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HomeMy WebLinkAboutDecember 10, 1986 COW Committee of the Whole Meeting December 10 , 1986 The Committee of the Whole Meeting was called to order at 6 : 35 p.m. , in the Council Conference Room of City Hall. Members present : Councilmen Andersen, Gilliam, Moylan, Van De Voorde , Waters and Mayor Verbic. Absent : Councilwoman Shales . Consideration of a report from Corporate Policyholders Counsel on the City' s insurance program. Based on the subject report the City Manager offered the following recommendation to the Council: 1. Our current limited self-insurance program through Arthur J. Gallagher and Company must be continued at least until April 1, 1987 . 2 . Concur with the March 2 , 1987 deadline that has been established for receivin g proposals for various lines of insurance and related insurance services . 3 . Continue investigation with one or more banks for funding a "loss reserve pool" through the issuance of tax exempt bonds as an alternative to purchasing one or more lines of traditional insurance coverage . 4 . Decide against joining the High-Level Excess Liability Pool for the reasons stated in CPC ' s report . While there are no guarantees, it is hoped that some form of "umbrella" liability coverage can be obtained through either items 2 or 3 above. Councilman Van De Voorde made a motion, seconded by Councilwoman Moylan to approve the aforementioned recommendations . Yeas: Councilmen Andersen, Gilliam, Moylan, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a request for financial assistance by the Elgin Vikings. The Elgin Vikings have been invited to play in the finals of the Pop Warner National Championship Tournament in Orlando, Florida. The football team is scheduled to play on Saturday, December 6th. The team is requesting the City to provide some funds to help defray the cost of the team' s trip to Florida. In the absence of any representative from the Elgin Vikings , Councilman Gilliam made a motion, seconded by Councilwoman Moylan to table this matter until the next meeting. Yeas: Councilmen Andersen, Gilliam, Moylan, Van De Voorde, Waters and Mayor Verbic. Nays: None. Committee of the Whole Meeting December 10, 1986 Page 2 Consideration of participation in the Illinois Energy Audits Association' s Grass Roots program. The City of Elgin has been working with the IEAA on the energy audit program for the last five years. Information on the program has been included on water bills and promotional material has been distributed by various departments. Citizens seeking participation in the City' s Residential Rebate Program are encouraged to have an energy audit , the cost of which is a reimburs- able expense. Over 2 ,000 energy audits have been completed since the inception of the program. A key feature of this program is that IEAA will make a $5 . 00 donation to the City for each energy audit performed. This donation does not affect the cost of the audit , which will remain at $15.00 . If 500 audits are performed annually, the City would be eligible to receive $2 , 500 . Councilman Waters made a motion, seconded by Councilman Andersen for the City to participate in the program and to designate that any funds received from said program to the Neighborhood Housing Services for us in rehabilitating housing . Yeas: Councilmen Andersen, Gilliam, Moylan, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of the payment of certain engineering fees to H. W. Lochner, Inc. The City Manager advised the Council the total for all services for which we owe H.W. Lochner, Inc, is $163 , 906 .00. One-half of this amount , or $81, 953 , will be paid by Kane County in accordance with the amended agreement dated January 28, 1986 . The City Manager further stated the engineering fees are included in the proposed 1987 bond issue for the bridge project . However, the fees to Lochner are payable at this time. The General Fund ( Sale Tax or the Centel fund) could advance this money and then be reimbursed from the proposed bond issue sale in 1987 . Mayor Verbic stated how strongly he felt the bridge was needed and pointed out that $600 , 000 had already been invested in the project . With the north end bridge the city could furnish mutual aid efficiently and save thousands of dollars in personnel costs. The Mayor asked the Council to think about the bridge in relation to Sherman Hospital,with the present congestion on Kimball Street , and the patients who need immediate Committee of the Whole Meeting December 10 , 1986 Page 3 medical care. The Mayor asked his fellow Councilmembers to find the courage to vote for the bridge which means so much to the future growth of the City. Councilman Gilliam stated he agreed with many of the Mayor 's comments, but a vote was taken and even though he disagreed with the vote he had indicated he would recognize the vote, hoping that those people who wanted the bridge would get out and vote for it . Councilman Gilliam stated he had to listen to the vote and could not support the project at this time. Councilman Van De Voorde stated he has supported the need for the bridge, and he still believes it would be good for the community, but he also believes in democracy, and 620 of the people who voted did not want the bridge and he could not turn his back on this vote and support the bridge at this time. Councilwoman Moylan stated the City could take the funds from the increased sales tax revenue, pay Lochner, so it would all be done with one payment . Councilman Waters made a motion, seconded by Councilwoman Moylan to terminate Lochner' s services immediately, make payment to Lochner, and determine the source of this payment during the budget process. Yeas: Councilmen Gilliam, Moylan, Van De Voorde and Waters. Nays: Mayor Verbic. Present : Councilman Andersen. Consideration of an amendment to a contract with Hampton, Lenzini and Renwick, Inc, for improvements to Big Timber Road. Councilwoman Moylan made a motion, seconded by Councilman Gilliam to have this item placed on the next Council agenda. Yeas: Councilmen Andersen, Gilliam, Moylan, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of amending an agreement with Kane County for the Big Timber Road improvements . Councilwoman Moylan made a motion, seconded by Councilman Gilliam to place this item on the next Council agenda. Yeas: Councilmen Andersen, Gilliam, Moylan, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of prohibiting RIGHT TURN RED signals at the intersection of Congdon and Dundee Avenue. Councilman Van De Voorde made a motion, seconded by Councilman Gilliam to approve this staff recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Van De Voorde, Waters and Mayor Verbic. Nays: None. Committee of the Whole Meeting December 10 „ 1986 Page 4 Consideration of lowering the posted speed limit on a certain portion of Highland Avenue. Councilwoman Moylan made a motion, seconded by Councilman Waters to approve this staff recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report on the widening of State Route 31 north of I-90 . The City Manager advised the Council this project is not funded, but is in the multi-year program. This means it is on a list with many other projects that are funded which IDOT would like to construct , but could be shifted to the funded capital category should money become available. As we have been informed in the past , it might be funded in 1989 . Much of IDOT' s construction activity is greatly influenced by the availability of Federal Aid Frimary funds. When and how much Illinois will received is not known at this time because the 99th Congress had not passed a transportation bill. There are no funds at the present , but the 100th Congress may pass something by May, 1987 . The City of Elgin has no financial obligation to this project . It is estimated that the cost of this improvement will be approximately $4 , 000, 000 and will take one and one-half construction seasons to complete. The staff will keep the Council informed as to the status of this project . Consideration of replacing the cobalt source in a lead paint analyzer. The cobalt source in the XK-2 lead paint analyzer is weak and in need of replacement . When the source is weak, the accuracy of the instument is greatly reduced. Councilman Gilliam made a motion, seconded by Councilman Andersen to approve this replacement at a cost of $1855 .00 . Yeas: Councilmen Andersen, Gilliam, Moylan, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a change order on the Elgin River Trail ( Prairie Path) project . This change order is for the removal of vegetation along the path south of National Street , for additional shrubs and for a dedication plaque. Committee of the Whole Meeting December 10 , 1986 Page 5 I Councilman Van De Voorde made a motion, seconded by Councilwoman Moylan to approve the subject change order. Yeas: Councilmen Andersen, Gilliam, Moylan, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of the acquisition of two traffic signal controllers . Councilman Gilliam made a motion, seconded by Councilwoman Moylan to authorize the purchase of two traffic signal controllers for $15 , 575, with the understanding that the City will be reimbursed $9, 808.05 from IDOT. The controllers to be placed at the Dundee/Luda and Villa/National/St . Charles intersections. Yeas: Councilmen Andersen, Gilliam, Moylan, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of the 1987 Sewer Program. The City Manager reviewed with the Council a color coded map reflecting those sewers televised in previous years and those proposed to be replaced in 1987 . Also indicated on the map are those projects listed in the proposed 1987 budget . There are projects shown that are financed entirely by the City and some as Sanitary District of Elgin projects . The Sanitary District projects are those projects which the City Council has agreed to share the construction cost , or are part of the Build Illinois program. The City Manager requested the Council approve the 1987 Sewer Program, and the recommendation that the Council direct the staff to bring to Council for discussion and approval those projects not yet identified prior to the bidding. Consideration of a report on the towing contract . On September 22nd the Council awarded the towing services contract to Ohm' s Car Care. The contract was for a twelve month period ending September 30, 1987, and was divided as follows: Section I "Removal of disabled and impounded vehicles" , and Section II "Removal of abandoned vehicles" . Section II requires the towning contractor provide a lawful place for storage of abandoned vehilces that is outside Elgin, our City ordinances do not allow such sites within our corporate limits or within one mile thereof. . Committee of the Whole Meeting December 10, 1986 Page 6 To date Ohm' s has been unsuccesful in efforts to find a location for such storage. Councilman Van De Voorde stated that perhaps the City of Elgin should provide such a facility thereby solving our own problems instead of asking other places to accept them. Mayor Verbic stated that no body wants such a facility. The City Manager stated that the liason Zoning Committee should have the opportunity look at this problem. Adjournment Councilman Andersen made a motion, seconded by Councilwoman Moylan to adjourn the Committee of the Whole Meeting to go into the regular Council Meeting. Yeas : Councilmen Andersen, Gilliam, Moylan, Van De Voorde, Waters and Mayor Verbic. Nays: None. The meeting adjourned at 8:07 p.m. c Marie Yearman City Clerk I