expenses .
Informational Report .
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to adjourn the Committee of the Whole Meeting and
go into Executive Session to discuss Personnel and Boards
and Commissions. Yeas : Councilmen Andersen, Gilliam, Moylan,
Shales , Waters and Mayor Pro Tem Van De Voorde. Nays: None.
The meeting adjourned at 8: 55 p.m.
*,A C'�� A-45-AA--
Marie Yearman, City Clerk