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HomeMy WebLinkAboutAugust 11, 1986 COW COMMITTEE OF THE WHOLE MEETING August 11, 1986 A Committee of the Whole Meeting was called to order on August 11, 1986 , at 6 :40 p.m. , in the Council Conference Room of City Hall. Members present : Councilmen Andersend, Moylan, Shales , Van De Voorde and Mayor Verbic. Absent: Councilmen Gilliam and Waters. Request for hearing on temporary signs by Lemon Grove Motors, Inc. In response to this request , the City Manager advised Lemon Grove Motors the matter would be placed on tonight ' s agenda. There was no' one present from the private sector to address this subject . Thomas West , BIS Inspector, reported that since July 11, 1986 a total of 18 warnings for violations have been issued and seven citations. The primary violation found to occur with small businesses such as restaurants , service stations and retail stores was for displaying banners or temporary signs , without a permit . There was a total of ten warnings and one citation issued for this category. The primary violations during this period for car dealerships were for displaying their merchandise in the public right- of-way and parking their cars on unpaved surfaces . Two new warnings were issued and six citations for these two categories. Consideration of leak detection report . Staff presented Council with the 1986 Leak Detection Survey, prepared by Donohue & Associates. This study indicated that of the estimated 8,5000,000 gpd of total pumpage, 555, 000 gpd of leakage has been accounted for by this survey representing 6 . 5 percent of the City' s total average day pumpage. Donohue also suggested that continued leakage investigations should be evaluated annually based on the cost of locating the estimated system leakage versus the benefit of reducing annual operating cost by leakage repair. It is recommended a leak detection survey of the entire system be made every year. Consideration of an additional allocation of Community_ Development Block Grant Funds. The Council was advised there is an additional $116, 000 available for distribution to activities eligible for CDBG funding. Staff prepared the following proposed distribution of this additional funding: Committee of the Whole Meeting August 11, 1986 Page 2 NSA Curb, Gutter & Sidewalk and Street Reconstruction. $ 40, 000 Residential Rehabilitation Rebate Program. 20, 000 Housing Authority Windows 10 , 000 NHS Part Time Rehabilitation Specialist . 15, 000 Administration 7 , 000 Congingency 24 , 000 Total $116, 000 Councilman Van De Voorde made a motion, seconded by Councilwoman Moylan to approve the proposed distribution of CDBG funds, and to have the appropriate resolution placed on the next Council agenda. Yeas : Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. (Councilwoman Shales was not present for this vote ) Consideration of a bus equipment lease agreement with PACE. Councilwoman Moylan made a motion, seconded by Councilman Van De Voorde to approve the proposed lease for certain vehicles and other equipment for use in providing public transportation, and to have said agreement placed on the next Council agenda. Yeas: Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. (Councilwoman Shales was not present for this vote) Consideration of PIMS User' s Agreement , 1986-1987 . Councilman Van De Voorde made a motion, seconded by Councilwoman Moylan to approve the staff' s recommendation to renew this agreement and to have the appropriate resolution placed on next Council agenda. Yeas: Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. Consideration of a request for waiver of open burning ordinance. This is a request submitted by Quality Wood Treating Co. , in connection with a test in cooperation with Georgia Pacific, and used as a demonstration and seminar in fire retardant materials. F Committee of the Whole Meeting August 11, 1986 Page 3 The City Manager and staff recommend the requested waiver. Councilman Andersen made a motion, seconded by Councilman Van De Voorde to approve this request . Yeas : Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. Consideration of, a Resolution of Appreciation for Mr. Tim Watermann. Staff has recommended that a resolution of appreciation be prepared for Tim Watermann for cleaning, priming, and painting 115 fire hydrants in the southeast area of Elgin during July as part of his Eagle Scout community service project . Councilman Andersen made a motion, seconded by Councilwoman Moylan to approve staff ' s request and to have the appropriate resolution on the next Council agenda. Yeas: Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. Consideration of an Intergovernmental Agreement with Kane County regarding health services. Kane County has proposed an agreement to the City to provide environmental services relating to good sanitation, retail food store sanitation and solid waste program activities . One major function of the County Health Department is to coordinate existing health services and contract with public and private agencies currently providing services. The City could request the County to provide basic services and eliminate or curtail additional services and programs currently offered, or could ask the County for partial financing of Elgin provided services at the basic level. The staff is recommending that the City negotiate with Kane County to accomplish partial financing of health services in Elgin. Councilwoman Moylan made a motion, seconded by Councilman Andersen to approve the staff' s recommendation. Yeas: Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. Consideration of a request to replace damaged police squad car. On June 10th this squad was assisting the State Police in the apprehension of a stolen van on the tollway when the driver of the stolen vehicle collided with this squad. Damage is estimated to be between $4000 to $5000. Committee of the Whole Meeting August 11, 1986 Page 4 Under our self-insurance program, there would be a $500 deductible, and the remaining monies necessary for this replacement , as well as for any repairs to other equipment , would come from our self-insurance fund. Councilman Andersen made a motion, seconded by Councilman Van De Voorde to approve th staff' s recommendation to obtain bids for the replacement of this vehicle. Yeas: Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. Consideration of a recommendation to accept underground utilities in Valley Creek Unit #1. The watermains, sanitary sewers and storm sewers in the subject subdivision have been completed. Personnel from Engineering and both the Construction and Sewer Divisions have inspected the improvements. All deficiencies found during these inspections have been corrected and the utilities do comply with City specifications. Councilman Van De Voorde made a motion, seconded by Councilman Andersen to accept the underground utilities. Yeas: Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. Consideration of a recommendation to remove the traffic signal at Dundee and North. The Council reviewed this recommendation that the traffic signals on both east and west approaches of North Street at Dundee Avenue be eliminated as a part of Illinois Route 58 improvement . Councilman Andersen made a motion, seconded by Councilwoman Moylanto approve staff ' s recommendation. Yeas: Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. Consideration of a report regarding proposed repairs to Sanitation garage wall. The Council reviewed a memorandum which outlined a portion of a block wall that collapsed along the north side of the sanitation garage building at the Public Works Department Complex. The estimated cost for rebuilding amounts to $18,000. This collapse has been reviewed by Gallagher Bassett , and, while they havenot completed their investigation, they have indicated this is a covered loss. Under our self-insured program, there would be a $500 deductible, and the remaining funds for this repair would come from our self-insured retention. Committee of the Whole Meeting August 11, 1986 Page 5 Councilman Van De Voorde made a motion, seconded by Councilman Andersen to approve the staff ' s recommendation and obtain bids for this project . Yeas: Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. Consideration of an ordinance authorizing an Intergovernmental Cooperation Agreement to join the Municipal League bond pool. The Council reviewed a request from the Illinois Municipal League that the City of Elgin join in the pool loan program by passing an Intergovernmental Cooperation Agreement . Staff reviewed this proposal and it appears to be, as represented, an opportunity to be eligible to borrow funds from the pool at a rate between one and two percent below what bonds could be sold for. This occurs because of two factors: 1. Use of a variable rate short term market instrument which will get a substantially lower interest rate than long term instructions and benefits from the overall size of the joint effort compared to the relatively small size of a single bond issue. 2 . The ability to use temporary funds for the reduction of bond costs. Councilman Andersen made a motion, seconded by Councilwoman Moylan to have an ordinance prepared for the August 25th Council Agenda authorizing the subject agreement . Yeas: Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. Consideration of a recommendation to dispose of surplus radio equipment by trade. The Council reviewed a request from the Fire Department to declare 60 Plectron radio receivers surplus, and approval to trade these receivers for 500 feet of fire hose. Councilman Van De Voorde made a motion, seconded by Councilman Andersen to approve this request . Yeas: Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. Adjournment Councilman Andersen made a motion, seconded by Councilman Van De Voorde to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss litigation, personnel and property acquisition. Yeas: Councilmen Andersen, Moylan, Van De Voorde and Mayor Verbic. Nays: None. The meeting adjourned at 7 :45 p.m. Marie Yearman, ity Clerk