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HomeMy WebLinkAboutApril 14, 1986 COW Committee of the Whole Meeting April 14 , 1986 The Committee of the Whole Meeting was called to order at 6 :40 p.m. , in the Council Chambers of City Hall. Members present : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Absent: None. I Consideration of recommendation for approval of emergency repairs at the water plant . The City Manager requested authorization for payment of $1, 715. 76 for emergency repair to the motor that drives the standby generator at the Airlite Street Water Treatment Plant . It was also requested that the Council authorize additional work for needed maintenance on the motor at a cost not to exceed $1, 800 .00. Councilwoman Shales made a motion, seconded by Councilman Waters to approve the above repairs. Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Councilman Gilliam was not present for this vote having arrived at 6 :50 p.m. I Consideration of a proposal for mosquito control. The City Manager presented a proposal from Clarke Outdoor Spraying. The cost of this program is $10, 634 . 00. Last year' s program cost $10 , 823 . 00 , and the budget for pest control services for 1986 is $10 , 800.00 . The Board of Health recommended this program at their last meeting in February. Councilman Waters made a motion, seconded by Councilwoman Shales for staff to prepare a resolution for formal approval of the above ro osal. Yeas: Councilmen Andersen Gilliam P P Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation for a stop sign on Airlite at Lyle Avenue. The City Manager advised the Council the Traffic Committee felt the safety of those passing this intersection would be improved by installing stop signs on Airlite Street . Councilman Waters made a motion, seconded by Councilman Gilliam to approve this recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. I Committee of the Whole Meeting April 14 , 1986 Page 2 Consideration of a recommendation for stop sign installations on Locust . The City Manager advised the Council this matter was discussed with the Traffic Committee and they felt that stop signs on the four streets that intersect Locust , such as Crystal, Jackson, Elm and Perry streets would make it safer for motorists as well as pedestrians. Councilwoman Shales made a motion, seconded by Councilwoman Moylan to approve the above recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a recommendation for parking restrictions on River Bluff Road. The City Manager advised the Council a petition was received from 28 residents consistng of 18 households on primarily River Bluff Road for parking restriction on River Bluff Road from Slade Avenue (west of North Grove Avenue ) to Douglas Avenue. Although originally the petitioners requested parking restriction from 12 :00 a.m. to 8 :00 a.m. , it wa later learned they would prefer a time period of 2 :00 a.m. to 6 :00 a.m. Councilman Gilliam made a motion, seconded by Councilwoman Shales to approve the above recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report on flooding at Crescent and Chicago. Staff provided Council with information as to possible alternatives which might alleviate the flooding at the intersection of Crescent and Chicago Streets. The cost of the various alternatives was as follows: 1. Parallel Combination Sewer $750 , 000 2 . Detention Facility Southwest Corner Chicago & Crescent Streets $312 , 000 3 . Detention Facility Southeast Corner Chicago & Crescent Streets $443 , 000 4 . Multiple Small Detention Facilities No price available 5 . Overflow/Park Area at Southeast Corner Chicago & Crescent Streets ( structures relocated to other losts ) $162 , 000 ,. i, Committee of the Whole Meeting April 14 , 1986 Page 3 6 . Overflow/Park Area at Southeast Corner Chicago & Crescent Streets ( Structures Demolished) $300, 000 Councilwoman Moylan made a motion, seconded by Councilman Gilliam to send recommendation No. 5 to the Integrated Cpaital Budget Utilities Committee for their consideration. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. I Consideration of a report on the first quarter Police Reserve training in 1986. The City Manager stated this was an informational item. Consideration of a report on proposed cooperative police responses with South Elgin. The City of Elgin and the Village of South Elgin, as provided by statute, have traditionally provided backup police service to one another in times of emergency and crisis. It is the intent to broaden this backup service in order to provide better protection to our respective communities. In effect should an Elgin police unit not be available to respond to a police emergency, a South Elgin unit will respond and vice versa. This service will be in an experimental mode for 60 days, tracking the occurrences and manpower commitments during this trial period. Should this program prove to be mutually advantageous, it will be continued. Consideration of a recommendation for a revision in manpower in the Police Department . The City Manager stated the staff is requesting approval for creaton of one additional supervisory position and recommend creation of a Lieutenant position in charge of jail operations. This will result in two promotions and reduce the possibility of errors in jail operation. The estimated cost of the proposed change is $82 per month in 1986 . Councilman Andersen made a motion, seconded by Councilman Van De Voorde to approve this recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a proposed policy for sewer lateral maintenance. The Council reviewed a proposed ordinance revision to Chapter 14 . 08 of the Elgin Municipal Code. Committee of the Whole Meeting April 14 , 1986 Page 4 The owner of the property to which there is a sewer lateral would be responsible for all repairs and/or replacement of the sewer lateral from the main sewer to the building. It should also be recognized that the repairs and/or replacement could be on private property, public right of way or both depending on the extent of the work. Councilman Waters made a motion, seconded by Councilwoman Shales to approve the proposed amendment . Yeas: Councilmen Andersen, Gilliam, Moylan, , Shales, Vari De Voorde, -.Waters and Mayor Verbic. Nays: None. Consideration of a report on a wellness/fitness program. The Council reviewed a memorandum which provided a status report and additional information on an employee wellness program. The City Manager recommended that the staff be allowed to continue to work with health providers to finalize the program elements and costs of a wellness program. A recommended program would be brought to the Council for its review within the next 30 to 45 days. The Council indicated their approval of this recommendation. Consideration of an ordinance establishing sales tax funding for the Tax Incremental Financing Districts. The Council reviewed a proposed ordinance providing for the allocation of increased sales taxes generated in the South Grove Redevelopment Project Area to be deposited in the South Grove Special Tax Allocation Fund to pay redevelopment project costs and debt service on obligations of the City incurred to pay such costs ( including the City' s General Obligation Corporate Purpose Bonds, Series 1985 ) Consideration of a request for the modification of a loan agreement . Al' s Cafe and Creamery located at 43 Fountain Square Plaza received a reduced interest rate loan for $46, 783 . 31 in December of 1983 . This loan package featured a one year deferral with the monthly repayment schedule due to begin on January 15, 1985 and end on December 15 , 1988. To date the city has not received any of the monthly payments on this loan. Al' s Cafe has appealed to the CBD-EDP Review Loan Committee for a further deferral of the loan repayment . The proposed deferral extension would result in a loan repayment period beginning in January, L989 and ending in December 1992 . Committee of the Whole Meeting April 14 , 1986 Page 5 The proposed loan would be for a 4 year period, as the original, but would feature a 5 year deferral period. The Loan Review Committee has considered this request for the loan deferral extension and has recommended approval. The Loan Review Committee is of the opinion that if Al' s Cafe had originally sought a 5 year deferral period, their recommendation would have been for approval. Councilwoman Shales made a motion, seconded by Councilwoman Moylan to approve the above request . Yeas: Councilmen Andersen,Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a memo reporting on zoning and inspection control problems with outside business operations. The Council was advised that current city ordinances do not provide for or properly regulate temporary buildings, temporary uses and activities that are operated out of doors. The current city ordinances in need of reevaluation are zoning, building and construction, and possibly business licenses and regulations. Councilman Gilliam made a motion, seconded by Councilman Andersen to declare a moratorium on existing ordinances until a comprehensive revision of the code is accomplished. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a request by the Central Elgin Neighborhood Council for City assistance in neighborhood cleanup. The Council reviewed a request from the Central Elgin Neighborhood Council for assistance in their program of cleanup of the neighborhood in the Undee corridor area. The City Manager and staff recommended the City assist with the dumpsters, wheelbarrows, bags and sweeper. Councilman Gilliam made a motion, seconded by Councilwoman Shales to approve the above mentioned recommendation. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. Consideration of a report from the consulting engineer on the North End Bridge. The minutes covering this portion of the meeting will be furnished separately and at a later date. I Committee of the Whole Meeting April 14 , 1986 Page 6 Adjournment Councilman Gilliam made a motion, seconded by Councilman Van De Voorde to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss litigation and personnel. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None. The meeting adjourned at 10 : 35 p.m. Marie Yearma , City Clerk