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HomeMy WebLinkAboutApril 28, 1986 COW Committee of the Whole Meeting April 28, 1986 The Committee of the Whole Meeting was called to order at 6 :35 p.m. , in the Council Conference Room of City Hall. Members present: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde and Mayor Verbic. Councilman Waters arrived at 7 :20 p.m. Consideration of a request from the Park and Reclamation Commission for the City to match additional funds at the softball complex. At the PARC meeting on April 10th, Mr. Hoffer reported that he has raised $192, 500 in private contributions. He also reported the cost of the field lighting will be $330, 000 rather than the $350 ,000, as originally anticipated. The PARC unanimously approved a motion to request the city to match the $192 , 500 and to use the additional monies and savings from the lighting system to finance other improvements to the complex. These improvements include the contruction of the two announcers ' booths ( $20, 000 ) and the maintenance building ( $15, 000 ) , as well as the installation of 24 sets of bleachers ( $20, 000 ) . The City Manager advised there is $175, 000 in the 1986 budget to match these private contributions. However, the additional $17 , 500 in matching funds could be made available from the expected $62 , 000 reimbursement for right-of-way acquisition from the South McLean widening project . Councilwoman Shales stated some measures would have to be taken to protect this property, because the skylight at the concession stand has already been broken. The City Manager stated the power is not installed for the security system, but they expect to have this in within the next ten days . Mayor Verbic and the Council extended their thanks to Mr. Hoffer for being instrumental in obtaining the funds for this project . Councilwoman Shales made a motion, seconded by Councilman Andersen for staff to take the necessary steps to match the additional funds for the softball complex. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde and Mayor Verbic. Nays: None. Consideration of a proposed agreement for the special recreation programs at the Jayne Shover Easter Seal Rehabilitation Center. Committee of the Whole Meeting April 28, 1986 Page 2 Peggy Muetterties stated she appreciated the funding received last year and she hoped the Council would consider her request for $10 , 000 this year again because there is a need for a year round facility dealing with special needs. Councilwoman Moylan made a motion, seconded by Councilman Van De Voorde to approve the funding of $10 ,000. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde and Mayor Verbic. Nays: None. Consideration of a request from attorneys for Curly' s Towing and Ohms Towing to meet with the City Council and discuss towing ordinances and consideration of a recommendation by staff for amendments to the towing ordinances. Attorney Boyd Gates appeared on behalf of Curley' s Towing and Ohms Towing. Mr. Gates stated he had not had the opportunity to read the proposed ordinance until just before the meeting, but he wanted the Council to know his clients were presently living under a small rate structure what with insurance rates going up as well as other expenses. Mr. Gates suggested that some investigation should be made to find out why it takes the Police Department so long to process the junker certificates, which in turn causes a storage problem. Mr. Gates pointed out that financially the proposed ordinance was not feasible. The City Manager stated towing companies doing business with the city have become the most serious zoning violators, stacking wrecked and abandoned cars on South Grove, South Wellington and East Villa locations, they show no interest in solving these problems. The City Manager recommended passage of the proposed ordinance. Councilwoman Shales made a motion, seconded by Councilman Andersen for the proposed ordinance to be introduced at the next Council meeting. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde and Mayor Verbic. Nays: None. Consideration of a report on the impact of annexation of the Bluff Spring Fen. The City Manager stated in compiling the Fen annexation report three individuals were contacted; Chief Baird, Chief Henrici, and Phil Bennett . The assumption was that annexation of the Fen would impact the Police Department , the Fire Department and the Public Property and Recreation Department to the greatest extent . Committee of the Whole Meeting April 28, 1986 Page 3 Chief Baird reported that areas such as the Fen experience most problems during the Spring and Fall, mainly at night . Chief Henrici expressed some concern for the controlled burning element of the Fen management requirements. Phil Bennett responded with a memorandum identifying two levels of service cost impact based upon the relative leval of city participation. The memorandum indicated that full management functions at the Fen would result in an annual cost of approximately $8, 000 to $10,000. If an outside management group, such as Friends of the Fen, was used this cost could decrease to approximately $2 , 650 per year. Steve Packard of the Nature Conservancy has been contacted regarding Metropolitan Sanitary District ' s position on this issue. He indicates that he believes MSD would consider Fen annexation without the inclusion of the remaining 91 acres. Councilwoman Moylan made a motion, seconded by Councilman Gilliam to direct staff to continue negotiations on this issue with the Metropolitan Sanitary District . Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde and Mayor Verbic. Nays: None. Consideration of a recommendation from the Parks and Recreation Board for the establishment of family golf fees. Councilman Van De Voorde made a motion, seconded by Councilman Andersen to approve this recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde and Mayor Verbic. Nays: None. Consideration of a recommendation from the Parks and Recreation Board to establish free swimming on days of 100 degree temperatures. Councilman Andersen made a motion, seconded by Councilwoman Moylan to approve this recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde and Mayor Verbic. Nays: None. Consideration of a recommendation to exercise an option and paint the outside of an overhead water storage tank Councilwoman Shales made a motion, seconded by Councilman Gilliam to approve this recommendation, which will increase the contract price with Am-Coat , Inc. from $55,450 to $84 , 500. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales Van De Voorde, Waters and Mayor Verbic. Nays: None. Committee of the Whole Meeting April 28, 1986 Page 4 Consideration of a recommendation for the transfer of parking operations. Councilman Andersen made a motion, seconded by Councilman Van De Voorde for the operation and maintenance of all parking lots, commuter lots, Civic Center lots, the Spiess Deck and the Spring Street Parking Operations be transferred to Public Works, and that staff be authorized to conduct a survey to determine what parking time limits are suitable in the CBDS and present same to the Council. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation for the establishment of a tree planting participation program. The City Manager stated that the Council on March 24 , 1986 authorized the concept of a multi year tree purchase program whereby the City would enter into an agreement with a nursery to purchase a variety of trees over a three year period. It is now being recommended that the Council authorize a participatory tree planting program where the City and property owner or resident share equally in the purchase and planting of trees. The citizens of Elgin would be informed of the program and the trees being offered in the June issue of the community newsletter. Then the September issue would contain an order form on which would be the list of trees to select from with the cost . The trees would be planted in October. Councilman Waters made a motion, seconded by Councilwoman Moylan to approve this recommendation. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation to purchase equipment to improve the City' s trenching/shoring operation. Councilman Van De Voorde made a motion, seconded by Councilwoman Shales to authorize the purchase of equipment as recommended by staff at an approximate cost of $5 , 730 .00. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation to purchase a police surveillance van. It is estimated that the purchase of the van and its required modifications will be in the area of $3500 .00 . Due to the utilizing of escrow held drug monies, there will not be any impact on budgeted city funds. Committee of the Whole Meeting April 28, 1986 Page 5 Councilman Andersen made a motion, seconded by Councilwoman Moylan to approve this recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation to proceed with the demolition of three buildings in the Grove Avenue TIF area. Councilman Andersen made a motion, seconded by Councilwoman Shales to approve this recommendation. Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of an ordinance banning the sale of intimate apparel within licensed establishments. Councilwoman Moylan made a motion, seconded by Councilwoman Shales to approve the proposed ordinance and have same introduced at the next Council meeting. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of reports on attendance at City boards and commission meetings. Consideration of quarterly report from the Elgin Public Museum. Consideration of a request for a loan in the business development program. Councilwoman Moylan made a motion, seconded by Councilman Van De Voorde to approve a loan to William Vincent d/b/a VTS, Inc. , 7 South State Street, subject terms of the Economic Development Program. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a proposal to extend the Willard Avenue sewer. Mr. Sheldon Hoffman, President of Elgin Super Auto Parts, Inc. , located on Willard Avenue has requested permission to extend the sewer across the front of this property. Mr. Hoffman has received a proposal from Pace-Lenz Construction Company for $6 ,452 .00 to install the pipe, and if the City paid for the oversizing of the pipe, Mr. Hoffman would be willing to pay $3, 533 . 50. The City would pay $2 , 918. 50 for the oversizing. Committee of the Whole Meeting April 28, 1986 Page 6 Councilman Andersen made a motion, seconded by Councilwoman Shales to approve the subject proposal. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report on political campaign signs and possible changes in the ordinance. The Council reviewed a proposal to have an ordinance prepared regulating political campaign signs. Councilwoman Moylan made a motion, seconded by Councilman Van De Voorde for staff to proceed with the preparation of an ordinance following the regulations set out in the City Manager' s memorandum of April 18, 1986 . Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. A view of the PIMS operation The Council was given a tour and review of the PIMS operation. Adjournment Councilman Gilliam made a motion, seconded by Councilman Andersen to adjourn the Committee of the Whole Meeting. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. The meeting adjourned at 7 :45 p.m. Marie YearmanvA City Clerk