HomeMy WebLinkAbout1985 Committee of the Whole Meeting Committee of the Whole Meeting
January 14, 1985
The Committee of the Whole Meeting was called to order at 6 :45
p.m. , in the Council Chambers of City Hall . Members present :
Councilmen Andersen, Hansen, Schmidt, Shales , Waters and Mayor
Verbic. Absent : None. Councilmen Gilliam arrived at 6: 55 p.m.
Also present : Malm, Yearman, Jentsch and members of staff.
Presentation by the Elgin Area Convention/Visitors Bureau on a
"matching tunds" program sponsored by the State of Illinois .
Diane Ramsey of the Chamber of Commerce stated that last week
she had sent the Council a letter explaining there was almost
$52,000 in matching funds available from the State of Illinois .
The State of Illinois has ten million dollars to spend on tourism.
Thanks to Ed Kelly, who incorporated the Convention/Visitor
Bureau as a separate entity under the Chamber of Commerce and
as of last Thursday we have found out from the State that we
are the creditable group in the Elgin area to get this $52,000
in funds . The grant papers must be filled out and sent in by
the first of February.
Harry Champ, Manager of the Holiday Inn stated the efforts of
the Chamber, prior to the Convention Bureau forming its new
organization, has been very admirable, but it has mainly been
in the area of the Visitor ' s Bureau, not a Convention and
Visitors Bureau.
We now have the opportunity to go out an pull business into
the Elgin area. As you all know there is a great deal of
cement going upon my property. The market is beginning to
grow and the move from Schumburg is on its way.
In order to qualify under the State requirements we have to
have a fulltime convention person, who is Diane Ramsey. Tradionally
throughout the years $20,000 has been budgeted for this effort.
We need to have a minimum of $33, 500, that would be an additional
change to budget of $ 13, 500.
Of this $33, 500, $ 10,000 approximately would be qualified for
matching funds from the State and therefore we would have a
total of $20,000. We figure that the revenues which in 1982
were $75, 000 from our room tax. 1983 was $83, 000, 1984 was $90,00
and in 1985 $ 100,000 is projected. We are hoping that our additional
107 'rooms will be opened in July. We feel there will be $ 123 ,000
in room tax coming back to the City of Elgin. Therefore our
request for an additional $ 13 ,500 should be covered in funds which
are going to come to the City.
In light of the $51 ,000 which is available we would like for the
Council at this time to change the budget and approve approximately
$23,500, an additional $ 10,000. The efforts we hope to take part
in will bring more revenue into the area, the economic impact of
conventions coming into the area is very strong. We know that
$51 , 000 is not available for matching funds from the City, but
we must have the $33,000 as a minimum, we would like an additional
$ 10,000 on top of that so that we can go forth to the State with
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Committee of the Whole Meeting
January 14, 1985
Page 2
a $20,000 package. We believe we have something that we can go
out in the market place and get them to bring more and more
conventions to the Elgin area.
Councilman Hansen asked if there were plans to contact any of
the other communities in this market area to solicit some funds
from those folks .
Harry Champ: We certainly do, we hope that this type of activity
will spark interest in Dundee, Carpentersville, but you must
remember we have formed this Visitor/Convention Bureau just
under the wire in order to qualify this year for funds . We
are asking those people to belong to the Convention Bureau
and we certainly are going forward to those communities to
see if there are funds available.
Councilwoman Shales : I don ' t have a problem with granting your
request, if indeed you produce, and we can only know that by
giving you the money and allowing you a year to produce. If
you don ' t produce next year we can say no.
I would like to have reports, regular reports . I would like
to know where your money is coming from and how it is being
spent.
Councilman Schmidt: If we would match this fund over and above
what they are asking where in the budget could that come from.
Mr. Malm: Well , it would probably come out of contingency,
although they are alleging that the increase in room occupancy
will generate revenues sufficient to pay for their request.
Mayor Verbic: If there is no further discussion I will entertain
a motion.
Councilman Andersen : So moved Mr. Mayor.
Councilwoman Shales : I will second that Mr. Mayor.
Councilman Schmidt : What is the amount of this motion.
Councilman Andersen : They were asking for $ 13 ,500.
Harry Champ: With $ 13, 500 we can only breath, at $23, 500 we can
go forward and get $20,000 from the State.
is he full
Councilwoman Shales : I will second the motion if it t
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$23 , 500, otherwise I will withdraw my second.
Councilman Andersen : I will withdraw my motion.
Mayor Verbic : A new motion will be up for consideration.
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Committee of the Whole Meeting
January 14, 1985
Page 3
Councilwoman Shales : I would like to move that we grant this
request up to $23,000.
Councilman Schmidt: I will second that. The reason that I am
doing this is because of the room tax that should reimburse this
and also I think this is a positive attitude for the City of
Elgin.
Councilman Waters : I would concur with Councilman Schmidt,
guess I am concerned on two things . One, I would like some
assurance that we automatically qualify, if this is a competitive
proposal and it may be negotiated, then I think the match ought
to be contingent upon whatever the State does in fact award us .
The other concern I have is that in looking at the budget and
in looking at what is projected as additional activity, above
and beyond what was projected orginally in the $20, 000, 1 am
somewhat concerned that our additional support is going towards
a reimbursement to the Chamber, when in fact that is not a
qualifying expense for matching funds .
As I read the guidelines that are provided here it is not a
promotional expense. It does not fit into the catagories that
are provided here. I am not sure that is the intended use of
the funds generated by the State and it seems to me there would
be other activities that might be considered by the program
to promote the community even in addition to what is projected
here rather than reimbursing the Chamber, when my understanding
was with our original request that this was a cooperative venture
and that the in kind provided by the Chamber was their match to
that partnership.
Harry Champ: What we are talking about at the $33, 500 level , that
is what is needed to just open up and have $ 10,000 for promotional
monies, which will be totally towards promotion monies . If we
walked off from the Chamber, we would still have to pay that
$7, 000 in form of office space and all the different things that
go along with it. Part of the State funding does allow us to
take 10% of whatever the administrative costs are, and also
match that amount of money.
Councilman Waters : But you also have $ 16, 500 in salaries, which
are administrative costs .
Harry Champ: Right now we have $20, 000 and we cannot hire Diane
fulltime. With the $ 13, 500 we will then just be able to operate
and have some promotional monies available from the State. That
is all we wanted in the beginning but we did not know the State
was going to come up with $51 ,000 available in matching funds .
The Chamber has been putting in $20,000 towards the effort and
has been doing a pretty good job of it. The problem is we have
Committee of the Whole Meeting
January 14, 1985
Page 4
an opportunity to make a fulltime job and go out there and get
business and we need $33,500 to do that. With an additional
$ 10, 000 we now can get $20,000 from the State.
Mayor Verbic : How much did the Chamber contribute last year.
Harry Champ: The total effort as I understand it was $20, 500.
Councilman Hansen : I think that was the City ' s share.
Harry Champ: That was matched, was it not.
Councilman Waters : Originally that was the in kind partnership,
you were providing the office space and support for the program
as an in kind partnership with the City.
Mr. Kelly: We are only charging actual costs, for support services .
Councilwoman Shales : I guess I would like to spelled out a little
more as to where the funds are coming from and how they are being
used. If it is going to be a joint venture then I would like to
know how joint it is between the Chamber and the City. What does
that $7,000 cover and is there an additional amount that the
Chamber is furnishing beyond the $7,000, 1 cannot tell by this.
Councilman Waters : Is this a competitive grant or do we
automatically qualify for the funds .
Diane Ramsey: As of last Thursday the word from the State is
that it is not a competitive grant, we have the funds, all we
have to do is match them. if I don' t submit the grant by
February 1st we get nothing.
Mr. Kelly: The $7,000 is for postage, printing ---
Councilwoman Shales : I don ' t think anybody is questioning that,
think what we are asking is the Chamber giving any kind of
support to this program, or not.
Mr. Kelly: Yes we are.
Councilwoman Shales : If you are then I guess what we want to
know is how much it is. If you are giving in kind support it
should be in here because that would relieve some of our funds
to be matched. in kind support counts as much as dollars , and
if there is more support beyond what is here then it should be
in your budget.
Mayor Verbic: The reason we are asking these questions is to
see if we can get more of the matching funds . If you can spell
out the in kind services, perhaps that can be added on for the
matching funds from the State.
Harry Champ: The in kind services can only be matched at 10%.
Committee of the Whole Meeting
January 14, 1985
Page 5
Councilwoman Shales , yes, but it might release some of our funds
to be matched.
Councilman Hansen: It would make sense to me if you are going
to be decentralized from the Chamber that you would provide your
own printing, postage and those kinds of items . I think you are
going to have to budget under those conditions in the future.
Diane Ramsey: Then I would feel that it is my responsibility to
share a portion of the space and phone bills to run the Convention
Bureau out of the Chamber.
Councilman Hansen: I can appreciate that, but some of these other
expenses that Mr. Kelly mentioned should really be purchased and
printed directly by you.
Councilman Waters : We budgeted $20, 500 for your program and now
we are asking for another $23, 500, so now we are up to $44,000,
and we are going to get from the State $20,000, so now we are
up to $64,000, and we have a budget for $33 500. 1 think that
before we can authorize an expenditure of $44, 000 and an
expenditure budget of $33,500, 1 think in fairness the Council
needs to have a projection of what those costs are and what
you are going to submit in your proposal to the State, which
is going to total $64,000 and not $33, 500.
Harry Champ: Our proposal to the State will only be $20,000.
Councilman Waters : No, your proposal to the State is going to
be $64,000 and of that $64,000, $20,000 is going to be matching
funds, but your total budget is going to be $64, 000.
1 think you have sensed a consensus of the Council tonight that
there is support for what you are attempting to do, but I think
in fairness before we can authorize that level of expenditure
we need to know what it is in fact we are going to be spending
the money for and at this point we don' t know.
Councilwoman Shales : Also the $44,000 is all coming from the
City and that looks like your total budget is coming from the
City, so that is no in kind or any other kind of contribution
from the Chamber.
Diane Ramsey: Other than the space we occupy.
Councilwoman Shales, well then that has to be in your budget, if
they are giving you in kind contributions of any kind it can be
given a dollar figure and be put into the budget.
Diane Ramsey: I know we can show this all on paper, which we
have not done, my concern is the time element, because I cannot
wait until next month to get some sort of an answer we will miss
it.
Committee of the Whole Meeting
January 14, 1985
Page 6
Mayor Verbic : Would you have enough time to come back on January
28th.
Diane Ramsey: Not if I have to submit it by February 1st.
Councilman Hansen: We are making a big jump here why don ' t we
compromise and split the difference and budget them at the rate
of $39,000, lets see what they can do for us . I will make a
motion to amend the motion to reflect a total support of $39, 000
for the budget year 1985.
Mayor Verbic: That is $ 18,500 more than what we are providing now.
Councilman Gilliam: 1 will second the motion.
Mayor Verbic : A motion has been made by Councilman Hansen,
seconded by Councilman Gilliam amending the original motion
to include a contribution from the citizens of Elgin of $ 18, 500
for a total contribution of $39, 000.
Councilman Waters : I would be willing to have a special meeting
of the City Council , if that were necessary, but we are authorizing
an expenditure in excess of $50,000 at this point and we don ' t
know where those funds are going to be spent, and I think in
fairness to the Council and to the citizens of Elgin there
should be a budget that spells out where that money is going to
be allocated.
My fear is and the reason that I am pressing this is there is
going to be a budget submitted and the Council is going to find
that out and there is going to be something in that budget that
the Council is not happy with and I would rather know that up
front
Mayor Verbic: If you want to give me a motion to table, we can
set up a new date for a meeting and they can present a budget
to us .
Councilman Gilliam made a motion, seconded by Councilman Schmidt
to table the issue. Yeas : Councilmen Gilliam, Hansen, Schmidt ,
Shales and Waters . Nays : Councilman Andersen and Mayor Verbic.
Mayor Verbic: Would the Council want to meet next Monday at
5: 00 p.m.
The Council agreed to meet on January 12st at 5: 00 p.m.
Consideration of abating a portion of the funds owed to the City
associated with the Weston Avenue improvement project and chan-ging
the effective date for interest calculations to February I , 19b5 .
Mr. Malm: This item appears on your regular agenda as Item H ( 14) .
Basically they estimated the cost at $ 108,000 and it came in at
$77,000. In addition the payment to the contractor was made in
early December, and originally with the original agreements the
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Committee of the Whole Meeting
January 14, 1985
Page 7
interest was to begin in August. Because of the payment to the
contractor and because of the project coming in $28, 000 less
than the estimate, we are suggesting that the Council consider
abating a portion of the property owner ' s expense and changing
the interest date back to February 1 , 1985.
Mayor Verbic: We will not need a motion, it is on the regular
agenda.
Report from the Traffic Committee on the possibility of convert-
ing certain sections of Douglas Avenue to two-way trattic.
Mr. Maim: The Traffic Committee has met to consider this at
the request of the Council . They have surveyed the property
owners in the area effected. You see a summary in the report
that 6 were in favor, 6 against, 6 did not care and 3 could
not be reached at the time the report was written.
The pros and cons of the matter are also presented. The major
drawbacks as found by the Traffic Committee involved the First
National Bank Drive-Up, which was installed with the assumption
that Douglas would remain as it is, and also the fact that
Douglas between Highland and Chicago could not be converted.
Councilman Hansen: I cannot see any advantage in supporting
this change, we will not regain a full through street from
Chicago up. It is based on a 1976 traffic study, I think
our downtown is different today than it was in 1976. 1
don ' t think we have traffic problems downtown.
Councilwoman Shales : I had requested that this be looked into
since we were talking about converting Spring Street back to
two-way. I don' t see any advantage either, especially if we
can ' t convert it to two-way all the way. In view of the lack
of support for it from the people who work on that street and
the inability to make the whole street two-way, I would not
support converting to two-way on Douglas either.
Councilman Gilliam: I make a motion to table the issue indefinitely.
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Councilman Waters : Second.
Yeas : Councilmen Andersen, Gilliam, Hansen, Shales and Waters .
Nays : Councilman Schmidt and Mayor Verbic.
Discussion regarding the possible acquisition of a new computer.
Mr. Maim: You have a memo from Jim Bolerjack, Finance Director,
regarding the possible acquisition of a new computer. In
addition to that I believe that you received a proposal late
Friday from Wang and Mr. Bolerjack and Carol Schaumbach are
here to present their views on the possible acquisition and
also on the Wang proposal .
Committee of the Whole Meeting
January 14, 1985
Page 8
Mayor Verbic : I don ' think any of the Council people received
this . I think it is very unfair to only have one bid. I got
mine late Friday night, the Council has not seen it and
think they should have this opportunity, with the thought in
mind of possibly having a second bid.
Mr. Maim: Ever since Mr. Bolerjack and Carol Schaumbach received
that proposal late Friday afternoon, they have spent the weekend
and today giving it extremely careful consideration and they
have for you their view as to how that proposal would serve
the needs of the City of Elgin.
think the concern is there is a discount on the IBM system, a
substantial discount if the system is in place by March 22nd.
There is a possibility that discount won' t be available if the
system is not ordered in January.
Councilman Hansen: Are we expected to digest this information
which was given to us tonight and then make a decision tonight.
Mr. Bolerjack: The only concern that we have would be to
have approval for the next meeting to authorize, if it is
in fact IBM, to have a resolution ready authorizing the City
Manager to sign the agreement with IBM, if they are selected.
As I say the only the concern that I would have is that the
discounts would not be offered if not approved in January.
Mayor Verbic: What is the difference in price between the
two.
Mr. Bolerjack: $300,000 vs . $274,000, or $268,000. The initial
purchase is $30,000 difference from Wang. That is where the
comparasion becomes more important in looking at the maintenance
because the maintenance is approximately $ 10,000 a year more on
the Wang system than it is on the IBM system.
Mr. Maim: I think it important when you have the time to look
over Carol ' s memo which discusses the architecture of the system,
and the system capability and that type of thing.
Mayor Verbic : We are interested in getting the best system
and I would suggest is that we give the Council the opportunity
to read the material so we can evaluate the matter, and that
any action on the proposals be addressed at our next meeting
in two weeks .
Consideration of accepting the sanitary sewer and watermain in
Unit 1 of Williamsburg Commons .
Mr. Maim: The recommendation from the Engineering Department
is to accept the 390 feet of 811 watermain and 350 feet of 8"
sanitary sewer, along with a two year 100% bond.
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Committee of the Whole Meeting
January 14, 1985
Page 9
Councilman Hansen made a motion, seconded by Councilman Andersen
to approve the acceptance on the sanitary sewer and watermain in
Unit 2 of Williamsburg Commons . Yeas : Councilmen Andersen,
Gilliam, Hansen, Schmidt, Shales, Waters and Mayor Verbic. Nays :
None.
Recommendation from the Traffic Committee that a "No Turn on Red"
sign be installed at the northeast corner of McLean and Royal
Boulevards .
Councilwoman Shales made a motion, seconded by Councilman Hansen
to approve the Traffic Committee ' s Recommendation. Yeas :
Councilmen Andersen, Gilliam, Hansen, Schmidt, Shales, Waters
and Mayor Verbic. Nays : None.
Consideration of accepting the property at 100 North Alfred as
a gitt to the City.
Mr. Malm: This property is about a third of an acre, the people
are asking that the City accept this parcel as a gift. Currently
the taxes based on 1983 were about $305 .00 and also there is an
unpaid special assessment amounting to about $ 1900.00 on the
parcel .
The owner had in mind that this could be used as park space or
open space in the neighborhood.
Phil Bennett: The parcel is in a neighborhood that the Park
and Recreation Master Plan denotes as deficient in park space.
There is no other land available in that particular neighborhood
that would be available in the near future without the removal
of viable housing stock.
Mr. Malm: I think the real question is in terms of other
neighborhood parks development how high does this rank in terms
of development need. Are there other areas in the City in more
need of development for parks than this particular location.
Mr. Bennett : In my opinion there are. Given unlimited funds
there is no problem, but given limited funds and asked where
would I rather spend money, or would I rather spend money
somewhere else, yes indeed I would.
Mayor Verbic : You would have a duplication of services with
Highland Park being so close because that is where the kids
spend all their time.
Councilman Schmidt: Further more why should we take it off
the tax rolls as a gift to us, it would cost us money.
Councilman Hansen: Mr. Bennett, on your priority list where
would this be in relation to other properties that we now
own for park development.
Committee of the Whole Meeting
January 14, 1985
Page 10
Phil Bennett : It would not even show up.
Councilman Hansen: It would be way down the list, but it still
deficient in park space, it is only deficient by the definition
of the consultant, it is really not deficient if you look at it
in terms of what we have available and what we need in other
neighborhoods .
Phil Bennett: In looking at the city as a whole ----
Councilman Hansen: On a scale of one to ten it would be less
than a one.
Phil Bennett: Yes .
Councilman Waters : If the City does accept this what becomes
of the liability for the special assessment.
Counsel Jentsch: As the property owner it would be our
obligation to satisfy it.
Councilman Gilliam made a motion, seconded by Councilman Andersen
not to accept the subject parcel . Yeas : Councilmen Andersen,
Gilliam, Hansen, Schmidt, Shales, Waters and Mayor Verbic. Nays :
None.
Consideration of an agreement with Commonwealth Edison to provide
electrical service and power to the Elgin Sottball Complex.
Mr. Malm: These are the standard agreements with Commonwealth
Edison regarding providing electrical service which would be
ultimately geared to light all ten diamonds, when and if that
occurs . You see the flat installation costs of $368.00, plus
the various rate schedules, which we would be obligated to pay
once the lighting was installed.
Councilman Waters made a motion, seconded by Councilman Hansen
to consider approval of the agreement with Commonwealth Edison.
Yeas : Councilmen Andersen, Gilliam, Hansen, Schmidt, Shales,
Waters and Mayor Verbic. Nays : None.
Request by Mayor Verbic to discuss certain proposals for
evaluating two modified North End Bridge concepts .
1 regarding
Mr. Malm: You have three proposals a modified North
End Bridge concept. Several months ago there was an approved
project, the " long project" as it was called by Lochner, which
met certain environmental impact statement qualifications . That
was basically a federal project with an estimated cost in the
area of 15 million dollars .
The Council after receiving that information and getting the
approval on the environmental impact statement, then indicated
a desire to proceed on a local project, basically a short
project, with a total cost, estimated by Lochner to be about
6 million dollars.
' Committee of the Whole Meeting
January 14, 1985
Page 11
Subsequent to that decision the staff reviewed the local or
short bridge alternative, which connected basically at Slade
Avenue to Big Timber and also on Grove, and also a review
was undertaken of the original bridge study that done back
in 1974. That study pointed out that the preferred route
was along Congdon Avenue for a variety of reasons , but
subsequently was discarded because of two things . One, the
railroad presented problems and secondly there was a water
treatment plant in the way of the bridge corridor. Those two
obstacles which involved the bridge thinking back then no
longer exist. The railroad line at that point has been
abandoned and the water treatment plant also has been abandoned,
except for the well fields that exist there.
So the thinking was to perhaps take a re- look at both the Slade/
Grove/ Big Timber Crossing as well as the Congdon Avenue crossing,
and have an evaluation done of those modified bridge alternatives .
You have three alternatives before you, the Lochner proposal at
$5,000, Benesch $7, 500 and McDonough $7,500.
Councilman Schmidt: I was under the impression that this was
more or less all set that we were going to have a bridge coming
from Big Timber Road to Slade Avenue, now we are coming forth
again with another study. To me it does not seem feasible to
put the bridge on Congdon Avenue. I would much rather forget
the study of Congdon Avenue and proceed with what we have
all intentions of doing, at least I hope so before May 1st,
to get this bridge going over SladeAvenue and Big Timber Road.
Mayor Verbic : I think that before the Council can act on these
three proposals, which really don ' t tell you very much, I think
you should point out to the Council after your discussions with
the engineers and going over the studies why you feel a new
study should be made on the Congdon Avenue approach.
Mel Dahl : Well we had a discussion sometime ago regarding the
connection to Slade Avenue, but also going down to Summit. We
thought that it might be advantageous to the Council to see
something other than that big project that we have been talking
about for all these years, to look at some other alternative.
We looked at the old report, the original report, and as Bob
mentioned it we had abandoned the other alternative because
they were just as expensive as the one we talked about now
going down to Summit. If it is possible to build without
federal funds, some project that this Council could see at a
cost, say $6,000,000 vs . $ 15, 000, 000 or $ 16,000.000, that it
might be more palatable for the neighborhood and for you as
a whole in accomplishing this project across the river.
There is considerable opposition to connecting directly to
Slade Avenue. Even if you had another connection to Summit
at the same time. We looked another alternative that we
presented to you sometime ago showing a possibility of
coming across Big 'Timber across the river and connecting to
Grove, but directing the traffic primarily down Grove Avenue.
" Committee of the Whole Meeting
January 14, 1985
Page 12
But that is only one alternative and we thought that perhaps
there was another alternative, and you are right I am not sure
it is feasible to go to Congdon Avenue there at Prospect. There
is a concern of my own also, but we don ' t know whether or not
it will work so we want to give you some other alternative, or
at least two conditions to look at.
Mr. Maim: I think that in looking at the short project there
are 22 parcels to be acquired, 9 dwelling units being acquired,
you are talking about using some part of Slade Avenue as a
collector street. The advantage of the Congdon, as was pointed
out several years ago, was that it does provide an east-west
crossing, ties into Shoe Factor Road and it goes some where.
In addition the housing along Congdon is set back from the
street at least 10 feet further than they are on the dwelling
units along Slade Avenue, which would mitigate the environmental
impact in terms of additional traffic. The Congdon corridor
would also offer a much less acquisition in terms of dwelling
units and parcels of land, which would shorten the project and
lower its cost.
The Slade connection, we left it, that the City would have to
negotiate with the Cook Company in terms of either acquisition
some of their parking lot area, or alternatively ask the railroad
to abandon additonal track and then for some period of money
work out a deal with Cook in terms of their material handling.
Now that I would suggest would not expedite the building of a
bridge.
Councilman Schmidt : If this was such a good project so many
years ago to use Congdon why were all these other alternatives
thrown to us .
Mr. Maim: Because there was a water treatment plant there that
was actively used and because the railroad line was not abandoned
at that point. The Congdon crossing received the highest rating
initially.
Councilman Schmidt: With all the money that we have paid Lochner
& Assoicates, I would think they would throw this in for nothing.
Councilman Hansen: How much money have we paid Lochner.
Councilman Schmidt: Am I correct in saying about $500,000.
Mel Dahl : That is correct.
Councilman Hansen: I agree with Councilman Schmidt they should
throw in a $5,000 study for nothing.
Mayor Verbic : I travelled the route with Mr. Lochner about a
month ago, I could see a lot of pit falls in what we have on
Congdon Avenue, the big problem which I saw is the acquisition
of the property on Prospect, Congdon and the deep incline and
think the intersection on Dundee Avenue and Congdon could be
' Committee of the Whole Meeting
January 14, 1985
Page 13
a nightmare to figure out. The big problem that we have is
there is not one place on the eastside which is ideal for the
bridge. I agree the this evaluation should be made without
v any further charge to the citizens of Elgin and I feel this
is something we should ask them to do.
I feel that from listening to the Council that they do not
want to spend additional money, which I would concur with,
for additional studies . We have spent enough money on the
bridge and I would feel hopefully that Lochner could do the
study on Congdon with what we have done for him in the past.
if it is alright with the Council I could call Lochner and
tell him exactly how the Council feels.
Councilman Schmidt: Supposing they will not accept that, lets
get realistic.
Mayor Verbic: I think we are going to give them a hard sell
and I will let you know in two weeks time.
Adjournment to regular Council meeting 8: 25 p.m.
F
Councilman Andersen made a motion, seconded by Councilman Gilliam,
to adjourn the Committee of the Whole Meeting to into the regular
Council meeting. Yeas : Councilmen Andersen, Gilliam, Hansen,
Schmidt, Shales , Waters and Mayor Verbic. Nays : None.
Committee of the Whole Meeting reconvened - 10: 50 p.m.
Discussion regarding a letter from the Illinois Department of
Transportation requestin the City to indicate its desire to
pursue the present plan ?.or the proposed Poplar Creek Levee
or to re-evaluate the project.
The Council reviewed a letter from the Division of Water Resources
concerning the Poplar Creek Levee Project in which the State
pointed out that the current plans for this project are acceptable
and worthy of state participation, and the possibility of identify-
ing other feasible alternatives is limited. If the City desires
to have additional alternatives investigated any commitments of
state participation would have to be reevaluated based on economic,
environmental and social factors . The engineering required to
analyze additional alternatives would certainly cause a delay
in state funding.
Mayor Verbic stated that we are again taking prime property away.
The projected property would be taken off the tax rolls and used
for flood plain. The Mayor asked about property on Villa or
some of the property to the east of the City.
Gary Miller stated that the dike cannot be moved to the other
side of the creek. It could be moved northwest, but that would
also hurt the Cavitt property. The Cavitt property is in a flood
plain and it is not considered prime property.
J
Committee of the Whole Meeting
January 14, 1985
Page 14
Mayor Verbic stated that previously he had suggested that staff
get someone from the State to go out to the Cavitt property
and evaluate the situation and this has not been done. The
Mayor stated the City is going to have a court battle with Cavitt
and this will tie the project up in Court. The Mayor stated
he was suggesting again that someone from the State be asked
here to look at this site or some other site for this project.
The Mayor said if the staff did not want to do this he would.
Mr. Malm stated that the staff could write to the State and
ask that someone be sent here to re-evaluate the site.
Mayor Verbic stated he would also call them.
Consideration of increasing the fees for the installation of
water service.
The Council reviewed a proposed resolution establishing rates
and charges for watermains and water services submitted by
Ron Zegers .
Mr. Malm stated the last time these fees were increased was
in November, 1979.
Councilman Gilliam made a motion, seconded by Councilman Hansen
to have this placed on the next Council Agenda. Yeas :
Councilmen Andersen, Gilliam, Hansen, Shales, Waters and Mayor
Verbic. Nays : Councilman Schmidt.
Report regarding activities of the Greater Downtown Elgin
Commission.
Mr. Dahlstrom reported to the Council a conceptual plan for
South Grove had been developed providing for a combination of
two-apartment and townhouse dwellings . Mr. Dahlstrom stated
the Estes Corporation development was essential if there is
to be any development in this area.
Councilman Hansen stated that when this Commission asked the
Council for $5,000 to develop these drawings he did not think
they felt the Estes Development was the key to the South Grove
development.
�I
Mr. Malm stated there was a meeting scheduled with the Estes
people tomorrow and he would bring back that information.
Councilman Waters asked if there was any discussion by this
Commission as to expansion of the commission.
Mr. Dahlstrom stated he would have to check into this.
Councilman Waters stated that he would like to see this
followed up
Committee of the Whole Meeting
January 14, 1985
Page 15
Consideration of a schedule of City Council meetings for 1985
Councilman Gilliam made a motion, seconded by Councilman Hansen
to have this placed on the next Council agenda. Yeas ; Councilmen
Andersen, Gilliam, Hansen, Schmidt, Shales, Waters and Mayor
Verbic. Nays : None.
Update on information pertaining to the possible construction
of an ice rink.
Mr. Malm stated that the staff could have a summary ready for
the next meeting regarding the expenses which would be incurred
in running such a project, and if the Council desired a
consultant could come out and give the approximate cost for
the capital outlay.
Mr. Bennett stated that one firm in St. Charles is looking for a
site for an indoor rink. They are looking for land donation
and funds for the project.
Councilman Schmidt asked what about the ponds in the 400 acre
park which could be used in the winter for skating.
Mayor Verbic stated this is becoming a poplar sport year round,
and he felt it should be explored.
Mr. Malm stated they have a representative coming from Barclay
to talk about the swimming pools and he could also be asked
about a skating rink and what is in involved.
Discussion of City cooperation with certain Elgin Sesquicentennial
activities .
The Council reviewed a letter from the Illinois Railway Museum
in which they requested the operation of an Illinois Railway
Museum train as part of the Elgin Sesquicentennial .
Councilman Hansen made a motion, seconded by Councilman Gilliam
for the City to cooperate by advertising this event in City
Hall and the Hemmen ' s Building. Yeas : Councilmen Andersen,
Gilliam, Hansen, Schmidt, Shales, Waters and Mayor Verbic. Nays :
None.
Discussion regarding a change in the penalties for parking
violations.
Mr. Malm stated that previously the Council had agreed to raise
the parking ticket violation from $2.00 to $5.00, but there was
no direction given for any penalties if payment of the ticket
is not made within 24 hours.
Councilwoman Shales stated that she would like a re-assessment
of the time limit for parking under the Spiess Deck. There
always are vacancies there and it seems foolish to have someone
down there checking the two hours limit. Perhaps it would be
make more sense to change the time limit to 3 or 4 hours
Committee of the Whole Meeting
,January 14, 1985
Page 16
Councilman Gilliam suggested that we leave enforcement of the
Deck alone an concentrate the enforcement on selected streets .
Mr. Malm stated that the staff is presently working on an
evaluation of the enforcement program and this would be
brought to the Council perhaps at the next meeting.
Councilman Gilliam made a motion, seconded by Councilman Hansen
to keep the parking violation at $2.00 until further information
is received from staff. Yeas : Councilmen Andersen, Gilliam,
Hansen, Schmidt, Shales, Waters and Mayor Verbic. Nays : None.
Adjournment
Councilman Gilliam made a motion, seconded by Councilman Hansen
to adjourn the Committee of the Whole Meeting to go into
Executive Session. Yeas : Councilmen Andersen, Gilliam, Hansen,
Schmidt, Shales, Waters and Mayor Verbic. Nays : None. The
meeting was adjourned at 12 : 05 p.m.
Marie Yearm , City Cler <
Committee of the Whole Meeting
January 28, 1985
The Committee of the Whole Meeting was called to order at
6 : 35 p.m. , in the Council Conference Room of City Hall .
Members present: Councilmen Andersen, Hansen, Schmidt,
Shales, Waters and Mayor Verbic. Absent: None. Councilmen
Gilliam arrived at 6 :50 p.m.
Also present: Maim, Yearman, Jentsch and members of staff.
North End Bridge:
Mayor Verbic stated that thanks to Councilman Schmidt ' s
suggestion he had talked with Harry Lochner and they are
willing to go ahead and study the Congdon Avenue Route
at no charge to the City. This work is to be completed
within three to four weeks and then it will be furnished
to the city.
U.S . Conference of Mayors Meeting
Mayor Verbic gave the Council a report on his attendance at
the U.S . Conference of Mayors Meeting . The Mayor stated
the Reagan administration budget plans for fiscal year 1986
would have significant impact on Elgin ' s operations . The
changes that are being discussed include General Revenue
Sharing which would not be renewed after September 30, 1986.
Elgin currently receives $695,000.
Community Block Grants would be reduced by 10% in 1986 . Elgin
how receives $801 ,800.
The Mayor further stated that he spent considerable time with
Barbara McCall , Elgin' s representative of the National Center
for Municipal Development. She is well aware of the curtailment
in funding and the possible freeze of all funding. The staff
at the National Center fees that the best that can be obtained
in the budget proposal is a freeze on all programs.
Consideration of an ordinance and an ordinance amendment
offering local incentives in the proposed Enterprise Zone.
This item appears on the regular Council agenda for formal
approval .
Discussion regarding the acquisition of a computer.
The Council reviewed a memorandum from Corporation Counsel
Jentsch who stated that late Monday afternoon he was advised
that at least one member of the City Council is a shareholder
of IBM. The Officers Statute, 111 . Rev. Stat. , 1983, Ch. 102
prohibits public officials from having an interest in contracts.
Specifically Paragraph 3 provides that no person holding any
office, either by election or appointment under the laws or
Constitution of the state, may be in any manner interested,
either directly, or indirectly, in his own name or in the name
of any other person, association, trust or corporation, in
any contract or the performance of any work in the making or
letting of which such officer may be called upon to act or
Committee of the Whole Meeting
January 28, 1985
Page 2
vote. Any contract made and procured in violation of the statute
is declared to be void.
Thus it appears that in the case of the proposed IBM contract,
the exception of a minority interest of a shareholder who is an
elected official is insufficient to allow the City to award the
contract, since sealed bids have not been sought and the contract
will exceed the annual limit of $25, 000 in a single fiscal year.
Mayor Verbic stated that he would also have a problem under the
same statute with the proposal submitted by Wang and NCR.
Mr. Malm stated the staff would like to reconsider this matter,
it might be that they would put off acquisition of the equipment
until this summer with placement of the equipment in the Fall .
In the meantime it would help the staff to know what companies
producing this computer equipment had any stock held by
Council members.
Councilman Waters made a motion, seconded by Councilman Schmidt
to table this matter until the staff comes back with a
recommendation. Yeas: Councilmen Andersen, Gilliam, Hansen,
Schmidt, Shales, Waters and Mayor Verbic. Nays : None.
Consideration of an ordinance requiring affirmative action on
municipal contracts.
Mr. Malm stated the Corporation Counsel had met with representatives
of the Human Relations Commission and as a result the proposed
ordinance was being submitted to the Council .
Councilman Hansen stated he was concerned that the out of town
vendors might not bother to live up to the ordinance.
Counsel Jentsch stated they will tell us what their goals are,
or we could request something they use in dealing with other
States to show that they have an affirmative plan in place.
Robert Johnson stated that all we are asking is what type of
program they have in place.
Mayor Verbic stated this might increase the cost of bids because
of the additional paper work and the Mayor asked if there has
actually been any abuse in this area and if so what are some
examples.
Robert Johnson stated the answer is yes. The parking deck, fire
station and Spring Street improvements.
Councilman Waters stated that it might be helpful to designate
that we would not be requiring anymore than what is required by
federal regulations .
Committee of the Whole Meeting
January 28, 1985
Page 3
Mr. Sarro stated we have practiced equal opportunity in the
past the only difficulty now is that we are going to ask that
they furnish information to us . We hope to minimized any
delays and we are prepared to live with the proposed ordinance.
Councilwoman Shales thought this was a good ordinance and we
should work to make it fair. The ordinance is not written in
stone and if it does not turn out right it can be changed.
Mr. Maim suggested that the Council could direct that the
ordinance have a six month review and have the staff report
as to how the ordinance is working.
Councilman Waters made a motion, seconded by Councilwoman
Shales to have this ordinance place on the next regular
agenda, to provide for a review of said ordinance in 12
months, and to allow the vendor to use any prevailing state
or federal form covering an affirmative plan that they may
now be in possession of. yeas: Councilmen Andersen, Gilliam,
Hansen, Schmidt, Shales, Waters. Nays : Mayor Verbic.
Discussion pertaining to an Employee Assistance Program.
Mr. Maim advised the Council the following 8 local organizations
were solicited; the first 5 are United Way Agencies :
1 . Community Concern for Alcoholism & Drug Abuse
2. Family Service Association
3. Ecker Center for Mental Health
4. Community Crisis Center
5. Elgin Catholic Social Services
6. Baum & Associates Counseling
7. Lovellton (Forest Health Systems)
Kairos Family Center.
All proposal substantially met the guidelines set forth in our
request for proposal . The major difference in the proposals is
the fact that the Employee Assistance Program from Forest
Health Systems/Lovellton is offered to the city at no cost.
Councilman Hansen made a motion, seconded by Councilman Waters
to enter into an agreement with Lovellton (Forest Health Systems) .
Yeas : Councilmen Andersen, Gilliam, Hansen, Schmidt, Shales ,
Waters and Mayor Verbic. Nays : None.
Consideration of changing elevator inspection fees .
The Council reviewed a recommendation to increase our fees to
$30.00 per inspection to recover our administrative costs .
Councilwoman Shales made a motion, seconded by Councilman Andersen
to place this matter on the next Council agenda for formal
approval . Yeas : Councilmen Andersen, Gilliam, Hansen, Schmidt,
Shales, Waters and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
January 28, 1985
Page 4
Discussion regardinq a possible boundary agreement with the
Village of Hoffman Estates.
Roger Dahlstrom stated the proposed boundary follows the Kane/Cook
County line south from Barrington Hills ' corporate limits,
continues along the corporate limits of Hoffman Estates and an
area to be annexed (Mullady Farms) , then along the westerly and
southerly limits of the Poplar Creek Forest Preserve to Stream-
wood' s corporate limits .
In exchange for this boundary agreement Hoffman Estates expects
the City of Elgin to support their petition for the Elgin
Sanitary District to extend sewer service to the anticipated
Expo Park.
Councilman Schmidt asked if Elgin was sleeping when all this
land was annexed to Hoffman Estates.
Mayor Verbic stated that in the past Route 59 was to be the
boundary line, but nothing was done and there were no boundary
agreements accomplished that would hold up in court.
Councilman Waters stated that the city could not get a corporate
line any closer now than what is being proposed and if the
Corporation Counsel can provide a contractural agreement we
have nothing to lose and a lot to gain.
Councilwoman Shales made a motion, seconded by Councilman
Andersen for the Corporation Counsel to proceed with negotiations
with Hoffman Estates for a boundary agreement, as outlined by
Mr. Dahlstrom, said agreement to provide for the opposition of
any landfill site and if the Expo Park does not materialize, a
project comparable to the Expo Park should be sought. Yeas;
Councilmen Andersen, Gilliam, Hansen, Schmidt, Shales, Waters
and Mayor Verbic. Nays: None.
Request by Councilwoman Shales to discuss criteria and procedures
relating to Council expenses.
It was agreed by the Council to table this matter to the next
Council meeting on February 11th.
Adjournment of Committee of the Whole Meeting - 8: 10 p.m.
Councilman Schmidt made a motion, seconded by Councilwoman
Shales to adjourn the Committee of the Whole meeting to go
into the regular Council meeting. Yeas: Councilmen Andersen,
Gilliam, Hansen, Schmidt, Shales, Waters and Mayor Verbic.
Nays : None.
Committee of the Whole Meeting reconvened 10: 15 p.m.
Report on the status of the Clock Tower Plaza development and
wii� i Jt-,1 d L I un or d proposa i rrom Speer Financial , I nc. regarding
services for tax increment financing projects.
Committee of the Whole Meeting
January 28, 1985
Page 5
The Council reviewed a memorandum from the Planning Department
which stated the Estes Company has advised them the Clock Tower
Plaza project can proceed if included within a TIF district. The
Estes Company has retained the bond counsel firm of Borge and Pitt
and they may be ready to present a resolution of intent to create
a tax incremental financing district on February 11 , 1985.
The Planning Department projected a possible flow of events for the
South Grove TIF project for the Council ' s review and a letter from
Speer Financial Consultants reflected their initial observation is
that the assumed maximum interest rate of 10% is reasonable if the
TIF bonds are issued as General Obligation Bonds. The alternative
TIF Revenue Bonds, would require a much higher interest rate. The
city could abate its tax levy from TIF revenues in the amount
received and would only need to collect its tax levy for any
deficit.
Councilman Hansen asked if there was any limitation on GO Bonds
burden with Home Rule because if we are near a cap on these bonds
it might effect some other projects that the city may want.
Mr. Bolerjack stated there is no cap. The State Legislature could
do this but they have not done this in the past.
Counsel Jentsch stated there could be objectors to GO Bonds who
can force a referendum on the question of the bonds .
Mr. Maim stated this is commonly called a back-door referendum.
Councilman Hansen asked if the whole 50 acres would be eligible
for TIF or would each piece of property be considered by itself.
M r. D ahlstrom stated that each piece would be considered separately.
Councilman Hansen stated he was in favor of the project but he did
not want to encumber GO Bond options down the road.
Councilman Gilliam stated we will come in only after the project is
started.
Mr. Maim stated this is correct but the staff needs to know if the
Council is interested in the GO Bond or TIF financing.
Councilman Hansen stated the project will only fly with the GO Bonds
because nobody would want to pay that interest.
Speer Financial , Inc. , proposed a fee of $400 per day or $60 per
hour for all duties other than those directly related to the issuance
of the debt. The fee for the issuance of the debt will be their
standing fee with the city.
Councilman Hansen made a motion, seconded by Councilman Andersen
to place the Speer Agreement on the next Council agenda. Yeas:
Councilmen Andersen, Gilliam, Hansen, Schmidt, Shales, Waters
and Mayor Verbic. Nays : None.
Committee of the Whole Meeting
January 28, 1985
Page 6
Report and recommendations on the City' s parking enforcement program.
Mr. Malm stated that this subject was discussed some three or four
years ago. In September, 1981 there were 300 meters removed and
the parking control officers were reduced from 4 to 3. When the
1984 budget was discussed the staff was asked to submit a report
whereby the costs in parking control could be minimized.
On June 11th Mr. Bolerjack submitted charts showing changes to the
parking system and it was assumed there would be a reduction in
personnel in lieu of a free parking program. A report was submitted
to the Council recommending that the three parking control officers
be laid off and that part time help be used.
Lt. Zweig stated that he had been asked by the Chief to come up
with a recommendation as per the Council ' s request. Lt. Zweig
said he was not sure what length of enforcement the Council wanted.
He had surveyed various businesses and found that business is
less on Wednesday and Saturday afternoons. The city should look
at time limits throughout the downtown area and the library lot
should be looked at to see if the 10 hour should be reduced to
2, 3 or 4 hours.
Councilwoman Shales stated the city needs to re-evaluate all the
downtown parking which should be regulated in a way so we
encourage and not discourage people from coming downtown.
Councilman Hansen asked where we were in the parking meter department.
Mr. Malm stated that if the Council directs one person will be laid
off. Everything is hanging on the Council ' s direction
Councilman Gilliam made a motion, seconded by Councilwoman Shales
to continue this discussion of personnel in Executive Session.
Yeas : Councilmen Andersen, Gilliam, Hansen, Schmidt, Shales,
Waters and Mayor Verbic. Nays : None.
Consideration of Proposals for engineering services for the Tyler
Creek erosion project.
The Council reviewed five proposals from qualified engineering firms
to study this problem, recommend a solution and then prepare the
plans and specifications. The low bidder was Robert H. Anderson
& Associates in the amount of $5,000.
Councilman Gilliam made a motion, seconded by Councilman Schmidt
to accept the proposal of Robert H. Anderson & Associates. Yeas :
Councilmen Andersen, Gilliam, Hansen, Schmidt, Shales , Waters
and Mayor Verbic. Nays : None.
Consideration of selling certain surplus property owned by the City.
Included in the 1985 Capital Improvement Fund ' s Budget is the
proposed sale of the city' s 4 lots along Congdon Avenue and Fire
Station #3 located at 820 Dundee Avenue.
Committee of the Whole Meeting
January 28, 1985
Page 7
The 4 lots along Congdon Avenue were offered for sale last
summer with a minimum bid price of $21 ,000/lot, but no bids
were received. The staff recommendation at this time is to
offer these lots for $ 17,500/ lot and that the minimum bid for
Fire Station #3 be set at $30,000.
Councilman Schmidt made a motion, seconded by Councilman Andersen
to approve the staff' s recommendation. Yeas : Councilmen
Andersen, Gilliam, Hansen, Schmidt, Shales and Mayor Verbic.
Nays : Councilman Waters .
Consideration of co-sponsoring the Valley Fox Trot with the YMCA
Councilman Waters made a motion, seconded by Councilman Gilliam
to approve the co-sponsoring of the Valley Fox Trot with the
YMCA. Yeas : Councilmen Andersen, Gilliam, Hansen, Schmidt,
Shales, Waters and Mayor Verbic. Nays : None.
Recommendation from the Parks Board regarding 1985 golf rates .
Councilman Schmidt made a motion, seconded by Councilman Gilliam
to approve the Park' s Board recommendation that the 1985 golf rates
be set the same as the 1984 rate. Yeas : Councilmen Andersen,
Gilliam, Hansen, Schmidt, Shales, Waters and Mayor Verbic. Nays :
None.
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman Shales
to adjourn the Committee of the Whole Meeting to go into Executive
Session to discuss appointments to boards and commissions, personnel ,
acquisition of property and litigation. Yeas : Councilmen Andersen,
Gilliam, Hansen, Schmidt, Shales, Waters and Mayor Verbic. Nays :
None. The meeting was adjourned at 11 : 30 p.m.
Marie Yearman, ity Clerk
1
Committee of the Whole Meeting
February 11 , 1985
The Committee of the Whole Meeting was called to order at 6: 35 p.m. ,
in the Council Conference Room of City Hall . Members present:
Councilmen Andersen, Gilliam, Hansen, Schmidt, Shales, Waters and
Mayor Verbic. Absent : None.
Also present: Malm, Yearman, Jentsch, and members of staff.
Recommendation from the Elgin Economic Development Commission to
issue Industrial Revenue Bonds to Burnidge, Cassell & Associates ,
Walker Engineers and the Burnidge Corporation.
The Council was advised that the Elgin Economic Development Commission
voted on January 25th to approve the application for Industrial
Development Bonds to Burnidge, Cassell & Associates , Walker Engineers
and the Burnidge Corporation in the amount of $ 1 ,800,000. The
Commission found that the economic impact of the Big Timber Corporate
Square office building project will be most favorable to the citizens
of Elgin.
Charles Cassell told the Council they are investigating the
possibility of industrial revenue bonds and conventional financing,
and their biggest concern with IRB financing is securing a buyer
for the bonds .
Councilman Hansen asked if there were any other commitments for
IRB financing during 1985.
Mr. Malmstated the city did not have any applications to date and
the potential of the Holiday Inn coming in has been eliminated because
they are going ahead with their project without this type of financing.
Mayor Verbic felt that some criteria should be established as to
who, what and why certain companies should receive this financing,
because the city could exceed their limit of financing rapidly. The
Mayor stated that some cities use an employment factor in making
their decisions .
Councilman Hansen said the city has never used 9 million in any
one year previously and he would not like to see the city pass
up any good opportunities.
Counsel Jentsch stated the city should have some idea as to when
they would need an inducement resolution and what time limitation
there would be for closing.
Councilman Hansen made a motion, seconded by Councilwoman Shales
to enter into a comfort resolution for 1 .8 million IRB said
issuance to be available until the end of April , 1985. Yeas :
Councilmen Andersen, Hansen, Schmidt, Shales, Waters and Mayor
Verbic. Nays : None.
Committee of the Whole Meeting
February 11 , 1985
Page 2
Report from Barclay & Associates regarding the condition of the
Lord ' s Park swimming pool and a presentation regarding the
feasibility of building a water slide.
Jack Barclay of Barclay & Associates made a slide presentation for
the Council pointing out the areas of the Lord ' s Park pool which
are in need of repair. Mr. Barclay also showed slides of various
communities who had installed water slides .
Mr. Barclay gave the following estimates :
1 . Restoring the pool using the existing gutter system. . .$ 132,800.00
2. Restoring the existing pool using a new gutter system
with internal inlet piping. . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 195,800.00
The Council was also furnished with a water slide market analysis
by Rainbow Ben Water Slide.
Mr. Malm stated the revenue generated from the water slide could
pay for the pool repairs, because the marketing report is favorable.
Councilman Gilliam asked how long it would take to install the slide
and repair the pool .
Mr. Barclay stated from 3 to 4 months , and he estimated the cost
of repairing the pool and installing a slide at $500,000. Mr.
Barclay also recommended a small wading area for smaller children.
Mayor Verbic pointed out that this pool is 20 years old and it
might be more advisable to think about a new pool .
Mr. Barclay pointed out that they have restored pools that are
50 years old.
Councilman Schmidt stated it might be better to put the slide in
Wing Park, which is a larger pool , and upgrade the Lord' s Park pool
with additional decktop.
Councilman Hansen stated he would like the attendance figures g for
Lord s ark when h
P the Wing Park pool was being repaired.
Councilman Schmidt asked what the upkeep would be for a
p p r water slide.
Mr. Barclay stated that someone would have to check the seams every
day. Wax would have to be applied in the Spring and Fall , and other
than that there would not be much maintenance.
Councilman Schmidt asked if the staff could take care of the maintenance.
i
Mr. Barclay stated yes they could.
I
Councilwoman Shales stated that she would like to see something done
for Lord' s Park and she would like to have some cost estimates
Committee of the Whole Meeting
February 11 , 1985
Page 3
covering all the features shown to the Council in the slides .
Councilman Hansen suggested that Phil Bennett and Mr. Barclay
work out the amenities, rough cost estimates with the market
study and payback period for just the slide, repairs and necessary
landscaping.
Councilman Waters stated that he concurred with this and would like
the staff to bring back these options.
Discussion concerning the possible construction of an ice rink.
Mr. Maim distributed a comparison of operating statements of
various ice rinks.
Councilman Hansen stated the chart reflects no money for the
capitalization.
Mayor Verbic said it would be nice if the city had a benefactor
for this project.
Councilman Hansen pointed out that the city had a benefactor in
the past, Hattie Hemmens, and that building was costing the city
$ 140,000 per year.
Mayor Verbic said he gets complaints all the time from young
people who say there is nothing for them to do in Elgin.
Mr. Maim stated that Phil Bennett had met with a group in St.
Charles regarding an ice rink and he might have some information.
Mr. Bennett stated this was just an initial meeting. The group
in St. Charles is looking for a site and they are trying to
gather money for the project.
Councilman Gilliam stated that he was opposed to the project.
Councilman Waters suggested that we wait until we have further
information as to what St. Charles is going to do.
Request by the Greater Downtown Elgin Commission to appear at
tonight ' s meeting and to offer support to certain development
plans for South Grove Avenue.
Howard Miller stated the Commission wanted to express their support
for the proposed South Grove Avenue Tax Incremental Financing
District and also the concept of residential use in that area.
Mayor Verbic asked if any interest had been shown in the plans
which this Commission made available.
Mr. Dahlstrom stated there are 2 developers showing interest. One
is proceeding with a market analysis .
Mr. Maim stated that a developer of modular homes is also interested
and if the enterprise zone is approved they will be interested in
developing a sizable demonstration site.
Committee of the Whole Meeting
February 11 , 1985
Page 4
Mr. Dahlstrom stated the Commission hopes to send out proposals
in an effort to market the concept.
Councilman Waters stated he would like to express his appreciation
to Howard and the Commission for their efforts and he encouraged
the monthly reports to the Council .
Adjournment to go into the regular Council Meeting - 8 :05 p.m.
Councilman Schmidt made a motion, seconded by Councilwoman Shales
to adjourn the Committee of the Whole Meeting to go into the
Council Meeting. Yeas : Councilmen Andersen, Gilliam, Hansen,
Schmidt, Shales, Waters and Mayor Verbic. Nays : None.
Committee of the Whole Meeting reconvened - 9: 05 p.m.
i
Request from the Housing Authority to use the services of IS ]
to ?repare a grant application for the Comprehensive Improvement
Assistance Program.
Amanda Walker, representing the Elgin Housing Authority, stated
if they are successful in obtaining this grant it will provide
funds that are needed to repair and restore the various housing
units in Elgin.
Councilman Waters made a motion, seconded by Councilman Gilliam
to approve this request. Yeas : Councilmen Andersen, Gilliam,
Hansen, Schmidt, Shales, Waters and Mayor Verbic. Nays: None.
Discussion regarding Council expenditures.
Councilwoman Shales submitted a memorandum to the Council with
suggestions for reimbursing certain Council expenditures. Mrs .
Shales suggested that the amount given to the Council be
considered as reimbursement for normal expenses and not salary.
Counsel Jentsch stated the IRS would still consider this as income.
Councilman Hansen suggested that it could be handled under a
1099 form.
Councilman Andersen quoted from the minutes in which Mayor
Mote stated: "From the inception of Council -Manager government in
Elgin, and as consistently advocated in the platforms of the
Elginites for Council -Manager, the $300 paid to members of the
Council has been intended to cover only the probable out of pocket
expenditures of the members. It was not intended for, or to be
considered as, compensation of any kind. For, if compensation
was to be paid, it was felt that men would seek the offices for
the compensation and not because of the service the could render
their community."
Councilman Andersen stated that if you believe in the Council -
Manager form of government you should practice it all the way.
Committee of the Whole Meeting
February 11 , 1985
Page 5
Mayor Verbic stated that he disagreed with this because since he
had been on the Council he had spent $20,000 out of his pocket,
and things have changed as far as expenses go money wise, the
city should be represented and we must be compensated for these
expenses.
Councilwoman Shales again called attention to her memorandum
in which she suggested that those Council members desiring city
insurance work out something only for those individuals who
are ineligible for other group insurance programs .
Councilman Waters stated the Council should have some guidelines,
which should be adopted and he was willing to support the
suggestions made by Councilwoman Shales.
Councilman Gilliam asked if it would be possible for two members
of the Council to sit down, discuss the matter and come back to
the Council with some recommendations.
Mayor Verbic stated he would be willing to sit down with Councilman
Gilliam and discuss this next week.
Councilman Hansen and Waters stated that any recommendations
should be discussed in a public meeting because of the many
comments surrounding this issue.
Request by the Fox Valley Chapter of the Model T Ford Club for
a $ IL5 .00 donation.
Councilman Hansen suggested that this request be forwarded to
the Visitor/Convention Bureau.
Mayor Verbic asked that Bob Malm follow up on this matter.
Request from Elqin Community College to negotiate certain
amendments to the present lease with the City.
The Council reviewed the following correspondence: Letter dated
December 18, 1984 from Counsel Jentsch to ECC " Please be advised
that in the event that the college as lessee of the former Sears
Building, desires to extend the lease for an additional year,
written notice is required pursuant to Article 4, Section C (3) .
Your written notice to extend the agreement should be received
prior to December 31 , 1984."
Letter dated December 27, 1984 from Dr. Searle Charles, President
of ECC, to Counsel Jentsch " It is my responsibility to inform you that
believe it is a desire of the Board of Trustees of District 509
to explore the possibility of changing one article of the current
lease so there will be 12 months notice of continuation or non
continuation of the lease."
Councilman Hansen stated he would not be in favor of any changes
in the lease and he would be upset if they don ' t stay there for
10 years.
Committee of the Whole Meeting
February 11 , 1985
Page 6
Councilman Schmidt stated it was his understanding from the
beginning that at the end of the 10 year lease arrangement
the College would buy the building from the city.
Mayor Verbic suggested that Mr. Malm, Ery Jentsch, Dr. Charles
and the ECC attorney meet to go over this matter and bring
that information back to the Council .
Councilman Hansen made a motion, seconded by Councilman Schmidt
not to change any terms of the existing lease with ECC. Yeas :
Councilmen Andersen, Gilliam, Hansen, Schmidt, Shales and Mayor
Verbic. Nays : None. Abstained: Councilman Waters .
Status report on proposed road improvements scheduled for 1985.
This item was tabled to the next meeting.
Recommendation from the Elvin Economic Development Commission
to delete a eortion of Ordinance No. S4-84 pertaining to the
issuance of industrial development bonds .
The Council reviewed a motion made and carried by the Economic
Development Commission which provided that Ordinance S4-84,
paragraph 3 of Section 2, entitled Section 13 Deposit, be
deleted as follows :
"Following the passage of a resolution indicating the City' s
preliminary agreement to issue a specific amount of bonds for
the proposed project, all proposed documents for the issuance
shall be submitted to the Economic Development Commission for
its review and written comments."
Mr. Malm stated that the Commission does not feel they are in
a position to give the time nor do they have the expertise to
offer that service to the city.
The city has a proposal from Speer Financial , Inc. to provide
this service at a cost from $2,500 to $6,000, depending upon
the size of the bond issue.
Councilman Hansen stated this object of amending this ordinance
previously was to help eliminate additional costs to applicants
for the IRB and to make this type of financing attractive to
future businesses in Elgin. Councilman Hansen further stated
he did not feel that a legal review was necessary because the
risk involved fell upon the purchaser of the bonds .
Councilwoman Shales made a motion, seconded by Councilman Waters
to approve the request of the Economic Development Commission by
deleting their obligation to review and submit written comments
regarding applicants for this type of financing. Yeas: Councilmen
Andersen, Gilliam, Hansen, Schmidt, Shales, Waters and Mayor Verbic.
Nays : None.
Committee of the Whole Meeting
February 1 1 , 1985
Page 7
Councilman Hansen made a motion, seconded by Councilwoman Shales
not to accept the proposal of Speer Financial , Inc. Yeas :
Councilmen Andersen, Hansen, Schmidt, and Shales . Nays :
Councilmen Gilliam, Waters and Mayor Verbic.
Discussion regarding repairs to a hydrofluosilicic acid tank
at the Riverside Water Treatment Plant.
Councilman Hansen made a motion, seconded by Councilman Gilliam
to approve the staff' s recommendation authorizing an expenditure
of $ 1 , 710 for the inspection and repair of the subject tank.
Yeas : Councilmen Andersen, Gilliam, Hansen, Schmidt, Shales,
Waters and Mayor Verbic. Nays : None.
Consideration of certain amendments to the Community Graphics
Ordinance.
Councilman Hansen stated that the proposed amendments do not
address shopping centers or other large group areas.
Roger Dahlstrom stated that the Planning Department is currently
preparing a comprehensive amendment to the zoning ordinance and
these matters will be addressed.
Councilman Gilliam made a motion, seconded by Councilman Hansen
for staff to proceed with the proposed process . Yeas : Councilmen
Andersen, Gilliam, Hansen, Schmidt, Shales, Waters and Mayor
Verbic. Nays : None.
Consideration of leasing the City-owned house at 225 South State
Street.
The staff advised the Council that because of certain restrictions
in the deed relative to the use of this house, the Council
approved the recommendation to try to lease the house and place
the rent proceeds in the Park Development Fund.
Jim Chase Realty has secured a renter and the recommendation is
to accept this lease application, which would provide an additional
$4, 200 per year to the Park Development Fund. The Realty fee for
their services is $252.00, which is based upon 6% of the first
year ' s annual rent.
Councilman Gilliam made a motion, seconded by Councilman Hansen
to approve the staff' s recommendation. Yeas: Councilmen
Andersen, Gilliam, Hansen, Schmidt, Shales, Waters and Mayor
Verbic. Nays : None.
Consideration of ?urchasinq certain supplies through the Illinois
Parks and Recreation Association' s joint purchasing cooperative.
Mr. Sarro advised the Council that based upon the results of the
bidding of over 300 various items, which is conducted and
administered by the Elmhurst Park District, our increasing
Committee of the Whole Meeting
February 1 1 , 1985
Page 8
committment and participation in the IPRA program, the staff
would like authorization for the following 4 orders :
Santo Sport Store $3990.00 105 dozen softballs
Lansing Sport $2081 .51 Softball Equipment
Davis Turf Products $2241 .20 13 tons Fertilizer
Pools N ' Stuff $ 1566.00 1000 lbs. Diatomeceous Earth
Councilman Gilliam made a motion, seconded by Councilman Schmidt
to approve the above purchase. Yeas : Councilmen Andersen,
Gilliam, Hansen, Schmidt, Shales, Waters and Mayor Verbic. Nays:
None.
Housing and Community Block Grant hearing process
Roger Dahlstrom distributed informational material relative
to the Housing and Community Development Block Grant hearing
process.
The Council agreed to the following meetings:
February 18th, 5 : 15 p.m. Ground rules and guidelines.
February 27th, 7: 30 p.m. 1st Public Hearing
March 19th, 7:30 p.m. 2nd Public Hearing
April 1st 5 : 15 p.m. Work Session
Request for Crossing Guard at the intersection of Chicago and
Hamilton Streets.
Councilman Hansen made a motion, seconded by Councilman Schmidt
to approve the above request. Yeas : Councilmen Andersen, Hansen,
Schmidt, Shales, Waters and Mayor Verbic. Nays: None. Abstained:
Councilman Gilliam.
Authorization for purchase of computer equipment.
The Council reviewed a request from the Police Department to
authorize the expenditure of $2, 395.00 on data communications
devices through Illinois Bell Communications. The data
communication devices are required for the PIMS system.
Councilman Hansen made a motion, seconded by Councilman Gilliam
to approve the above expenditure. Yeas : Councilmen Andersen,
Gilliam, Hansen, Schmidt, Shales, Waters and Mayor Verbic. Nays :
None.
Committee of the Whole Meeting
February 11 , 1985
Page 9
I
Adjournment
Councilman Gilliam made a motion, seconded by Councilman Hansen
to adjourn the Committee of the Whole meeting to go into Executive
Session to discuss appointments to boards and commissions,
personnel , acquisition of property and litigation. Yeas :
Councilmen Andersen, Gilliam, Hansen, Schmidt, Shales, Waters
and Mayor Verbic. Nays : None. The meeting was adjourned at
10: 55 p.m.
Mari a Yearmarf� City C e� rk
Committee of the Whole Meeting
February 18, 1985
The Committee of the Whole Meeting was called to order at
5: 55 p.m. , in the Council Conference Room of City Hall.
Members present : Councilmen Gilliam, Hansen, Schmidt ,
Shales , Waters and Mayor Verbic. Absent : Councilman
Andersen.
Also present : Acting City Manager Robert Malm, City Clerk
Marie Yearman, and members of staff.
Discussion regarding the guidelines for the Housing and
Community Block Grant Hearing Process
The staff gave a status report on the Elgin Residential Rebate
program, which has been in existence since 1977 and has helped
improve the quality and appearance of many residential structures
in the City.
Bob Richardson,Coordinator of the Residential"-Rebate Program,
presented a slide show for the Council showing various homes
before and after improvements were made under this program.
Roger Dahlstrom and Pat Andrews reviewed the H.C.D. regulations
which provide that the primary purpose of H.C.D. grant money is
to benefit low and moderate income persons , to eliminate slums
and blight , and to provide interim assistance.
Roger Dahlstrom presented the following HCD Budget for 1985 :
Prairie Path 200 , 000
Unknow 320 , 000
CBD-EDP 100 , 000
Residential Rehabilitation 100 , 000
Planning and Management 100 , 000
Administration 50 , 000
Contingency 80 , 000
950 , 000
Mr. Dahlstrom stated that if the Council approves this budget
there would be about $320, 000 remaining for allocation at
the public hearings.
Mr. Malm stated the Council might also want to look at the
resurfacing program which calls for something to be done with
Summit Street . If we used HCD funds to do this we could then
use capital improvement funds on eliminating the State Street
junk yard.
Committee of the Whole Meeting
February 18, 1985
Page 2
Councilman Gilliam stated that he would also like to see
something done with the Dundee Avenue Corridor.
Councilwoman Shales made a motion, seconded by Councilman
Hansen not to fund any software programs for social service
agencies out of HCD funds IN L985. Yeas: Councilmen
Gilliam, Hansen, Schmidt , Shales, Waters and Mayor Verbic.
Nays: None.
Councilman Hansen made a motion, seconded by Councilman
Schmidt not to fund any capital expenditures for social
agencies out of HCD funds in 1985 . Yeas: Councilmen
Hansen, Shales and Mayor Verbic. Nays: Councilmen Gilliam
Y Y
Schmidt and Waters.
Councilman Waters stated that he would rather see what the
proposals are before ruling them out . Councilman Waters
stated that he would also like to see the City adopt some
tree program.
Mr. Malm stated that a tree program had been in place in the
past .
Mr. Dahlstrom advised the Council the first public hearing
to explain the HCD program would be on February 27 , 1985 ,
at 7 : 30 p.m.
Adjournment
Councilman Gilliam made a motion, seconded by Councilman
Schmidt to adjourn the meeting. Yeas: Councilmen Gilliam,
Hansen, Schmidt , Shales, Waters and Mayor Verbic. Nays:
None. The meeting was adjourned at 7 : 15 p.m.
Marie Yearman, City Clerk
Committee of the Whole Meeting
February 25 , 1985
The Committee of the Whole Meeting was called to order at
7: 30 p.m, in the Council Conference Room of City Hall. Members
present : Councilmen Andersen, Gilliam, Hansen, Schmidt , Shales,
Waters and Mayor Verbic. Absent : None.
Also present : Acting City Manager Robert Malm, Corporation
Counsel Erwin Jentsch, City Clerk Marie Yearman, and members
of staff.
Consideration of changing the fine for illegally parking in
handicapped spaces .
Mr. Malm stated he had been advised by the legal staff that recent
changes to the Illinois Vehicle Code authorize the imposition of a
$50 .00 fine for the parking of motor vehicles not displaying an
authorized handicapped license or decal in a properly signed
handicapped parking spot including off-street public and private
parking areas. Our current ordinance prohibits such improper
use of handicapped spots, but provides only a $10 .00 fine.
Mr. Malm further stated a revision to our ordinance had been
prepared increasing the fine to $50 .00 and said ordinance will
appear on tonight ' s Council agenda for the Council' s consideration.
Consideration of requests from various organizations to be
recognized on the City' s 1986 vehicle sticker.
The Council reviewed the following requests:
First Congregational Church 150th Anniversary
North End Businessman' s Association 35th Anniversary
Independent Players No specific anniversary
Centro de Informacion No specific anniversary
Pastor James A. Christopher of the First Congregational Church
stated they would be celebrating their 150th anniversary and
they have organized a committee which is currently working on
plans for the celebration, updating the history of the church,
and honoring those who have been members 50 years or longer.
Pastor Christopher urged the Council to approve the logo
od their church on the 1986 city stickers .
Councilman Waters stated that since the North End Businessman' s
Association was celebrating their 35th anniversary he wondered
if there was some way to incorporate both organizations on the
logo.
Committee of the Whole Meeting
February 25 , 1985
Page 2
Councilman Schmidt pointed out that in years to come you could
have three or four organizations celebrating anniversaries in
the same year and they would all want to be on the same logo.
Councilman Schmidt throught it would be better to stick with
just one on the logo.
Mayor Verbic suggested that perhaps the North End Businessman ' s
Association could wait for their 40th anniversary.
Councilman Gilliam made a motion, seconded by Councilman Schmidt
to recognize the First Congregational Church on the 1986 city
sticker. Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt ,
Shales and Mayor Verbic. Nays: Councilman Waters.
Request from the Elgin Economic Development Commission to adopt
guidelines pertaining to certain responsibilities involved in
t-he economic development process.
Mr. David Muntz , Chairman of the Economic Development Commission,
submitted to the Council an outline of the responsibilities of
the Elgin Area Chamber of Commerce, the City of Elgin, the Elgin
Community College and the Elgin Sanitary District in the economic
development process.
Mr. Muntz further advised the Council these guidelines were
unanimously approved by the Elgin Economic Development Commission
and the Board of Directors of the Elgin Area Chamber of Commerce.
Mayor Verbic stated he thought the data bank was to be a joint
effort of the city and the chamber.
Roger Dahlstrom stated this is seen as a split effort . Our
office offers secondary information or upon a specific request .
If we are able to get free intern summer help we could do this
work cheaper than the Chamber.
Mayor Verbic stated he thought it would have been nice for the
city to have an inventory as to site size, availability and
cost .
Ed Kelley state they have such an inventory IN place now.
Councilman Hansen stated the under the responsibilities of the
City, specifically No. 8, it should read that the City will
support the widening of Illinois 31 from I-90 to Chateau Louise
and the interchange at I-90 and Randall Road.
Mayor Verbic stated it would be helpful to have the Chamber
assist in approving the appearances of the major entrances
to Elgin and perhaps this should be part of the Tourism
Committee of the Whole Meeting
February 25 , 1985
Page 3
Bureau responsibility.
Councilman Waters called attention to No. 1 which provides
for the redevelopment of the Central Business District as
the City' s responsibility . Councilman Waters stated he did
not think it was the Council' s intent that this was to be the
City' s sole responsibility.
Mr. Kelley stated that the City has the legal tools which they do
not have and he would agree this should be a community project .
Councilman Waters noted that the Economic Development Commission
makeup of its members did not follow the ordinance.
Councilwoman Shales stated that many of the items listed as the
City' s responsibilities she thought would be shared between the
Chamber and the City.
Councilman Andersen thought it wold be a good idea to wait until
the new man is on board.
Mr. Muntz stated the Commission would like to have some
indication from the Council as to whether or not the guidelines
met with their approval.
Councilman Gilliam made a motion seconded by Councilman Hansen
to approve the Commission' s guidelines. Yeas: Councilmen
Andersen, Gilliam, Hansen, Schmidt , Shales , Waters and Mayor
Verbic. Nays: None.
Request from Neighborhood Housing Services for the first
installment of the City' s contribution to NHS in the amount
of $6 , 667 .
This contribution in an amount equal to the 1984 interest
received on the Revolving Loan Fund of $13 , 334 .48 was approved
by the City Council on December 17 , 1984 .
Councilman Hansen stated that he thought a quarterly payment of
this amount was more realistic. This is the way the Chamber
received their money and after all the City does not receive all
of their revenue at one time.
Councilman Gilliam made a motion, seconded by Councilman Waters
to approve the payment of $6 , 667 to NHS.
Councilman Hansen stated he would like to amend the motion to
provide for equal payments one now and the balance July lst .
This motion failed for lack of a second.
Committee of the Whole Meeting
February 25 , 1985
Page 4
Mayor Verbic asked that the roll be called on the motion
that was made and seconded.
Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Shales ,
Waters and Mayor Verbic. Nays: None.
Adjournment to regular Council Meeting - 8: 15 p.m.
Councilman Andersen made a motion, seconded by Councilwoman
Shales to adjourn the Committee of the Whole Meeting to go
into the regular Council Meeting. Yeas: Councilmen Andersen,
Gilliam, Hansen, Schmidt , Shales , Waters and Mayor Verbic.
Nays: None.
Request from the Valley Creek Corporation to amend the Annexation
Agreement to delay payment for their portion of the Tyler Creek
Detention Project .
The Council reviewed a letter from the Legal Department to
Valley Creek of Elgin, Inc. , in which the pointed out the
provisions of their annexation agreement with the City, whereby
Valley Creek is obligated to pay $254 , 133 . 00 to the City as
their share of the Tyler Creek Detention Project costs. Payment
was to be made on a per acre basis as each unit of the development
was platted subject to the proviso that the Valley Creek share
would be paid in full not later than December 31, 1984 .
To date Unit 1 of the development has been platted and the sum
of $41,062 . 87 has been paid. This leaves a balance of $213 , 070 .13
which became due and payable as of December 31, 1984 .
Valley Creek of Elgin acknowledged that both the amount due and
the due date were correct , but due to the change in the economy
they find themselves seven years into the project with less than
twenty percent of the project completed.
Valley Creek of Elgin requested that they be allowed to pay for
retention as the units are developed and extend or amend their
deadline to December 31, 1989.
Mr. Malm stated the City has already extended this payment once
and if the payment were extended to 1989 , as requested, the loss
in interest to the City would amount to $65 , 994 . 71.
A majority of the Council felt if any further extensions are to
be made the staff should work out some interest arrangements
with the developers.
Request by Councilman Waters to discuss the proposed elimination
of the General Revenue Sharing program.
Councilman Waters stated that he felt the Council should go
on record as opposing the proposed cut in General Revenue
sharing. Councilman Waters suggested that the staff prepare
Committee of the Whole Meeting
February 25 , 1985
Page 5
a letter to be signed by the Mayor and forwarded to our
representatives in Washington voicing our concerns and
opposition to the elimination of this program.
Mayor Verbic stated that he would rather defer signing such a
letter because he thought the President was trying to control
the budget deficit and the present economy. The Mayor said
he did not want to see the unemployment and poor economy return
just when things seem to be turning around for the best of
everyone ' s welfare.
Councilman Gilliam stated that he agreed with the Mayor in part ,
but if we don 't fight for it the other cities will.
Councilman Water made a motion, seconded by Councilwoman Shales
to send the subject letter. Yeas: Councilmen Gilliam, Schmidt ,
Shales, Waters. Nays: Councilman Andersen and Mayor Verbic.
Councilman Hansen was not present to vote having left the
meeting at 8:40 p.m.
Possibility of including certain sidewalks in the South McLean
Boulevard improvement project .
The Council reviewed a request from staff to include in the
above project a new sidewalk under the Bypass along the east side
of McLean in order to provide pedestrian access to the Burnham
Mill complex. The estimated cost would be $10 , 000. Sidewalk
could then be provided at a laterdate by the developers of the
Burnham Mill commercial site, across their frontage, south to
Fleetwood Drive.
Councilman Andersen made a motion, seconded by Councilman
Schmidt to approve the staff' s request . Yeas: Councilmen
Andersen, Gilliam, Schmidt , Shales, Waters and Mayor Verbic.
Nays: None.
Discussion regarding the parking problem at 108 Plum Street
Mr. Malm stated this matter came to the attention of the City
when Mr. Frank Wilson appeared at the Council Meeting on
January 28, 1985 , and complained about the parking situation
in front of his driveway, which is directly across from
the Larkin Home facility at 113 Plum Street .
The Traffic Committee reviewed this problem and suggested the
removal of parking on the south side of the street . This
action would eliminate parking on the south side across from
two driveways located on the north side, including Mr. Wilson ' s.
It would also provide a wider pavement for moving traffic and
would help refuse collection operations and snow plowing
maneuvers.
Committee of the Whole Meeting
February 25 , 1985
Page 6
Mr. Malm stated that if the Council agreed with the suggestion
made by the Traffic Committee letters could be sent to the
neighbors requesting imput regarding no parking on the south
saide of the street .
Councilman Gilliam made a motion, seconded by Councilman
Andersen for the staff to send out letters requesting imput
from the neighbors. Yeas: Counclmen Andersen, Gilliam,
Schmidt , Shales , Waters and Mayor Verbic. Nays: None.
Consideration of a proposal from the Jayne Shover Easter
Seal Center to provide recreational programs for the
handicapped.
The Council reviewed the agreement between the Jayne Shover
Easter Seal Rehabilitation Center and the City of Elgin. In
this agreement , Jayne Shover Easter Seal proposes to offer
thirteen recreational programs to the disabled population of
Elgin at a cost to the City of Elgin of $10 , 080 .47 .
Councilman Waters made a motion, seconded by Councilwoman
Shales to approve said agreement and to have same placed
on the next Council agenda for formal passage. Yeas:
Councilmen Andersen, Gilliam, Hansen, Schmidt , Shales,
Waters and Mayor Verbic. Nays: None.
Status repoort concerning the conversion of Spring Street
to two-way traffic.
Gary Miller advised the Council that Eby-Brown apparently will
not be moving until the first week in July, and the staff is
recommending that the city delay the two-way conversion until
July 1, 1985 .
Councilman Andersen made a motion, seconded by Councilwoman
Shales to approve the staff ' s recommendation. Yeas:
Councilmen Andersen, Gilliam, Schmidt , Shales, Waters and
Mayor Verbic. Nays: None.
Discussion regarding the Park' s Board authority to allocate
funds to improve athletic facilities.
The Council recommended that the Parks and Recreation Commission
give the Council their imput and recommendation on this matter.
Committee of the Whole Meeting
February 25 , 1985
Page 7
Fire Department personnel
Councilman Andersen suggested that the City look into hiring
reserve fire department personnel. Councilman Andersen stated
there are a number of cities doing this and have found it to
be sucessful.
Mr. Aydt stated he would get a briefing from Ted Clark on this
matter and bring back additional information to the Council.
Adjournment
Councilman Gilliam made a motion, seconded by Councilman
Schmidt to adjourn the Committee of the Whole Meeting to go
into Executive Session to discuss Appointments to Boards and
Commissions, Personnel, Acquisition of Property, and Litigation.
Yeas: Councilmen Andersen, Gilliam, Schmidt , Shales, Waters,
and Mayor Verbic. Nays: None. The meeting was adjourned
at 9 : 10 p.m.
Marie Yearma City Clerk
Committee of the Whole Meeting
February 27 , 1985
The Committee wo the Whole meeting was called to order at
7 : 30 p.m. , in the Council Chambers of City Hall. Members
present : Councilmen Andersen, Gilliam, Schmidt , Shales
and Mayor Verbic. Absent : Councilmen Hansen and Waters.
Also present : Acting City Manager Robert Malm, City Clerk
Marie Yearman, and members of staff.
Public Hearing for 1985 Housing and Community Development
Block Grant Funds
Roger Dahlstrom stated that the purpose of this hearing is
to present to citizens information on the Housing and
Community Development Block Grant background, structure,
requirements, and objectives as well as information concerning
fund availability, past projects and eligible activities.
The Planning Department will be available to offer technical
assistance and relevant information to all interested parties.
The Planning Department suggests that a copy of proposals for
funding be submitted to the Planning Department at least three
days prior to the date of the Second Public Hearing. This will
allow the Planning Department to review proposals and to clarify
any information contained in the proposals before presentation
at the second hearing. No proposals will be accepted by the
Planning Department after the second public hearing date.
Mr. Dahlstrom passed out informational material to those in
attendance together with copies of the HCD Re-Budget Summary
for 1985 .
Adjournment
Councilman Gilliam made a motion, seconded by Councilman
Schmidt to adjourn the meeting. Yeas: Councilmen Andersen,
Gilliam, Schmidt , Shales, and Mayor Verbic. Nays: None.
The meeting was adjourned at 8: 05 p.m.
Ma&ri�eY" armnl City Clerk
Committee of the Whole Meeting
April 8, 1985
The Committee of the Whole Meeting was called to order
at 7 : 10 p.m. , by Councilwoman Shales, in the Council
Conference Room of City Hall. Members present Councilmen
Andersen, Gilliam, Hansen, Schmidt , Shales and Waters .
Absent : Mayor Verbic.
Appointment of Mayor Pro Tem
Councilman Gilliam made a motion, seconded by Councilman
Hansen to appoint Councilwoman Shales Mayor Pro Tem. Yeas:
Councilmen Andersen, Gilliam, Hansen, Schmidt and Waters.
Nays: None. Abstained: Councilwoman Shales .
Hospitalization coverage for retiring Council members
Councilman Schmidt asked if any decision had been reached
as to whether or not the hospitalization coverage would be
extended to cover retiring Council members . The last
work he had on this was that Councilman Gilliam and the
Mayor would meet to discuss this matter and bring it back
to the Council.
Councilman Gilliam stated the Mayor had not called him to
set up a meeting to discuss this matter.
Mayor Pro Tem Shales asked Councilman Gilliam if he would
call the Mayor and arrange such a meeting. , and Councilman
Gilliam indicated that he would .
Request from the Elgin Public Museum for use of the grant
writing services of International Systems.
The Council reviewed a request from Nancy Epping to work
through the City with International Systems on the
preparation of an Institute for Museum Services Special
Projects Conservation grant .
The project involves the purchase of air tight storage units
and the preparation of museum specimens for storage. They
would be applying for approximately $8, 000 of federal matching
funds . The Elgin Public Museum' s match would be predominately
in-kind and donated materials.
Councilman Gilliam made a motion, seconded by Councilman
Andersen to approve this request . Yeas: Councilmen
Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor
Pro Tem Shales. Nays: None.
Committee of the Whole Meeting
April 8 , 1985
Page 2
Request by the Illinois Energy Audits Association for the
City to cooperate with its telemarketing program.
Bob Bobolick, representing the Illinois Energy Audit
Association, stated this program is being offered on
behalf of eight Illinois gas and electric utilities
in Illinois. . The program provides to homeowners a
inspection of their furnace, water heater, insulation,
doors and windows, and other important areas where energy
may be lost .
At the end of the inspection the hownowner would be given
a complete computerized report showing recommendations which
will be most beneficial to their needs.
The entire audit would only cost the homeowner $15. 00 ,
the utility companies are sponsoring the audit and they
will pickup the additional cost .
Mr. Boblick stated they would like the City to endorse
the program which would lend it credence.
Mr. Malm pointed out one portion of the proposed tele-
marketing script , which he thought the Council might
want eliminated, namely "Since you are a resident of Elgin,
the City is offering a $15 .00 rebate for the audit to those
who qualify. Therefore, if your income level qualifies,
the audit is free. "
Councilman Waters made a motion, seconded by Councilman
Schmidt to endorse the program, excluding that portion
wherein the City would offer any rebate. Yeas: Councilmen
Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro
Tem Shales. Nays: None.
Discussion concerning the cost of the Old Main handicapped
accessibility project .
Mr. Malm advised the Council the only bid received for this
project was from Lamp Inc. , for $189 , 000 . The budget contains
$127 , 700 .
Roger Dahlstrom stated there is a total of $35 , 605 that can
be used for the project by trimming all 1982 , 1983 and 1984
contingency amounts to the maximum extent . The $127, 700 , plus
$35 ,605 would total $163 ,005.
Mr. Malm stated that Mr. Burnidge is willing to negotiate
with Mr. Lamp in order to try and reduce the $189 , 000 , or
perhaps the Council feels the project should be put out
for rebid.
Committee of the Whole Meeting
April 8, 1985
Page 3
Councilman Gilliam stated it seems this is becoming an
Elgin project , and the City is building a monument for
nothing, because each time something comes up the City
pays more.
Councilman Andersen stated we have other problems re zoning
and off-street property which remain unsettled.
Mr. Malm stated the Mayor appointed Councilmen Shales and
Waters to a task force to resolve these problems.
Councilwoman Shales stated they had been unable to meet
because the Academy has been closed for vacation.
Councilman Waters stated a meeting is necessary to consider
all these problems and bring this imput back to the Council to
see where they want to go with the project .
Councilman Hansen stated it would be difficult to turn the
clock back on this project now because the City has made
a substantial community commitment to the project .
Mr. Burnidge stated Mrs . Huddleston had demonstrated to him
that the money will be available, but this does not address
the parking or the museum itself. $150 ,000 was raised by
the Buck-A-Brick, and $223 ,000 has been raised through private
contributions, plus pledges made by large businesses.
Councilman Hansen stated it would be difficult to return
$373 ,000 to donors at this point .
Roger Dahlstrom stated something should be done to reach a
decision because HUD will be out soon and this should be
ready for their inspection.
Councilman Waters stated the Council should table the bid
in the regular Council meeting until a meeting with the
Academy can be held. In the meantime Mr. Burnidge should
proceed to negotiate with Lamp.
Continued discussion of Change Order No. 7 for the Riverside
Water Treatment Plant .
Mr. Ray Strain, representing Black & Veatch, reviewed with
the Council Change Order #7 , which is the final issue for
this project . Mr. Strain pointed out the only controversial
item was Item 10 which deals with the paint systems on the
submerged metal surfaces of the equipment in the two primary
basins, the presedimentation basin, and the seconday basin
have failed with the correction period. All costs associated
with repainting these surfaces shall be deducted from the
contract amount .
Committee of the Whole Meeting
April 8, 1985
Page 4
In addition to the painting of the equipment , the following
expenses will be incurred by the Owner: ( 1) engineering fees
for preparation of contract documents to cover the work, ( 2 )
contract administrative fees incurred by the Owner in
advertising bidding, processing submittals and performing
inspections, and ( 3 ) increased cost of treating and pumping well
waters when the river water supply is out of service during
the repainting process.
Tom Rakow, representing Illinois Hydraulic, stated that all
plans and specifications were followed and the materials
used were those specificed, in addition all the work was
done with their engineer on site.
Councilman Gilliam stated that he did not feel he or the
Council was qualified to judge this matter.
Mr. Malm stated that he thought everyone would agree that
the main problem was the paint failure.
Councilwoman Shales stated that she would life to have
some imput from the paint manufacturer because it sounded
as though the contractor had done everything according
to specifications.
Councilman Gilliam made a motion, seconded by Councilman
Andersen to table this matter until the next meeting. During
this interim two Councilmen and the staff should meet with
the contractor and bring this imput back to the Council.
Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters
and Mayor Pro Tem Shales.
Committee of the Whole Meeting adjourned to go into the
regular Council Meeting. 8:45 p.m.
Councilman Waters made a motion, seconded by Councilman Hansen
to adjourn the Committee of the Whole Meeting to go into the
regular Council Meeting. Yeas: Councilmen Andersen, Gilliam,
Hansen, Schmidt , Waters and Mayor Pro Tem Shales. Nays: None.
Committee of the Whole Meeting reconvened at 9 :45 p.m.
Consideration of an agreement with Stetson Pools for the
operation of the City' s two swimming pools.
The Council reviewed the proposed agreement and Mr. Malm
stated that if same met with their approval a resolution
could be prepared for the next Council meeting.
Councilwoman Shales pointed out that there had been some lack
of discipline at Lord' s Park last year and she wondered if
anything had been planned to resolve this problem.
Phil Bennett stated there had been a change made in the guard
ratio this year, which should resolve this problem.
Committee of the Whole Meeting
April 8, 1985
Page 5
Councilman Gilliam made a motion, seconded by Councilman
Waters to place this agreement on the next Council agenda.
Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters
and Mayor Pro Tem Shales. Nays: None.
Consideration of a recommendation by the Economic Development
Commission regarding the issuance of Industrial Revenue Bonds
for Quantum Data.
Councilman Hansen pointed out that the Economic Development
Commission had recommended an issuance of $1.5 million in
industrial revenue bonds to this firm.
Councilman Hansen made a motion, seconded by Councilman Gilliam
to accept the application. Yeas: Councilmen Andersen, Gilliam,
Hansen, Schmidt , Waters and Mayor Pro Tem Shales. Nays: None.
Discussion concerning the sale of certain City property on
Congdon Avenue between Hiawatha and Iroquois.
The Council reviewed a recommendation from Mike Sarro who
stated that since we have been unable to sell these parcels through
formal bidding, the recommendation is to place "For Sale By
Owner" signs on the property. We could leave our asking
price at $17 , 500 per lot , but allow lower offers since we
would bring all bona-fide offers to the Council for their
review and approval.
Councilman Andersen made a motion, seconded by Councilman
Gilliam to approve staff ' s recommendation. Yeas: Councilmen
Andersen, Gilliam, Hansen, Schmidt , Waters and Mayor Pro Tem
Shales. Nays: None.
Consideration of a Traffic Committee recommendation concerning
parking problems at 108 Plum Street .
Following the Council' s direction, letters were sent to 13
residents in order to get their imput relative to any change
in the existing parking on Plum between Brook Street and Douglas
Avenue.
Only three questionnaires were returned and in the opinion of
the Traffic Committee members the number of returns indicate
a lack of interest . The existing condition is apparently
inconveniencing only one resident . If a change is made, it
may incONvenience more people and we are liable to hear
more complaints. Therefore, the Traffic Committee recommends
no change at this time.
Councilman Andersen made a motion, seconded by Councilman
Gilliam to approve the Traffic Committee ' s recommendation.
Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters
and Mayor Pro Tem Shales. Nays: None.
Committee of the Whole Meeting
April 8, 1985
Page 6
Consideration of Traffic Committee recommendation to ban
parking on a certain portion of Sherman Avenue.
Sherman Avenis is 30 feet wide. It is also a bus route
and snow route, and there is only one home in this block
of Sherman Avenue.
When buses are parked, it creates a visibility problem for
motorists from Villa Street to Sherman Avenue, as well as
from Sherman Avenue to Villa Streets . If cars are parked
on Sherman, the problem is compounded and the City has
received a number of complaints.
The Traffic Committee recommends parking restriction on both
sides of Sherman Avenue from George Street to Villa Street .
Councilman Andersen made a motion, seconded by Councilman
Hansen to approve the Traffic Committee ' s recommendation.
Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt ,
Waters and Mayor Pro Tem Shales. Nays: None.
Consideration of an agreement with the Illinois Department
of Transportation for maintenance of of State Routes.
Mr. Dahl pointed out that under the current agreement , we are
receiving $51, 701 annually. The new agreement would give the
City $53 , 876 , an increase of 4 .20 .
Councilman Waters made a motion, seconded by Councilman Hansen
to place this agreement on the next Council Agenda. Yeas:
Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters and
Mayor Pro Tem Shales. Nays: None.
Consideration of participating in Cook County' s 1985 Single-
FamilY Mortgage Revenue Bond Program.
Councilman Waters made a motion, seconded by Councilman Hansen
directing staff to prepare the necessary resolution for
participation in this program and present same at the next
Council meeting. Yeas: Councilmen Andersen, Gilliam, Hansen,
Schmidt , Waters and Mayor Pro Tem Shales. Nays: None.
Consideration of a proposal from Hampton, Lenzini and
Renwick, Inc, for surveying services associated with the
Otter Creek improvement project .
Mr. Ally advised the Council that during land transfers the
buyer usually receives a plat of survey from the seller.
However, in this particular case the City did not require
the seller to furnish any survey plat and a number of
purchases involve partial taking of lots where property
pins do not exist .
Committee of the Whole Meeting
April 8, 1985
Page 7
The staff is requesting permission to have survey work done_
and property lines established by a registered land surveyor.
The solicited and received proposals from 4 local firms. The
cost varies from a low of $1,400 to $2 , 950. The proposal
for $1,400 was submitted by Hampton, Lenzini and Renwick, Inc.
Councilman Gilliam made a motion, seconded by Councilman Hansen
to approve the proposal submitted by Hampton, Lenzini and
Renwick, Inc. Yeas: Councilmen Andersen, Gilliam, Hansen,
Schmidt , Waters and Mayor Pro Tem Shales.
Hoffman Estates - Elgin Proposed Boundary Agreement .
Mr. Malm passed out for the Council' s review a letter
received from John Dixon, Village Manager, which stated
their Village had received Elgin' s proposed bounday agreement
and this had been passed along to the Planning, Building &
Zoning Committee. The next Planning, jBuilding and Zoning
Committee will meet on Monday, April 22 , 1985 , and after
that meeting they will notify Elgin of any modifications
or changes that may be suggested at said meeting.
Proposed Widening of Route 31
Mr. Dahl advised the Council that included in the recommended
FAP Reprogramming Projects is $400 , 000 towards the widening
of Route #31 from the Elgin O'Hare Business Center to West
Dundee.
Adjournment
Councilman Waters made a motion seconded by Councilman Gilliam
to adjourn the Committee of the Whole Meeting to go into
Executive Session to discuss appointments to boards and
commissions, personnel, acquisition of property and litigation.
Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Waters
and Mayor Pro Tem Shales. The meeting was adjourned at
10:20 p.m.
Marie Yearman, City Clerk
Committee of the Whole Meeting
March 11, 1985
The Committee of the Whole Meeting was called to order
at 6 :50 p.m. , by Mayor Verbic, in the Council Conference Room
of City Hall. Members present : Councilmen Andersen, Gilliam,
Hansen, Schmidt , Shales and Mayor Verbic. Absent : Councilman
Waters.
Presentation by H. W. Lochner, Inc. regarding possible corridors
for the proposed North End Bridge.
Mr. Lochner reviewed with a Council possible corridors from
Slade and Congdon Avenue for the North End Bridge. Mr. Lochner
pointed out the approximate cost using the Slade Avenue corridor
would be 82 million, it would involve three houses on Slade and
the D.C. Cook cafeteria and parking lot . The approximate
cost of the Congdon corridor would be about 9 million and this
would involve only one property. The design and bidding process
could take one year and construction could be completed in
approximately 12 years.
Mayor Verbic pointed out that with the proposed Expo Park
Elgin will be in an enviable position. This project should
generate 23 , 000 jobs, increased residential building and
industrial building, and all of this proposed planning
increases the need for the north end bridge. The Congdon
corridor would provide a wider street, No railroad crossings and
it would eliminate the problem with D. C. Cook' s property.
Councilman Schmidt stated the Congdon Avenue plan looked good
to him and he asked what would be the next step to get started
should the rest of the Council agree.
Mayor Verbic stated that Frank Miller, Chairman of the Kane
County Board is still firm on partial payment for the bridge,
and it would be possible to proceed without federal funding.
Councilman Schmidt made a motion, seconded by Councilman
Andersen for the staff to show the new route along Congdon
Avenue to the Kane County Board to firm up their financial
commitment . Yeas: Councilman Andersen, Hansen, Schmidt ,
Shales and Mayor Verbic. (Councilman Gilliam was not present
when this vote was taken.
Councilwoman Shales stated that she would rather wait to see
if the Expo Park gets off the ground because this is still a
lot of money.
Mayor Verbic stated that they have already purchased the land
for the Expo Park and we should be building as they are building
so the bridge is in place . Mayor Verbic asked if the Council
would want to consider authorizing the engineering at this
point .
Committee of the Whole Meeting
March 11, 1985
Page 2
Councilman Andersen made a motion, seconded by Councilman
Schmidt to see how much the County is going to give and
what it is going to cost the city to build.
Mr. Lochner stated he could have the new plans and costs to the
Council by the end of the week.
Mayor Verbic stated he would contact the Kane County Board
to reaffirm their commitment and amount of such commitment .
Consideration of a resolution appropriating Motor Fuel Tax Funds
for the purpose of maintaining streets and highways.
The amount appropriated for 1985 is $842 ,000, and the maintenance
work involved is snow and ice control, catch basin cleaning,
bituminous patching and other routine work.
Mr. Malm advised the Council this item also appears as H-6 on
the regular Council Agenda.
Consideration of a lease agreement with Hewlett-Packard for
certain computer equipment to be used in conjunction with
the Police Information Management System ( PIMS )
Mr. Malm stated there is $20 , 000 in the budget for this item.
The staff is requesting that this item be added to the regular
agenda at this time in order to take advantage of a lower
financing charge which is scheduled to expire on March 18th.
Councilman Andersen made a motion, seconded by Councilwoman
Shales to add this item to the regular agenda. Yeas:
Councilmen Andersen, Hansen, Schmidt , Shales and Mayor Verbic.
Nays: None.
Consideration of a proposal from Barcley & Associates to prepare
a Master Plan for the Lord' s Park swimming pool.
The Council reviewed a proposal from Barclay & Associates to
provide the City with a Master Plan Study for the Lord' s Park Pool.
They would provide a study such as this on an hourly basis not
to exceed $2800 .00.
Mr. Malm stated that $60 , 000 has been put in the budget for pool
repairs this year. In looking at the loss that could occur in
federal revenue sharing funding the Council might want to put
this on hold this year and see what revenue sharing funds may
be appropriated. This would give the Council time to look at
a master plan and see where the financing could come from.
Councilman Hansen stated he did not think the City should go
into a master plan if the financing is not available. Mr. Hansen
stated he would also like the Park' s Board to project costs and
revenues for a long range master plan.
Committee of the Whole Meeting
March 11, 1985
Page 3
Councilman Hansen made a motion, seconded by Councilman Andersen
to delay accepting the Barclay proposal pending a report from
the Park' s Board. Yeas: Councilmen Andersen, Hansen, Schmidt ,
Shales and Mayor Verbic. Nays: None.
Consideration of recommendation from Burnidge, Cassell and
Associates concerning the awnings at the ECC Fountain Square Campus.
Charles Cassell stated there is a 5 year guarantee on the awnings.
This is the second time they have bent . Mr. Cassell pointed out
that no all of the awnings have this problem and there have been
reports that students have been seen hanging from the awnings .
Mr. Ellis Mass of Richter Awning has stated that he will make
these revisions by the end of May at no additional cost , if
the City will accept a termination of his guarantee on the pipe.
The guarantee was for a period of five years and will expire in
July of 1988. Mr. Mass states he is in the process of selling
his business, and would therefore like to terminate his
contractural obligation.
Councilman Andersen stated he was not in favor of removing
the guarantee.
Councilwoman Shales stated that she would like a guarantee for
at least a year, and if the problem relates to people hanging
on them, maybe we should not have them at all.
Mr. Cassell stated the only obligation under the guarantee is
to straighten the pipe.
Councilman Gilliam made a motion, seconded by Councilman Andersen
to have the pipes straightened and continue the guarantee. Yeas:
Councilmen Andersen, Gilliam, Hansen, Schmidt , Shales and Mayor
Verbic. Nays: None.
Recommendation from the Parks Board concerning the distribution
of funds to certain organizations to improve athletic facilities.
The Parks and Recreation Board, at its regular meeting on
February 26 , 1985 , heard requests from Teener League, American
Little League, Classic Little League and National Little League.
After some discussion, Mr. Ed Grider of the Teener League asked
the Board if he could introduce a proposal on behalf of the four
organizations. Mr.Grider stated the organizations realized that
the American Little League did not have the financial resources
some of the other leagues had and therefore, proposed the
following dollar distribution jointly arrived at , and agreed
upon, by the four organizations:
Committee of the Whole Meeting
March 11, 1985
Page 4
The requested distribution is as follows :
Teener League $5 , 000 for fencing
Classic Little League $2 , 500 for fencing
American Little League $8, 500 for fencing
National Little League $4 , 000 for parking lot
improvements .
Th Board then acted to respectfully recommend to the Council
allocation of $20 , 000 to the four organizations as outlined above.
Councilman Hansen made a motion, seconded by Councilman
Andersen to approve the Board' s recommendated of March 4 , 1985 .
Yeas: Councilmen Andersen, Gilliam, Hansen, Schmidt , Shales,
and Mayor Verbic. Nays: None.
Adjournment of Committee of the Whole Meeting to go into regular
Council Meeting - 8: 15 p.m.
Coungilman Gilliam made a motion, seconded by Councilman
Andersen to adjourn the Committee of the Whole Meeting to
go into the regular Council Meeting. Yeas: Councilmen
Andersen, Gilliam, Hansen, Schmidt , Shales and Mayor Verbic.
Nays: None.
Reconvenment of Committee of the Whole Meeting. 9: 56 p.m.
Request BY Ernest Ackemann to make a presentation regarding the
Spring Street Parking Deck and Special Service Area No. II .
Mr. Ackmann stated there had been some discussion as to whether
the ordinance should be knocked out entirely or some compromise
made. It was reduced from $25 ,000 for 1985 and the question of
abondonment was discussed. There is no Statute which says that
you can do this but the rule of law says you can undo what you
do.
The taxpayers in this Area have already paid more than their share.
The assessed valuation downtown has gone down. The Penney building
was sole for $70 , 000 and the Fox Hotel for $90 , 000 . This situation
effects the sale of lease of property within the Area and it
becomes dead weight on the property and prevents the assessed
valuations from going back up. It would be a good idea to wipe
the slate clean at this time and abolish the tax district .
Counsel Jentsch stated he did talk to Chapman & Cutler about
the abolishment of the tax district and they were not
comfortable with this and they are not really obligated to
render an opinion.
Gunnar Carlson stated that this has been wrong from the beginning
and there is no guarantee that the next Council will charge the
full rate with no reduction
Committee of the Whole Meeting
March 11, 1985
Page 5
Councilwoman Shales stated that she agreed to the reduction,
but not the entire amount .
Counsel Jentsch stated that if the Council wanted to reduce
the rate the City would have to go through the same procedure
they did when the tax district was formed.
Councilman Hansen made a motion, seconded by Councilman Andersen
to abolish the Special Service Area No. II . Yeas: Councilmen
Andersen, Hansen and Mayor Verbic. Nays: Councilmen Gilliam,
Schmidt and Shales.
Briefing on proposed road improvements scheduled for 1985 .
Gary Miller reviewed with the Council the proposed 1985 overall
street improvement program together with the funding source.
II
Convention/Visitor Bureau
Mr. Malm stated the Convention/Visitor Bureau is having a meeting
on March 14th, at 8:00 a.m, at the Ramada Inn, and if it is
possible they would like a member of the Council present .
Councilwoman Shales volunteered to attend said meeting.
Masonic Temple Restoration Project
Mr. Malm stated this group will be coming in asking for HCD
funding to restore this building and they wondered if any
member of the Council would like to tour the Building prior
to considering it as an HCD project .
Councilwoman Shales stated she would do this and bring back
a report to the Council.
Consideration of making certain modifications on Well #1 at
Slade Avenue.
Councilman Hansen made a motion, seconded by Councilman
Gilliam to retain Duane Hulke to perform repairs as necessary
at a cost of $1800 .00 . Yeas: Councilmen Andersen, Gilliam, Hansen,
Schmidt , Shales and Mayor Verbic. Nays: None.
Consideration of proposals to inspect the overhead storage tank
at Commonwealth and Schuler.
Ron Zegers advised the Council that although the Council had
authorized monies for painting of the three overhead tanks,
prior to any expenditure on the Commonwealth tank it is recommended
that a complete inspection be authorized.
Committee of the Whole Meeting
March 11, 1985
Page 6
The tank was constructed around 1920 and maintenance records are
sketchy, but repairs were required in 1973 to stop a leak in the
tank and construct a new access ladder inside the stand pipe.
Evaluation of the structural integrity and expected life of
the tank should be done.
It is recommended that the Tank Industry Consultants proposal
for inspection of the Commonwealth tank be accepted at a cost
of $2300 .00 .
Councilman Gilliam made a motion, seconded by Councilman Hansen
to approve the staff' s recommendation. Yeas: Councilmen
Andersen, Gilliam, Hansen, Schmidt , Shales and Mayor Verbic.
Nays: None.
I
Request from the Village of South Elgin to discuss the possibility
of purchasing potable water from the City of Elgin.
The Council reviewed a letter from Thomas Rolando, President
of the Village of South Elgin, in which he inquiries as to
the possibility of buying water from the City of Elgin.
Mr. Rolando requested that a meeting be arranged to proceed with
negotiations to determine whether or not this could be worked
out between our two communities.
Councilwoman Shales made a motion, seconded by Councilman Gilliam
for staff to proceed with negotiations. Yeas: Councilmen
Andersen, Gilliam, Hansen, Schmidt , Shales and Mayor Verbic.
Nays: None.
Consideration of executing a Grant of Easement with the
property owners adjoining Lake Lyle.
P Y
Ralph Ridley advised the Council the Engineering Department
has added two 20 inch culverts to the Otter Creek Detention
Facility plans. These twin culverts will drain the existing
lake by gravity and the existing pump station will be
eliminated. This plan made it necessary to acquire an
easement over the common space owned by the 16 property
owners around the lake.
Each of the property owners have executed said Grants
of Easement and the staff recommends execution and recording
of said easements by the City.
Councilwoman Shales made a motion, seconded by Councilman
Hansen to approve the staff ' s recommendation. Yeas:
Councilmen Andersen, Gilliam, Hansen, Schmidt , Shales
and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
March 11, 1985
Page 7
Adjournment
Councilman Schmidt made a motion, seconded by Councilman
Hansen to adjourn the Committee of the Whole Meeting to
go into Executive Session to discuss appointments to boards
and commissions, personnel, acquisition of property and
litigation. Yeas: Councilmen Andersen, Gilliam, Hansen,
Schmidt , Shales and Mayor Verbic. Nays: None. The
meeting was adjourned at 11:20 p.m.
a ,
Marie Yearman, City Clerk
Committee of the Whole Meeting
March 25 , 1985
The Committee of the Whole Meeting was called to order at
9 :30 p.m. , in the Council Conference Room of City Hall.
Members present : Councilmen Andersen, Hansen, Schmidt ,
Shales, Waters and Mayor Verbic. Absent : Councilman
Gilliam.
Also present : Malm, Yearman, Blondin, and members of staff.
Request from the V. I .P. Council of Illinois to waive certain
charges for use of the Hemmens Building.
Councilmen Andersen and Shales asked how many other groups
would be coming to the City asking for the same consideration.
Councilman Hansen stated that he also shared this concern because
the income from Hemmens represents 50% or more from non-for-
profit groups and the Hemmens Building is presently running
at a $130 , 000 deficit .
Mayor Verbic stated that only one of this group' s events
shows a small profit for the organization.
Councilwoman Shales stated the the fees being charged really
only cover actual costs.
Councilman Hansen stated by granting this request we would be
opening the doors to reduce the revenue further.
Councilman Waters made a motion, seconded by Councilan Andersen
to deny the subject request . Yeas: Councilmen Andersen,
Hansen, Schmidt , Shales and Waters: Nays: Mayor Verbic.
Request from the Elgin Area Historical Society for the City
to initiate a petition seeking a Special Use in an R-4 district
Mr. Malm advised the Council the Historical Society has asked
that the city become the petitioner in requesting a special
use for a museum, and in order to meet the criteria the city
would then have to provide some off-street parking. At the
present time neither the city nor the Historical Society own
any land upon which to provide off-street parking. The
city would have to negotiate with the Elgin Academy and the
cost for providing 25 to 30 spaces would run between $25 , 000
to $30 , 000 , not counting the land cost .
Councilman Schmidt stated it was his understanding that the
Historical Society applied for a permit to start their
renovation and they were denied said permit because they did
Committee of the Whole Meeting
March 25 , 1985
Page 2
have the off-street parking.
Mr. Malm stated that Councilmen Shales and Waters were at
a meeting with the Historical Society several weeks ago
and this issue was discussed, also their architect was
aware of this situation.
Councilman Schmidt stated that we knew about it but yet
we signed a lease with them.
Roger Dahlstrom stated at the time the lease was being
considered the Planning Department wrote a memo to the
Legal Department making them aware of this situation.
Councilwoman Shales stated she would make a motion for
a task force to be set up consisting of two Council members,
a member of the Historical Society, and a representative
from Elgin Academy, to deal with this matter.
Councilman Waters stated he could support this motion,
that we should have the three parties who are a part of
the lease agreement , meet in private to work out this
problem. Councilman Waters seconded the motion.
Yeas: Councilmen Andersen, Hansen, Schmidt , Shales , Waters
and Mayor Verbic. Nays: None.
Discussion regarding the proposed budget and the City' s
contribution for the Prairie Path project .
Mr. Malm stated the City was successful in obtaining a
State grant in the amount of $168,000 for this project .
Mayor Verbic stated that he and Mr. Malm had met with
Phil Elfstrom, who stated the County would match City
funding in the amount of $200 , 000 for the project . The
Mayor said the City' s $200 , 000 could br appropriated
from HCD funds.
The Mayor advised the Council that Mr. Prisco, of Prisco,
Duffy & Associates, architects for the project , has
stated they cannot proceed with their work until the project
budget and the specifics of the project have been determined
and agreed to by the City and the County.
Councilan Waters made a motion, seconded by Councilmen Hansen
authorizing an intergovernmental agreement between the City
of Elgin and Kane County with a budget of $568 .00 . Yeas:
Councilmen Andersen, Hansen, Schmidt , Shales , Waters and
Mayor Verbic. Nays: None.
Committee of the Whole Meeting
March 25 , 1985
Page 3
Status report on Change Order No. 7 for the Riverside Water
Treatment Plant .
Mr. Malm stated there is a total of $125 , 000 left in this
fund, and the deductions recommended by Black & Veatch
amount to $276 , 920 , so in order to balance out this account
it would appear that Illinois Hydraulic owes the City
approximately $152 , 000. Mr. Malm further stated that Dan
Blondin had been working on this matter with Black and Veatch
and Illinois Hydraulic and he could explain the substance
of these deductions.
Mr. Blondin pointed out a failure of the paint system,
resulting in blistering, has occurred on all of the
submerged basin equipment in the four basins during the
correction period. The basin equipment will require sand-
blasting, cleaning, priming and recoating. In addition to
the painting of the equipment , the following expenses will
be incurred by the City: Engineering fees for preparation
of contract documents to cover the work: contract adminis-
trative fees incurred by the city In advertising bidding,
processing submittals, and performing inspections: and
increased cost of treating and pumping well water when the
river water supply is out of service during the repainting
process.
Roofing bitumen flowed beneath the gravel stop and dripped
down the face of the building walls on each building and
roof repair is necessary.
During construction of the Riverside Plant temporary power
was provided to the contractor by Commonwealth Edison. The
contractor is responsible for the cost of the construction
power used until the plant was accepted by the city.
Councilwoman Shales asked if the paint was applied in
accordance with the specifications.
Mr. Blondin indicated this was done.
Councilwoman Shales stated then why is it not the responsibility
of Black & Veatch.
Mayor Verbic asked did'nt the city pay for on site inspections.
Mr. Blondin stated the contractor has rejected all liabilities
except for the Commonwelath Edison billing and welding of
the launders , and there were two options available to the
city. The contract can be reduced by the damage amount ,
and then the city could pursue the surety company.
i
Committee of the Whole Meeting
March 25 , 1985
Page 4
Mayor Verbic felt the Council should hold up any further
discussion of this matter for two week when Mr. Rakow
can be present to address these claims.
Discussion regarding the proposed 1985 mosquito control program.
The Council reviewed a proposal submitted by Clarke Outdoor
Spraying Systems for the 1985 season.
Fred Carlson stated there have not been many changes in the
program over the years but they would still want to have
some control. Mr. Carlson said he would like intensifying
inspections of breeding sites that have historically produced
mosquito larvae and there will be greater reliance on biocontrol
agents rather than chemical pesticides.
Councilman Hansen made a motion, seconded by Councilman Waters
to approved the proposed agreement with Clark Outdoor. Yeas:
Councilmen Andersen, Hansen, Schmidt , Shales, Waters and
Mayor Verbic. Nays: None.
Consideration of an ordinance implementing an indemnifi-
cation agreement with Cook County.
Councilman Hansen made a motion, seconded by Councilman
Andersen for staff to prepare an ordinance agreeing to
indemnify and hold harmless the County from any claim or
liability arising out of work performed within the County' s
right of way by or on behalf of the City of Elgin. Yeas:
Councilmen Andersen, Hansen, Schmidt , Shales, Waters and
Mayor Verbic. Nays: None.
Request from the Northeastern Illinois Planning Commission
for a donation of $5 , 102 .
Mr. Malm stated that in 1982 the City made a contribution
to NIPC of $4638. 00 ; in 1983 $2319 .00; in 1984 $2300 .00 ,
and the 1985 budget calls for a contribution of $2300. 00 .
Councilman Hansen made a motion, seconded by Councilman
Waters to contribute the sum of $2300 .00 to NIPC. Yeas:
Councilmen Andersen, Hansen, Schmidt , Shales, Waters and
Mayor Verbic. Nays: None.
Consideration of a recommendation from the Traffic Committee
concerning certain parking restrictions on Liberty Street .
The Council reviewed a recommendation from the Engineering
Department that the City consider posting Liberty Street
"No Parking Anytime" on both sides between Congdon Avenue
and Bluff City Boulevard.
Gary Miller stated the signs along this route were inventoried
and it was discovered that many discrepancies exist between
those signs which are posted as compared with that which is
listed in the code.
Commitee of the Whole Meeting
March 25 , 1985
Page 5
Councilman Schmidt made a motion, seconded by Councilman
Waters for a questionaire to be sent out to the residents
requesting their imput . Yeas: Councilmen Andersen, Hansen,
Schmidt , Shales , Waters and Mayor Verbic. Nays: None.
Consideration of Change Order No. 1 on repairs to the
Hemmens Building sidewalks.
Councilman Andersen made a motion, seconded by Councilman
Hansen to approve the subject Change Order. Yeas: Councilmen
Andersen, Hansen, Schmidt , Shales, Waters and Mayor Verbic.
Nays: None.
Consideration of making certain changes in the list of streets
designated as snow routes.
Gary Miller advised the Council that several discrepancies
have been noted relative to snow route signage throughout
the City. The overall problem is that a few of the signs
on the streets do not perfectly match what is listed in
the Code. The signs and/or code do not always match the
existing bus routes, nor what is actually plowed during a
two inch or more snowfall.
Councilman Waters made a motion, seconded by Councilman Hansen
for staff to prepare an ordinance amending the Snow Emergency
Routes of the City Code. Yeas: Councilmen Andersen, Hansen,
Schmidt , Shales, Waters and Mayor Verbic. Nays: None.
Consideration of accepting certain utility easements associated
with the Apostolic Christian Resthaven development .
Councilman Andersen made a motion, seconded by Councilman Hansen
to have a resolution prepared accepting the subject easements.
Yeas: Councilmen Andersen, Hansen, Schmidt , Shales , Waters
and Mayor Verbic. Nays: None.
Proposed development of the Austin Mitchell Property
The Council reviewed a request from Everett Scheflow Engineers,
who have been retained by Frank Nicodem, Sr. , Associated
Church Builders , Inc. , to design a sewage pumping station
for the subject property, for the City to accept this station
for maintenance.
The property is 55 acres and is proposed to be developed as
a retirement village or as an alternate it is proposed to
develop the north 35 acres as a retirement village and the
south 20 acres as commercial property. The retirement village
will have a maximum population of 1400 persons and the
commercial area a maximum P.E. of 300.
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Committee of the Whole Meeting
March 25 , 1985
Page 6
Mr. Malm stated the City should be advised of more details
concerning the project , such as what might be expected from
the City and if this property would be exempted from property
tax.
Mayor Verbic state that the Elgin Economic Commission did not
approve of this plan for this site.
Councilman Hansen stated this could hinder future annexations
or developments.
Mr. Malm stated that no one has seen any plans that might
indicate what they are talking about . It would not be a
Willow Lake development , but more like the Homestead develop-
ment .
Councilman Hansen stated that he could not see that prime
property being developed as residential. The residents
would complain about the light industry and retail use,
and this would definitely be spot zoning. Councilman Hansen
asked what the Comprehensive Plan designates as use for
this property.
Mr. Malm stated the Comprehensive Plan provides for office/
retail use.
Councilman Hansen stated he would make a motion that the city
advise the developer the Council feels this land is more
appropriate for other kinds of zoning and their proposal
does not fit into the Comprehensive Plan. This motion died
for lack of a second.
Mr. Malm stated that he would seek further information
concerning the project and bring same back to the Council.
Adjournment
Councilman Hansen made a motion, seconded by Councilwoman
Shales to adjourn the Committee of the Whole Meeting to go
into Executive Session to discuss Appointments to Boards
and Commission, Personnel, Acquisition of property and Litigation.
Yeas: Councilmen Andersen, Hansen, Schmidt , Shales , Waters
and Mayor Verbic. Nays: None. The meeting was adjourned
at 10 : 55 p.m.
Marie Yearman, City Clerk
Committeee of the Whole Meeting
April 22 , 1985
The Committee of the Whole Meeting was called to order at
6 :40 p.m. , in the Council Conference Room of City Hall.
Members present : Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Absent :
None.
Request by Northern Illinois Gas to conduct a controlled
burn.
The Council was advised that Northern Illinois Gas is planning
to construct a fire training school at their Big Timber head-
quarters. They have received an EPA permit , B-850312 - ID#063800 ,
for natural gas , propane and gasoline.
It is their intention to train their service , construction/
maintenance personnel and fire departments in the proper
handling of natural gas fires . Since the City of Elgin has
an ordinance governing open burning they are requesting that
the Council consider this authorized controlled burning.
Councilman Van De Voorde stated he thought this was an
excellent idea.
Mr. Malm stated it would be necessary for the Council to
pass an ordinance amending Chapter 9 . 28 of the Code to
permit open burning by public utilities , and a resolution
would need to be adopted authorizing open burning by
Northern Illinois Gas Company as a part of a training school.
Mr. Malm further stated that the Legal Department had
prepared such and ordinance and resolution and if the
concept meets with the Council' s approval these could
be added to the Council' s agenda tonight .
Councilman Waters made a motion, seconded by Councilwoman
Moylan to add the ordinance and resolution to the Council
Agenda. Yeas: Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None.
Briefing by Barbara McCall from the National Center for
Municipal Development regarding pending federal legislation
and grant opportunities.
Ms. McCall reviewed with the Council the proposed cuts
in federal revenue sharing funds, Housing and Community
Development funds, rehabilitation funding and transportation
funding. Ms. McCall suggested that the Council call upon
their local representatives in Washington and share with
them the need for these funds as well as grant funding.
Committee of the Whole Meeting
April 22 , 1985
Page 2
An Update and presentation on the status of the Prairie
Path project .
Mr. Guy V. Prisco, President of Prisco, Duffy & Associates
reviewed with the Council a proposed final project scope
and budget summary with explanatory notes based on the
final maximum project total budget of $568,000 .
Mr. Prisco stated that he would need some direction from
the Council concerning the building remaining in the North
Node Park. Mr. Prisco further stated that he had a meeting
scheduled with the staff tomorrow to get their imput .
Mayor Verbic asked who would be responsible for maintenance
of the Prairie Path.
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Mr. Prisco stated he was not sure what is written into the
agreement relative to maintenance.
Pat Andrews stated it was her understanding that the County
would be responsible for that portion south of National
Street and the City responsible for that portion north
of National Street .
Councilwoman Shales asked when the project might be started.
Mr. Prisco it could be ready to go by the end of June.
Councilman Waters asked if there was any completion date.
Mr. Prisco answered by Fall.
Discussion concerning developing a Request for Proposal
format for abandoned Fire Station No. 3 .
Mr. Malm stated that two weeks ago the bids for the sale
of Fire Station #3 were rejected because during the
meeting a member of the Heritage Commission objected to
any proposal that provided for the demolition of the
building. A member of the Northeast Neighbors Objected
to its use as a tavern, and Edward Schock reminded the
Council the use of this property would have some bearing
on the revitalization of the Dundee corridor project .
The Council directed the staff to get some imput from
the neighbors, and the people working on the Dundee Corridor
and prepare some format to be used for accepting proposals .
Roger Dahlstrom stated the staff has followed these directions
and prepared a Request for Proposal Conceptual Plan for
Building Reuse of Old Fire Station #3 .
Committee of the Whole Meeting
April 22 , 1985
Page 3
Mr. Dahlstrom reviewed with the Council the Conceptual Plan,
including the Introduction, Project Description and Location,
Scope of Work and Design Standards, Items to be Provided by
the City and the following time schedule for completing and
evaluating the proposals for reuse of Fire Station #3:
1. Proposals shall be submitted on or before May 31, 1985 .
2 . Proposals will be reviewed by City of Elgin staff during
the week of June 2 , 1985.
3 . Proposals will be submitted to the Elgin City Council
for their consideration on June 10 , 1985 .
Councilman Waters stated he could support this type of
concept , but he would like to see it opened up to other
alternatives with the same guidelines.
Councilwoman Moylan stated this could be done by just
adding into the format that the property could be used
with or without the present building.
I
Councilman Waters made a motion, seconded by Councilwoman
Shales to approve the format prepared by the staff, but
to include in said format that the property can be opened
up to other alternatives with or without the fire station
building. Yeas : Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None.
Request by Councilman Waters to discuss future City Council
plans and activities.
In a memorandum to the Council, Councilman Waters stated that
each of the Council sees the community from a different vantage
point , and each of them has concerns and issues that are unique
to their perspective. The effectiveness of the Council can
probably be measured by the degree to which each person ' s
perspective is shares, listened to, respected and considered.
Councilman Waters proposed that the Council begin this process
of renewal by temporarily suspending the busy work of the
Council and spending a period of time communicating with
each other, dreaming, and sharing, and establishing an
agenda for excellence, an agenda to guide the Council in
capturing this moment .
Councilman Waters proposed that the Council spend at least
a whole Saturday in an informal environment seeking this .
The establishment of an ongoing positive, constructive,
working relationship is far more important than any one
accomplishment , and this should be a priority.
Councilman Waters proposed the following agenda suggesting
an openness to everyone ' s agenda and desire for everyone ' s
participation:
Committee of the Whole Meeting
April 22 , 1985
Page 4
1. Hire a City Manager
2 . Salary adjustment for the Interim City Manager
3 . Open City Hall on Saturdays with Council members taking
turns being in the Mayor' s office to receive anyone wishing
to come in to visit .
4 . Complaint Referral. A two-part form should be developed for
Council members and the City Manager.
5 .Council Commission - Open Appointment Process with semiannual
meetings.
6 . Dundee Avenue Clean-Up
7 . Community Newsletter
8. Community Orientation Packet
9 . Council Authorization of Bills and Payroll
10 . Reimbursement Guidelines for Council Members
11. Annual Planning Retreat
12 . Downtown Revitalization
13 . Replanting of City Tree Banks
14 . Council Priorities for Capital Development
15 . City Waste Disposal Plan
16 . Council Portraits
17 . Focused Meetings
18. Softball Complex
19 . Old Main
Councilman Waters stated he would like for the Council to meet
in an informal setting, outside the context of this room,
addressing each issue , talking through differences, and
having each Council member contributing to this agenda.
Councilman Andersen stated that some of the Council have
responsibilities that must be done everyday and he thought
the Council was devoting a considerable amount of time as
it is , but he was not opposed to some additional time, but
thought a whole day was a bit too much.
Mayor Verbic stated he was tied up on Saturdays and asked
how about Sunday.
Councilman Gilliam stated he would rather keep the meetings
to Monday evenings .
Mayor Verbic stated a meeting could be scheduled for May 6th
at 6 : 30 p.m.
Councilman Waters stated he would like the meeting held
some place out of City Hall and that each Council member
prepare a list , have it compiled and sent out to the
Council. Councilman Waters suggested that the Council
direct the City Manager to compile a list of firms to
deal with a city manager search, with alternatives to
the one that was used previously and that said list
be given to the Council.
Committee of the Whole Meeting
April 22 , 1985
Page 5
Mayor Verbic stated that we should check with the Legal
Department to see if we are obligated to pay Korn/Ferry
the balance of their fee. Half of the fee has already
been paid.
Councilwoman Shales passed out a memorandum to the Council
regarding the city manager search process wherein she
stated that she could not support continued association
with Korn/Ferry.
Counsel Jentsch stated he would have to check out the Korn/
Ferry contract .
Mayor Verbic requested that the legal department do this
and advise the Council .
Councilman Gilliam asked if further discussion of this
matter could be done in Executive Session.
Counsel Jentsch stated the Council could talk about
Korn/Ferry in Executive Session, but they could not discuss
the hiring of a consulting firm.
Councilman Van De Voorde stated that he would prefer to seek
another firm.
Councilman Gilliam stated that he would be comfortable with
the Paul Raueme firm.
Councilman Waters stated that before the Council brings in
any consulting firms the Council needs to say what we expect them
to do as far as the search process itself. We need to tell
them what we want them to do.
Councilman Gilliam stated the Council should let them bring in
their format and then the Council can add to it .
The Council agreed to meet on May 6th at 6: 30 p.m, at
Camp Tu-Endie-Wei, and to meet with Paul Raueme on May 13th.
Discussion regarding the handling of stray cats .
Deputy Chief Heine stated tht he had contacted Dr. Rocke
and was advised he would handle stray cts in the same manner
that he does for stray dogs. The cost for cats would be
$7 .00 per day, the same as for dogs.
Mr. Heine also supplied the Council with a copy of an ordinance
regulating dogs , cats and other animals in the Village of
Schaumburg.
Committee of the Whole Meeting
April 22 , 1985
Page 6
Deputy Chief Danielson stated that the Police Department
gets very few calls about cats.
Councilwoman Shales stated that she just wanted something
available so that when somebody calls in some action can be
taken because now they are being told that we don ' t have
any ordinance.
Councilman Waters stated it would be interesting to know how
you determine when a cat is a stray.
Councilman Gilliam made a motion, seconded by Councilman
Andersen to table this matter. Yeas: Councilmen
Andersen, Gilliam, Moylan, Van De Voorde and Mayor Verbic.
Nays: Councilmen Shales and Waters.
Consideration of proposals for the 4th of July fireworks display.
Mr. Bennett advised the Council that Pyromania proposes the
greatest number of shells and this company did our 1984
display and we received more favorable comments than in
any previous year. Each proposal is for $6 , 000 and includes
all labor, material and insurance.
Councilman Gilliam made a motion, seconded by Councilman
Andersen to approve the proposal submitted by Pyromania.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
Van De Voorde, Waters and Mayor Verbic.
Consideration of granting an easment to Commonwealth Edison
as a result of the Otter Creek project .
The staff advised the Council that in order to construct
the Otter Creek Detention Facilities, Commonwealth Edison
Company will need to relocate a power pole at the northease
corner of Belmont and Erie Streets. The pole is being
removed so that it would be far enough away from the
reconstructed road surface to avoid accidents.
The staff recommends that an easement be granted to
Commonwealth Edison.
Councilman Van De Voorde made a motion, seconded by Councilman
Waters to approve the staff ' s recommendation. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Discussion concerning the distribution of interest earned
by Kane County on Elgin property taxes.
The Council reviewed a notice from the Kane County Treasurer
regarding the distribution of interest earned by Kane County
on City of Elgin property taxes . In the notice, it stated
that each taxing district must decide whether this investment
Committee of the Whole Meeting
April 22 , 1985
Page 7
income should be paid to the taxing district or used for
financing the county jail.
Mr. Bolerjack recommended that Elgin elect to receive the interest
from property tax collections in 1985 . This will reduce Elgin' s
property taxes for 1986 by about $25 ,000 according to
projections by the County Treasurer.
Councilwoman Moyland made a motion, seconded by Councilman
Van De Voorde to approve the staff ' s recommendation. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None .
Consideration of proposal from A. S. Hansen, Inc. to conduct
actuarial studies on the Police and Fire pension funds.
The Council was advised the proposed cost is projected at ,
not to exceed, $2 , 700 for each pension for a total of $5 ,400 .
Councilwoman Moyland made a motion, seconded by Councilman
Gilliam to accept the subject proposal. Yeas : Councilmen
Andersen, Gilliam, Moylan, Shales , Waters and Mayor Verbic.
Nays: None. Abstained: Councilman Van De Voorde.
Request from the Rotary Club to be given a City of Elgin flag.
The approximate cost of the flag is $120 .00.
Councilman Van De Voorde made a motion, seconded by Councilman
Andersen to approve the above request . Yeas: Councilmen
Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor
Verbic. Nays: None. Abstained: Councilman Gilliam.
Consideration of purchasing three police radar units
from M.P.H. Industries, Inc.
Councilman Gilliam made a motion, seconded by Councilwoman
Moyland to approve the above purchase. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Consideration of renewing a farm lease with the Collins
brothers for the former Elgin Mental Health Center site.
Councilman Waters made a motion, seconded by Councilwoman
Shales to approve renewal of said lease. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
April 22 , 1985
Page 8
Consideration of an inter-governmental agreement with Kane
County for the Prairie Path project .
Councilman Gilliam made a motion, seconded by Councilman Andersen
to place this agreement on the next Council agenda. Yeas :
Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Consideration of continuing insurance coverage for Councilmen
who have retired.
Councilman Gilliam made a motion, seconded by Councilman
Waters not to offer the insurance coverage to retiring
Council members . Yeas : Councilmen Gilliam, Moylan,
and Waters. Nays: Councilmen Andersen, Shales, Van De Voorde
and Mayor Verbic.
Adjournment
Councilman Waters made a motion, seconded by Councilwoman Moylan
to adjourn the Committee of the Whole Meeting to go into
Executive Session to discuss appointments to boards and
commissions, personnel, acquisition of property and litigation.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De
Voorde, Waters and Mayor Verbic. Nays: None. The meeting
was adjourned at 11:26 p.m.
Marie Yearman, ity Clerk
i
i
Special Committee of the Whole Meeting
May 6, 1985
An informal Special Committee of the Whole Meeting was called to order at 7:40 p.m. at
Camp Tu-Endi-Wei, Route 25, Elgin. Members present: Councilmen Gilliam, Moylan,
Shales, VanDeVoorde, Waters and Mayor Verbic. Absent: Councilman Andersen.
The purpose of the special meeting was the discussion of future Council plans and
policies.
Hiring of a City Manager
The first concern of the City Council was the hiring of a City Manager. Mayor Verbic
stated that Paul Reaume will give a presentation to the Council on Monday, May 13,
which will describe their search process. The Council stated that they would like to
meet the individual who will be conducting the search, as opposed to a salesperson from
the firm. The Council agreed that they would like a close working relationship with the
search firm.
The Council discussed whether interviews of the final candidates should be at an open or
closed meeting. It was the consensus of the Council to discuss this question with Paul
Reaume.
Councilman Waters suggested that any communications between the search firm and the
City Council be with the entire City Council and preferably in writing. He suggested
that Jim Aydt act as the liaison between the consultant and the Council.
The Council discussed the institution of an evaluation program of the new City Manager
to assist in keeping the new manager informed of the goals of the City Council and the
lines of communication open.
Reimbursement Guidelines for Council Members
Councilman VanDeVoorde stated that Councilmembers are City employees and should
abide by the guidelines for expenditures as applied to City staff.
Councilmembers Moylan and Shales suggested that each Councilmember be given a
budget which could be used for conventions or local meetings.
Mayor Verbic and Councilman Gilliam stated that all legitimate expenses for out-of-town
meetings should be deductible
Bob Malm suggested that the Council could pre-authorize any out-of-town meetings.
Mayor Verbic and Councilman Gilliam will present a proposed expenditure policy to the
City Council at their meeting of May 13.
Special Committee of the Whole Meeting
May 6, 1985
Page 2
Appointments to Boards and Commissions
Councilman Waters suggested that the Council meet twice each year with each of the
boards and commissions to share the Council's plans and expectations with them.
Councilman Gilliam felt this would be unnecessary as the board and commission members
are appointed to make independent recommendations to the City Council.
It was suggested that board and commission members be invited to future Committee of
the Whole meetings to establish communications between the board and commission
members and the City Council.
Capital Development
Councilman Waters asked that the Councilmembers be brought up-to-date on the status
of capital development projects.
Councilwoman Moylan asked that the staff prepare a priority list of the City's
infrastructure
Industrial Growth and Annexation Policy
Councilwoman Moylan questioned the City's policy regarding annexation of strategic
areas on the fringes of the City.
Bob Maim stated that negotiations have been initiated regarding boundary agreements.
The Council expressed that economic development should be a high priority for the City
of Elgin. Bob Maim stated
that currently economic development is an interdepartmental
process. Companies interested in located in Elgin have contacted the City Manager, who
then arranges for a meeting with the company and affected departments.
Rehabilitation of Older Homes
The Council expressed concern over the decay of some older neighborhoods in the City.
Mayor Verbic stated that many housing violations are not enforced to the fullest extent.
He suggested the Council write a letter to the chief judge asking the judges to enforce
the ordinances. He also suggested having a court appointed individual to conduct a
housing court one afternoon each week.
Bob Malm stated that the city's legal staff is working on a citation system for code
enforcement. This would be an administrative process and not a part of the court
system.
The Council asked the City Manager to bring information back to them regarding code
enforcement through the courts and an administrative system of code enforcement.
Special Committee of the Whole Meeting
May 6, 1985
Page 3
Community Newsletter
The Council suggested that the City publish a community newsletter. It was suggested
that the newsletter contain citizen surveys and could be published in conjunction with the
Chamber of Commerce and School District U-46.
The Council would like to see newsletters from other community and also check into the
cost involved.
Miscellaneous
Mayor Verbic stated that he would like to see the Council help the City to unify its
diversities through attitude, education, cooperation and communication. It must be
recognized that all residents of Elgin are part of the community.
It was the consensus of the City Council that this informal meeting was a positive step
forward and it may be helpful to conduct this type of meeting once or twice each year.
Adiournment
The Special Committee of the Whole Meeting was adjourned at 9:40 p.m.
Nancy Roi cting City Clerk
Committee of the Whole Meeting
May 13 , 1985
The Committee of the Whole Meeting was called to order at 7 :00
p.m. , in the Council Conference Room of City Hall. Members
present : Councilmen Andersen, Gilliam, Moylan, Van De Voorde,
Waters and Mayor Verbic. Absent : None.
Also present : Malm, Yearman, Jentsch, and members of staff.
Consideration of a proposal from Paul A. Reaume Associates for
executive search and recruitment services,
Mr. Paul Reaume and Mr. James Lyons reviewed with the Council
their proposal, which set forth their firm' s process in the
recruitment , screening, interview, and selection processes
leading to the Council' s appointment of a qualified City Manager.
Councilwoman Shales asked what individual from the search firm
would be working directly with the Council.
Mr. Reaume stated that he and Mr. Lyons would be working directly
with the Council.
Councilman Gilliam asked if there was a timeframe at this point
that could be given the Council.
I
Mr. Reaume stated he saw no problem in having a profile ready
for the Council' s persual within 10 days and then in 45 to 60
days they would be in a position to recommend candidates to
the Council.
Councilman Waters indicated he would like to have citizen
groups and department heads meet with the candidates at the
time the interviews are held, but this should be independent
of the Council.
Mr. Reaume stated this had been done in the past and they
could bring back a summary to the Council of any imput
obtained.
Councilman Waters further stated it would be helpful to go
through the interviews with some prepared questions and responses
to the candidates.
Councilwoman Shales asked if this firm had any experience with
candidates being interviewed at an open public meeting.
Mr. Reaume stated that it has been their experience that candidates
do not like to talk about any past employment , but they would
have that information available to the Council. It is preferable
to have the interviews in Executive Session because the candidates
could be sensitive to having the press print the information
given by the candidates.
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Committee of the Whole Meeting
May 13 , 1985
Page 2
Councilman Waters stated that he would like to see all
communications from this firm shared with the Council
and processed through the Personnel Department .
Councilman Van De Voorde made a motion, seconded by Councilwoman
Moylan to accept the proposal from Paul A. Reaume Associates .
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De
Voorde, Waters and Mayor Verbic. Nays: None.
Report from Donohue & Associates, Inc. , concerning the dam
in Lord' s Park.
Dan Lau, Project Manager for Donohue & Associates made the
following recommendations to the Council:
1. The dam should be inspected by an engineer with the upper
pool in a drawn down condition to Observe the extent of the
cracks and the condition causing the spillway seepage. The
approach channel under the bridge should be cleaned of sediment
prior to the inspection. The drawdown may take place in
conjunction with dredging the upper pool.
2 . Pressure inject the cracks with epoxy to control the seepage path.
3 . Assess the seepage beneath the spillway and design a seepage
cutoff wall. Based on the available information, a concrete apron
and cutoff wall in the approach channel appears to be the most
logical solution to the spillway seepage problem.
4 . Replace the existing weep hole system with filter fabirc, new
washed stone, and perforated pipe understains adjacent to both
downstream wingwalls. Repair the two sink holes. The underdrain
system behind the wingwalls is intended to control the seepage
behind the wingwalls and discharge it into the lower pool.
5. Repair the scour hole downstream of the spillway by placing
riprap.
6 . Make the existing gate valve operational and exercise it on
a regular basis.
The estimated cost for these modifications is $21, 000 .
Mr. Malm asked what the timeframe would -be for the start and
completion of this work.
Mr. Lau stated that inasmuch as there was a need to draw down
the water, September or October would be a good time to dredge
the pond because there is generally less rain during those
months.
Committee of the Whole Meeting
May 13 , 1985
Page 3
Mr. Malm said the valves could be opened when the weather is
drier, and the project examined to see if it can be held off
and put in the 1986 budget .
The Council concurred with Mr. Malm' s suggestion.
Consideration of a proposal from Donohue & Associates, Inc.
for engineering services related to the Wing Park swimming
pool.
Philip Englebert , Project Manager for Donohue & Associates,
stated that as a result of the completion of Phase 1, which
consisted of an enginering reconnaissance on the pool, they
were making the following recommendations:
Phase 2 . Install two 2-inch diameter PVC piezometers near the pool
to determine piezometric elevation of aquifer below the pool and
to obtain soil samples for the determination of aquifer and clay
layer phsical properties.
Monitor water elevations in piezometers, Tyler Creek, and pool
to provide correlation between pool water elevation, Tyler Creek
elevation, and aquifer piezometric elevation.
Evaluate the hydrostatic uplift forces on the pool bottom based
on piezometric data and estimate factors of safety against uplift .
Phase 3 . If data obtained from the Phase 2 investigation indicates
that an adequate margin of safety exists to completely drain the
pool, then, completely drain pool and keep drained by pumping
to determine and evaluate feasibility of dewatering area below
pool by surface pumping.
Monitor piezometer, pool, and Tyler Creek water elevations during
the time pool remains drained.
The estimated fee for Phase 2 is $3 , 200 to $4 ,000 and for Phase
3 $1, 000 to $1,500 .
Councilwoman Moylan made a motion, seconded by Councilman Waters
to proceed with Phase 2 and 3 . Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Request by Old Oaks Estates to install a storm sewer connection
under Willard Avenue.
The Council reviewed a request from Manufactured Housing Communities,
Ltd. , to install a 36 inch oval corrugated metal pipe approximately
60 feet long across Willard Avenue approximately 150 feet south
of Sharon Court . This pipe would be connected to an existing storm
sewer line on the south property line of Casa Linda Apartments.
Committee of the Whole Meeting
May 13 , 1985
Page 4
This line across Willard Avenue would replace one 36 inch and one
30 inch pipe which are presently plugged with silt and not open
for flow of water.
The reason for the new pipe is so that water coming from property
to the east of Willard Avenue does not have to compete with the
greater amount of water coming from the City of Elgin retention
pond north of Mackey Lane.
Old Oaks Estates would pay for installing pipe and manhole and
gravel backfill of William Avenue, with the City replacing the
asphalt surface on Willard. The City would also clean out the
open ditch line west of Willard to the creek line for better
drainage of the whole area.
Councilman Van De Voorde made a motion, seconded by Councilman
Andersen to approve the subject request . Yeas : Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Presentation by the Elgin Softball Association of a plan to
complete the concession building at the softball complex.
Jack Hubbard, representing the Elgin Softball Association,
advised the Council that the Association has raised $50 , 000
in the past year, which is just $10 , 000 short of their $60 ,000
pledge.
In order to begin playing on these diamonds during the second
half of the 1985 season, it is essential that the concession
building and restrooms be completed. The Association asked
Seagren/Shales to develop a proposal to complete these items
at cost . Seagren/Shales has submitted a proposal to complete
the project for $73 , 100 . Since the original estimate was $90, 000,
$16 , 900 can be saved by accepting this offer.
To finance this project the Association has secured a generous
pledge of $25 , 000 from Hoffer Plastics , and the Softball
Association will give an additional $11, 550 for a total of
$36 , 550. The Association is asking the Council to match
these funds with a contribution of $36 , 500 for a total of
$73 , 100 to complete this facility. Additionally, we would
ask that the city bring all utilities to the building and
waive all permit fees.
Councilman Van De Voorde made a motion, seconded by Councilman
Andersen to approve this request and proceed with the completion
of the facility. Yeas: Councilmen Andersen, Gilliam, Moylan,
Van De Voorde, Waters and Mayor Verbic. Nays: None. Abstained:
Councilwoman Shales.
Committee of the Whole Meeting
May 13 , 1985
Page 5
Continued discussion of the paint failure at the Riverside
Water Treatment Plant .
Councillman Gilliam advised the Council that he and Councilman
Andersen, as directed by Council, went out to the Water Plant ,
examined the paint coating system, talked with the staff and
it was his opinion that there seems to be blame everywhere, but
not on any particular party.
Councilman Andersen stated it looks as though it is a bad paint
job, but the painting and repainting was done under the super-
vision of the site Engineer so the contractor cannot be faulted.
Councilman Gilliam recommended that the staff go back to Black
& Veatch, have the contractor and subcontractors get together
and try to get the matter resolved.
Councilman Waters made a motion, seconded by Councilman Gilliam
to proceed with the recommendation from the task force. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Discussion regarding entering into an agreement with the
Suburban Bus Division to provide para-transit service.
Ray Moller advised the Council the contract between the RTA
and the City of Elgin for para-transit service has expired,
and the city has been requested to enter into a new contract
with the Suburban Bus Division. Since 1980 the city has contracted
with the RTA for funds to support this service and then sub-
contracted the operation of the service to a third party.
Mr. Moeller recommended that in light of the problems identified
in a recent audit of the third party provider and the liability
incurred by the city as the grantee of the RTA, the city may not
want to enter into another contract .
Several options may be available other than the city contracting
with Suburban Bus. These options are ( 1) Suburban Bus contract
directly with the service provider, or ( 2 ) Suburban Bus contract
with another municipal entity such as the county or township,
who could then provide the service itself or subcontract the
service.
Mayor Verbic stated that from what he had learned the problems
identified in the audit are those of poor bookkeeping and
there is a meeting with Suburban Bus scheduled within the next
two weeks, at which time the Mayor and Mr. Moller could see
what can be negotiated with Suburban Bus . This information
will be brought to the Council when available.
Committee of the Whole Meeting
May 13 , 1985
Page 6
Request by the Neighborhood Housing Services of Elgin for a
member of the City Council to serve on its board.
Mary Camocho pointed out to the Council that actually the
NHS Board was really asking that a member of the Council
attend this year' s Neighborhood Reinvestment Corporation' s
Annual Leadership Conference to be held in New York. The
Board felt it was important to maintain some measure of
communication and involvement by our city Council and
attendance by a council member at this conference would be
an excellent method
Councilwoman Moylan made a motion, seconded by Councilwoman
Shales to nominate Councilman Gilliam to represent the Council
at said conference. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays:
None.
Consideration of two music license agreements for the 1985
Elgin Summer Theatre program.
The Council reviewed a staff recommendation for the presentation
of two full length muscials as part of this year ' s Elgin Summer
Theatre program at the Hemmens. As in the past years, the
program is to be co-sponsored by the City and Elgin Community
College, with the college providing salaries for three director
positions, as well as graphic arts services.
Betsy Armistead also proposed an Employee ' s Appreciation Night
to be held on July 26th. Refreshments would be served and
the employees will then be invited to s showing of the musical
comedy Sweet Charity.
Councilman Waters made a motion, seconded by Councilwoman
Moylan to approve the staff ' s recommendation and the Employee' s
Appreciation Night . Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Consideration of accepting the sanitary sewer and watermain
serving the Apostolic Christian Resthaven.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Moylan to approve the staff ' s recommendation and accept the
sanitary sewer and watermain. Yeas: Councilmen Andersen,
Gilliam, Moylan Shales Van De Voorde, Waters and Mayor Verbic.
Nays : None.
Committee of the Whole Meeting
May 13 , 1985
Page 7
Consideration of granting easements to the Sanitary District
of Elgin for the West Dundee interceptor sewer.
Councilman Van De Voorde made a motion, seconded by Councilman
Gilliam to approve the staff' s recommendation approving the
granting of the subject easement . Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales , Van De. Voorde, Waters and Mayor Verbic.
Nays: None.
Discussion of a recommendation from the Traffic Committee to
ban parking on both sides of Liberty Street from Congdon Avenue
to Bluff City Boulevard.
Councilwoman Moylan made a motion, seconded by Councilman Van
De Voorde to approve the Traffic Committee ' s recommendation.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De
Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of a resolution to expand MFT revenues for the
National Street improvement project .
The Council was advised by staff that the estimated cost of Phase II
is $280 , 000. Of this amount $250 , 000 will come from motor fuel
tax (MFT) funds and the remainder from other sources. A
resolution is required by IDOT for the expenditure of MFT funds.
Councilman Van De Voorde made a motion, seconded by Councilman
Waters to have the appropriate resolution on the next Council
agenda. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales ,
Van De Voorde, Waters and Mayor Verbic. Nays: None.
Discussion concerning the fencing and landscaping of Fire
Station #1 ( Summit Street )
Councilman Waters made a motion, seconded by Councilwoman
Moylan to approve the staff' s recommendation for Phase II
landscaping for Fire Station #1, which includes additional sodding,
seeding the large area east of driveway, planting of groundcover,
trees, and shrubs. Cost of said improvements: Dundee Landscape
$7 , 215 . 30 and Schneider Excavating $2 , 560. 00. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Councilwoman Moylan made a motion, seconded by Councilman
Gilliam to award a contract to Fox Valley Fence & Supply,
the low bidder, for a total amount of $2 , 677 . 00 for a 6 '
high fence along both the west and the north property line.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,Van De
Voorde, Waters and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
May 13 , 1985
Page 8
Consideration of an Historic District Sign License Agreement with
Faith United Methodist Church.
The Planning Department advised the Council the Faith United
Methodist Church of Elgin, located at the corner of Center
Street and Highland Avenue, has agreed to the placement of one
Historic District Sign on their property. . An agreement between
the City and Faith United Methodist Church is required.
Councilman Waters made a motion, seconded by Councilman Van De
Voorde to have said agreement on the next Council Agenda. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Discussion regarding the sale of vacant property at 107-109
South Chapel Street .
The City has acquired and demolished the structure located at the
above address. This project was funded with HCD funds to eliminate
blighting influence in the area, and the site is now vacant .
Due to insufficient lot size ( 3200 square feet ) , a structure cannot
be constructed there and the Planning Department recommends that
this parcel be sold to adjacent property owners for use as yard area
or additional parking.
Councilman Gilliam made a motion, seconded by Councilman Waters
to approve the sale of the subject property with a $500. 00
minimum bid. Yeas: Councilmen Andersen, Gilliam, Moylan,
Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None.
Discussion concerning the establishment of swimming pool rates
for 1985
Mr. Bennett advised the Council the Parks and Recreation Board
has recommended that the 1985 rates remain the same as 1984
rates in all categories.
Councilman Gilliam made a motion, seconded by Councilwoman Shales
to approve said recommendation. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales , Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Briefing on the results of a survey of certain property owners in
the Randall Road/Tollway corridor regarding possible annexation
to Elgin.
Roger Dahlstrom briefed the Council as to the property owners
interested in possible annexation, the amount of acreage and
the anticipated use of said property.
Committee of the Whole Meeting
May 13 , 1985
Page 9
Continued discussion on the possible acquisition of a new
computer system.
Mr. Bolerjack submitted the following new computer addendum
to the Council:
I. After discussion with IBM
A. IBM will extend discounts on equipment and other financing
institutions.
B. IBM will provide full support to the City on purchased
equipment .
II . Permission to receive bids from banks and other financing
institutions for acquisition of an installed IBM system
38 including software.
III Investigate practicality of including maintenance in bids .
IV. Request proposals for 800 hours of contract programming services.
V. Schedule training classes from IBM.
Councilman Waters made a motion, seconded by Councilwoman Shales
for staff to continue negotiations for this computer equipment ,
subject to approval of the Legal Department . Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Consideration of offers for the purchase of two lots in the
Congdon Avenue parcel.
Councilman Van De Voorde made a motion, seconded by Councilman
Gilliam to accept the offer to sell Lot 368, 1983 Hiawatha Drive,
to Gary Reymann and Robert Shannon for $18, 100 , and to reject
the offer from Ronald Rasmussen for the sale of lot 371, 1084
Iroquois Drive for $16 , 000 . Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays:
None.
Discussion regarding the replacement of the gasoline tank at
the Wing Park maintenance facility.
The staff advised the Council this tank is 20 years old, is
filled with rust , scale and other debris to the extent that the
suction line to the gas pump is now block and gas cannot be
pumped out of the tank. .
Staff has received a quote from Jack' s Maintenance for a replacement
tank including all required excavation work, removal and disposal
of the old tank, backfilling with sand, piping, venting, surface
Committee of the Whole Meeting
May 13 , 1985
Page 10
leveling with crushed stone and required state permits for a
total price of $3 ,490 .00 .
Councilman Van De Voorde made a motion, seconced by Councilman
Waters to approve the proposal submitted by Jack' s Maintenance.
Yeas : Councilmen Andersen, Gilliam, Moylan,Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Request by Councilman Gilliam to discuss the 4th of July fireworks
display.
Councilman Gilliam stated that at a recent meeting of the
Sesquicentennial Committee he was asked if the City would
consider additional fireworks with a display to demonstrate
the Sesquicentennial Logo.
Mr. Bennett stated this had been included in the contract
for this year' s display and the finale would have something
relating to the 150th anniversary.
Councilman Gilliam asked that Mr. Bennett call D. Ray Wilson
and advise him of this .
Recommendation from the Parks and Recreation Board to install
playground equipment at the Zayre site.
Mr. Bennett advised the Council this Board has recommended that
the $25,000 authorized for play equipment be expended at the
Zayre site.
Councilman Gilliam made a motion, seconded by Councilman Van
D Voorde to approve this recommendation, subject to approval
by IDOT. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales ,
Van De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of a petition requesting an amendment to Chapter
19.45 Community Graphics of the Elgin Municipal Code.
Councilman Waters made a motion, seconed by Councilman Van
De Voorde to approve the proposed amendments. Yeas: Councilmen
Andersen, Gilliam , Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Northe End Bridge
Mayor Verbic stated the approximate cost of the revised
bridge laps is 9 million. The Mayor would like to ask
g P � y s
the County to pay this cost on a fifty/fifty basis. The
County Board is having a meeting this week and the Mayor
would like to make this proposal to them, but he feels
he needs to have some indication from the Council as to
how they feel about proceeding with this project .
Committee of the Whole Meeting
May 13 , 1985
Page 11
Councilman Gilliam stated it would be great if they will go
fifty/fifty.
Councilwoman Moylan stated that she had campaigned against
because she did not feel it was needed and she has not changed
her position on this issue.
Councilman Van De Voorde stated he favored the concept if the
City can work out the cost .
Mayor Verbic stated he would like a vote taken of the Council
so same could be taken to the County Board.
Councilman Andersen made a motion, seconded by Councilman
Van De Voorde to ask for the County' s fifty/fifty participation
in the bridge project . Yeas: Councilmen Andersen, Gilliam,
Shales , Van De Voorde and Mayor Verbic. Nays: Councilmen
Moylan and Waters.
Mayor and Council Expenses
A task force consisting of Mayor Verbic and Councilman Gilliam
prepared recommendations covering reimbursement for mileage,
conference, training and meeting expense, together with membership dues,
and all resonable actual meal expenses in curred in the performance
of duties.
In all cases the procedures established in January 1985 for the
Mayor and Council expenses shall remain in effect .
A group insurance program for the positions of Mayor and Council,
was also established with an option for elected officials to
continue the coverage upon leaving elected offices.
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to have a resolution prepared for the May 28th Council
meeting providing for the suggested recommendations. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde
and Mayor Verbic. Nays: Councilman Waters.
4 South Gifford Street Property
Roger Dahlstrom advised the Council that U-46 will not initate
a special use petition for the subject property, nor will they
let the City file a petition for the special use.
Mr. Dahlstrom asked if the City wanted the staff to continue
negotiations in view of this position by U-46 .
Corporation Counsel Jentsch suggested that the Crisis Center
offer a contract to U-46 , subject to the special use being
granted by the City. Mr. Jentsch stated he would contact
Attorney John Early, who represents U-46 and discuss this avenue
with him. Mr. Jentsch will report back to the Council after
this discussion has taken place.
Committee of the Whole Meeting
May 13 , 1985
Page 12
Adjournment
Councilmen Waters made a motion, Seconded by Councilwoman Moylan
to adjourn the Committee of the Whole meeting to go into Executive
Session to discuss Appointments to Boards and Commissions,
Personnel, Acquisition of property and Litigation. Yeas :
Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde,
Waters and Mayor Verbic. Nays: None. The meeting was
adjourned at 11: 20 p.m.
Marie Yearman, ity Clerk
t y
Committee of the Whole Meeting
June 24 , 1985
The Committee of the Whole Meeting was called to order at
6 : 35 p.m. , in the Council Conference Room of City Hall.
Members present : Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Absent :
None.
Resuest from the Elgin Area Chamber of Commerce for a
$7 , 900 contribution to help pay for a promotional
publication.
Dave Muntz and Frank Pratt were present representing the
Chamber of Commerce. Mr. Muntz stated it was their intent
to produce a deluxe, full color, six panel presentation
jacket , highlighting through photography, copy and graphics
the major assets and advantages the City of Elgin has to
offer new businesses wishing to relocate or expand and
individuals or families wishing to move to our area.
The presentation jacket will contain eight two-color
insert sheets covering Elgin ' s locational advantages.
Profile Publications have now finalized the quantity
and price at 5, 000 for $15, 955 . 00. This quantity is
expected to last for three years.
Councilman Van De Voorde asked if bids had been obtained.
Mr. Pratt replied yes .
Councilwoman Moylan asked how much the Chamber would be
contributing.
Mr. Pratt stated he did not know at this point , but they
would be asking for financial help from some of the Chamber
members.
Mayor Verbic asked how much total monies had been earmarked
for the chamber in the budget .
Mr. Malm stated a total of $67, 500, and since the amount
now being requested is not in the budget , this would have
to come out of contingency funds.
Mayor Verbic stated that the Council should draw the line
some where after the budget has been set .
Councilwoman Shales stated she would like to see this
material produced because it is something the City needs,
but if we are contributing half the cost it would seem
that the City should have a little more to say about
the publication.
Committee of the Whole Meeting
June 24 , 1985
Page 2
Mr. Malm stated that the City is involved to the extent
that Roger Dahlstrom and Betsy Arminstad are both on the
task force working with this project .
Councilwoman Moylan stated that she had a problem with
having this dumped into the budget when it should be
done in abudgetory manner.
Mr. Malm stated that it would be helpful if all the Chamber
requests could be made at one time.
Councilman Waters stated he would appreciate knowing how
the funds are expended and some feedback to the Council
on the entire project .
Councilman Van De Voorde stated he would like to see local
printers used if the quality is there.
Councilwoman Moylan made a motion, seconded by Councilwoman
Shales to approve the sum of $7 , 900 for the Chamber project.
Yeas: Councilmen Anderse, Gilliam, Moylan, Shales , Van
De Voorde, Waters and Mayor Verbic. Nays: None.
Request by Mayor Verbic to discuss a resolution endorsing
the Build Illinois program.
Mayor Verbic stated this matter will come up for vote on June
30th and the City should lend their support of same and let
them know Elgin is interested.
The Council indicated the would approve said resolution
being placed on the regular Council Agenda for formal vote.
Consideration of a proposal from Charles H. Schrader &
Associates for various grant funding services.
Mayor Verbic stated that all three of the projects given
to Charles Schrader, IDOC Tree and Shrub Grant , Elgin
Softball Complex, and Fox River Trail have been funded,
and he highly recommended that the City retain the
Schrader services for another year. The Mayor reminded
the Council of the help that is going to be needed with
the Lord and Wing Park Pools.
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to retain the Schrader services for another year.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van
De Voorde, Waters and Mayor Verbic. Nays: None.
Status report on the proposed South Grove Avenue TIF District
Mr. Malm stated the agreement relating to a portion of
said proposed district with the Estes Company was not
received until 4 :00 p.m. , today and the Corporation Counsel
Committee of the Whole Meeting
June 24 , 1985
Page 3
has not had the opportunity to review same.
Counsel Jentsch stated that if any member of the Council
has any financial interest in the TIF District or the
Estes Development , they should contact him, because they
will be unable to vote on this issue.
Mr. Malm suggested that the Council could hold a special
council meeting on Wednesday and if the documents are still
not ready at that time the meeting could be cancelled.
Mayor Verbic said to go ahead and set the meeting for Wednesday
at 5:00 p.m. , and if it is not ready to go the meeting can be
cancelled.
Request by the Elgin Eby Brown Company to postpone changing
the Spring Street traffic pattern until after July 28, 1985.
Councilman Van De Voorde made a motion, seconded by Councilman
Gilliam to approve the above request . Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Request by Councilman Waters to discuss the possible
preparation of a community orientation packet .
Councilman Waters stated he thought there was a need for
an orientation booklet for the new resident to the City
of Elgin, something with basic information as to who to
call or where to go with city problems. With information
about the schools, city government and staff.
Mayor Verbic asked if there might be someone other than
the city who would like to sponsor this program for the
city because just the cost for upkeep would be tremendous .
The Mayor stated that perhaps the Board of Realtors might
like to take this on.
Councilman Waters stated that this program should come from
the city, but he had no objection to someone helping to
finance it .
Councilman Gilliam made a motion, seconded by Councilman
Waters to have the staff look into such a- program, give
an approximate cost - of same and explore the possibility
of financial support from some other group. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde,
Waters and Mayor Verbic. .
Request by Councilman Waters to have office hours for City
Council members at City Hall.
Councilman Waters stated that he sensed a need for the
Council to become more visible and accessible to the
citizens for their imput and comment .
Committee of the Whole Meeting
June 24 , 1985
Page 4
Councilman Waters suggested the Council members could take
turns on a Saturday morning for this purpose. This procedure
could be put on a trial basis for a period of time and then
evaluated.
Mayor Verbic stated this had been tried in the past and
there was no response to such a program. Mayor Verbic also
pointed out that it would be impossible for him to do this
on a Saturday morning because of his dental practice.
Councilman Andersen stated that he constantly has people
coming in and out of his place of business now and he
could not afford to contribute more time down here.
Councilman Andersen further stated that he has always
made himself available to the telephone both at his
business and home and one of the complaints he receives
from the public is that they are unable to contact other
Council members by phone.
Councilmen Moyland, Shales and Van De Voorder indicated
a willingness to try the program from 10 :00 a.m. , to 12 :00
p.m. , on Saturday mornings.
Councilman Gilliam indicated he would not be willing to
participate.
Request by Councilman Waters to discuss replanting the
City' s tree banks and a possible stump removal program.
Councilman Waters pointed out that this is one of the
assets that the City of Elgin has and enjoys and yet throughout
the City trees have been cut down, stumps left and trees
not replanted.
Councilman Waters suggested that perhaps a program could be
established for taking out the stumps and replacing the
trees. This program could be a joint venture between the
City and the citizens.
Councilman Gilliam suggested that the program could be
used like the sidewalk reimbursement method.
Mr. Malm stated the staff would look into this and bring
back some suggested plan.
Continued discussion regarding a proposed compliance
citation program.
The Council reviewed a memorandum from Dan Blondin setting
forth code revisions to permit the issuance of citations
for a variety of building, zoning, health, safety and business
related violations.
Committee of the Whole Meeting
June 24 , 1985
Page 5
Councilman Andersen made a motion, seconded by Councilwoman
Shales to prepare an ordinance in accordance with the
Legal Department ' s recommendations. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Discussion concerning final plat approval for Units 1 and
3 of Valley Creek subdivision and the Valley Creek annexation
agreement requirements to contribute $213, 070 to the Tyler
Creek Detention project .
Mr. Malm explained to the Council that early this year the
prior Council reviewed a request from Valley Creek to defer
payment of their contribution until December 31, 1989 . At
that time the Council indicated that some adjustment in the
date was possibke, but that a five year extention until 1989
would be too long and that any extension must provide for
the payment of interest .
On February 29 , 1985, Attorney Blondin wrote to Jerry Hoover
stating that any extension of the payment deadline would
involve an amendment to the annexation agreement and a
public hearing must be held prior to amending any annexation
agreement .
As an alternative to the requested extension, Mr. Blondin
suggested that the Council might be willing to abate some
of the required payments in r"turn for a like abatemen�-
of the payments due from Elgin on the purchase from the
Burnidges of property necessary for the Tyler Creek
Detention project .
It was pointed out that Mr. Hoover did not reply to this
letter of February 29th.
Mayor Verbic stated that he could understand the position
that Valley Creek was in which is due to the housing
situation which has prevailed for the last five years.
Jerry Hoover stated that the market has been bad and
they would like to continue to pay on their contribution
as they are able to bring in a unit , as has been done in
the past .
Councilman Andersen asked what the City' s out of pockets
are so far for the dentention project .
Mr. Malm stated that $600, 000 has been paid for the land.
Councilwoman Shales asked when construction of the facility
would commence.
Mr. Malm stated this was included in the capital improvement
report .
Committee of the Whole Meeting
June 24 , 1985
Page 6
Mr. Malm stated there has been no reply to the City' s
letter of February 29th, which set forth some relief
measures.
Councilman Gilliam suggested that staff bring back some
recommendations. He did not want the City to lose, but
there should be something available that we could all
live with and it would be better to negotiate away from
the table.
Discussion regarding parking time limits on North Grove
Avenue between Highland Avenue and Chicago Street .
The Council reviewed the City Traffic Committee ' s recommendation
for two hour parking for both sides of the street . The
parking stalls would be painted and two hour parking signs
would be installed. Two loading zones are recommended for the
benefit of the business community. Also parking would be
prohibited at the curbline for 20 fott distances near
the intersections with Highland Avenue and Chicago Street
for safety reasons.
Councilman Gilliam made a motion, seconded by Councilman Van
De Voorde to approve the above recommendation. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Request by Councilwoman Moylan to consider preparing a
resolution of appreciation for the Elgin Garden Club.
Councilman Gilliam made a motion, seconded by Councilman
Waters for the appropriate resolution to be prepared.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
Van De Voorde, Waters and Mayor Verbic. Nays: None.
Status report on possible alternatives for office space
needs.
Mr. Malm reviewed with the Council the need for additional
space within City Hall. Mr. Malm suggested that Mr. Kalten-
bach review the situation and bring his recommendations
back to the Council.
The Council indicated the would like to tour the City Hall
space on July 8th beginning at 6 :00 p.m.
Briefing on the status of various capital improvement
projects .
Mr. Malm and Mr. Miller reviewed with the Council the status
of various capital improvement projects, including the
the South McLean Boulevard improvement from Larkin Avenue
to Hopps Road.
Committee of the Whole Meeting
June 24 , 1985
Page 7
Councilman Waters made a motion, seconded by Councilwoman
Moylan to have staff notify IDOT of the Council' s approval
of the combined environmental assessment and design report
with a recommendation to IDOT that the build alternative
with Alternate A, as revised to 12-foot lanes from
Spartan to the Bypass. Yeas: Councilmen Andersen, Gilliam
Moylan, Shales , Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Request by Meg Timmins, a Rotary Exchange Student , for a
City flag.
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to grant this request . Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor
Verbic. Nays: None.
Consideration of Change Order No. 1 for the Otter Creek
Detention project .
Mr. Ally advised the Council the construction of this facility
cannot be completed without extending the existing storm
sewer under U.S. 20 .
This item was shown in the original plans. The plans were
sent several times to both Division of Highways and
Division of Water Resources. A number of changes were
made by both agencies each time the plans were reviewed
and in one of these review processes this item was eliminated.
Unfortunately this was not detected and it was left out
of the summary of quantities and schedule of prices.
Mr. Ally requested Council approval for T & W Edmeir to
proceed with the installation of the subject storm sewer.
Councilman Gilliam made a motion, seconded by Councilman
Andersen to approve Change Order No. 1. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Recommendation from the Traffic Committee to install a
stop sign at Mohawk and Martin Drives.
Councilwoman Moylan made a motion, seconded by Councilman
Gilliam to approve said recommendation. Yeas: Council-
men Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Consideration of notice from Waste Management Company
regarding increased landfill charges.
The Council reviewed a notice from Woodland Landfill that
the rates for disposal of refuse will be increased
beginning July 1st . We are currently paying $2 . 90 per
cubic yard and this increase amounts to 13 . 8%
I
Committee of the Whole Meeting
June 24 , 1985
Page 8
Discussion of a proposed program to solicit scholarship
funds for various City-sponsored recreation programs.
Mr. Bennett stated this program would provide for the
solicitation of money to used to pay fees and charges of
the city' s various programs for those who are indigent .
The program which would probably be utilized the most
frequently would be our two day camps.
Mr. Bennett stated his department would insist on written
certification from a recognized social service agency
that the family was indeed unable to pay for the program.
Councilman Waters stated tht right bow people in Elgin
are being hit from all over for money to support various
programs and he felt this might be the obligation of
the City to provide.
Councilman Gilliam stated that he agreed with Councilman
Waters.
Councilman Van De Voorde stated he could support the
concept but he would want to make sure the program was
well monitored.
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to have the City furnish the proposed program.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
Van De Voorde, Waters and Mayor Verbic. Nays: None.
Discussion of a proposal from the Chicago and North
Western Transportation Company for the City to
Participate in the repair of certain grade crossings.
Mr. Dahl advised the Council the Chicago and North Western
is proposing to rehabilitate their tracks in Elgin and
in do doing they would like to improve 16 street crossings.
They are requesting assistance in the crossing repairs
and would like to have the city place the asphalt in the
crossings and furnish the barricades. The cost of the
asphalt for all the crossing should be approximately
$6 , 000.
Dan Blondin advised the Council that according to statutory
provisions at all of the railroad crossings of highways
and streets in this state, the several railroad corporations
in this state shall construct and maintain said crossings,
and the approaches thereto, within their respective rights
of way, so that at all times they sall be safe as to
persons and property.
Committee of the Whole Meeting
June 24 , 1985
Page 9
Mayor Verbic stated that he could recall when the City put
the railroad on notice to fix several crossings previously
and it was done at no expense to the city.
Councilman Gilliam made a motion, seconded by Councilman
Andersen to have a resolution prepared for adoption by
the Council whereby the railroad would be put on notice
and requested to repair such crossings as provided by
Statute. Yeas: Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Nays:
None.
Consideration of granting an easement to the Illinois Bell
Telephone Company.
The staff advised the Council that Illinois Bell requires
an easement to provide necessary phone service to the Elgin
O'Hare Development . This line will have enough capacity
to serve both the Elgin O'Hare Development and any future
developments as far north as West Dundee.
Councilman Waters made a motion, seconded by Councilman
Van De Voorde to approve this request . Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Consideration of a proposal from Motorola Incorporate for
advanced life support equipment for the reserve ambulance.
The Council reviewed a recommendation from staff to purchase
necessary radio equipment from Motorola for a total net
price of $7, 996 . 50, which is $886 . 50 less than the original
estimate due to the special pricing discount .
Councilman Van De Voorde made a motion, seconded by Councilman
Gilliam to approve this recommendation. Yeas : Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde and Waters.
Nays: None. Abstained: Mayor Verbic.
Consideration of renewing the lease with School District U-46
for the building at 138 South Grove Avenue.
Councilwoman Moylan made a motion, seconded by Councilman
Waters to approve the renewal of the subject lease. Yeas:
Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters,
and Mayor Verbic. Nays: None. Abstained: Councilman
Gilliam.
Committee of the Whole Meeting
June 24 , 1985
Page 10
Discussion regarding the status of the property at 4 South
Gifford.
Counsel Jentsch stated that he had met with Attorney John Early
on this matter and as a result of same there were two alter-
natives vailable to the city. ( 1) Repeat the open bidding
process. Although this was unsuccessful the first time, it
might be advisable to have the property re-appraised because
this might lower the bid. ( 2 ) The City could enter into
negotiations with the school district to acquire the property
subject to the special use need for the Crisis Center.
Councilwoman Moylan made a motion for the city staff to
commence negotiations with the school district , the contract
to provide that the sale is subject to the granting of the
special use, and then the contract should be assigned to
the Crisis Center. (This motion died for lack of a second) .
Councilwoman Shales and Councilman Van De Voorde felt it
would appear by the city purchasing the property that the
Council' s mind is made up before the special use hearing
is even held.
Councilman Waters stated the Council was merely creating a
process by which all sides could be heard at a public hearing.
Councilman Van De Voorde stated that he would vote to have
staff commence negotiations just so both sides could be
heard and that he was leaning toward the feelings of the
neighborhhod.
Councilwoman Shales stated she would only vote for it in
order to allow the public hearing to take place.
Councilman Gilliam stated he would not vote on the issue
because he was employed by U-46 and it has been his
practice to abstain where the School District was involved.
Councilwoman Moylan made a motion, seconded by Councilman
Van De Voorde for staff to proceed with negotiations. Yeas:
Councilmen Andersen, Moylan, Shales, Van De Voorde and
Waters. Nays: None. Abstained: Councilmen Gilliam and
Waters.
Boundary Agreement with Hoffman Estates
Mr. Malm advised the Council they had been invited to meet
with the officials of Hoffman Estates on July 29th. In
addition to the boundary agreement the Hoffman Estate
officials are also interested in talking about a pilot
waste disposal facility.
Committee of the Whole Meeting
June 24 , 1985
Page 11
The Council indicated their approval in meeting with
Hoffman Estates. The Council requested that they be
furnished with material relating to a waste disposal
facility prior to said meeting.
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to adjourn the Committee of the Whole Meeting
to go into Executive Session to discuss appointments to
boards and commissions, personnel, acquisition of property
and litigation. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None. The meeting was adjourned at 10 : 55 p.m.
Marie Yearma , City Clerk
Committee of the Whole Meeting
May 28, 1985
The Committee of the Whole Meeting was called to order at 6:35 p.m., in the Council
Conference Room of City Hall. Members present: Councilmen Andersen, Gilliam,
Moylan and Shales. Absent: Councilmen VanDeVoorde, Waters and Mayor Verbic.
Appointment of Mayor Pro Tem
Councilwoman Shales made a motion, seconded by Councilwoman Moylan, to appoint
Robert Gilliam as Mayor Pro Tem. Yeas: Councilmen Andersen, Gilliam, Moylan and
Shales. Nays: None.
Appointment of Actinq City Clerk
Councilwoman Shales made a motion, seconded by Councilman Andersen, to appoint
Nancy Roll as Acting City Clerk. Yeas: Councilmen Andersen, Moylan, Shales and
Mayor Pro Tem Gilliam. Nays: None.
Discussion with the Beautification Commission Concerninq Possible Community Projects
Mr. Malm introduced Gil Nore of the Beautification Commission.
Mr. Nore asked the City Council for directives concerning possible community projects.
Councilwoman Moylan suggested the east bank of the Fox River between Highland
Avenue and Chicago Street. The area is visible from the new transportation center. She
also suggested placing concrete planters outside of the transportation center.
Mr. Malm informed the City Council that the staff had suggested a graffiti prevention
program. The Commission could work with the school system and the Juvenile Offenders
Restitution Program.
Discussion of the July 4th Fireworks Display
Mr. Bennett stated he has had discussions with Pyro-Mania, Inc. regarding the making of
a ground piece display using the City of Elgin logo. The company stated that they could
make the display at a cost of approximately $250.00. The City Council concurred that
with the additional funding from the Sesquicentennial Committee they would prefer it be
used toward added quality of the display as opposed to quantity.
Briefinq on the Activities of the Economic Development Commission
Ed Kelly stated that the Commission is actively pursuing the relocation and expansion of
businesses in Elgin. This is being accomplished through direct mail and telephone
marketing campaigns. He has also worked closely with Elmer Getz to host the Central
Association of Real Estate Exchanges, which will take part in a bus tour of Elgin to learn
of industrial, commercial and multi-residential investment opportunities and growth
trends in Elgin.
s = '
Committee of the Whole Meeting
May 28, 1985
Page 2
Frank Pratt discussed the computerized Standard Industrial Classification, which lists all
industries that have moved or expanded to Elgin since 1975. Mailings will be made to
industries in the surrounding suburbs that will list the advantages of an Elgin location.
Ed Kelly showed the City Council the proposed new publication "The Elgin Advantage"
which will assist in the recruitment of businesses to Elgin. He hoped for the financial
support of the City, although cost figures for the publication are not yet available.
Consideration of Change Order No. 4 for West Side Plant Improvements
Mr. Maim presented Change Order No. 4 for the final improvements to the West Side
Plant. The change order represented a decrease in the contract amount.
The Council agreed to table the change order at its regular meeting, as only three
councilmen could vote on the issue.
Request of Donation to the Ethnic Fest
Mr. Maim stated that the Elgin Jaycees sponsor the Ethnic Fest at Fountain Square
Plaza. The Jaycees requested a donation of $2,000 from the Greater Downtown Elgin
Commission to help underwrite expenses. Financial support of the Ethnic Fest was
considered in the 1985 budget.
Councilwoman Moylan made a motion, seconded by Councilwoman Shales, to support the
recommendation of the Greater Downtown Elgin Commission to donate $2,000 to the
Elgin Jaycees for promotion of the Ethnic Fest. Yeas: Councilmen Andersen, Moylan,
Shales and Mayor Pro Tern Gilliam. Nays: None.
Discussion of the Code Enforcement Process
Gordon Burkart described the current code enforcement procedures. He stated that
there are two major problems with the current system, the continuances granted by the
courts and if payment of the fine if made but compliance is not, the entire procedure
must be repeated.
Mr. Burkart informed the City ouncil of the possible changes to the code enforcement
Y P 9
process. The procedure would begin with a complaint, an inspector would determine the
validity of the complaint and if valid would issue a citation which would be either a
warning or fine. If compliance is made, a thank you letter will be sent. If compliance is
not made, a fine of $25.00 will be issued. If compliance is not made within seven days, a
second citation will be issued for an additional $25.00. If the violation is not corrected
after the second citation, an additional fine will be issued. If the resident does not pay
the fine, it will take a court order to collect.
Mr. Blondin stated that it is hoped that this procedure will alleviate problems such as
unlicensed vehicles and general clean-up of property more quickly than through the court
system.
Councilman Andersen made a motion, seconded by Councilwoman Moylan, to place this
item on the next City Council agenda. Yeas: Councilmen Andersen, Moylan, Shales and
Mayor Pro Tern Gilliam. Nays: None.
Committee of the Whole Meeting
May 28, 1985
Page 3
Discussion of an Advisory Referendum on the Proposed World's Fair in Chicago
Mr. Maim presented a proposed ordinance and resolution for an advisory referendum on
the proposed World's Fair in Chicago which was prepared by the Coalition for Political
Honesty. The cost of a referendum is not known at this time. The Coalition for Political
Honesty has offered to have one of its members come to a City Council meeting to
provide additional information.
Councilwoman Moylan made a motion, seconded by Councilwoman Shales, to invite a
member of the Coalition for Political Honesty to the next City Council meeting to
provide the Council with additional information. Yeas: Councilmen Andersen, Moylan,
Shales and Mayor Pro Tern Gilliam. Nays: None.
Consideration of the Installation of a Stop Sign on Church Road at Tollway Road
The City Council reviewed the recommendation of the Traffic Committee for the
installation of a stop sign on Church Road at Tollway Road.
Councilwoman Moylan made a motion, seconded by Councilwoman Shales, to place this
item on the next City Council agenda. Yeas: Councilmen Andersen, Moylan, Shales and
Mayor Pro Tern Gilliam. Nays: None.
Consideration of Resolution in Lieu of Surety Bond for Work Done in State of Illinois
Riqht-of-Way
Mr. Maim stated that this resolution is required to be adopted each year. The resolution
permits City employees to do work in the State rights-of-way without the acquisition of
a performance bond.
Councilman Andersen made a motion, seconded by Councilwoman Moylan, to place this
item on the next City Council agenda. Yeas: Councilmen Andersen, Moylan, Shales and
Mayor Pro Tern Gilliam. Nays: None.
Consideration of Acceptinq a Fence for Maintenance along the By-Pass
Mr. Maim stated that the State is willing to install an eight foot chain link fence along
the by-pass adjacent to the softball complex if the City would accept the fence for
maintenance purposes. The fence would be a major safety improvement.
Councilman Andersen made a motion, seconded by Councilwoman Moylan, to approve the
maintenance of an eight foot chain link fence along the by-pass. Yeas: Councilmen
Andersen, Moylan, Shales and Mayor Pro Tern Gilliam. Nays: None.
Consideration of a Proposal from American LaFrance to Make Emergency Repairs to the
Boom on the Aero-Chief
Mr. Maim stated that there were cracks and cylinder leaks in the boom on the Aero-
Chief. American LaFrance has submitted a proposal to replace or repair the boom.
Committee of the Whole Meeting
May 28, 1985
Page 4
Councilwoman Moylan made a motion, seconded by Councilwoman Shales, to have the
boom repaired by American LaFrance. Yeas: Councilmen Andersen, Moylan, Shales and
Mayor Pro Tern Gilliam. Nays: None.
Consideration of the 1986 PIMS User Agreement
The City Council reviewed the agreement submitted by the Illinois Criminal Justice
Information Authority for the City's participation in the Police Information Management
System program. The system provides comprehensive information for all aspects of law
enforcement.
Councilman Andersen made a motion, seconded by Councilwoman Shales, to participate
in the Police Information Management System program. Yeas: Councilmen Andersen,
Moylan, Shales and Mayor Pro Tern Gilliam. Nays: None.
Discussion Concerninq Repairs to Refuse Truck
The City Council reviewed the estimates for the repair of a refuse truck.
Councilman Andersen made a motion, seconded by Councilwoman Moylan, for the repair
of the refuse truck. Yeas: Councilmen Andersen, Moylan, Shales and Mayor Pro Tern
Gilliam. Nays: None.
Consideration of a Recommendation by Robert H. Anderson and Associates Concerninq
Tyler Creek Erosion
Mr. Malm stated that approximately $80,000 had been budgeted for repairs concerning
Tyler Creek erosion.
Mr. Miller stated that the natural flow of the creek and the flow from the storm sewer
has created the erosion. Robert H. Anderson and Associates has come up with two
alternative proposals. Alternative B is recommended by the City staff, which is a rock
filled
gabion retaining wall.
Councilwoman Shales made a motion, seconded by Councilman Andersen, to place this
proposal on the next City Council agenda. Yeas: Councilmen Andersen, Moylan, Shales
and Mayor Pro Tern Gilliam. Na Y s: None.
Committee of the Whole Meeting Adjourned to qo into the Reqular Council Meetinq.
8:00 P.M.
Councilwoman Moylan made a motion, seconded by Councilman Andersen, to adjourn the
Committee of the Whole Meeting to go into the regular Council meeting. Yeas
Councilmen Andersen, Moylan, Shales and Mayor Pro Tern Gilliam. Nays: None.
Committee of the Whole Meetinq Reconvened at 9:00 p.m.
Committee of the Whole Meeting
May 28, 1985
Page 5
Discussion Concerning the Upqradinq of the Reserve Ambulance to an Advanced Life
Support Unit
Mr. Maim stated that one of the City's ambulances was a basic life support unit and
needed to be upgraded to an advanced life support unit to meet the requirements of the
Illinois Department of Public Health.
Councilman Andersen made a motion, seconded by Councilwoman Moylan, to approve the
upgrading of the basic life support unit to an advanced life support unit. Yeas: Council-
men Andersen, Moylan, Shales and Mayor Pro Tern Gilliam. Nays: None.
Consideration of Improvements to the Spartan Meadows and Winq Park Golf Courses
i
Mr. Maim stated that requests for proposals were made for the design of a new pumping
station for Spartan Meadows and an automatic irrigation system for Spartan Meadows
and Wing Park Golf Courses. The funds for these improvements were budgeted.
Councilwoman Shales made a motion, seconded by Councilwoman Moylan, to approve the
improvements to the Spartan Meadows and Wing Park Golf Courses. Yeas: Councilmen
Andersen, Moylan, Shales and Mayor Pro Tern Gilliam. Nays: None.
Consideration of a Recommendation from the Economic Development Commission to
Issue Industrial Revenue Bonds to Seigle's Home and Building Center
Mr. Malm stated that the Economic Development Commission has recommended approval
of the application of Seigle's Home and Building Center for industrial revenue bonds in
the sum of $1,850,000. If the City Council accepts the recommendation of the Economic
Development Commission, Seigle's Home and Building Center will be required to submit a
comfort resolution.
Councilman Andersen made a motion, seconded by Councilwoman Shales, to accept the
recommendation of the Economic Development Commission. Yeas: Councilmen
Andersen, Moylan, Shales and Mayor Pro Tern Gilliam. Nays: None.
Consideration of an Offer to Purchase 1084 Iroquois Avenue
Mr. Maim stated that the City Council had previously rejected the bid of $16,000 of
Ronald E. Rasmussen for 1084 Iroquois Avenue. Mr. Rasmussen has since submitted
another offer in the sum of $17,500.
Councilwoman Moylan made a motion, seconded by Councilwoman Shales, to accept the
offer of Ronald E. Rasmussen in the sum of $17,500. Yeas: Councilmen Andersen,
Moylan, Shales and Mayor Pro Tern Gilliam. Nays: None.
Discussion Concerning the Purchase of Two Word Processing Systems through the State
of Illinois Joint Purchasing Program
Mr. Maim stated that $7,310 had been budgeted for a word processing system for the
City Manager's office. Through the State of Illinois Joint Purchasing Program a word
processing system can be purchased for $3,295. Due to the low cost of the system,
Mr. Maim recommended the purchase of two units, one for the City Manager's office and
one for the Police Department.
Committee of the Whole Meeting
May 28, 1985
Page 6
Councilwoman Shales made a motion, seconded by Councilwoman Moylan, to acquire the
word processors for the City Manager's office and Police Department. Yeas: Council-
men Andersen, Moylan, Shales and Mayor Pro Tern Gilliam. Nays: None.
Discussion Concerninq Repairs to the Roof at Fire Station No. 2
Mr. Maim stated that $25,000 had been budgeted for roof repairs at Fire Station No. 2.
Singles Roofing Company submitted a revised proposal for the repairs for an estimated
price of $1,700 to $1,800.
Councilwoman Shales made a motion, seconded by Councilwoman Moylan, to accept the
revised proposal of Singles Roofing Company. Yeas: Councilmen Andersen, Moylan,
Shales and Mayor Pro Tern Gilliam. Nays: None.
Miscellaneous
Mr. Maim presented a letter from the Joseph Spiess Company which requested the use of
Spaces on the parking deck for retail sales. The Council would have the option of doing
nothing, establishing time limits, or establishing an attendant operation with some permit
spaces. The Council requested that staff return with some cost figures.
Mr. Maim presented a letter from the Greater Elgin Arts and Crafts Guild which
appealed the decision of the Traffic Committee prohibiting the Guild from blocking a
portion of McLean Boulevard for their art fair. Councilwoman Moylan made a motion,
seconded by Councilman Andersen, to support the decision of the Traffic Committee.
Yeas: Councilmen Andersen, Moylan, Shales and Mayor Pro Tern Gilliam. Nays: None.
Mr. Maim discussed the sale of 4 South Gifford Street. The Council advised Mr. Maim to
continue discussion with the U-46 administrative staff regarding the sale of the property.
Mr. Maim asked if the City Council would like to meet with any particular board or
commission at its next meeting. The City Council stated that they would like to meet
with the Board of Police and Fire Commissioners.
Mr. Maim stated that Paul Reaume has completed his profile for a city manager and is
prepared to come before the City Council to discuss the profile. A tentative date of
June 3, 1985 at 5:00 p.m. was set to meet with Paul Reaume, with a secondary date of
June 10, 1985.
Adjournment
Councilwoman Moylan made a motion, seconded by Councilman Andersen, to adjourn the
Committee of the Whole Meeting to go into Executive Session to discuss appointments to
boards and commissions, personnel, acquisition of property and litigation. Yeas:
Councilmen Andersen, Moylan, Shales and Mayor Pro Tern Gilliam. Nays: None. The
meeting was adjourned at 9:50 p.m.
Nanc-Y-T�C& Acting City Clerk
I
II
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I
Committee of the Whole Meeting
June 10 , 1985
The Committee of the Whole Meeting was called to order at
6 : 35 p.m. , in the Council Conference Room of City Hall.
Members present : Councilmen Andersen, Gilliam, Moylan,
Shales , Van De Voorde, Waters and Mayor Verbic. Absent :
None.
Mr. Malm furnished the Council with the following information:
Police and Fire Board - this group will meet with the Council
on June 24th.
Revised procedures for code violations - a presentation will
be made to the Council on June 24th.
Request by the Human Relations Commission to send four
representatives to the National Urban League Conference.
Bob Johnson, Chairman of the Commission advised the Council
that this year there is a possibility of completing and
receiving a grant worth $75 ,000 to $100 , 000 . This grant
is concerning substantial equivalency for local Fair Housing
Ordinance. Elgin' s representatives hope to meet with Mr.
Michael Turpeau, Legal Counsel for HUD Fair Housing and
if he approves our eligibility for substantial equivalency
the City Should receive the grant .
The total amount being requested is $3 , 604 .
Councilman Andersen asked how many other City Commission
members are sent to conferences at the City' s expense.
Mayor Verbic stated this was the only one.
Councilman Andersen further noted that on past conference
attendance there has been no feedback to the Council or
any reports submitted.
Mr. Johnson stated there would be no problem in submitting
a report to the Council if this was what they wanted, but
in the past the Council had never made such a request .
Councilman Van De Voorde made a motion, seconded by
Councilman Gilliam to approve said request . Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De
Voorde, Waters and Mayor Verbic. Nays: None.
Report concerning the activities of the Greater Downtown
Elgin Association.
Roger Dahlstrom advised the Council that Gordon Burkhardt
had addressed this group and informed them what effect the
Committee of the Whole Meeting
June 10 , 1985
Page 2
new code enforcement program would have on the downtown area.
Councilman Waters asked if there was any indication given as
to the implementation of the downtown plan that is being
considered.
Roger Dahlstrom said it was their feeling that they wanted to
get on with the South Grove Avenue area.
Councilwoman Shales stated that they have a problem with
attendance of members at their meetings.
Mr. Malm stated that the Council addresses attendance when
members of the various boards come up for re-appointment .
Councilman Van De Voorde stated that this problem could be
discussed when the Council meets with the commissions .
Councilman Waters stated this commission may have a problem
with focus, they might not understand what their role is.
Mr. Dahlstrom stated that the staff has supplied them with
packets and they have been asked if they wanted to be act ive
or advisory.
Councilman Waters stated it might be more appropriate for
the Council to make this direction because we have some
responsibility to see they keep on their toes and keep
the Council advised.
Mayor Verbic suggested that staff call him and any other
Council member three days before this commission ' s next
meeting so who ever wishes to attend the meeting can
be present , because perhaps this would stimulate some
interest .
Consideration of amending the franchise agreement with
Commonwealth Edison to update the list of locations receiving
free electricity.
Mr. Malm stated this agreement has not been updated for sometime
and a new revision could save the City $10 , 000 to $13 , 000 . It
is just a matter of negotiating what is covered and what is
not . For example the new fire station should be added as a
new location.
This item appears on tonight ' s Council Agenda for formal
approval.
Status report by Steven Coombs of Corporate Policyholders
Counsel, Inc, on the plans to solicit quotations on the
City' s insurance program.
Mr. Sarro advised the Council that during the 1985 budget review
Committee of the Whole Meeting
June 10 , 1985
Page 3
sessions last fall, the Council concurred in the staff ' s
recommendation that since the initial 5 year self-insurance
program for our Property & Casualty, Worker' s Compensation,
and General Liability coverages was expiring on October 1, 1985 ,
the entire program should be re-bid and that the City' s long
time insurance consultants, Corporate Policyholders Counsel
be retained to prepare the specifications and analyze the
bids received. A total of $10 ,000 was budgeted in the 1985
Risk Management Fund.
Mr. Sarro introduced Mr. Steven Coombs of Corporate Policyholders
Counsel, who reviewed their proposal with the Council. Mr.
Coombs stated that with Council approval they would proceed
with their proposal and they would be back to the Council
on September 9, 1985 to give their recommendations for a
bid process.
The Council indicated their approval.
Discussion regarding proposals for the purchase and use of
Fire Station #3 .
Mr. Malm stated there were three proposals submitted for the
use of Fire Station #3 : ( 1) The LeWa Company of Park Ridge submitted
a bid of $35 , 000 . They did not propose a specific use, but
rather stated that purchose of this property was planned to
consolidate the Company' s holdings along Dundee Avenue; ( 2 )
Thomas Hoppe submitted a bid for $40 ,000 . Mr. Hoppe proposes
to utilize the building as a tavern; and ( 3 ) Burnidge and
Cassell and Associates submitted a bid of $40, 000 . They
propose to utilize the building for their architectural offices.
Mr. Morrow Garrison, President of Lewa Company stated that
the only reason they lowered their bid was because of the
proposed deed restrictions, which were considered after the
original bids were rejected for this property.
Mayor Verbic stated that LeWa is one of the biggest employers
in Elgin and he could understand why they lowered their bid.
The Mayor stated he felt badly because employment and jobs
should carry a higher criteria when you look at the unemployed.
Councilman Andersen stated he thought the Council was legally
right in rejecting the bids, but they were not morally right .
Councilman Waters stated that what Burnidge and Cassell is
proposing for the site will be an asset to the whole community.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Shales to approve the proposal submitted by Burnidge and Cassell.
Yeas: Councilmen Gilliam, Moylan, Shales , Van De Voorde and
Waters. Nays: Councilman Andersen and Mayor Verbic.
Committee of the Whole Meeting
June 10 , 1985
Page 4
Discussion and status report on the City' s Regional/Urban
Design Assistance Team proposal to the American Institute
of Architects.
Mr. Dahlstrom stated that per the Council' s direction in
April the staff has assisted the Dundee Avenue Association in
the assembly of a preliminary Regional/Urban Design Assistance
Team proposal to the American Institute of Architects.
After review of the plan the Council indicated their approval
of same and stated that it was their hope the the City would
get a viable plan.
Councilman Van De Voorde asked what the price tag for this
would be to the City.
Mr. Dahlstrom stated the City would be obligated to pay for
their transportation, rooms and food allowance and that $20 , 000
had been set aside in the budget for this expense.
Councilman Van De Voorde stated the City should get some hard
recommendation for this.
Mr. Dahlstrom agreed and stated the staff would appreciate any
comments or suggestions the Council may have throughout the
process.
Councilman Waters made a motion, seconded by Councilwoman
Moylan to endorse and proceed with the staff ' s proposal.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van
De Voorde, Waters and Mayor Verbic. Nays: None.
Discussion of the possibility of publishing a community
newsletter.
Mr. Malm stated this suggestion came out of the retreat
meeting recently held by the Council. Mr. Malm further
stated that Betsy Armistead had prepared three alternatives
dealing with the preparation of such a newsletter, which
have been submitted to the Council for their review.
The first alternative provided for the preparation of the
newsletter in house, however, there would be limited staff
available for the project . The second alternative would
be to turn it over to a public relations firm. The total
cost of this method, including postage is estimated at
approximately $7 , 350 per issue. The third approach, which
the staff is recommending, is a combination of alternatives
1 & 2 . The total cost of this approach is estimated to be
$6 , 150 per issue.
In any case the there would be an additional $450 .00 in
start-up charges associated with the initial issue.
Committee of the Whole Meeting
June 10 , 1985
Page 5
Councilwoman Shales stated that it was not her intention
to have such a large publication, because she felt that
people would not bother to read it if it was too large.
Councilwoman Moylan indicated she liked alternative 3.
Councilman Andersen stated that about six years ago the City
had a publication and paid a girl $20 , 00 per year. This girl
spent 1000 of her time, plus paper and postage which must have
cost around $50,000.
Councilwoman Shales suggested something smaller just
setting forth headlines to be published once a month.
Councilwoman Moylan jdid not think $18 ,000 was excessive.
Councilman Andersen stated that figure does not include postage.
Councilman Van De Voorde stated the public now gets free
information from the news media and he would certainly
like to think there would be some feedback from the public
if the Council decides to go go ahead with this .
Councilman Waters stated that although he supported the
concept this was not exactly what he envisioned, but number
3 may be a starting point and he could support Alternate 3 .
Councilman Waters stated he would like to see imput from
the Chamber of Commerce, Board of Realtors and Schools
included in such publications .
Mayor Verbic stated that Hanover Park and Hoffman Estates
currently have Publications, such as are being proposed and
he would like to see the staff explore their methods and
costs.
Councilman Waters made a motion, seconded by Councilman
Gilliam to proceed with Alternate #3 . Yeas: Councilmen
Gilliam, Moylan, Van De Voorde and Waters. Nays:
Councilmen Andersen, Shales and Mayor Verbic.
Councilwoman Moylan made a motion, seconded by Councilman
Gilliam to try and sell ads in the subject publication
to offset some of the expense. Yeas : Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor
Verbic. Nays: None.
Discussion regarding the future operation of the Spiess
parking facility.
Mr. Malm stated that in view of the fact that Spiess
would be opening a portion of their downtown store
Committee of the Whole Meeting
June 10 , 1985
Page 6
in the near future, and since the parking deck becomes the
City' s responsibility on July 18, 1985 , the parking situation
should be addressed.
Mr. Spiess has also indicated the need of 100 parking spaces
for employees, as well as space being provided for customers.
The staff is asking the Council to look at three alternatives
in this respect . ( 1) Leave the parking as it is. ( 2 ) Have
time limits with enforcement . ( 3 ) Use attendant just as it
is in the Civic Center.
Councilwoman Shales suggested that if the rates were lower
maybe the city could sell more monthly permits .
Mr. Bolerjack stated he felt 100 permits could be sole at
$25 .00 per month.
Mayor Verbic stated he would like to see the rental fee at
$30 .00 per month because then maybe more use of the Spring
Street parking deck would be made because the rate there
are $25.00 per month.
Mr. Bolerjack projected operating income from the Spiess deck
with attendant and permit parking at $42 , 000 per year, with
expenses in the amount of $39, 255 , or a net yearly income of
$2 , 745 . There would be costs in the amount of $10, 625
incurred with or without the deck being operated.
Councilwoman Moylan made a motion, seconded by Councilman
Gilliam to approve the staff recommendation to try the
attendant and permit parking on the Spiess deck. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Consideration of a proposal from Barclay and Associates for
a master plan of the Lords Park Swimming Pool.
Mr. Malm advised the Council that the Park and Recreation
Board recommended that the Council accept the proposal from
Barclay and Associates of February 21, 1985 to do a master
plan and budget for improvements, including a water slide
to Lords Pool.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Shales to accept the Barclay proposal. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
June 10 , 1985
Page 7
Discussion concerning the City' s investment policies.
Mr. Malm and Mr. Bolerjack reviewed with the Council the
City' s Investment goals and procedures. Mr. Malm stated
that while the City does not have any formal guidelines,
the City has received $22 , 649, 511 from investment income
during the past ten years . Mr. Malm further stated that
the staff will work on a formal investment policy and
when that is available it will be brought to the Council.
Consideration of a proposed amendment to the Elgin Liquor
Ordinance dealing with obscene performances and the sale
of certain clothing.
Councilman Andersen made a motion, seconded by Councilman
Gilliam for staff to prepare an ordinance containing
the proposed amendments for the next Council meeting.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
Van De Voorde, Waters and Mayor Verbic. Nays: None.
Request by Councilman Waters to discuss the preparation
of a community orientation packet and to have office hours
for City Council members at City Hall on Saturday mornings.
Councilman Waters made a motion, seconded by Councilman
Gilliam to table this item until the next meeting. Yeas :
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Discussion regarding the extension of a storm sewer along
Route 58 in the vicinity of Waverly Drive.
The estimated cost to complete this work with City crews
amounts to approximately $2 , 930 . The staff recommends that
the City and the developer equally share that expense, and
Bruce Dahlquist , representing the owner, Dr. Hemmer, is
in basic agreement .
Councilman Van De Voorde made a motion, seconded by Councilman
Waters to approve the staff' s recommendation and to proceed
with the project . Yeas : Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None.
Discussion concerning a suggested change order to the
Motorola contract for the Public Safety Communications
System.
Councilwoman Moylan made a motion, seconded by Councilwoman
Shales to approve staff's recommendation and the subject
change order. Yeas: Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Nays:
None.
Committee of the Whole Meeting
June 10 , 1985
Page 8
Discussion concerning the proposed Dundee Avenue business
rehabilitation loan program.
Roger Dahlstrom reivewed with the Council a proposal for
the subject program, which has been reviewed by the Dundee
Avenue Association and their representatives support its
content .
This program concept is one of a number of Dundee Avenue
Revitalization Effort initiatives considered during the
Housing and Community Development Block Grant hearing
process this spring.
Mr. Dahlstrom stated that if the Council felt they are
going in the right direction with this draft there is a
meeting scheduled for Friday with this committee and
the draft could be taken to them.
Mayor Verbic stated he thought the plan was very satisfactory
and it hoped that it would be used.
Councilman Waters made a motion, seconded by Councilwoman
Moylan to support this program as submitted. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Consideration of a proposed revised Residential Rehabilitation
Grant Ordinance.
The Council reviewed the staff' s proposed revisions to this
ordiance which included the following:
g
1. Elimination of the 6 month residency requirement for owner-
occupant application/participation.
2 . Extraordinary incentives for the Summit Street corridor
between Dundee Avenue and North Grove Avenue. This area was
excluded from past program partification due to proposed
public acquisition for the north-end bridge project .
3 . Consistency with the most current federal regulations
and terminology, such as deleting references to the Neighborhood
Strategy Area.
This draft represents an attempt to produce a current , cohesive,
proposed ordinance for the Council' s consideration.
Councilman Van De Voorde made a motion, seconded by Councilman
Waters for an ordinance to be prepared reflecting said
amendments. Yeas: Councilmen Andersen, Gilliam, Moylan,
Shales , Van De Voorde, Waters and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
June 10, 1985
Page 9
Consideration of changing the authorized sworn strength
of the Police Department .
The Council was advised that Thomas Flora, supervisor of the
Records Division and Crime Analysis has tendered his resignation.
Chief Baird recommended that this vacancy be filled by a sworn
police supervisor with the rank of sergeant .
Councilman Gilliam made a motion, seconded by Councilwoman
Shales to approve this recommendation. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Consideration of a proposal from Physio Control for advanced
life support equipment for the backup ambulance.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Moylan to accept this proposal for the subject equipment ,
at a cost of $7 , 176.00
Acquisition of two pedestrian bridges for the Spartan Meadows
golf course.
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to purchase two bridges from Paul Buckley Associates
for a total of $7, 380 delivered. Yeas : Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays : None.
Consideration of Change Order No. 1 Final for the Chicago
Street sewer rehabilitation project .
Councilwoman Shales made a motion, seconded by Councilman
Gilliam to approve the subject change order. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to adjourn the Committee of the Whole Meeting to go
into Executive Session to discuss appointments to boards
and commission, personnel, acquisition of property and
litigation. Yeas: Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Nays:
None. The meeting was adjourned at 10 : 10 p.m.
Ltr"I 1 14- 0 1 )
Marie Yearman, C ' y Clerk
Committee of the Whole Meeting
July 8, 1985
The Committee of the Whole Meeting was called to order
at 6 :35 p.m. , in the Council Conference Room of City Hall.
Members present : Councilmen Andersen, Moylan, Shales,
Van De Voorde, Waters and Mayor Verbic. Absent :
Councilman Gilliam.
A joint meeting between the City Council and the Board
of Fire and Police Commissioners.
Keith Miller, Chairman, and Paul Brotzman and Gene Ericson,
members of the Board reviewed with the Council the procedures
practiced in establishing eligibility lists for Fire &
Police entry and promotions.
The Council thanked the Commission for all their time spent
in the function of this Board, and for coming tonight
to explain said functions.
Continued discussion of the proposed TIF district and the
Clock Tower Plaza development .
Mr. Malm stated that the proposed Redevelopment Agreement
with the Estes Company has been received and there is a
need to discuss the revised South Grove Redevelopment Plan,
the financial analysis , and comments from the Corporation
Counsel relative to the Agreement .
Mr. Dahlstrom pointed out that the changes in the South
Grove Redevelopment Plan consist of placing the Junior
Department Store into Phase II instead of Phase I, this
would change Section 2 , 3 and 5 of the Plan. Also $150,000
MFT funding would be needed as opposed to $100 , 000, which
was previously reported.
Counsel Jentsch stated there are some editorial changes
needed in the preliminary agreement with Estes . We would
also need and exhibit of the improvements to National Street
and the nine foot right of way, the State has not finished
their review of these improvements.
By Resolution at tonight ' s Council Meeting, the Council
could set August 26 , 1985 for a public hearing for the
purpose of considering the designation of a Redevelopment
Project Area under the Real Property Tax Increment Allocation
Redevelopment Act , and for the purpose of approving a
Redevelopment Plan and Redevelopment Projects with respect
to such Redevelopment Project Area.
If the public hearing is held on August 26th, the Council
could pass the ordinance on September 9th. Building would
commence before the sale of the bonds if the ordinances
are adopted.
Committee of the Whole Meeting
July 8, 1985
Page 2
Attorney Yalowitz stated that the changes in Paragraph
16 of the subject agreement would vie the City all rights
to enforce this contract and the contract was not without
remedies in anyway.
Councilman Waters asked Mr. Jentsch if he concurred with
this statement .
Counsel Jentsch stated yes.
The Council also reviewed a letter from Speer Financial,
Inc. , dated July 1, 1985, which set forth debt tables based
on the most recently available cost estimates for the TIF
district . These tables were for Phase I.
Table A presents the level debt service for the needed
borrowing of $940 , 000. A loo interest rate is assumed,
although current market conditions indicate that a somewhat
lower rate may be expected. The annual totals compare
to the projected revenue available in the early years of
$91, 953 .
Table B presents the debt service for an $740,000 borrowing
at loo The annual revenue of constraint of $91,953 is
observed, although growth is projected.
Table C presents the debt service of $940 , 000 at 10% with
annual totals reflecting projected growth in assessed value.
Table D presents the debt service for the $1, 330 , 000, which
includes the $940, 000 plus $299 , 250 of capitalized interest
for the initial 2 .25 years.
Speer Financial went on to say that interest through January
1, 1988 must either capitalized or paid by the City from
nonincrement revenues . If the district is successful,
there should be a likelihood of repayment to the City.
Consideration of a proposal from the Elgin Public Museum
for additional funding.
Sam Robinson, President of the Museum Board and Nancy
Epping, the Museum Director, reviewed with the Council
a proposed budget, which reflected a contribution from
the City of Elgin for the year 1985 of $19 , 610 and for
1986 a sum of $33 ,260. Mr. Robinson discussed the need
for providing stable, on-going funding for the Museum.
Mr. Malm stated that in addition to the City' s funding
of this project , the City is also required to maintain
the building, which is presently in need of a new roof.
Committee of the Whole Meeting
July 8, 1985
Page 3
Councilman Van De Voorde pointed out that this budget proposal
does not seem to be the same as was presented to the previous
Council, and it appeared a much higher amount of funding
was being requested of the City.
Mr. Robinson stated they have not had the assistance from
the public that was expected and they have also had several
grant applications turned down. Mr. Robinson further stated
that although the full support for this project is not
there now, they feel that it will come.
Councilman Van De Voorde stated that the City is presently
involved with two museums and he wondered why they could
not be combined.
Mrs. Epping stated that national history specimens are
far different than historical items, and there is a need
to market the museum' s ability to the public.
Mayor Verbic stated that he would rather see the funding
from the City on a 50/50 basis or matched funding and then
the Museum would get into some fund raising activities.
Councilwoman Moylan stated that she could see continuing
the allocated funding this year, but not this large jump
in funding.
Mr. Malm stated there is $6750 .00 budgeted for funding
this year.
Mayor Verbic stated the Council should also look at the
need for a new roof and just the maintenance costs of
the building.
Councilwoman Shales stated the Council should bite the
bullet and give the money or pull the plug.
Councilwoman Moylan made a motion, seconded by Councilman
Waters to maintain the funding at the one-half year level
for 1985, or $3750 .00 for July to December, 1985 .
Councilwoman Shales stated she would like to amend this
motion to maintain the funding as is and to agree to match
the fund raising efforts up to $9 ,000. ( there was no second
to this amendment ) .
Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Request by Councilwoman Shales to discuss the closing time
of beer gardens.
Councilwoman Shales stated that she had been receiving
numerous complaints about the length of hours in beer gardens
and she thought the Council should consider an 11:00 p.m.
Committee of the Whole Meeting
July 8, 1985
Page 4
Several of the residents who live behind the Boulevard
Tap were present and complained about the noise from the
beer garden and the fact that their customers were taking
up all the parking on Weston and Lillian Streets.
Councilwoman Moylan stated that when considering a 4 :00
a,m, license some restriction should prevail when the establishment
is is situated within a residential area. Councilwoman
Moylan further stated there should be a 11:00 p.m. closing
for all beer gardens.
The Legal Department was directed to research the question
of the issuance of a 4 :00 a.m. license to establishments
in a residential area.
Councilwoman Shales made a motion, seconded by Councilman
Waters for the staff to look into remedies for the 11:00
p.m, closing of beer gardens. Yeas: Councilmen Andersen,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nay:
None.
Appointment of Mayor Pro Tem
Mayor Verbic was called away from the meeting at 9: 15 p.m.
Councilwoman Moylan made a motion, seconed by Councilman
Van De Voorde to appoint Councilman Waters Mayor Pro Tem
for the balance of the meeting. Yeas: Councilmen Andersen,
Moylan, Shales, Van De Voorde and Waters. Nays: None.
Tour and proposal from Kaltenbach and Ferenc relative to
office space needs in City Hall.
The Council took a tour of the Municipal Building to assess
f urture office and space needs. Following the tour Mr.
Kaltenbach discussed with the Council four alternatives
contained in his proposal of July 2 , 1985.
Councilman Van De Voorde made a motion, seconded by Councilwomen
Moylan to accept Alternate D, which provided for a re-
program of all administrative departments presently occupying
space on the first floor and second floor of the South
tower and first floor of the north tower, and develop a
long range plan for the best space allocations and relation-
ships. This will include existing space utilization and
programming space needs of each department for 1 - 5 years .
Complete a written report and phased plans to meet these
needs. Estimated fees $5 ,400.
Yeas: Councilen Andersen, Moylan, Shales, Van De Voorde
and Waters. Nays: None.
Committee of the Whole Meeting
July 8, 1985
Page 5
Request by Councilwoman Shales for the City Council to
meet with the Elgin Housing Authority Board.
The Council directed Mr. Malm to set up a meeting with
the Housing Authority Board for a tour of certain units.
Councilman Waters requested that said meeting be set up
on a regular Council meeting night .
Discussion of a proposed combined open house for the new
Communications Center and the Summit Street Fire Station.
The Council set a tentative date of August 4th between
1:00 and 2 :00 p.m.
Consideration of a lease agreement for the National Street
commuter parking facility with the Commuter Rail Division.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Moylan to have this item placed on the next Council Agenda.
Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde
and Waters. Nays: None.
Consideration of a request from Elgin Community College
to make certain alterations on the Fountain Square building.
The College would like permission to construct two walls
in the 1948 edition in Room 157 and Room 161. The purpose
of these walls is to make an area which can be used as
a day care center. They would also be putting a doorway
j between 157 and 161.
I
Councilman Van De Voorde made a motion, seconded by Councilwoman
Moylan to approve the subject request . Yeas : Councilmen
Andersen, Moylan, Shales, Van De Voorde and Waters. Nays:
None.
Councilman Gilliam arrived at 10 : 55 p.m.
Request by Councilman Waters to discuss City Council Authorization
of bills and payroll.
Councilman Waters pointed out that by Statute the Council
shall approve all disbursements and currently the Council
has only been approving any expenditures over $1500.00.
Councilman Waters suggested that the staff could prepare
a print out of all expenditures prior to payment , or have
an ordinance that allows staff a blanket approval of bills
and then furnish the Council with a print out of said
bills.
Counsel Jentsch stated he was not sure such an ordinance
could be prepared, but he would check the Statute and Home
Rule Ordinance and then advise the Council accordingly.
Committee of the Whole Meeting
July 8, 1985
Page 6
Councilman Andersen left the meeting at 11: 10 p.m.
Request by Councilman Waters to discuss the City' s waste
disposal Plans.
Councilman Waters stated this should be a fist priority
for the Council and the new City Manager, who should do
a study and come back with options that are available.
Mr. Malm stated that if the Council is really interested
in this plan they should discuss this with the Hoffman
Estate officials at the meeting on July 29th.
Discussion regarding a reimbursement to Seigle ' s Home and
Building Center for the oversizing of a storm sewer.
The Seigle Ceter requires a 12 inch storm sewer to drain
that property. The preliminary City/County plan calls
for 24 inch and 27 inch storm sewers. Mr. Seigle has
agreed to install the 24 inch and 27 inch storm sewer system
as we have requested. However, we believe he should be
reimbursed for that oversizing expense. The reimbursement
amounts to $11, 512 . 00.
Councilwoman Moylan made a motion, seconded by Councilwoman
Shales to approve said reimbursement . Yeas : Councilmen
Gilliam, Moylan, Shales, Van De Voorde and Waters. Nays:
None.
Request to submit a grant application by the Police Department
for a program related to the prevention, identification
and treatment of child abuse.
Councilwoman Moylan made a motion, seconded by Councilman
Van De Voorde for staff to proceed to apply for said grant .
Yeas: Councilmen Gilliam, Moylan, Shales, Van De Voorde
and Waters. Nays: None.
Request by Elgin Eby-Brown to close North Street between
Spring and Douglas on July 26th.
Councilwoman Shales made a motion, seconded by Councilman
Van De Voorde to approve said request . Yeas: Councilmen
Gilliam, Moylan, Shales, Van De Voorde and Waters. Nays:
None.
Consideration of adding one part-time employee to the Planning
Department to assist with enterprise zone activities.
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to approve this request . Yeas: Councilmen Gilliam,
Moylan, Shales, Van De Voorde and Waters. Nays : None.
• r
Committee of the Whole Meeting
July 8, 1985
Page 7
Councilman Waters requested that staff prepare for the
next Council Meeting a Resolution of Commendation and Appreciation
for the Elgin Sesquicentennial Commission and Elgin Community
College for their contribution to the 4th of July cele-
bration.
Adjournment
Councilwoman Moylan made a motion, seconded by Councilman
Gilliam to adjourn the Committee of the Whole Meeting to
go into Executive Session to discuss appointments to boards
and commissions, personnel, acquisition of property and
litigation. Yeas: Councilmen Gilliam, Moylan, Shales,
Van De Voorde and Waters. Nays: None. The meeting was
adjourned at 11:25 p.m.
�� v
Marie Yearman, City Clerk
Committee of the Whole Meeting
July 22 , 1985
The Committee of the Whole Meeting was called to order at
6 :35 p.m. , in the Council Conference Room of City Hall.
Members present : Councilmen Andersen, Moylan, Shales, Van
De Voorde, Waters and Mayor Verbic. Absent : None. Councilman
Gilliam arrived at 7 :45 p.m.
Consideration of an agreement with Hampton, Lenzini and Renwick
for Phase II engineering services on the South McLean Boulevard
improvement project .
The Council was advised that the next step in the design
process involves Phase II, which is the preparation of plans
and construction documents. The total cost of the work amounts
to $148, 949 .93 . $111, 712 .45 will be paid by FAU funds through
the Kane Urban Council of Mayors and the city' s participation
is limited to $37 ,237 .48.
This item appears on tonight ' s Council Agenda for formal
approval.
Presentation by the Elgin Heritage Commission of its Annual
Report .
Bruce Dahlquist , Chairman of the subject Commission stated
this had been a very active year for them, having accomplished
the following:
L. Began a self-education process for commission members
related to preservation and architectural history.
2 . Prepared a suggested bibliography of resources related
to preservation and architectural history for the Gail Borden
Library.
3 . Began to interface with Illinois Association of Historic
Preservation and Illinois Department of Conservation, Preservation
Division, regarding common concerns of preservation commissions .
4 . Planned and presented Preservation Workship ' 85 at ECC
to provide a basic understanding of historic structures and
provide assistance to homeowners .
5 . Began the design of a coloring book of a number of Elgin' s
historic structures. Along with the picture to be colored
will be a text on each house, including its architectural
style and its place in Elgin' s history. The Commission is
excited that this will be an opportunity to get young people
as well as parents interested in Elgin ' s past .
6 . Instituted a plaque recognition program for historic
structures in the City of Elgin.
Committee of the Whole Meeting
July 22 , 1985
Page 2
7 . Provided feedback on sale of the fire station to the
City.
8. Drafted a preservation ordinance for the Council' s review.
Councilwoman Shales made a motion, seconded by Councilwoman
Moylan to have a preservation ordinance prepared, continue
the plaque recognition program, and the Elgin - A Coloring Book,
and the re-appointment of the same commissioners appointed
by the Council last year. Yeas: Councilmen Andersen, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None.
Councilman Waters made a motion, seconded by Councilman Van
De Voorde to establish an Award Date for the Council Meeting
on August 26 , 1985, with a quarterly presentation of plaques
on a needed basis . Yeas: Councilmen Andersen Moylan, Shales
Van De Voorde, Waters and Mayor Verbic. Nays: None.
Request from the Kane County Environmental Department for
the City to participate in the Kane County Shallow Ground
Water Study.
Dick Young, Director of the Kane County Environmental Depart-
ment advised the Council when this proposal was originally
presented to the Elgin Council in 1983, the Council members
felt that Elgin would not benefit enough by any possible
information '
at on developed by the study to warrant Elgin ' s financial
participation. There are new developments in this program
since it was presented and the study will provide other valuable
information that is important both to the immediate and long
term management of Elgin' s water resources.
Mr. Young stated that when this study is completed they will
know where the water is and what the supply is and these
answers will help establish a sound water system.
Mr. Malm stated the staff concurs with the changes that are
takin g P lace and to supplement the primary water source with
deep wells could cause problems because of the declining
water level. A shallow well investigation will provide a
potential additional waters source without the problems and
expense of the deep wells.
The County has agreed to pay one-third the cost of the study
and Elgin ' s participation would be $26 , 501.00.
Councilwoman Moylan asked what the timeframe would be in
receiving this study.
Mr. Young stated they expect to have the study completed
next May, 1986 .
Committee of the Whole Meeting
July 22 , 1985
Page 3
Councilman Andersen pointed out that Elgin presently has
a facility which is producing 24 millions gallons of waters
and the highest use has only been 9 million gallons and he
did not feel this expenditure was necessary.
Councilwoman Shales stated the study was rejected but
she would be interested in the shallow well findings of this
study.
Mayor Verbic stated that after talking with several Mayors
from towns down the line that this would be beneficial to
the City of Elgin.
Mr. Malm stated this expense could be budgeted in the 1986
budget .
Councilwoman Moylan made a motion, seconded by Councilman
Van De Voorde to participate in the study. Yeas: Councilmen
Moylan, Shales, Van De Voorde and Mayor Verbic. Nays: Councilmen
Andersen and Waters.
Consideration of bids for the Prairie Path Project .
The Council reviewed a recommendation from the project architect ,
Guy Prisco,that the low bidder, Illinois Hydraulic, be awarded
the construction contract for the project and that the contract
include the base bid and alternates 1, 2 and 3 which will
result in a project cost within the previously approved budget .
Councilman Waters made a motion, seconded by Councilwoman
Shales to approve the architect ' s recommendations. Yeas:
Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Discussion concerning funding for the Elgin Convention/Visitors
Bureau.
I
Diane Ramsay, Coordinator, presented a video presentaion,
which she currently uses in promoting the City of Elgin.
Ms. Ramsay advised the Council with the new matching funds
program for the fiscal year July 1, 1985 to July 1, 1986 ,
the Elgin Area is eligible for $51, 000 of state money.
In 1985 the Elgin area only applied for $34 , 000 of the $51, 000
available. There is a problem because the state ' s fiscal
year runs from July lst to June 30th, and the city' s fiscal
year runs from January lst through December 31st .
Ms. Ramsey stated she must again apply to the State for a
matching grant , but she did not know how much the City would
would set aside for CVB from January 1 - June 30, 1986.
Ms. Ramsay said she would like to apply for the maximum $51,000
for that time period. The City has committed $22 ,435 .50
of funds to the last half of 1985 and it would take $28, 564 .50
of committed city funds for January ' 86 through June ' 86
to apply for the state allocated amount of $51, 000 .
Committee of the Whole Meeting
July 22 , 1985
Page 4
The grant application must be submitted by August 15 , 1985
and there is a need to know what amount the city can commit
for the first half of 1986 .
Ms. Ramsay also submitted to the Council a proposed 1985
Budget.
Councilman Waters stated that it would be difficult for the
Council to digest all this information this evening, and
several Council members questioned budgeted items consisting
of reimbursement to the Chamber.
Councilman Gilliam suggested that these items be discussed
with Ed Kelly.
Councilwoman Shales suggested that Ms. Ramsay proceed to
prepare the grant application under the assumption that she
would receive at least the same amount as last year.
Councilman Waters made a motion, seconded by Councilman Van
De Voorde to reschedule this matter for August 12th, and
in the meantime have Mr. Malm, Councilwoman Shales and Mayor
Verbic meet with the Chamber Board to discuss the items proposed
in the CVB budget . Yeas: Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic.
Request by the Board of Fire and Police Commissioners to
extend the probationary period for new appointees and to
establish a probationary period for promotions.
Councilman Waters made a motion, seconded by Councilwoman
Moylan to approve this request and to have staff prepare
the necessary ordinance. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Recommendation to perform certain repairs to the portable
lead paint analyzer.
The Council was advised the lead paint analyzer presently
needs a replacement battery and radioactive source costing
$1, 750.00. The expedient replacement of these parts will
minimize delays in current case follow-ups and new case
investigations.
Councilman Andersen made a motion, seconded by Councilman
Van De Voorde to proceed with the repair of this unit . Yeas :
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
July 22 , 1985
Page 5
Consideration of adopting Food Store Sanitation and Food
Service Sanitation Rules and Regulations.
Councilman Gilliam made a motion, seconded by Councilman
Waters to approve the recommended revisions and have the
proper ordinance prepared. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Consideration of accepting a Plat of Easement from the Elgin
Evangelical Free Church for a detention facility and drainage
swale.
Gary Miller recommended that the City accept the Plat of
Easement for detention and drainage maintenance purposes.
This recommendation is made due to the fact that the detention
facility serves approximately 90 single family homes and
the new church. No one single property owner is obligated
to repair any damaged storm sewer or unplug the detention
restrictor during an emergency. Therefore, the staff feels
the easement is necessary. The church has indicated that
they would probably mow the grass along with the balance
of their property.
Councilman Gilliam made a motion, seconded by Councilwoman
Shalesto place this matter on the next Council Agenda for
formal approval. Yeas: Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of Change Order No. 2 for the National Street
Streetscape project .
This Change Order consists of the installation of conduits
under the new sidewalk and a concrete handhole inside the
sidewalk. The added cost is $2 , 604 .00 which will bring the
total cost of Phase I to $110, 074 .80 .
Councilman Waters made a motion, seconded by Councilman Gilliam
to approve the subject Change Order. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor
Verbic. Nays: None.
Consideration of Change Order No. 2 for the Otter Creek
Detention project .
This Change Order consists of the addition of two 6 inch
valves with valve boxes, two 8 inch vale with valve boxes ,
disinfecting the new sections of watermains on Second and
Maple Streets and two corporation connections for flushing
the new mains. The additional cost is $2 , 560 . 00 which will
bring the total cost with T & W Edmier Corporation to $618, 436 . 88.
Committee of the Whole Meeting
July 22 , 1985
Page 6
Councilwoman Moylan made a motion, seconded by Councilman
Gilliam to approve the subject Change Order. Yeas : Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Consideration of a proposal from Layne-Western Company, for
the repair of Well 4A.
The staff recommended to the Council that they proceed with
the repair of well 4A at an estimated cost of $48, 000, which
includes the purchase of a rebuilt motor from Byron Jackson,
pump repair, and the resetting of the well. If, based on
the findings of the insurance company, the repair is vocered
by the insurance, then the water improvement fund would be
reimbursed by the insurance company. It is estimated that
the findings of the insurance company will not be available
for another month or two and the staff would recommend that
the well be placed in service immediately to meet the needs
of the City.
Councilman Van De Voorde made a motion, seconded by Councilman
Gilliam to approve the staff' s recommendation. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Use of permanent manufactured structures.
The Council reviewed a status report on manufactured structures
prepared by the Planning Department and Bureau of Inspection
Services. The Council was advised the use of temporary manufactured
structures continue to occur throughout the city. Temporary
manufactured structures do not comply with the building code,
are subject to an annual permit by the Building Official,
and are required to be installed on a permanent foundation
unless the use of the structure is associated with a construction
project . While temporary manufactured structure are subject
to an annual permit renewal, the building code provides no
specific time limitations for their discontinuance.
The Council requested that the Building Commission be asked
for their imput on this matter, and the legal department
research the temporary use and submit their opinion. When this
information is available the matter should come back to the
Council for further consideration.
Discussion regarding the Department of Health and Develop-
mental disabilities approval of certain amendments to our.
existing Intergovernmental Agreement .
Mr. Malm stated that in 1984 the City entered into an agreement
with Giertz-Melahn wherein Giertz-Melahn agreed to construct
a road to the new Elgin softball complex in return for certain
Committee of the Whole Meeting
July 22 , 1985
Page 7
mining rights on the former State Hospital property. If
an agreement is not reached with Giert-Melahn the City would
owe them $250, 000 for putting the road in.
The staff has been negotiating with Giertz and feel they
are close to an Agreement . This agreement would procide
for a mining operation on a substantially smaller scale than
initially proposed and would be limited to the southeast
portion of the site. Access to the site would be via Giertz-
Melahn' s property to State Route 31. This agreement will
require approval from the Department of Mental Health and
an amendment to the special use as it deviates from both
of these in the following respect :
1) Sequence of developments is changed as some areas previously
planned for early development will not be mines at this time.
2 ) The berming and screening around Burnham Mill is eliminated
as is access to McLean Blvd.
These changes were discussed with representaives of the Depart-
ment of Mental Health. Their response was generally favorable
but they have advised us that any mining plan must include
the inclusion of an 8 foot chain link fence east of the proposed
mining site between the current State Hospital property and
the mining site, and a snow fence north of the mining site
posted with a no trespassing signs.
-Mr. Blondin stated they could prepare the necessary amendment
to the special use and present same at the August 12th meeting.
Mr. Malm stated the cost of the fence is approximately $14 , 000
and there are funds in the budget for this.
Councilman Van De Voorde made a motion, seconded by Councilman
Waters to approve the installation of the fence. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Consideration of directing staff to prepare an amendment
to the ordinance granting a special use for the proposed
reclamation project on the former EMHC property.
Councilman Waters made a motion, seconded by Councilman Andersen
for staff to prepare the subject amendment . Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Discussion regarding contract programming services in conjunction
with the planned computer conversion.
Councilman Gilliam made a motion, seconded by Councilman
Van De Voorde to award this proposal to Alan Wendland and
Associates at the hourly rate of $45.00. Yeas:
Committee of the Whole Meeting
July 22 , 1985
Page 8
I
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Continued discussion regarding a tree replacement and stump
removal program.
The Council was furnished with copies of municipal forestry
practices in a number of nearby communities, with an emphasis
on stump removal and tree planting procedures, together with
a recent survey on forestry operations conducted by the Northwest
Municipal Conference.
Mr. Malm stated that in order for the Council to read this
material, he would reschedule this subject on the August
12th agenda.
Museum Revenues and Expenditures - 1980 - June 30, 1985 .
The Finance Department furnished the Council with an accounting
of revenue and expenditures for the Elgin Museum.
The Council will review this matter on August 12th.
Valley Creek.
Mr. Malm stated the public hearing on amendments to the annexation
agreement between the City and Valley Creek is scheduled
for August 12th.
Councilwoman Shales stated that she would like to see the
city add an 8% interest amount on their unpaid balance and
to charge them $1100 .00 per each acre as it is brought in.
Several Council members stated that if exceptions were made
for Valley Creek other developers would expect the same thing.
The Council asked that the staff prepare some recommendations
for the public hearing.
Adjournment
Councilwoman Moylan made a motion, seconded by Councilwoman
Shales to adjourn the Committee of the Whole Meeting to go
into Executive Session to discuss appointments to boards
and commissions, personnel, acquisition of property and litigation.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van
De Voorde, Waters and Mayor Verbic. Nays: None.
The meeting was adjourned at 10 :40 p.m.
Marie Yearman, City Clerk
Special Committee of the Whole Meeting
July 29 , 1985
A Special Committee of the Whole Meeting was called to order
by Mayor Verbic at 7 :35 p.m, in the Elgin Township Room of
the Gail Borden Public Library.
Present : Hoffman Estates President Betty J. Gloyd, Trustees
Bruce Lind, William Palmer, William McLeod, Michael O'Malley,
Susan Kenley, Charlotte Ranieri, and Village Manager John
Dixon. Mayor Verbic, Councilmen Pete Andersen, Sue Moylan,
Marlene Shales, George Van De Voorde, Donald Waters, Acting
City Manager Robert Malm, City Clerk Marie Yearman, Director
of Planning Roger Dahlstrom. Absent : Councilman Gilliam.
Mayor Verbic welcomed the Hoffman Estates Officials and expressed
the City of Elgin' s appreciation for the cooperation extended
by Hoffman Estates in the preparation of the proposed
Jurisdictional Boundary and Land Use Agreement between the
City of Elgin and the Village of Hoffman Estates.
Trustee McLeod stated that on Page 4 the agreement provides
that landfills will be prohibited and he wondered if this
also included incinators.
Mayor Verbic stated a solid waste resource recovery facility
for the sole purpose of the cogeneration of electricity shall
be permitted provided that the design capacity of the plant
must not exceed 300 tons of waste per day.
Trustee Palmer stated it was his understanding that the Exposition
Park would have their own cogeneration plant for their own
refuse.
Councilman Waters asked if this would be on their own site.
Trustee Palmer replied yes.
Village President Gloyd stated there may be other neighboring
communities who would be interested in participating in this
facility.
Mayor Verbic suggested that perhaps the Village and City
Managers could look into this.
Trustee Palmer asked if there were any cost figures available
for the 300 ton facility.
Mr. Malm stated Elgin did have some information from Katy
Industries on a 200 ton facility, but there were no cost
figures available.
� r
Committee of the Whole Meeting
July 29 , 1985
Page 2
Trustee Palmer stated on Page 4 of the Agreement it provides
that Shoe Factory Road shall be improved to four lanes from
State Route 59 to State Route 25 in the general alignment
depicted on Exhibit B, and Beverly Road - Rohrson Road shall
be improved to four lanes from State Route 72 to State Route
58 in the general alignment depicted on Exhibit B. Mr. Palmer
asked what the City' s position would be in taking these roads
over for maintnenance once the improvements have been made.
Mayor Verbic stated that once the improvements are made the
City would take over the maintenance.
Village President Gloyd stated she thought there should be
a meeting to explain to the property owners what is taking
place before anything if finalized.
Mayor Verbic stated he concurred with this and thought this
was an excellent suggestion.
Several citizens in the audience agreed there should be a
public meeting and asked that they be furnished with a copy
of the proposed agreement . Two residents of the Berner and
Wooddale Drive area stated that they did not want to be annexed
to either Elgin or Hoffman Estates.
Mayor Verbic stated this agreement merely formalizes a boundary
line with Hoffman Estates and there are no plans to annex
any additional property.
Trustee Palmer stated the only way they could be annexed
would be for them to request such annexation.
Councilman Waters suggested that each property owner be. furnished
with a notice of the public hearing, a copy of the proposed
boundary agreement , and clarification of annexation P rocedures
from both municipalities.
The staff was directed to send out notices of a hearing together
with the proposed agreement and statement of annexation procedures .
The meeting was adjourned at 8:25 p.m.
LL L�Iw ,. h
-/0
Marie Yearm&h City Clerk
T
Committee of the Whole Meeting
August 12 , 1985
The Committee of the Whole Meeting was called to order at
7 :03 p.m. , in the Council Conference Room of City Hall.
Members answering roll call: Councilmen Andersen, Moylan,
Shales, Van De Voorde and Mayor Verbic. Councilman Waters
arrived at 7 :40 p.m. , and Councilman Gilliam was absent .
Request by Councilman Van De Voorde to discuss a _proposed
ordinance pertaining to the closing time of beer gardens.
The Council reviewed a proposed ordinance, prepared by Attorney
Blondin, which provided that no alcoholic liquor may be
sold, served or consumed in any beer garden, patio area
or any similar outside or unroofed areas past 11:00 p.m. ;
it being the intent of this provision to ban the outside
sale, service and consumption of alcoholic liquor after
11:00 P.M.
Corporation Counsel Jentsch also submitted an opinion ,
describing the courses of action available to the Council
in view of the resident complaints.
Councilman Van De Voorde stated that he had many complaints
from the folks in the area of the Boulevard beer garden
and he was prepared to support the ordinance requiring the
closing of beer gardens at 11:00 p.m. Councilman Van De
Voorde further stated that he could also support the banning
of beer gardens period.
Councilman Andersen stated that it is not fair to give
a permit out for a beer garden and then after the money
is spent to legislate the man out of business.
Several residents were present protesting the activities
of the beer garden and several citizens stated they had
loud noises wake them in the middle of the night and they
also had beer cans thrown in front of their houses and they
did not live any where near a beer garden.
Mayor Verbic stated that since there was not a full Council
present , perhaps- the Council would rather discuss this matter
when all seven members were present .
Councilman Andersen made a motion, seconded by Councilwoman
Moylan to postpone any further discussion for two weeks
when a full Council is present . Yeas : Councilmen Andersen,
Moylan, Shales, Van De Voorde and Mayor Verbic. Nays:
None.
Consideration of a resolution appropriating $50 , 000 in motor
fuel tax funds for the seal coat prog.=am. This item appears
on the regular agenda.
Councilman Andersen made a motion, seconded by Councilman
i
Committee of the Whole Meeting
August 12 , 1985
Page 2
Van De Voorde to discuss this item at the regular meeting.
Yeas: Councilmen Andersen, Moylan, Shales, Van De Voorde
and Mayor Verbic. Nays: None.
Summary of the City' s 1984 audit by Karrison & Byrne.
Each Council member was furnished with a copy of the Compre-
hensive Annual Financial Report for the fiscal year ended
December 31, 1984 .
Karrison & Byrne, Certified Public Accounts stated the audit
was conducted smoothly and efficiently. The books and records
were in excellent condition and all members of the staff
were very helpful in the audit process . An evaluation indicates
all systems are functioning well, and the City continues
to maintain its strong financial condition.
Mayor Verbic stated the firm of Karrison & Byrne and the
staff are to be congratulated for a job well done.
Continued discussion of funding for the Convention/Visitors
Bureau.
Mayor Verbic stated that a meeting had been held with the
Chamber Board, Mr. Kelly, Councilwoman Shales and Bob Malm,
and the Council had been furnished with this information
in their packet .
Councilwoman Shales asked if a percentage of the Motel/Hotel
tax could be used in funding this budget .
Mayor Verbic stated that perhaps the Council would want
to look into this at this at Budget time.
Mayor Verbic stated he would also like to have a list of
the accomplishments submitted with the Bureau' s next budget
request .
Councilman Andersen made a motion, seconded by Councilwoman
Shales to approve the additional funding of $3 ,420.00 to
cover the period from June 30th to January lst . Yea>>:
Councilmen Andersen, Moylan, Shales , Van De Voorde and Mayor
Verbic. Nays: None.
Request by Pace, Suburban Bus Division to make certain changes
in bus service.
Ray Moller advised the Council that Pace, the suburban bus
division of the RTA has requested the following adjustments
to bus services by the City:
( 1) Add 12 hours of weekday and 10 hours of Saturday service
to Route 552 - North State Street .
Committee of the Whole Meeting
August 12 , 1985
Page 3
( 2 ) Eliminate 2 hours of morning Saturday service and 1
hour of evening Saturday service from Route 549 - McLean
Blvd.
Originally Pace wanted to eliminate all Saturday service
on the McLean, but we requested a partial reduction in service
in order to see if the productivity on the route improves
by the end of the year.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Moylan to approve the subject request . Yeas: Councilman
Andersen, Moylan, Shales, Van De Voorde and Mayor Verbic.
Nays: None.
Consideration of a proposed lease with the RTA for the new
bus terminal.
Councilwoman Moylan made a motion, seconded by Councilman
Andersen to" have the subject lease placed on the next Council
agenda for formal approval. Yeas: Councilmen Andersen,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays : None.
Consideration of a proposed ordinance establishing the Old
Main Commission.
Mr. Aydt suggested the possible re-wording of Section 3
wherein it is stated that the City Manager shall serve as
chairman. Mr. Aydt felt this might be an uncomfortable
position for a city manager.
Councilman Waters stated this is a commission of the City
and the intent was to bring the three commissions togethev,
with the City Manager as Chairman the Commission could be
well informed on city policies and the Council would be
kept advised as to what is being accomplished.
Mayor Verbic stated that the city manager has always played
a participating role on various commissions, but not that
of chairman.
Councilman Waters stated that if the city manager is not
the chairman then it should be one of the City representatives.
Councilwoman Shales made a motion, seconded by Councilwoman
Moylan to have this ordinance placed on the next Council
Agenda. Yeas: Councilmen Andersen, Moylan, Shales, Van
De Voorde, Waters and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
August 12 , 1985
Page 4
Request from the Aurora Area Blood Bank for the City to
participate in a blood drive.
This Blood Bank is the supplier of blood to 21 area hospitals,
including Sherman and St . Joseph, and their requests asks
that the City of Elgin approve and sponsor a blood drive
for city employees during the month of October, 1985 .
Councilwoman Moylan made a motion, seconded by Councilman
Andersen to approve said request subject to limited time
off for the giving of blood. Yeas : Councilmen Andersen,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Proposed 1985 seal coat program.
Staff reviewed with the Council the street sections proposed
for seal coat this year. The total length is 5 .8 miles
and the estimated cost is $51, 883. There is $50,000 in
the 1985 budget for this project and it is anticipated the
bid price will be below the $50, 000 limit .
Councilman Van De Voorde made a motion, seconded by Councilman
Andersen to proceed with this project as outlined by staff.
Yeas : Councilmen Andersen, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Report on the City' s mid-year financial condition and discussion
of the 1986 tax levy relative to the Truth in Taxation Act .
By memorandum Mr. Malm advised the Council the 1985 Mid-
Year Budget Review projections indicate that if the City
Council increased the 1985 tax levy (excluding debt service )
by 4 . 9 percent , the 1986 budget would be balances and offer
a continuation of existing programs and services. In addition,
there would be approximately $145, 000 available for additional
personnel and or programs.
Councilwoman Shales made a motion, seconded by Councilman
Waters to prepare the necessary ordinances setting the City' s
levy at 4 . 9 percent and 4 . 9 percent levy for Special Service
Area No. II. Yeas: Councilmen Andersen, Moylan, Shales,
Van De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of accepting a sanitary sewer for maintenance
which serves the Apostolic Christian Resthaven.
Gary Miller advised the Council this sewer has been inspected,
tested and approved and it is recommended that the City
accept same for maintenance.
Committee of the Whole Meeting
August 12 , 1985
Page 5
Councilman Van De Voorde made a motion, seconded by Councilwoman
Moylan to approve the staff' s recommendation. Yeas: Councilmen
Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor
Verbic. Nays: None.
Discussion concerning the City' s participation in the NIMLO
FLSA Litigation Trust Fund.
The Council reviewed correspondence from NIMLO which indicated
that in addition to legislative relief, it will challenge
the application of the Fair Labor Standards Act to essential
local government functions. Participation by the City of
Elgin requires a contribution of $2 , 000.
Councilwoman Moylan made a motion, seconded by Councilwoman
Shales for the City o participate in this litigation Y p p and
to donate the sum of $2 ,000 for said participation. Yeas:
Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Report on the Building Commission' s deliberations concerning
manufactured housing.
Councilman Van De Voorde, who was present at the Commission
meeting, stated that one of the questions raised was whether
or not the Building Commission would want to send members
of the Commission and Bureau of Inspection Services inspectors
to manufacturing plants and/or inspect units already built .
All members agreed that in-plant inspections would not be
beneficial for a single unit , however if a sizable development
with a
number of different models were proposed, inspections
at the factory might be considered.
Counsel Jentsch stated that the City would still have to
work up a list of criteria to be met for such development .
Capt . Burkart stated that BIS is presently using a list
issued by the State.
Councilman Waters requested that further discussion of this
matter be scheduled for the next work session.
Mayor Verbic stated that in the meantime Council members
could look at the model which is located at 761 Stewart .
Discussion on a response to the petition seeking changes
to the driveways and curbs in the Alfred/Demmond improvement
area.
Gary Miller advised the Council that his office had studied
the petition signed by residents from the above referenced
Committee of the Whole Meeting
August 12 , 1985
Page 6
area, and based upon the staff analysis they believe the
approaches are acceptable since established design criteria
was utilized during construction.
The existing driveway approach to the property at the southwest
corner of Alfred and Demmond is similar to the approaches
names in the petition. During construction the contractor
matched what was already there. The curb approaches in
Wing Park Manor, directly west of this project area, have
three inch rise at the gutter, which is similar to these
approaches. A copy of the actual specification for that
curb is on file. The Illinois Department of Transportation
specification calls for effectively what was constructed
along Alfred and Demmond and the City Council did approve
a B modified curb and gutter which again is similar to the
situtation at Alfred and Demmond.
This curb cut at the driveway approach acts to contain storm
water runoff in the street . The cost to remove and replace
these approaches and curb would be approximately $10, 000.
Councilwoman Moylan made a motion, seconded by Councilwoman
Shales that this information be passed on to those people
whose names appear on the petition. Yeas: Councilmen Andersen,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays : None.
Draft Resolution expressing policy of annexation regarding
Berner Estates Subdivision.
The Council reviewed a proposed Resolution wherein it provides
that the City of Elgin finds and determines that the annexation
of the Berner Estates Subdivision at this time is not in
the best interest of the City of Elgin and that no further
action should be taken concerning such proposed annexation.
Councilwoman Moylan made a motion, seconded by Councilman
Waters for this Resolution to placed on the next Council
Agenda for formal approval. Yeas: Councilmen Andersen,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays : None.
Consideration of theater production contracts for the Fall
Performing Arts for Young People Series.
The Council reviewed the following contracts:
1. National Marionette Theatre "Sleeping Beauty" , $4 , 000
for four performances October 22 and 23 , 1985 .
2 . Elgin Symphony Youth Orchestra "Lollipops Concert" ,
$1, 600 for two performances November 13 , 1985.
Committee of the Whole Meeting
August 12 , 1985
Page 7
3 . Peel & Smith/Story Concert "Rip Van Winkle" , $4 , 000
for four performances Devember 2 and 3, 1985 .
Theatreworks USA "Play to Win" , $4 ,000 for four performances
February 6 and 7 , 1985.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Shales to approve the aforementioned contracts. Yeas:
Councilmen Andersen, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Consideration of Change Order No. 3 for Phase I of the National
Street project .
The staff advised the Council this Change Order concerns
twelve street lights in the contract with Alliance Contractors .
The manufacturer has increased the cost per pole by $325 .00
which amounts to $3 ,900 for the 12 lights in the contract .
As a substitute, steel poles instead of aluminum poles were
offered for the same price. Aluminum poles are preferred
due to less maintenance cost .
The staff recommends acceptance of the contractor' s proposal
for 12 poles at the increased cost of $3 , 900. The total
revised cost of the contract will then be $98,464 . 80 .
Councilman Van De Voorde made a motion, seconded by Councilwoman
Shales to approve said Change Order. Yeas : Councilmen
Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor
Verbic. Nays: None.
Proposed stump removal and tree planting program.
Mel Dahl stated because of the time factor he thought that
right now it would be better to look to the entranceways
to the City for this program. The staff is presently making
a survery and the plan is to remove the stumps and replace
same with trees.
Mayor Verbic indicated he would rather see this being done
on property owners property.
Councilman Waters stated he would like to see a program
that could be offered to neighborhoods on a share concept .
Mel Dahl stated he would keep the Council advised on any
progress being made in this area.
Committee of the Whole Meeting
August 12 , 1985
Page 8
Discussion of a storm sewer oversizing reimbursement for
Phase II of the Seigle' s Home and Building Centers Development .
Gary Miller advised the Council they previously approved
a reimbursement for Phase I storm sewer oversizing. Payment
of the City share of $5, 756 is to be made prior to February
1, 1986.
The staff is now asking for approval to also reimburse Mr.
Seigle for the oversizing of the extension of that same
storm sewer west through Phase IIof his project at a later
date. The plans for Phase II are not available at this
time and there are no firm dollar amounts, but the cost
is estimated to be within the range of $3 , 500 to $6 ,000.
The staff is requesting that the Council confirm their intent
to participate equally with Kane County for storm sewer
oversizing in Phase II .
Councilman Waters made a motion, seconded by Councilman
Van De Voordeto approve the staff' s request and make assurances
that the reimbursement policy will continue. Yeas: Councilmen
Andersen, Moylan, Shales, Van De Voorde, Waters and Mayor
Verbic. Nays: None.
Discussion of prohibiting the parking of vehicles in front
yards of residences.
The Council reviewed two proposed ordinances, prepared by
Assistant Corporation Counsel William Cogley, which require
the parking of motor vehicles on paved surfaces and which
regulates the location of any off-street paved parking spaces
around residential homes.
The Council directed the staff to take Option 2 to the
Planning Commission.
Request by the Elgin Jaycees for a donation of 3 , 500 gallons
of water to be used in conjunction with a circus.
The Council approve this request subject to proper controls
being used when disbursing water from the hydrants .
Pavement evaluation program.
Mel Dahl and Gary Miller summarized a five page summary
of this project . The study was prepared by Novak, Dempsey
& Associates at a cost of $24 , 000.
Committee of the Whole Meeting
August 12 , 1985
Page 9
The data from this report was used during the preparation
of the 1985 resurfacing program involving Summit Street .
The information will also be utilized during budget preparation
for resurfacing in 1986 .
Adjournment
Councilman Andersen made a motion, seconded by Councilwoman
Shales to adjourn the Committee of the Whole Meeting to
to into Executive Session to discuss appointment to boards
and commissions, personnel, acquisition of property, and
litigation. Yeas: Councilmen Andersen, Moylan, Shales ,
Van De Voorde, Waters and Mayor Verbic. Nays: None.
The meeting was adjourned at 11: 15 p.m.
Marie Yearman, City Clerk
Committee of the Whole Meeting
August 26 , 1985
The Committee of the Whole Meeting was called to order at 6: 35
p.m. , in the Council Conference Room of City Hall. Members
Present : Councilmen Andersen, Gilliam, Moylan, Shales, Van
De Voorde and Mayor Verbic. Absent : None. Councilman Waters
arrived at 7 :00 p.m.
Continued discussion concerning the closing time of beer
gardens.
Harry Thomas, owner of the Boulevard Tap: I purchased the
Boulevard a year ago, August lst , and since then we have
made a lot of improvements . Since we put in the beer garden
and the extended hour license our working force has grown
from 7 employees to 35 employees, 25 of whom are residents
of Elgin. Our gross sales have gone up 125% since we took
over, and that is mainly because of the beer garden and the
extended hours license.
Our state payroll tax has more than doubled and so has our
sales tax. We are very active in supporting Elgin ' s baseball
teams. We probably have sponsored in excess of 15 teams ,
we have both men and women teams and we have spent over $3 , 000
just in our sponsorship fees, our umpire fees and uniforms.
All of this is done to help entertain the Elgin residents
and they in turn are not only young men and women, we have
a lot of professional people that are on these teams that
come in the evening, such as members of the bank, and many
others who are very respected in the neighborhood.
When we purchased the Boulevard I spoke to Gary Milller right
in the beginning and he mentioned that he was glad to see
that we were buying it and it hoped that we would help beautify
that corner since they have a big project going on to beautify
that Lillian and McLean.
When we started the business we remodeled the outside, the
inside and downstairs. Then we went and put $85, 000 into
a beer garden that Elgin can be proud of, we did not spare
any expense on it . It is a permanent structure, its all
done in good taste and it is something that we are proud
of and something the people of Elgin should be proud of.
The biggest complaint of the beer garden was that we were
backed up to residential property and also I had one party
at the far end of the property, where the complaint was mainly
issued from, Mr. Everson, and he mainly wanted a high fence
so that he could have some privacy. In the interim I have
purchased the three homes directly behind the beer garden.
We did this mainly to first of all make it so we were not
backed up to residential. Being that we owned the property
Committee of the Whole Meeting
August 26, 1985
Page 2
we figured that we had the option, if the City wished, we
could either put our own people in there and rent to people
who would be aware of any noise. Also if there is any parking
that the City would want us to increase we also have this
property available to us to give more parking.
I want you to know that I spent at least $10 ,000 over what
each home was appraised for. They were at least an average
of $10 ,000 over what the market value was. The fourth home
I had tried to geotiate to buy, that is the Flores home,
and the only problem is that he wanted $20 ,000 in excess
of the market value and I could not afford that . The fifth
home we just completed putting up a 9 foot fence which cost
me in excess of $3,000. This fence is the same kind of fence
that is on the beer garden. It gives him all the privacy
and probably cuts down at least 500 of the noise.
As far as the noise goes, for the last fifteen years they
used to pickup garbage at 5:30 in the morning and there was
never a complaint . We used to throw out bottles when we
had the 2 o'clock license at 2 o'clock, 2 :30 in the morning
and we never had a complaint . Since we started the beer
garden and the late license we had complaints, in fact in
one given night there were 8 or 10 complaints to the police
station. They came out with noise detectors and they could
not find any noise. We were never cited for any type of
noise violation. I called the police station to see if there
was anything on record and there was none, in fact Marie
Yearman checked it out also and they could not find any citations
or anything that was listed.
We have complied with all the licenses, and all the permits
that the City of Elgin has asked of us. We have made a substantial
investment in the Boulevard Tap and I cannot understand how
Elgin can punish us after we have complied with all these
licenses and permits. We built this business around the
license and hours that we were allowed to keep the business
open.
We originally applied for our permit for the beer garden
March 28th, and it was issued to us on April 2nd. Later
on we received our 4 o'clock license, April 25th, and nothing
was ever said to us that we would have to close any early
or was there any indication that we would have to close
any earlier. Only on this premise did I go in and put all
this money into the beer garden. If I thought we were going
to have this type of problem I never would have put this
money in.
Committee of the Whole Meeting
August 26 , 1985
Page 3
I know one thing, the people of Elgin are proud of the garden.
We had a class reunion that was held last week at Pheasant
Run, it was a ten year reunion from Larkin, all of the people
after the reunion came to our beer garden and said it was
so great to be able to come back to Elgin and not have to
stay in another town to have a drink and enjoy themselves
in a beer garden.
I feel we have actually added something to Elgin. Why make
these people go to different towns and enjoy themselves.
If we have to close down the beer garden at 11 o 'clock ,
all the other rooms are usually filled at 11 o' clock, the
downstairs and the main bar upstairs, the baseball teams
usually do not get in until 8 or 8:30, by the time they order
their pizza, and have some beer it is normally 10 :30 or 11
o 'clock, we would have to tell these people now to get up,
go inside and try to stand up, get out of their comfortable
chairs.
A lot ofpeople like it outside like to because it is quite.
We cut the music off at 10 :30, so there is no loud music.
The only thing that you might hear are voices and I would
invite anybody on the Council, they can come down any night ,
sit in the garden and then walk to the end of the block and
see how much noise you hear.
As far as the traffic I will agree we have brought a lot
of traffic into that area on Lillian and McLean and that
is probably the biggest complaint . It ' s really not the beer
garden, the complaint is that when you double and triple
your business you have to expect a lot of people in the area.
The business that we have now and we never really expected
to go that great , we definitely do need more parking, but
I feel that since we have purposed the three homes adjoining
us that we can always negotiate some kind of extra parking,
if the City wishes.
Another point is that if you people are familiar with the
corner we have commercial property directly to the north
of us, directly to the south of us, directly to the west
of us, and two blocks to the east of us. This is not a residential
area, this is a commercial area. Lilliam Street will become
totally commercial, once they do the widening of the street .
You have Ace Hardware two blocks away, you have Two Brothers
Restaurant, you have Kentucky Fried Chicken just to the south,
you have Zayers to the west , you have gas stations and other
businesses to the north. These people who are backed up to
residential there, none of them have over a five foot fence
to the back of them. The fence that I just put up is at
least three feet higher than any of the fences there.
Committee of the Whole Meeting
August 26, 1985
Page 4
The only thing that you would be doing to us if you did close
the beer garden down at 11 o'clock you would almost put
us out of business because people would not want to go into
the beer garden to start with, they would inside and sit
because they would know they would be disrupted and told
to move at 11 o'clock, which we can't do. As far as having
music out there we are willing to shut the music off at 10 : 30
or 11 o' clock. We are not asking to keep the beer garden
open until 4 in the morning, we never did wish that . We would
be willing to close it at 1 o'clock during the week and 2
o 'clock on the weekends. If you were to cause us to close
it will bring down our sales, less revenue for the City,
we will probably have to lay off 25 employees and go back
to the 7 employees again, but with the prices that we paid
for the building and the property, and the money we have
put in it we can' t come out this way. We have geared outselves
up to the business with our beer garden, our 4 o'clock license
and this is why we spent all that money in there. If we
are forced to do anything else we will suffer badly.
The Boulevard Tap is a landmark its been in Elgin as long
as Elgin knows it . When it first was originated there were
no residential homes around there. I have seen pictures
where there is nothing but farm land and the Boulevard was
there. You talk to anybody in Elgin and they say that is
a landmark in Elgin. Gary Miller has spoken to us an asked
if we would please go along with maybe giving up a portion
of our property in the front so that they can widen McLean
Blvd. , and put a turning lane on Lillian Street and actually
make this corner a safe corner for the people of Elgin.
There are probably more accidents on that corner than any
other in Elgin, and the project that they have under way
is definitely necessary.
We have now changed the garbage pickup from 5 :30 in the morning
to 10 o' clock in the morning, we don't allow anybody to throw
out any garbage after 10 :00 p.m. I had to go from two times
a week to three times a week. When I first spoke to all
the people in the area, before we even opened the beer garden,
they said that was their biggest complaint . Now we have
about 15 thirty gallon containers that we put the bottles
inside we pour them into these containers and then carry
them outside and leave them along side the dumpster to be
dumped by our cleanup crew in the morning.
I have hired two men, one who always patrols the area within
two block to see if there is any debris, somebody might have
a cup or a can, or a bottle that they have thrown out and
if it is we are going to get blamed for it . We have people
calling and saying they have beer cans laying all over the
place, well we don't serve beer cans, but my men pickup everything
that is in sight . We have probably more Kentucky Fried Chicken
and more McDonald containers than they do.
Committee of the Whole Meeting
August 26 , 1985
Page 5
We still have all our people cleaning up. We patrol the
area across the street in the Zayer' s parking lot because
a lot of our people go and park there. The people from the
parking lot there have extended to me that they are glad
that we are concerned enough that we send someone over there
to clean up the area. Even if it is not ours we pick it up
and keep it clean.
We have cleaned up the Boulevard itself. We don 't allow
anything to go on there that anyone here could not come in
an feel free that they don't have to worry about a fight
or anything else. I employ at least 4 to 6 doormen who work
the doors and the inside. If someone is getting roudy, we
try to get them out and we cut them off. If they have had
too much to drink we cut them off and ask them to come back
another time. We have enforced a dress code, we are doing
everthing we can because we do not want a rough place.
Today dram shop insurance is so rough if we have something
happen our dram shop insurance just tripled and that is without
any claims on it .
I think I have covered just about all the points and if Gary
Miller is here I would just like him to speak to what they
have in mind for the new development .
Gary Miller: I introduced myself to Mr. Thomas last year
when I heard that he had purchased the Boulevard Tap and
I did that to mention to him the proposed South McLean project .
I knew as early as last year that at the intersection of
Lillian and McLean we would in fact need additional right-
of-way for the project , and I wanted to make sure that he
was aware of that project and to make him aware of the fact
that the City would be approaching him to acquire the necessary
right-of-way for signals and turning bays.
I wanted to at least tell you that he has in fact cooperated
although we have not made the initial contact because we
don 't have the final plans done yet, he did listen to our
proposed plans. We drew up some sketches, he re-stripped
the parking lot at the Boulevard to coincide the with right-
of-way take, so he has been cooperative with that overall
project, which we will get into next year.
The second point that I would like to make a couple of times
I have heard requests to consider eliminating parking on
Lillian, a couple of blocks east of McLean Boulevard, and
I would simply advise you that when we do the South McLean
project and in specific the intersection of Lillian and McLean
that Lillian will be improved with curb and gutter, new paving,
new stripping, new storm sewer from McLean to Clifton, a
distance of about two blocks, and when that happens sometime
Committee of the Whole Meeting
August 26 , 1985
Page 6
next year we will be approaching the City Council with a
recommendation to eliminate the parking in order to channalize
and put in a left turn lanes. So if the Council wishes to
discuss the possibility of no parking Lilliam for at least
those tx#o blocks you are going to hear that request from
us in the not too distant future. So you can do it now or
you can wait and do it later, but that is an option if you
want to pursue it .
Mr. Thomas: One other thing I forgot to mention, we had
in the last few weeks a senior citizen parties and the seniors
really enjoyed our place, and the main thing they enjoyed
was the beer garden. In fact you have copies of some of
the letters that they sent us.
Wally Wetzel: The reason that I am here is being the contractor
when Harry called me to partake in this project , it kind
of amazed me the procedures that had to be taken as far as
a beer garden was concerned. Maybe unknown to you and very
much unknown to me, we had in our ordinances very little
that covered beer gardens so when I went in to Mrs. Prigge
to purchase the building permit it was put on hold. I contacted
your counsel and went from there. I talked to the attorney
and we took it step by step, I think we did everything very
legitimately, I think everything was done in honesty and
finally we purchased a building permit .
After we started the beer garden it was quite interesting
because I was challanged by many people, I was questioned
by many people and I was threatened by several people. I
am not here to make anybody look good or bad , I am here
to tell you the facts. We proceeded with the beer garden,
during the time that it was being built we had the proper
inspections, we did everything that the City asked us to
do and more.
I was a little upset when all of these things came out about
the beer garden in the paper and mostly because if you had
a $60,000 investment of which you had not received any money
from I think each and everyone of you sitting on this Council
would agree with me that you might be a little bit concerned.
I am very much concerned I would like the Council to know
that these people did spend $65, 000, they did everything
that I told them they were doin g properly, because I took
care of all the permits, and I will challange anyone who
says I did not handle it properly, or go through the proper
channals. So it makes it very interesting to me to sit here
and hear some of the things that I hear, especially at last
Monday night ' s meeting. On behalf of the owners of the Boulevard
Tap, on behalf of Wetzel Construction Company, which has
been in business in Elgin now for 25 years, and my own concern
Committee of the Whole Meeting
August 26 , 1985
Page 7
if you cut these people down I am not too sure that if I
were the owners that I would probably be reluctant in how
quickly I would pay the contractor. I am not saying they
are that type of people, I am saying that is the way I am
looking at it .
I hope that everyone understands because there has been a
lot of conversation about the permits. I don 't know if anyone
sitting on the Council realizes that I started right from
the bottom with your Corporate Counsel, I was advised by
him , I went through the proper channals, all the proper
permits were taken out and paid for and the procedure that
they told me to take them out .
The other thing that I would like to point out at this time is the fact
that we in the City of Elgin talk about progress. Now I
have been to the Boulevard beer garden many times, by myself,
with my family, with some of the ball teams that we sponsor,
and I really think it is a credit to the City. I know that
whenever you do something that shows progress there is some
jealously, there are animosities, and from what I have heard
earlier some problems. I myself feel that the Boulevard
is definitely an asset to the City of Elgin.
Attorney Bill Bachly: I am not going to go through all of
the facts which you have heard, but I am going emphasize
what I think is a very important point in a key issue which
everyone here should be concerned with. The representatives
of the Boulevard Tap went to City officials, including Corporation
Counsel, they inquired of Corporation Counsel in the City
of Elgin, what do we have to do to build a beer garden, and
how can that beer garden be operated. They were told by
your attorneys that all they had to do was get a building
permit and if they got the building permit , constructed in
accordance with that building permit they could operate
within the perview of their existing license.
Based upon those representations which were made to them
by the City of Elgin, they spent $65 , 000 with Mr. Wetzel,
and an additional sum of money summing up to about $85, 000
to build a beer garden. We believe that the City at this
particular point in time should consider whether or not they
shouldn 't be stopped from now attempting to legislate them
right out of business, after having induced them to spend
some $85, 000 on a beer garden. I hope you will really consider
all of the facts that have been brought before you and we
thank you for your attention.
Baleriarno Flores, 266 S. Weston: I am the fourth house
that he has mentioned, he said that I was asking for $20, 000
more well I will get into that a little later on.
Committee of the Whole Meeting
August 26 , 1985
Page 8
First of all I like to clear a couple of things here. Two
weeks ago it was mentioned that my neighbor was the only
one stiring this trouble. Well that is not true if some of
you got the petition that we wrote the first name there
is my name. If there is any blame on this to be put on somebody
you can put it on me. I am the one who went over and knocked
on every door, Talked to every neighbor and I didn't tell
them what I was doing , I asked them what they thought about
the beer garden. I got their reaction first and then I told
them if they were willing to sign the petition and as you
have seen they are all on Weston Street .
I also presented this calendar and each one of you should
have one, these are the events that happened around the time.
One thing I would like to point out we have these signs
at the beginning of the City, coming into the City about
drunk drivers. It says Elgin arrests drunk drivers and why
are we doing two things at the same time . We should do
one thing and let the other thing go. I think the late hours
are the ones that we been complaining, we have been complaining
about the noise, that is true. I have called the police
twice since Mr. Thomas has taken over, and once was because
they were making too much noise and we just could not sleep.
The next time was because I thought it was a drunk between
his property and the fence trying to get into my property.
I happen to find out the following day that it was somebody
trying to rob the place, that is what Mr. Thomas told me
the next day, I called the police that time. Those are the
only two times that I have called the police.
The other thing that I would like to point out is he already
talked about it , he did mention to me that if he did anything
with those properties that he bought he would take down the
garages , he did not tell me what he would do with it , but
I can just imagine what he would want them for because of
what is going to happen next year on Lillian Street . Now
what is that going to do to us as neighbors. Him and I have
been talking all this time we get along alright we have
no problems in talking.
Another thing that I would like to point out is Mr. Weiss
was in business for about 40 years maybe more. Mr. Weiss
all this time with just those hours stayed in business up
until Mr. Thomas bought the business. Now Mr. Thomas has extra
things in there that are bringing more income than what Mr.
Weiss probably had, the beer garden for one. I think that is
enough right there so that we can get some rest around the area.
Another thing I would Like to ask the Council or anybody here
in this room, when you sleep four or five hours a night , maybe
sometimes three or four times a week and then go to work the
Committee of the Whole Meeting
August 26 , 1985
Page 9
next day how many of you can function right , how many of
you think you will do a good job for your boss. I feel that
my job is really in jeopardy here because of that . I am
a machinist by trade, I have to work with real close tolerance.
Now I notice that whenever I am awake like this and I don' t
get the rest that anybody should get , I go to work and I
have to check myself three, four times in order to accomplish
what I have to accomplish. Now I feel that my boss is going
to come around and say hey what is going on , well I gonna
tell him but he is not going to accept that , he is not going
to accept that the beer garden is keeping me awake, he is
just going to say move on I will find somebody else. I have
been in this place for 18 years and that is my future and
maybe some of the other neighbors have the same problem.
I heard about the senior citizens , I think that is a great
idea, I think it is great . Our senior citizens now a days
need that kind of support because they are on a fixed income
and if Mr. Thomas can continue that , not just for the purpose
of what we are doing here, I hope that he will continue this
from how on and not just this two times. That would be great
and I am sure the senior citizens would appreciate that because
they a w
kn h can come in there and have something they o t g for less
money. I congratulate him for doing that .
We have no complaints with what he has done with the place,
he has done a good job. Its a beautiful place, I have been
inside, I am not a drinker so this is why I don 't attend,
but I have been there to talk to him. I saw the beer garden,
its nice and he has spent a lot of money, but look at our
side, out of these many signatures right here there are 32
homes out of here, out of those 32 homes the ones that he
bought , he has bought three, one of them sold out two or
three weeks ago and another one is up for sale and they are
just waiting for ok on the loan. I total that to average
$61,800 , that is an average of about $62 , 000 per home In
that area. If you multiply that 32 homes we got invested
approximately two million dollars.
Now taxes, I pay $1275 .00 and it is a small house so I subtracted
a hundred dollars out of mine, I multiplied that by 32 and
that comes out to $35 ,000 sure taxes . I am sure he is paying
taxes too, but probably his sales taxes are estimated if
there is any figure done right now because you can' t say
hey for sure I am going to have so many people drinking here
and I am going to give you so much at the end of the year.
We have a neighborhood watch which has worked out really
nice, but now with all of this commotion going around its
kind of hard. We get up at three, four o' clock in the morning
this week twice, Friday and Sunday morning, people coming
out there, well they were walking straight , I was hoping
they would stick around there long enough for me to call
the police.
Committee of the Whole Meeting
August 26 , 1985
Page 10
Now I have two teenagers they are in high school and they
are going to have to have their rest in order for them to
study, they are not going to be able to study if they are
going to be awake during the week and weekends. We would
like to enjoy our weekends. Now a lot of these people who
come to this place they don't live around the area, we do.
I am sure that if they lived in the area they would be standing
right here doing what I am doing.
One of the other things that I like to also bring to the
attention of maybe the Courier News is that the artciles
that I have read they say that he is only open till four
in the morning on weekends. Well that is not true I think
the Courier News or anyone else ought to come there at four
o 'clock in the morning.
We want to control the things that he cannot control. I
have talked to him about these problems. He told me himself
that those were things that he could not control. He told
me if somebody - parks in- your driveway, call me up I will
have somebody come over and take it out , but am I going to
do that every night , every weekend, am I going to have to
be watching.
There is a lady and somebody was in her car the next morning,
sleeping, they had to call the police. I have noticed cars
stay there until ten o ' clock the next morning. One neighbor
told me not too long ago I heard some children crying about
two o 'clock in the morning, she said she looked out the window
and there was a taxi, a lady and a taxi to pick up her husband
the kids were crying. This lady was mad at the husband,
was arguing with him, well you can imagine what kind of an
argument and she had to wake up the kids, get a taxi to come
and pick him up.
One of the other things that was mentioned before by Mr.
Andersen, and its in an article, it says the Boulevard Tap
is something that fell through the cracks. I just hope that
those cracks are not there any more, I hope that we can see
those. Now with the Lilliam Street business coming up next
year and him buying these homes is that area going to be
rezoned for parking, I hope not because its been a good neigh-
borhood.
Councilman Andersen: I was out there two weeks ago after
the Council meeting just to satisfy myself, I parked in the
parking lot and I walked the whole block and after I got
fifty feet from the beer garden I could not hear a thing.
The earlier remarks that Mr. Flores has alluded to about
Committee of the Whole Meeting
August 26 , 1985
Page 11
the beer garden situation falling through the cracks, admittedly,
we had no ordinances concerning beer gardens and because we did'nt have
that was the basis for my remarks that beer garden situation
was something that fell through the cracks perhaps my terminology
was ill advised, but I hope you can see my point .
Mr. Flores: I would like for you people to consider at least
two things. Consider our neighborhood, its a good neighborhood.
What is going to happen after all this parking and things
come around. One of the other things we should consider
are those signs that we have put up that we have spent money,
tax money, to put up for the drinking, there are a lot of
young people, a lot of young women that are in there, this
is a thing that is all over the country, why help it . Lets
not help it , lets turn it around a little. A social time
should have its time, it should not be all night . Anybody
who is in there after 11 or 12 o 'clock at night, use your
own judgment , what are they for.
Sue Johnson, 300 S. Weston: Mr. Thomas keeps talking about
these petitions that he has passed around, however, they
were never passed around to the neighbors. The neighbors
knew about the beer garden after the fact , after it was built ,
he then came around to the neighbors and told them that he
was opening a beer garden and believe he did mention the
4 o 'clock closing hour. I am one of the neighbors who has
been awakened many times at one, two or three o'clock in
the morning with music coming from the beer garden. I have
also heard people ' s names being paged over the paging system.
I did not think you could have a P A system outside. There
is also an 11 p.m. noise pollution ordinance in this town
that I don' t think is being followed in many neighborhoods.
Our concern is mainly for our neighbors, to get a good night ' s
rest and for the safety of our neighbors. I have seen the
fire plug across the street from me blocked by cars.
Councilwoman Moylan: Is the noise mostly from cars parked
on your street .
Sue Johnson: No, the noise is mostly from the people, usually
on Friday and Saturday nights its the worst. There are two
or three arguments a night and the language that is used
is really something else.
Councilwoman Shales: I would like to suggest that we pursue
items 3 and 4 of our memorandum dated August 9th. 3 is prohibit
or regulate outdoor beer gardens in close proximity to residential
areas , and 4 is require additional parking for outdoor beer
gardens. I am interested in having an ordinance on the books
so we don ' t have to go through this problem again. I think
Committee of the Whole Meeting
August 26 , 1985
Page 12
that we could work out the details, the Liquor Commission
could work out the details. In addition I would like to
propose that we prohibit parking on Lillian as soon as possible,
and I know that other communities have found a way to regulate
parking on residential streets. It has to be worked out
with the Police Department and the residents, but I believe
there is a way we can prohibit anyone but residents of that
area or their guests from parking on Weston, and I think
those two measures probably would help the neighborhood as
much as anything.
Mayor Verbic: Let the staff and Traffic Committee come back
with a recommendation.
Councilman Van De Voorde: I would like to make a few comments.
You said I would like to close all beer gardens, the only
reason that was suggested was because apparently we could
not be restrictive to just one and not the other. As a matter
of fact we asked Mr. Jentsch to look into it and the suggestion
was made to consider only those beer gardens near R-2 zoning,
so I think that is still a viable way to seek and not bother
the other beer gardens.
I would like to say that this whole situation is very unfortunate
from everybody' s standpoint . It is a classic case of poor
zoning. Strip business zoning backing right up to R-2 , it
should not have happened, but if you knew how the area grew,
I remember when there was a little log cabin there and the
homes that were built there before they were in the City.
They lived together in some harmony over the years. The
thing that has changed recently are two things that have
changed and things that this Council is responsible for.
Number one is the later closing hours , and it was really
aimed not to help a situation like this, but as I heard this
Council, prior to my being on it , it was to bring more conventions
into the City. The 4 :30 thing is causing the neighborhood
a lot of concern and the other thing is the beer garden.
Now I realize you have spent a lot of money and I think you
have tried to do a lot of things to help the situation, but
the fact remains that these people -- many of them have their
life savings in their homes, and they just can't get up and
walk away from it . Maybe you have purchased three of them,
I am not hearing anyone from the neighborhood saying everything
is fine, I hearing from people living in other parts of town
and thats fine you know if its away from me, but I think
we have to consider the whole picture, and I really have
a lot of compassion for the neighborhood, and that is why
I support them and I will continue to support them and recommend
that ( 1) we close this beer garden at 11 o' clock, and if
necessary, I think that the 4 o' clock license does not belong
adjacent to R-2 , I 'm sorry, it just doesn ' t .
Committee of the Whole Meeting
August 26 , 1985
Page 13
Mr. Thomas: My response to that is you yourself said --
you are talking about R-2 zoning, there were no homes there,
these people who built these homes built them knowing that
there was a tavern there, you don' t build a home on a runway
if you don' t like airplanes.
Councilman Van De Voorde: And when you bought the property
it was zoned R-2 and you were opened until probably one or
two and you did not have a beer garden when you made your
investment .
Mr. Thomas: That is right , but when I did apply for my permits
and I had a 4 o'clock license and I was issued a permit for
a beer garden somebody made a mistake then.
Councilmen Van De Voorde: I think the Council when they
voted for the 4 o' clock license—
Mr. Thomas: After I invest all this money you cannot go
and put me out of business.
Councilman Van De Voorde: I disagree, nobody wants to put
you out of business, but the Council does have the right
to regulate the hours of operation of liquor establishments,
and our Corporation Counsel has advised us that we can regulate
those hours.
Mr. Thomas: Your Corporate Counsel was the one who advised
us as to how to put up this beer garden. He advised us what
things we had to do to comply with all the rules of Elgin.
Now if that is the case you turn around and close us down,
or make us lose our business, I have my life savings in here,
your talking about those people ' s life savings. I have done
everything I can to make a better place for Elgin, as far
as the business goes when you have a successful business
usually the towns try to help you along, in this town it
seems like they want to put you down. Do you want to end
up with another downtown Elgin.
Councilwoman Moylan: I feel that there should be an amendment
to the 4 :00a.m, license that tightens up the places that
are even eligible to apply for a 4 :00 a.m. license. The
original two people that applied for it have no problem such
as this. I think we have a right and a duty to protect our
residential areas by putting regulations that close up the
proximity to residential areas. Now is that handled through
the Liquor Commission.
Counsel Jentsch: An ordinance would have to be acted upon
by the City Council. I think Councilwoman Shales is suggesting
that the Liquor Commission addresss these issues and make
a recommendation to the Council. The City Council will ultimately
have to make any changes in the ordinance that are required.
Committee of the Whole Meeting
August 26 , 1985
Page 14
Councilwoman Moylan: Well I feel that we have two problems.
We have the 4 :00 a.m, license and the proximity to residential
areas and we have the beer gardens, which Mr. Thomas correctly
said there was absolutely no ordinance and unfortunately
now we have to do something, after the fact . We have to
do it now so it does not happen again. Its not fair, but
it is also not fair to have our neighborhoods threatened
and have them descentigrate because of the noise and the
traffic.
Councilman Andersen: Councilwoman Moylan cold weather is
going to take care of one of those problems .
Councilwoman Moylan: But it will come up again next Spring.
Councilman Andersen: In addressing ourselves to the 4 :00
a.m. license the Boulevard Tap was not mentioned and it excluded
our observations as to who was eligible and being on the
Liquor Control Commission I stand guilty of that oversight
and if somebody wants to chastise me for that all well and
good, I cannot be all over Elgin at all times and figure
out how much space somebody has. Mr. Thomas generated enough
space there to warrant a 4 :00 a.m, license and inasmuch as
we legislated for a 4 :00 a.m. license and he qualified for
it I can 't see, and to use an expression I have used before,
I can't see how we can legislate him out of business or curtail
his business at this time when he previously has complied
with all the rules and regulations set forth either by the
Liquor Control Commission or this Council.
I further realize that under the home rule powers given to
cities the size of Elgin that we can legislate anything we
want to up to, but not including the death penalty,, so I
feel that certainly you have it within your power here to
legislate this man out of business. You have the legal right
but do you have the moral right .
Councilwoman Shales: I would like to make a motion to prohibit
parking on Lillian Street . I would also like to have the
Traffic Committee study the parking on Weston and bring us
back a report as soon as possible.
Councilman Andersen: I will second that .
Councilman Gilliam: I am going to vote no because I think
we are trying to do this piecemeal and I don't think we should
do it that way, plus I think we should have imput from the
Traffic Committee to see how it is going to effect the neighbors.
We are talking about taking care of the neighbors and then
we are going to pass an ordinance without any imput from
the neighbors on that decision.
Committee of the Whole Meeting
August 26 , 1985
Page 15
Mayor Verbic: I would agree with that because I would like
to see it go to the Traffic Committee first . I would also
like to see a complete evaluation not only on Clifton, but
also on Weston.
Councilman Van De Voorde: I support the no parking but again
I too agree that the Traffic Committee should get at it right
away and come up post haste with a recommendation. I am worried
about further to the east and how it might effect some other
folks that I had not thought about .
Councilman Waters: Your desire is to refer this to the Traffic
Committee, what is the Traffic Committee going to deliberate.
The issue is Lillian Street .
Mayor Verbic: I agree with you, but why not do it all at
one time, and have a comprehensive plan as far as no parking,
and how far you should extend it .
Councilwoman Shales: If the Traffic Committee could have
a report in two weeks I would amend my motion to give it
to the Traffic Committee.
Councilwoman Moylan: Would you include the special permit
parking on Weston.
Councilwoman Shales: Yes, I will amend my motion to give both
issues to the Traffic Committee.
Councilwoman Moylan: Second.
Mayor Verbic: I will call for a vote on the amendment .
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van
De Voorde, Waters and Mayor Verbic. Nays: None.
Mayor Verbic: Now I will call for a vote on the motion.
Yeas:Councilmen Andersen, Gilliam, Moylan, Shales, Van De
Voorde, Waters and Mayor Verbic. Nays: None.
Councilman Gilliam: Can I assume that we are going to continue
with the beer gardens at least through this season and then
we will have a chance to deal with it between now and next
season, because I think they wanted an answer one way or
another.
Mayor Verbic: Well as someone mentioned there are not that
many days left for use of the beer garden and certainly we
can address those concerns expressed here tonight .
Committee of the Whole Meeting
August 26 , 1985
Page 16
I would suggest that you refer this back to the Liquor Commission
for further study.
Councilwoman Moylan: The only thing I am concerned about
is Mr. Thomas says I have a license, I have an investment .
We are talking about making a change in the regulations and
I don 't want to give him and his patrons any false hopes
that year after year its going to roll over for the same
thing because he originally did it and so now he needs the
extra time. There is a requirement that we look at the confusion
that it is causing in the neighborhood, and we probably will
look at changing the regulations and your license goes to
April 30th. So there is a very serious possibility that
during the winter there will be a change in the hours, at
least in the license, the proximity, there is a possibility
of that .
Councilman Gilliam: I think Councilwoman Moylan is speaking
for one person. I don' t want you to assume that I may change
anything, so I think you speak for one and not for all.
Councilwoman Moylan: No, but there is a possibility of a
change.
Councilman Waters: The item on our agenda tonight is continued
discussion and I think we have an issue that does not have
any clear cut resolution at this point . I think there are
parties on both sides who have valid points to make and there
are parties on both sides who at this point are being treated
unfairly and I think the Council is going to have to continue
discussion to seek a resolution that is fair to both sides,
that resolution is not going to come tonight , and it is not
going to come in an arena. I think the Council is going to
have to continue discussions until we can find a way of protecting
our neighborhoods and protecting business investments at
the same time.
Councilman Gilliam: I make a motion that we refer this back
to the Liquor Commission to bring a recommendation to the
whole City Council. This recommendation should cover all
the issues addressed here tonight .
Councilman Andersen: I will second that .
Councilman Van De Voorde: I think its avoiding the issue.
I think two members, two of the three members, have gotten
us where we are on this, I am prepared tonight to vote on
the issue and I would vote to close the license at 11 o 'clock.
Councilman Andersen: I call for the question.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Waters
and Mayor Verbic. Nays: Councilman Van De Voorde.
Committee of the Whole Meeting
August 26 , 1985
Page 17
Further discussion regarding flooding at 11 Crescent Street .
Mr. Malm stated he wanted the Council to know that he had
returned Mr. Stevens telephone call and had talked with Mrs .
Stevens. In addition Mr. Malm, Mel Dahl and Gary Miller
had been out to the site on several occasions to review the
problem.
Mr. Dahl stated this property lies in a bowl and there is
no control for a heavy or long duration rain because everything
drains into it with the high ground surrounding the area.
Mr. Malm stated that all the information available tells
the staff the sewers are in good shape so this is not the
problem. Mr. Malm further stated there has been discussion
about creating a special assessment district in this area,
whereby the sewer pipe could be enlarged or a parallel pipe
running to the river just at this location. Barricades could
also be made available to avoid the street traffic from splashing
the water in the street onto the property.
Mr. Malm stated he would have the staff bring this matter
back with recommendations and cost estimates.
Request by St . Joseph Hospital to establish a Personal Emergency
Response System with the Fire Department .
Mr. James Anderson and Attorney Jeff Rifken presented a proposal
for the Elgin Fire Department and St . Joseph Hospital to
establish a personal emergency response system, which is
similiar to the system at Sherman Hospital except this system
would be hooked up to the Fire Department and the hospital
emergency room.
The total cost to the Fire Department is projected to be
less than $300. 00, and even less in subsequent years. The
Hospital Auxiliary has agreed to purchase the first 25 AT&T
units at a cost of approximately $5 , 625 ,00 or $225 .00 per
unit .
Mayor Verbic staged he could see a great dL-a:l of�- liabllityl-
on the Qity' s'par.t in participating in such a .program.
Councilman Andersen stated that Carpentersville had installed
such a program and it had proved to be very successful.
Coouncilman Van De Voorde stated that both the system at
Sherman and St . Joseph were good and he could support them
both, but he wondered if there was any chance that the two
hospitals could get together for one joint system.
Committee of the Whole Meeting
August 26 , 1985
Page 18
Councilwoman Shales stated he would rather see one unified
system and more information as to the liability of such a
program.
Councilman Gilliam made a motion, seconded by Councilman
Waters to approve the program as long as there was no cost
to the City. Yeas: Councilmen Gilliam, Moylan, Van De Voorde
and Waters. Nays: Councilmen Andersen, Shales and Mayor
Verbic.
Report by Donohue & Associates, Inc. on the Elgin Leak Survey.
Based on the results of the Elgin Leak Survey the following
recommendations were made:
1. District measurments and leak detection investigation
be continued annually. Once the system unaccounted for water
is acceptable imits, the program could be phased into a two
year program, investigating the west side one year and the
east side the following year.
2 . Water pumpage records and unaccounted for water records
should be watched closely to determine the effect of the
leak repairs and to monitor any sudden changes.
3 . A significant amount of closed valves and other system
defects were encountered. These defects, as previously submitted
to City personnel, should be repaired. Additional efforts
should be made to prevent valves from remaining closed.
4 . We recommend that the City conduct an annual valve operation
program. The program should start in the older portions of
the distribution system. This will allow location and repair
of defective valves prior to their use for emergencies.
5. Hydrants which cannot be repaired by flushing and closing
should be replaced as part of an annual maintenance program.
6. The water system updating and system maintenance procedures
observed during the leak detection program should be continued.
Discussion of the Building Commission' s deliberations regarding
manufactured housing.
Capt. Burkart stated the Building Commission met on August
5 , 1985 , discussed and rendered their opinion on prefabricated
construction as it relates to housing. The minutes of this
meeting were furnished to the Council.
Committee of the Whole Meeting
August 26 , 1985
Page 19
Consideration of Change Order No. 2 to the Public Safety
Communications System.
Councilman Gilliam made a motion, seconded by Councilman
Waters to have this item placed on the next Council Agenda.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van
De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of a proposal from Klaucens & Associates, Inc.
for engineering services to update the Police Department ' s
pistol range, ventilation and exhaust system.
Councilman Waters made a motion, seconded by Councilman Gilliam
to place this item on the next Council Agenda. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters
and Mayor Verbic. Nays: None.
Consideration of accepting a donation of land adjoining Eagle
Heights Park.
Councilman Van De Voorde made a motion, seconded by Councilman
Gilliam to place this item on the next Council Agenda. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Consideration of proposals for the demolition of a structure
at 618 Wellington Avenue.
Councilman Van De Voorde made a motion, seconded by Councilman
Waters to place this item on the next Council Agenda. Yeas :
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Zayer ' s Park
Mr. Bennett advised the Council that $25, 000 had been appropriated
for playground equipment for this park. In meeting with
the residents they indicated they did not want playground
equipment placed here because of the vandalism and other
problems in the area.
The Council agreed to remove the equipment and Councilman
Waters suggested that perhaps some trees could be planted
on these grounds.
Prairie Path
The Council agreed to waive any building permits in connection
with the construction of this project .
Committee of the Whole Meeting
August 26 , 1985
Page 20
Riverside Water Treatment Plant .
Mr. Malm stated that a meeting had been held concerning a
settlement with the contractor and the details of said settlement
would be brought to the Council at their next meeting along
with a proposed Change Order.
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to adjourn the Committee of the Whole Meeting to go
into Executive Session to discuss appointments to boards
and commissions, personnel, acquisition of property and litigation.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van
De Voorde, Waters and Mayor Verbic. Nays: None.
The meeting was adjourned at 12 :00 p.m.
Marie Yearman City Clerk
Committee of the Whole Meeting
September 9, 1985
The Committee of the Whole Meeting was called to order at 6 :40
p.m. , in the Council Conference Room of City Hall. Members present :
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Absent : None.
Consideration of recommendations from the Traffic Committee Con-
cerning parking and traffic flow at Elgin Academy.
This item appeared on the Council Agenda for formal action.
Consideration of a Traffic Committee recommendation to prohibit
parking on Lillian Street from McLean Boulevard to Clifton Avenue.
This item appeared on the Council Agenda for formal action.
Discussion of restricting parking on Weston Avenue from South
Street to Meyer Avenue.
The Council reviewed a recommendation from the Traffic Committee
to restrict parking from 10 :00 p.m. to 5 :00 a.m. This would
exclude the patrons of the Boulevard Tap since most of them probably
stay there beyond 10 : 00 p.m. It will also enable the guests to
visit the residents on Weston. The driveways and garages no
doubt accommodate the vehicles of the residents .
A similar ordinance was adopted to prohibit parking on the west
side of Crystal Avenue from Lawrence Avenue to Mill Street between
the hours of 9:00 p.m. and 2 :00 a.m. and the problem was resolved.
A majority of the Council directed the staff to prepare an ordinance
based on this recommendation. Councilman Andersen and Mayor
Verbic stated thel preferred the restriction commence at 10 :00
p.m. instead of 9 :00 p.m.
Consideration of proposals for preparing a community newsletter.
The Council reviewed a memorandum from Betsy Armistead wherein
she recommended giving this project to Key Communications based
on the materials they submitted in support of their proposal.
Councilman Waters made a motion, seconded by Councilwoman Moylan
to approve the recommendation and proceed with the project .
Yeas: Councilmen Moylan and Waters. Nays: Councilmen Andersen,
Gilliam, Shales, Van De Voorde and Mayor Verbic.
Councilman Gilliam made a motion to accept the proposal from
Brown & Brown because they were the low bidder and he also felt
that they had the most experience.
Councilwoman Shales seconded said motion.
Committee of the Whole Meeting
September 9, 1985
Page 2
Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Request by the Tyler Bluff Homeowners Association for a monetary
adjustment for garbage collection services not received.
The Council reviewed the request for garbage/trash pick-up by
the City or in lieu thereof some monetary adjustment relative
to the cost of a service not rendered.
Mr. Malm stated it has been the policy of the City not to provide
this service and other services to a planned unit development .
Several Council members inquired if this is just policy or was
there an ordinance covering same.
Counsel Jentsch stated there is no ordinance in the code covering
this policy.
Councilman Gilliam made a motion, seconded by Councilwoman Moylan
to have the Legal Department develop an ordinance covering this
policy and to render a legal opinion covering same. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Consideration of an ordinance amendment limiting parking in the
ECC Fountain Square Plaza lot to those vehicles displaying the
appropriate parking sticker.
Mr. Malm stated that in response to a request from ECC the legal
staff had prepared a proposed amendment to the Code which provided
that no parking shall be allowed in the Fulton Street Parking
Lot , located at the northeast corner of the Sulton Street and
Spring Street intersection, Mondays through Fridays from seven
a.m. to eight p.m. unless a vehicle is displaying a current
Elgin Community College staff, temporary staff, or handicapped
student parking sticker.
Councilman Van De Voorde made a motion, seconded by Councilman
Gilliam to approved the proposed ordinance amendment and have
same placed on the Council Agenda. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None.
Consideration of a proposal from Donohue & Associates, Inc, for
engineering services on the Lords Park Middle Dam.
The Council reviewed a proposal from Donohue & Associates to
prepare plans and specifications for seepage repair to the Lord ' s
Park Upper Dam. Donohue proposed to do this work for a fee not
to exceed $3 , 950. 00.
i
Committee of the Whole Meeting
September 9, 1985
Page 3
Councilwoman Moylan made a motion, seconded by Councilman Waters
to approve the proposal and proceed with the project . Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Request by the Elgin Teener All Stars for a donation to help
refund travel expenses.
Councilman Gilliam made a motion, seconded by Councilman Van
De Voorde to contribute the sum of $250 .00 towards this request .
Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Consideration of Change Order No. 1 on the Prairie Path.
This change order involved the creation of a 25 foot curb cut
to facilitate revised access to the Bonkosky Oil Company property.
The total cost of the change order is $2 , 200 and Kane County
has agreed to bear one-half the cost of this work.
Councilman Waters made a motion, seconded by Councilwoman Moylan
to approve the subject change order. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays : None.
Discussion regarding a special meeting to consider proposals
on the City' s insurance program.
Mr. Sarro advised the Council that Corporate Policyholders Counsel,
Inc. , were experiencing substantial resistance in obtaining alternate
quotations , receiving clarifications and answers to other questions
from the various markets.
Mr. Malm stated the consultants had hoped to bring four bids
to the Council, but at the present time they had only received
two bids .
Due to the time constraints Mr. Malm asked that a special council
meeting be set for September 17th.
The Council agreed to meet on September 17th at five p.m. , at
which time the consultant would be in a position to offer alternate
proposals.
Request from the Elgin Sesquicentennial, Inc. for the release
of appropriated funds.
Councilman Van De Voorde made a motion, seconded by Councilman
Waters to release the balance of funds available in the amount
of $19, 007 .45 . Yeas: Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None .
Committee of the Whole Meeting
September 9, 1985
Page 4
Consideration of Change Order No. 7 Final on the Riverside Water
Treatment Plant .
The Legal Department informed the Council that pursuant to negotiations
between various officials of the City of Elgin, Illinois Hydraulic,
Inc. , and Black and Veatch, the proposed change order has been
proposed for the Council' s consideration.
By reason of this Change Order No. 7 - Final, the contract cost
shall be decreased in the amount of $97, 920. 08.
The Council commended Councilman Andersen for his role in reaching
the results obtained and amicable agreement with all the parties
involved.
Councilman Van De Voorde made a motion, seconded by Councilman
Gilliam to approve the proposed change order. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Discussion of demolishing the Travis Medical Center pursuant
to court order.
Attorney Blondin advised the Council that on September 4 , 1985,
Judge Peterson granted the City the authority to demolish the
Travis Medical Center at 35 North Airlite Street . Attorney Blondin
suggested that bids be sought for the demolition work. The costs
of demolition will be a lien on the property until paid.
Councilwoman Shales made a motion, seconded by Councilman Waters
for the staff to proceed to procure bids for demolition. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Request from Judson College to install a backstop on their softball
diamond pursuant to a grant of easement .
The Council was advised this backstop was removed during the
construction of the distribution pipeline between the Riverside
Water Treatment Plant and the Slade Avenue Water Treatment Plant .
The staff received two quotes from chain link fence suppliers
and it is their recommendation that the proposal from Fox Valley
Fence & Supply be accepted at a cost of $2 , 341.00 for replacement
of the backstop.
Councilman Gilliam made a motion, seconded by Councilman Van
De Voorde to approve the staff ' s recommendation. Yeas : Councilmen
Andersen, Gilliam, Moylan, Shales , Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Committee of the Whole Meeting
September 9, 1985
Page 5
Discussion regarding Gang Prevention Project .
Chief Baird advised the Council that gang activity in Elgin and
other cities is essentially limited to hispanic and black youth.
To increase the effectiveness of police and social service agencies '
efforts to minimize youth gang activity, a resource agency was
needed. Centro de Informacion would appear to be tailor made
to act as a conduit to make contacts within the hispanic community.
To this end, the staff has contacted Lovellton Treatment Center
and Centro. Centro has made us aware of a grant source that
would avail Elgin and other communities of a unique approach
to assist in compbating gang affiliation.
Counseling will be provided by Centro in these areas: Youth
Counseling, employment , youth councils, education, training ,
and recreation.
Police officers will serve as resource persons and models.
A grant application has been submitted to the Central Baptist
Association which serves as the initial clearing house for grant
applicants. There will not be any direct cash outlays on the
part of the city.
Councilwoman Moylan made a motion, seconded by Councilwoman Shales
for the city to participate in the proposed program. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Request from Elgin Academy to close traffic from Wednesday September
25 to Friday, September 27th in order for students to use this
area for street painting an other Homecoming activities.
Councilman Gilliam made a motion, seconded by Councilwoman Moylan
to approve said request . Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, Waters and Mayor Verbic. Nays: Councilman Van
De Voorde.
Boulevard Tap Beer Garden and 4 : 00 a.m, license
Councilwoman Shales suggested that a task force of staff be appointed
to look at the problems revolving around this establishment and
present some recommendations to the Council.
The Council felt this was a good suggestion, but thegfelt that
Councilmen Andersen and Shales should also meet with this task
force as representatives of the Liquor Commission.
Committee of the Whole Meeting
September 9, 1985
Page 6
Randall Road Interchange.
Mayor Verbic stated that he and Bob Malm had met with Tollway
authorities regarding this interchange. At said meeting they
were allowed to give their thoughts and were given the impression
that the Tollway authorities are moving ahead with this improvement .
Mayor Verbic also felt that Kane County would provide most of
the money needed in connection with this project .
Adjournment
Councilwoman Moylan made a motion, seconded by Councilwoman Shales
to adjourn the Committee of the Whole Meeting to go into Executive
Session to discuss personnel, appointments to boards and commissions,
acquisition of property and litigation. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None. The meeting adjourned at 9: 10 p.m.
Marie Yearman, City Clerk
Committee of the Whole Meeting
September 23 , 1985
The Committee of the Whole Meeting was called to order at
6 : 30 p.m. , in the Council Conference Room of City Hall.
Members present : Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde and Waters. Absent : Mayor Verbic.
Appointment of Mayor Pro Tem.
Councilwoman Shales made a motion, seconded by Councilman
Waters to appoint Councilwoman Moylan Mayor Pro Tem. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales , Van De Voorde
and Waters . Nays: None.
Consideration of an Agreement with St . Joseph Hospital to
participate in a Personal Emergency Response System.
Mr. Malm stated this item also appears on the Council Agenda
for formal approval.
Councilwoman Shales stated that after looking over the agreement ,
the only amendment she would make would be to have any evaluation
of the program every six months to see how many emergency
or non-emergency calls are being handled by this system.
Request by Councilwoman Moylan to discuss the requirements
for a 4 : 00 a.m. liquor license.
Mayor Pro Tem Moylan stated that she did not have the information
available tonight and she would like the matter tabled until
October 14th, providing the information is available at that
time.
Councilwoman Shales made a motion, seconded by Councilman
Waters to table this issue until October 14th. Yeas: Councilmen
Andersen, Gilliam, Shales , Van De Voorde, Waters and Mayor
Pro Tem Moylan. Nays: None.
Request by L. A. Goldschmidt Associates, Inc. to discuss
alternate ways of bringing sewer to the proposed Spring Oaks
Development .
Mr. Goldschmidt stated that they were willing to contribute
$35, 000 towards the installation of the 16" sewer line, with
the balance to be paid by the City and County. Mr. Goldschmidt
estimated the cost of said improvement to be between $75 , 000
and $125 , 000 .
Roger Dahlstrom stated that customarily the developer pays
the cost of bringing in the utilities and there is an ordinance
in place which reimburses the developer these costs as others
hook onto the utilities.
Committee of the Whole Meeting
September 23 , 1985
Page 2
Mr. Goldschmidt stated they could also go along with hooking
on to the existing 8" line, but the Sanitary District will
not give their approval.
Councilman Van De Voorde stated the Council should look down
the road because we are already experiencing problems with
sewers that are not large enough.
Councilman Waters stated that he would support the 16" line
and maybe there would be a way to work out an agreement whereby
Mr. Goldschmidt would have to reimburse the cost when this
land is developed.
Councilman Van De Voorde felt the City should wait to see
what the Sanitary District might be willing to do.
Mayor Pro Tem Moylan suggested that more information be brought
back concerning the Sanitary District ' s decision and the
cost of the project .
Mr. Malm stated he would arrange for a meeting with the Sanitary
District and advise Mr. Goldschmidt so he could be present
at said meeting.
Discussion concerning increasing sewer capacity from Crescent
Street to Crystal Street .
Mr. Malm stated that we this matter was discussed several
weeks ago the staff was directed to bring back some alternatives
to the problems.
The Council was furnished with a proposed oute for a parallel
combination sewer from Crescent and Chicago to an existing
60 inch combination sewer at Highland and Crystal.
The existing combination sewer is a 36" line. The proposed
parallel sewer would also be a 36" concrete pipe. The existing
60" combination sewer is capable of carrying the flow of
both the existing and proposed sewers with an additional
available capacity of 280 .
The cost for this work can be broken down into two distinct
areas. The first is land acquisition. The best estimate
of cost for this phase should be between $100 , 000 and $150 , 000 .
The actual construction should cost between $175, 000 and
$225 ,000. Therefore, the estimated total cost of doing this
work is between $275 , 000 and $375, 000.
Gary Miller stated there was one more alternative and that
was a system presently being used in Skokie whereby the water
was stored in storage tanks under the street .
Committee of the Whole Meeting
September 23 , 1985
Page 3
Mr. Miller requested that the Council give him additional
time to work up a model because he felt this system would
be perfect for the problem being discussed.
Councilman Van De Voorde stated it is more than just this
one problem, there are others within the City, and alternatives
should be sought .
Mr. Malm stated the Council may want to also give some thought
as to how these improvements might be paid for.
Mayor Pro Tem Moylan stated that perhaps the City should
look into special taxing districts to pay for these projects .
Status report by Charles Kaltenbach on space needs and possible
renovations to the Municipal Building.
Mr. Kaltenbach reviewed with the Council the preliminary
plans for renovation to the municipal building in order to
obtain additional space needs .
The Council asked Mr. Kaltenbach to bring back cost estimates.
Consideration of a recommendation from the Traffic Committee
to convert Crosby Street to one-way eastbound.
The Traffic Committee advised the Council this one block
street between Elm and Perry is 30 feet wide and parking
is allowed on both sides. There is a steep downward slope
from west to the east ,
With the existing conditions two-way traffic is unsafe, particulary
during the winter months . Letters were sent to the surrounding
residents. All those who returned the questionnaire support
the one-way proposal.
Councilman Van De Voorde made amotion, seconded by Councilwoman
Shales to approve the Traffic Committee ' s recommendation.
Yeas: Councilmen Andersen, Gilliam, Shales, Van De Voorde,
Waters and Mayor Pro Tem Moylan. Nays: None.
Discussion concerning the acquisition of an Otto Fogger to
eradicate roots in the sewer system.
Councilman Gilliam made a motion, seconded by Councilwoman
Shales to proceed with the subject acquisition. Yeas: Councilmen
Andersen, Gilliam, Shales, Van De Voorde, Waters and Mayor
Pro Tem Moylan. Nays: None.
Committee of the Whole Meeting
September 23 , 1985
Page 4
Consideration of a contract extension to the para-transit
agreement with the Suburban Bus Division of the RTA.
Mr. Malm advised the Council that Pace, the Suburban Bus
Division of the RTA has requested that the City consider
another extension of the para-transit contract between Pace
and the City of Elgin. The extension would allow additional
time to hopefully work out the problems surrounding the proposed
new contract between Pace and the City for para-transit bus
services .
Councilman Waters made a motion, seconded by Councilman Andersen
to approve the contract extension. Yeas: Councilmen Andersen
Gilliam, Shales,Van De Voorde, Waters and Mayor Pro Tem Moylan.
Report on the activities of the Greater Downtown Elgin Commission.
Roger Dahlstrom reported to the Council that the Central
Business District Plan was passed by the Council in May,
1984 , with a time line plan for implementation of various
projects and activities designed for revitalization of the
CBD. The projects and activities planned for implementation
in the first two weeks of the plan were chosen for their
immediate impact on the downtown and ease of implementation.
Other projects and activitites were placed further down the
timeline due to the nature of the project and magnitude of
planning involved before implementation could begin.
The timeline set suggested goals for completion of the projects
and activities for each year, up to Year 15 of the CBD Implementation
Plan. The status of projects and activities for the first
and second years of the Implementation Timeline, as well
as one project from Year 3 which has begun well ahead of
schedule, are also submitted herewith. It is important to
remember that the implementation of the CBD Plan is only
three months into the second year, leaving a amjority of
the second year for completion of the projects listed as
incomplete.
Councilman Waters stated he appreciated this report .
Mayor Pro Tem Moylan suggested that it would be nice to have
them come in to the Committee of the Whole Meeting on October
28th, and to have said meeting commence at 6 :00 p.m. , in
order to allow time for general discussion with them.
Committee of the Whole Meeting
September 23 , 1985
Page 5
Redesignation of the Elgin Police Reserve to the Elgin Police
Auxiliary.
The Council reviewed a request from the Police Department
for a proposed ordinance change redesignating the Police
Reserve, the Police Auxiliary. This redesignation would
not influence their current pay, training, duties, hours
worked, or deployment . The change in name would mandate
that , although in uniform, the Auxiliaries would not be armed
and they would not have full powers of arrest .
Councilman Van De Voorde made a motion, seconded by Councilman
Waters to approve the subject request . Yeas: Councilmen
Gilliam, Shales, Van De Voorde, Waters and Mayor Pro Tem
Moylan. Nays: None. (Councilman Andersen was not present
to vote of this issue ) .
Consideration of a recommendation from the Elgin Economic
Development Commission concerning the issuance of industrial
development bonds.
The Council reviewed an application from the Butler Pharmapac,
Inc. , firm for the issuance of $2 , 500,000 in industrial revenue
bonds, together with the recommendation of the Elgin Economic
Development Commission to approve said application.
Councilman Waters made a motion, seconded by Councilman Van
De Voorde to have staff proceed with the subject application.
Yeas: Councilmen Gilliam,Shales, Van De. Voorde, Waters
and Mayor Pro Tem Moylan. Nays: None.
Consideration of a Liquor Concession Agreement with Liquorland
Enterprises for the sale of alcoholic beverages at the Hemmens
Auditorium.
Councilman Gilliam made a motion, seconded by Councilwoman
Shales to approve the proposed agreement . Yeas: Councilmen
Gilliam, Shales, Van De Voorde, Waters and Mayor Pro Tem
Moylan. Nays: None.
Proposed Bartlett Water Agreement .
Councilman Waters made a motion, seconded by Councilman Gilliam
to approve the proposed agreement . Yeas : Councilmen Gilliam,
Shales , Van De Voorde, Waters and Mayor Pro Tem Moylan.
Nays: None.
Committee of the Whole Meeting
September 23 , 1985
Page 6
Change Order No. 2 for the Prairie Path Project .
This change involves the removal of existing buried storage
tank, approximately 8 foot by 30 foot located at the project
site area at the corner of Prairie Street and South Grove
Avenue. The tank and contents shall be removed completely
and the remaining deparession filled and compacted in conformance
with the specifications.
The addition cost to the contract is $2, 163 .00.
The Kane County Forest Preserve has agreed to the proposed
change order.
Councilman Gilliam made a motion, seconded by Councilman
Van De Voorde to approve the proposed Change Order No. 2 .
Yeas: Councilmen Gilliam, Shales, Van De Voorde, Waters
and Mayor Pro Tem Moylan. Nays: None.
Adjournment
Councilman Gilliam made a motion, seconded by Councilman
Van De Voorde to adjourn the Committee of the Whole Meeting
to go into Executive Session. Yeas: Councilmen Gilliam,
Shales, Van De Voorde, Waters and Mayor Pro Tem Moylan.
Nays : None. The meeting was adjourned at 9:45 p.m.
Marie Yearman City Clerk
Committee of the Whole Meeting
October 14, 1985
The Committee of the Whole Meeting was called to order at 6:40 p.m., in the Council
Conference Room of City Hall. Members present: Councilmen Andersen, Gilliam,
Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Absent: None.
Discussion Concerninq Property at 405 North Gifford
The City Council viewed a series of photographs depicting code violations of the property
at 405 North Gifford. A resolution declaring the property a public nuisance will appear
on the regular Council agenda.
Discussion of Bids for the Tyler Creek Bank Stabilization
The City Council discussed the bid of Alliance Contractors, Inc. in the sum of $82,915 for
the stabilization of the Tyler Creek Bank. The engineer's estimate was in the sum of
$34,162.
Mayor Verbic opted for additional bids due to the wide variance between the bid and the
engineer's estimate.
Councilwoman Shales asked if the City could work with Alliance Contractors, Inc. to
complete the project based on time and materials.
The bid will appear on the regular Council agenda.
Consideration of Amendment of an Ordinance to Comply with the National Flood
Insurance Proqram Requlations
The City Council considered an amendment to the City's ordinance on stormwater
control. The ordinance currently in effect does not conform to the National Flood
Insurance Program flood protection elevation requirements. This ordinance change will
appear on the regular Council agenda.
Consideration of an Agreement with Elqin Sweeper Company to Conduct an Operational
Evaluation of a Street Sweeper
The City Council reviewed an agreement with Elgin Sweeper Company in which Elgin
Sweeper would loan a sweeper to the City for evaluation. A resolution authorizing the
agreement will appear on the regular Council agenda.
Discussion of a Tree Plantinq Proqram for Arterial Streets
Bob Malm presented the City Council with a proposal for tree planting and stump
removal along arterial streets. There is approximately $15,000 available in the Capital
Improvement Funds due an overestimate of funds needed for the Wing Park Baseball
Diamond which could be used for tree planting along Dundee Avenue. Bids for the tree
planting will appear on the regular Council agenda.
• Committee of the Whole Meeting
October 14, 1985
Page 2
Discussion Concerninq Proposed Fourth Amendment to Annexation Aqreement with
Valley Creek
The City Council heard four alternatives for the Tyler Creek detention contribution
required under the Valley Creek annexation agreement, (1) extending the deadline for
payment, (2) assessment of a simple interest payment plan, (3) assessment of a compound
interest payment plan, and (4) a construction cost index plan. To date the developers
have not responded to any of the proposals.
Councilman VanDeVoorde made a motion, seconded by Councilman Gilliam, to present
the construction cost index plan to the developers of Valley Creek for the Tyler Creek
detention contribution. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Consideration of an Aqreement with H. W. Lochner, Inc. for Enqineerinq Services on the
Proposed North End Bridge Project
Bob Maim outlined the three phases of the agreement with H. W. Lochner, Inc. for the
North End Bridge. Phase I involves preliminary plans and estimates. Phase II involves
preparation of final construction plans, specifications and estimates. Phase III involves
supervision of the construction phase. He stated that Kane County will contribute
$3,000,000 for the project, which is approximately one-third of the cost.
Councilman VanDeVoorde asked how the City proposed to fund the project.
Bob Maim stated that several options are available. If the project is funded through
property taxes, a 1% increase per $100 in property assessments would result. Another
method of funding could be an increase in the vehicle stickers.
Councilman Andersen made a motion, seconded by Councilwoman Shales, to proceed with
Phase I of the agreement with H. W. Lochner, Inc. for engineering services on the
proposed North End Bridge Project. Yeas: Councilmen Andersen, Gilliam, Shales,
VanDeVoorde and Mayor Verbic. Nays: Councilwoman Moylan and Councilman Waters.
Discussion of the Purchase of Christmas Decorations
The City Council reviewed a proposal for the purchase of Christmas decorations for the
mall. Councilwoman Moylan made a motion, seconded by Councilman Waters, to proceed
with the purchase of the Christmas decorations. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Discussion Concerninq Publication of a Community Orientation Booklet
Bob Maim suggested that publication of a community orientation booklet be deferred to
the 1986 budget. He stated that the City could contact the Sanitary District and U-46 in
an attempt to make the orientation booklet a joint project.
Councilman VanDeVoorde made a motion, seconded by Councilwoman Moylan, to defer
publication of a community orientation booklet to the 1986 budget. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays:
None.
• Committee of the Whole Meeting
October 14, 1985
Page 3
Discussion of the Installation of a Fence along By-Pass 20 Near the Elgin Softball
Complex
Bob Malm informed the City Council that the fence that will be provided by the Illinois
Department of Transportation along the south side of Route 20 near the softball complex
will only be four feet in height and if the City desires an eight foot fence the additional
cost will be $10,000. An eight foot fence could be installed for 1,650 lineal feet along
the north side of the by-pass for a cost of $5,000.
Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to proceed with
the eight foot fence on the south side of the by-pass. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Consideration of an Amendment to the Ordinance Requlatinq Massaqe Establishments
Bob Malm presented a proposed amendment to the ordinance regulating massage estab-
lishments. The amendment would include in the definition of massage establishment any
business which provides massage services through any non-hand held mechanical or
electrical apparatus or appliance.
Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to consider the
amendment to the ordinance regulating massage establishments. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: Nons.
Consideration of an Amendment to the Ordinance Dealinq with the Disposal of Weapons
The City Council reviewed a proposed amendment to the ordinance dealing with the
disposal of weapons which would permit the police department to exchange or trade
weapons, parts, ammunition or maintenance supplies.
Sergeant Panzloff state that many weapons maintained in the police department armory
were outdated. Under the proposed ordinance, these weapons could be exchanged to
update the current armory.
Councilman Andersen made a motion, seconded by Councilman Gilliam, to consider the
amendment to the disposal of weapons ordinance to permit the exchange or trade of
weapons. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters
and Mayor Verbic. Nays: None.
Consideration of Reimbursinq U.S. Shelter, Inc. for the Oversizinq of a Watermain
Bob Malm stated that U.S. Shelter, Inc. had installed a twelve inch watermain along
Maroon Drive in 1980. U.S. Shelter, Inc. is entitled to an oversizing payment for the
difference between an eight inch and twelve inch watermain. The oversizing payment
amounts to $11,134.20.
Councilman Waters made a motion, seconded by Councilwoman Shales, to authorize the
reimbursement payment to U.S. Shelter, Inc. for oversizing of a watermain. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic.
Nays: None.
Committee of the Whole Meeting
October 14, 1985
Page 4
Consideration of an Amendment to the Intergovernmental Agreement with the Illinois
Department of Mental Health
Bob Maim presented a draft amendment to an intergovernmental agreement with the
Illinois Department of Mental Health and Development Disabilities to provide for a
reduced gravel mining operation on the State Hospital site.
Councilman Waters made a motion, seconded by Councilwoman Moylan, to consider the
agreement. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters
and Mayor Verbic. Nays: None.
Consideration of an Agreement with Road Materials Corporation and Giertz-Melahn
Regarding the Minin4 and Reclamation of Certain Areas of the Former Elqin Mental
Health Center Property
Bob Maim presented a proposed agreement for gravel extraction/rehabilitation of the
State Hospital site. Under the proposed agreement the City would be relieved of the
burden of paying for the road and parking lot. The operator would pay the City $200,000
for each succeeding five year period of the agreement beginning in contract year three.
Dan Blondin stated that under the terms of the agreement access to the site would be
limited to Route 31. The agreement is a scaled down version of the William A. coates
and Associates plan.
Councilman Waters made a motion, seconded by Councilwoman Shales, to consider the
agreement with Road Materials Corporation and Giertz-Melahn. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays:
None.
Consideration of Proposals to Repair the Roof of the Lord's Park Museum
The City Council reviewed two proposals to repair the roof of the Lord's Park Museum.
Bob Maim stated that the repairs were to be included in the 1986 budget, however roof
deterioration and interior damage has worsened that one more winter could cause
irrepairable damage.
Councilman VanDeVoorde made a motion, seconded by Councilwoman Moylan, to approve
the repair of the roof of the Lord's Park Museum. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Adjournment to City Council Meeting at 8:05 p.m.
Councilman Andersen made a motion, seconded by Councilman Gilliam, to proceed to the
regular City Council meeting. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Reopen Committee of the Whole Meeting at 9:30 p.m.
Committee of the Whole Meeting
October 14, 1985
Page 5
Consideration of an Agreement with the State of Illinois Concerninq the Acquisition of
Riqht-of-Way for the Proposed Wideninq of South McLean Boulevard
Bob Maim stated that a joint city/state agreement must be entered into for the acquisi-
tion of right-of-way for the proposed widening of South McLean Boulevard. The
estimated cost is $21,345, which is 24.82 percent of the total estimated cost of $86,000.
He stated this is not an accurate figure as the total acquisition cost will be less than the
estimated $86,000 due to dedication by the City of City-owned right of way.
Councilman Waters made a motion, seconded by Councilwoman Moylan, to approve the
agreement for right-of-way acquisition. Yeas: Councilmwn Andersen, Gilliam, Moylan,
Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Consideration of the Prohibition of Parking on Certain Streets
The City Council considered the recommendations of the Traffic Committee to prohibit
parking on a portion of Wing Park Boulevard, DuPage Street, Garden Crescent Drive,
Preston Avenue and the alley between 213 and 219 Walnut Avenue.
Councilwoman Moylan made a motion, seconded by Councilman Gilliam, to consider the
prohibition of parking on the above listed streets. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Discussion Concerning Laqqinq Remote Water Metering Systems
Bob Maim stated that the remote water meters lagged behind inside actual readings.
Currently the homeowner is required to pay the difference between the inside and out-
side read.
Ron Zegers stated that a new procedure will be instituted whereby the homeowner would
be required to read both the inside and remote meter once each year and the City would
read both the inside and remote meter once every two years. This system will help keep
discrepancies low and alleviate a large water bill after a long period of inaccurate reads.
Discussion of a Proposal from Amalgamated Trust and Savings Bank to Accelerate the
Receipt of State Monies
The City Council reviewed a proposal from Amalgamated Trust and Savings Bank
whereby a representative of Amalgamated Trust and Savings Bank will pick up checks
from the State of Illinois, wire the money to Amalgamated, who will hold it for one day
as reimbursement for their services, then transfer the money to an Elgin bank where it is
available for investment. This process accelerates collection by two days thereby
allowing additional investment income.
Councilman Gilliam made a motion, seconded by Councilman VanDeVoorde, to accept the
proposal of Amalgamated Trust and Savings Bank. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
October 14, 1985
Page 6
Consideration of a Lease with the Chicaqo and Northwestern Railroad for a Portion of
Wellington Avenue
The City Council reviewed a lease from the Chicago and Northwestern Railroad for a
portion of Wellington Avenue. An alternative to the proposed lease would be to close or
relocate that portion of Wellington Avenue so affected or acquire the property by
eminent domain.
Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to consider the
lease with the Chicago and Northwestern Railroad. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Miscellaneous
Bob Malm presented a request to the City Council from the Interfaith Food Pantry for
the donation of the sesquicentennial keychains for a fundraiser. The City Council
concurred with the donation.
Bob Malm asked for a date in which the City Council would be available to meet with
Hoffman Estates regarding the boundary agreement. The Council suggested November 6
as a joint meeting date.
Bob Malm explained the new procedures for leaf pick-up, whereby Public Works crews
will vacuum the leaves from the treebank.
Adjournment
Councilman Waters made a motion, seconded by Councilman Gilliam, to adjourn the
Committee of the Whole Meeting to go into Executive Session. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays:
None. The meeting was adjourned at 10:05 p.m.
Nancy Roll,Deputy Clerk
e
Committee of the Whole Meeting
October 28, 1985
The Committee of the Whole Meeting was called to order at 6:35 p.m., in the Council
Conference Room of City Hall. Members present: Councilmen Andersen, Gilliam,
Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Absent: None.
Model Demonstration of a Typical Street and and Storm Sewer Floodinq Problem
Donohue and Associates, Inc. presented a model of a working sewer system. Half of the
model demonstrated how conventional sewer systems operate showing ponding in the
street with resulting sewer backups during rainfalls. The other half of the model
demonstrated how design improvements (berming) with a temporary storage tank to
control flooding can eliminate sewer backups. The size of the storage tank is determined
by the amount of water stored on the street in relationship to the 10 year storm.
Consideration of Authorization of the Acquisition of Property for Flood Control Purposes
on Poplar Creek
Mr. Cook introduced a schedule for the acquisition of land for flood control purposes
associated with the Poplar Creek levee. He stated that the ordinance authorizing the
acquisition appears on the regular City Council agenda.
Councilman Andersen questioned what guarantee the City has that the construction of a
flood control levee would alleviate the flooding problem.
Councilman VanDeVoorde made a motion, seconded by Councilwoman Moylan, to move
this item to the regular City Council agenda. Yeas: Councilmen Gilliam, Moylan,
Shales, VanDeVoorde and Waters. Nays: Councilman Andersen and Mayor Verbic.
Consideration of an Inducement Resolution for Outlook Envelope Co. Bonds
Mr. Cook stated that application has been made by Outlook Envelope Co. for issuance of
industrial revenue bonds. The application has been reviewed and approved by the Elgin
Economic Development Commission and City staff.
Roger Dahlstrom stated that this bond issue is for the expansion of an existing facility.
Status Report on the Tyler Creek Bank Stabilization Project
Mr. Cook reported that the City and Alliance Contractors, Inc. are negotiating this
project on a time and materials basis. He recommended this item be tabled to permit
the Project Engineer time to review the proposal and to formalize an agreement with
Alliance Contractors, Inc.
Councilwoman Moylan made a motion, seconded by Councilman Andersen, to table this
item for further study. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
VanDeVoorde, Waters and Mayor Verbic. Nays: None.
t
Committee of the Whole Meeting
October 28, 1985
Page 2
Consideration of a Resolution Authorizing an Agreement with the Forest Preserve
District of Kane County
Mr. Cook stated that the City and the Kane County Forest Preserve District have
negotiated the City's acquisition of the property located at 414 McBride Street. The
County has agreed to provide $60,000 ($30,000 grant and $30,000 loan) toward the
purchase of the property, provided the City deeds 1.66 acres of the river front property
and access thereto to the County for its river front project. The intergovernmental
agreement formalizes the intentions of the City and County. This item appears on the
regular City Council agenda.
Discussion of the Standards for Issuance of 4:00 a.m. Liquor Licenses
Councilwoman Moylan stated that initially the 4:00 a.m. liquor ordinance was passed to
permit local establishments to compete with surrounding communities. Councilwoman
Moylan recommended amending the ordinance to prohibit 4:00 a.m. liquor licenses for
establishments closer than 100 feet to the nearest residential zone. She requested that
this amendment become effect for current holders of 4:00 a.m. licenses upon their
renewal in April, 1986. Councilwoman Moylan stated that there are a number of estab-
lishments in Elgin which qualify for the 4:00 a.m. license and the purpose of this amend-
ment is to protect those residential neighborhoods from the problems faced by the
neighbors of the Boulevard Tap.
Councilman Gilliam questioned this proposal as it appears tailored to prohibit the
Boulevard Tap from maintaining its 4:00 a.m. license. He stated that the City Council
should not rewrite the rules whenever there is a complaint. Any problems with the
Boulevard Tap should be dealt with individually.
Councilman Gilliam stated that the Boulevard Tap has been at its current location for
many years and there has never been any problems. Now, because the business has
become more successful, the neighbors complain and the Council changes the rules. He
suggested that if the ordinance is amended, the Boulevard Tap be grandfathered in.
Mayor Verbic stated that the City cannot penalize a person for success.
Harry Thomas, owner of the Boulevard Tap, stated that this proposal could put him out of
business. He stated that he has put approximately $200,000 into his establishment and
that the 4:00 a.m. license was a consideration for this investment.
Councilwoman Moylan made a motion, seconded by Councilman VanDeVoorde to amend
the 4:00 a.m. liquor license to prohibit the issuance of a 4:00 a.m. liquor license to any
establishment within 100 feet of a residential district and to prohibit the renewal of a
4:00 a.m. liquor license to any establishment within 100 feet of a residential district in
April, 1986. Yeas: Councilmen Moylan and VanDeVoorde. Nays: Councilmen Andersen,
Gilliam, Shales, Waters and Mayor Verbic.
Councilman Waters stated that there was two issues here, one regarding the Boulevard
Tap and one regarding the issuance of a 4:00 a.m. liquor license to an establishment
within close proximity to a residential district.
Mayor Verbic stated that he would like to see an entire proposal, not a haphazard
approach.
Committee of the Whole Meeting
October 28, 1985
Page 3
Councilman Waters made a motion, seconded by Councilman Andersen, to amend the
4:00 a.m. liquor license ordinance as proposed by Councilwoman Moylan with the excep-
tion of the review at the time of license renewal of current holders of the 4:00 a.m.
Iicenses. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde and
Waters. Nays: Mayor Verbic.
Consideration of a Proposed Compliance Schedule for Annexation Aqreement of the
Miller Property
Mr. Cook stated that the City staff has negotiated a schedule for code compliance in
conjunction with the Miller annexation. Attorney Kevin McCarty, representing the
Miller property owners, stated that he would have an annexation agreement prepared
incorporating the terms of the code compliance schedule executed by his clients prior to
the next City Council meeting.
Councilman Andersen made a motion, seconded by Councilman Gilliam, to consider
authorization of this annexation agreement. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Consideration of the Acquisition of Computer Hardware and Software for the Trans-
portation Department
Mr. Cook presented a request by the Transportation Department for the acquisition of
computer hardware and software. The Suburban Bus Division of the Regional Transporta-
tion Authority will fund the acquisition.
Councilman Andersen made a motion, seconded by Councilman VanDeVoorde, to consider
approval of this acquisition. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Consideration of a Lease of City-Owned School Buses to School District U-46
The City Council considered the renewal of a lease of two City-owned buses by School
District U-46. The City has leased these buses to School District U-46 since 1981 and
the terms of the lease are the same except for certain insurance provisions.
Councilwoman Moylan made a motion, seconded by Councilman Andersen, to consider the
lease of City-owned buses to School District U-46. Yeas: Councilmen Andersen, Moylan,
Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None. Abstain: Councilman
Gilliam.
Consideration of a Request for a Board Member of the Board of Fire and Police Commis-
sioners to Attend a Weekend Seminar
Mr. Cook presented a request from a member of the Board of Fire and Police Commis-
sioners to attend a seminar sponsored by the Illinois Fire and Police Commissioners.
Councilman Waters stated that the City Council should receive a report from board and
commission members who attend conferences. He asked that the report of the con-
ference attended by a member of the Human Relations Commission be submitted and
also asked that a report of the conference attended by the member of the Board of Fire
and Police Commissioners be submitted to the City Council.
Committee of the Whole Meeting
October 28, 1985
Page 4
Councilman Gilliam made a motion, seconded by Councilman Andersen, to approve the
Board member's request to attend a seminar. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Adjournment to Reqular City Council Meetinq at 8:00 p.m.
Councilwoman Shales made a motion, seconded by Councilman VanDeVoorde, to adjourn
the Committee of the Whole Meeting to go into the Regular City Council Meeting.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor
Verbic. Nays: None.
Reopen Committee of the Whole Meetinq at 8:30 p.m.
Presentation of Report on Sanitary ary Sewer Televising
A report by Donohue & Associates, Inc. was submitted to the City Council which outlined
the results of their televising f approximately 13.5 miles of sanitary sewer within the
9 PP Y Y
City of Elgin.
Mr. Cook stated that the televising recorded foot-by-foot of what is in the pipes. The
data will help the City staff to put together a good long-range and on-going maintenance
program.
Gary Miller stated that the Engineering Division has a tape of the sewer televising on
file.
Presentation on Street Improvements for Illinois Route 58
Mel Dahl outlined the preliminary plan for the proposed improvement of Illinois Route 58
by the Illinois Department of Transportation. He stated that IDOT is proposing to begin
improvement of the State route at Waverly Drive by creating a three-lane cross sec-
tion. Proceeding west, Route 58 will taper into five lanes beginning at Hiawatha Drive
to Liberty Street. The Liberty Street intersection was recently improved. The project
calls for five-lanes with a thermoplastic stripped center line at each intersection from
Fire Station No. I to Route 25. IDOT will repair the curb and gutter and resurface
Dundee Avenue. IDOT requested the closing of Center Street.
Mr. Cook recommended denial of the street closing. He stated the street is not
appropriate for a cul-de-sac and did not favor the closing of public access.
Mel Dahl stated that the project will continue to Chicago Street and Highland Avenue
and will provide rubberized crossings at the Chicago and North Western Railroad
crossings on both streets. The City and IDOT will jointly replace the waterproofing
system on the structures over the Fox River.
Mr. Cook stated that upon completion of this project the City is required to accept the
maintenance of the streets
Councilman Andersen made a motion, seconded by Councilman Waters, to proceed with
the recommendations. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
VanDeVoorde, Waters and Mayor Verbic. Nays: None.
" Committee of the Whole Meeting
October 28, 1985
Page 5
Miscellaneous
Mayor Verbic asked for input from the Council regarding the proposed bus fare
increase. He stated that fares have not been increased since 1981, but felt the increase
proposed by the RTA was too great.
Adjournment
Councilman Waters made a motion, seconded by Councilwoman Moylan, to adjourn the
Committee of the Whole Meeting to go into Executive Session. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays:
None. The meeting was adjourned at 9:05 p.m.
Nancy Roll, I' puty Clerk
Committee of the Whole Meeting
November 11, 1985
The Committee of the Whole Meeting was called to order at 6:30 p.m., in the Council
Conference Room of City Hall. Members present: Councilmen Andersen, Gilliam,
Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Absent: None.
Adjournment to go into Executive Session
Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to adjourn the
Committee of the Whole Meeting to go into Executive Session. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays:
None.
Reconvene Committee of the Whole Meeting - 7:15 p.m.
Request for Meeting of Committee of the Whole for Budget Presentation
James Cook requested a meeting date for presentation of the 1986 budget. The City
Council agreed to meet on Wednesday, November 20, at 7:30 p.m.
Report on Tyler Creek Bank Stabilization
James Cook stated that at the request of the City Council the staff has studied a time
and materials approach with Alliance Contractors, Inc. for the Tyler Creek bank stabili-
zation. Eliminating landscaping, the cost would range from $49,000 to $74,000, as
opposed to the bid price of $82,915. Mr. Cook recommended that the City Council reject
the bid of Alliance Contractors, Inc. and authorize the City to enter into a contract on a
time and materials basis with Alliance Contractors, Inc.
Amendment to Poplar Creek Land Acquisition
James Cook stated that the resolution and ordinance previously passed for the Poplar
Creek levee contained an inaccurate legal description by the inclusion of a 33 foot strip
of roadway which could not be acquired at this time. A resolution and ordinance incor-
porating this amendment appears on the regular City Council agenda.
Consideration of Change Orders Nos. 3 and 4 for the Prairie Path
James Cook presented two change orders for the Prairie Path. Change Order No. 3
resulted from a change in construction plans and removal of debris. Change Order No. 4
permits the relocation of a driveway for the Boncosky Oil Company. Mr. Cook
recommended approval of these change orders.
Discussion of the Col later ialization of Bank Accounts
James Cook recommended that the City Council adopt a resolution which would
authorize the First National Bank of Elgin to utilize the services of the Federal Reserve
Bank of Chicago for custody of City securities.
Committee of the Whole Meeting
November 11, 1985
Page 2
Discussion of a Sanitary Sewer Extension in Biq Timber Road
James Cook stated that the developers of Century Oaks West installed a sewer in Jansen
Farm Drive at a depth and size to permit connection by the property across Big Timber
Road. The Sanitary District has since determined that the sewer is not adequate to
accept sewerage from Spring Oaks subdivision. The Sanitary District has agreed to pay
one/half of the cost of an extension along Big Timber Road from Lyle Avenue to Spring
Oaks subdivision.
Leo Goldschmidt, the developer of Spring Oaks subdivision stated that the plan was to
tie in to the existing sewer at a cost of approximately 22,000. He stated that the
development can front $35,000 for the extension of the sewer out Big Timber Road. He
hoped the City would participate financially, as it would benefit the entire northwest
portion of the City. Leo Goldschmidt added that the City would recapture the funds in
the future.
Mr. Cook stated that the City's portion of the cost of the extension would be $30,500.
This participation could be viewed as an extension of a public purpose, but could also set
a precedent for future developments.
Councilmen VanDeVoorde and Waters objected to the City participating in the cost of
the extension as this would set a precedent for future developments.
Councilman Gilliam made a motion, seconded by Councilwoman Shales, to participate in
the sewer extension as an extension of a public purpose. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales and Mayor Verbic. Nays: Councilmen VanDeVoorde and Waters.
Consideration of Parkinq Restrictions on South Weston Avenue
James Cook outlined two proposals for parking restrictions on South Weston Avenue.
One proposal would prohibit parking on South Weston Avenue from Meyer Street to South
Street from 10:00 p.m. to 4:00 a.m.; the other proposal would be to issue permits for
parking by residents only.
Councilwoman Moylan made a motion, seconded by Councilman Waters, to authorize the
staff to prepare an ordinance prohibiting parking on South Weston Avenue from Meyer
Street to South Street from 10:00 p.m. to 4:00 a.m. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: None.
Discussion of Ordinances Establishinq an Elqin Police Reserve and Elgin Police Auxiliary
James Cook presented an ordinance creating the position of auxiliary policemen. Under
the terms of this ordinance auxiliary police officers would be prohibited from the
carrying of firearms. A second ordinance which amends the ordinance for reserve
policemen requires State approved training for officers and permits the carrying of fire-
arms. Mr. Cook stated that his main concern is the liability of the City if officers carry-
ing firearms are not adequately trained. These ordinances would address that concern.
Mayor Verbic stated that he did not believe part time officers could spend the time
necessary to receive the State certification for a part time position.
Councilman Gilliam stated that the liability of the City appears more important than the
lack of time the reserve officers would have to go to school.
Committee of the Whole Meeting
November 11, 1985
Page 3
Councilman Waters asked if the officers could receive some credit for their previous
training and on-the-job experience.
Chief Baird stated that the State's training is the only viable training.
Reserve Officer Don Haacker stated that any one who puts on a uniform is liable as a
target and should be adequately protected. He stated that if the Council disarms the
officers without training, the officers will take no details until training is complete.
Mr. Cook reiterated his concern regarding the City's liability.
Chief Baird stated that liability is considerably reduced if officers are trained.
Councilman Andersen made a motion, seconded by Councilman Gilliam, to table this
consideration. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde,
Waters and Mayor Verbic. Nays: None.
Adjournment to qo into the Reqular Council Meetinq - 8:20 p.m.
Councilman Andersen made a motion, seconded by Councilman Gilliam, to adjourn the
Committee of the Whole Meeting to go into the Regular Council Meeting. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic.
Nays: None.
Reconvene Committee of the Whole Meetinq - 9:00 p.m.
Consideration of a Hepatitis "B" Vaccine Proqram for Emeraency Medical Personnel
James Cook stated that the Fire Department has requested that paramedics be
innoculated for prevention of Hepatitis "B". The program would be voluntary and would
cost approximately $1,900.
Councilman Gilliam made a motion, seconded by Councilman VanDeVoorde, to approve
this program. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, VanDeVoorde,
Waters and Mayor Verbic. Nays: None.
Consideration of a Request from Commonwealth Edison to Install Conduit Ducts in the
Proposed North End Bridqe
James Cook stated that he has been contacted by Commonwealth Edison to use the North
End Bridge for installation of conduit ducts. He also presented a revised intergovern-
mental agreement with Kane County which defines their participation in the cost of the
North End Bridge.
Councilman VanDeVoorde stated that the City should not spend any money to
accommodate Commonwealth Edison's request.
Councilman Andersen made a motion, seconded by Councilman Gilliam, to endorse the
intergovernmental agreement and Commonwealth Edison's request. Yeas: Councilmen
Andersen, Gilliam, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays: Council-
woman Moylan.
Committee of the Whole Meeting
November 11, 1985
Page 4
Consideration of a Date for a Jurisdictional Boundary Agreement Meeting with the
Village of Hoffman Estates
James Cook stated that he has been contacted by the Village of Hoffman Estates to set a
meeting date to discuss a jurisdictional boundary agreement. The Village of Hoffman
Estates suggested December 4 at 8:00 p.m. Several Council members had previous
commitments and directed the City Manager to contact the Village of Hoffman Estates
and attempt to set a different date.
Consideration of Suggestions for Format Changes
James Cook discussed the present policy of the City which permits him to approve
expenditures of less than $1,500. If the City Council desires a continuation of this
policy, Mr. Cook recommended the passage of an ordinance which would establish this
procedure. He stated he would also submit to the City Council monthly print-outs of
expenditures.
Councilman Andersen made a motion, seconded by Council Gilliam, to consider an ordi-
nance permitting the City Manager to pay bills up to $1,500 and supplying a monthly
print-out of expenditures. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
VanDeVoorde, Waters and Mayor Verbic. Nays: None.
James Cook asked the City Council for their opinion regarding an action document
summary for each item on the Committee of the Whole agenda, and the grouping of non-
controversial items on the Council agenda into a consent docket which would require only
one motion, one second and one vote. The Council favored the format changes.
Adjournment to go into Executive Session - 9:20 p.m.
Councilman Waters made a motion, seconded by Councilwoman Shales, to adjourn the
Committee of the Whole Meeting to go into Executive Session. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, VanDeVoorde, Waters and Mayor Verbic. Nays:
None.
Nancy Rol, Deputy Clerk
Committee of the Whole Meeting
November 20 , 1985
A Special Committee of the Whole Meeting was called to order
at 7 :30 p.m. , in the Council Conference Room of City Hall.
Members present: Councilmen Andersen, Gilliam, Moylan, Shales,
Van De Voorde, Waters and Mayor Verbic. Absent : None.
Big Timber Commuter Parking Lot
Mayor Verbic stated he wished to announce that he had been
advised the subject lot would be completed on December 13th,
and it would be ready for use the first week in January.
Casa Linda
Mr. Cook announced that some 65 people had been evacuated from
one unit at Casa Linda. Through the efforts of the Salvation
Army, Elgin Public Housing and Walter Blalark, this number had
been reduced to 22 or 23 people, and the Red Cross was presently
housing them at the Howard Johnson Motel.
Mr. Cook stated that he had given instructions that a complete
investigation of the premises be made and it would be his
recommendation that the unit remain closed unless the property
has been repaired and life saving measures provided.
Old Main Commission
Mr. Cook announced there would be an Old Main Commission
Meeting tomorrow for the purpose of selecting officers and
discussing the parking situation.
Presentation of 1986 Budget
The Council was presented with the proposed 1986 Budget to-
gether with a memorandum from Mr. Cook, wherein Mr. Cook stated
that the development of the 1986 Budget was nearly completed
prior to his arrival on October 15 „ 1985, and there was not
sufficient time for his in-depth review of same.
Mr. Cook stated that the purpose of his memorandum was to
report the procedure by which the budget was developed
and to identify a series of problems which are not addressed
in the Budget . i
Bob Malm, Jim Aydt and Jim Bolerjack gave a briefing on the
proposed budget , workforce and cost of personnel and the City' s
financial condition.
Committee of the Whole Meeting
November 20 , 1985
Page 2
Mayor Verbic and Councilman Van De Voorde both indicated that
they would prefer not to review the budget by line item, but
would rather discuss the major issues .
Review Schedule
The Council agreed to meet on November 26th, at 5 :30 p.m,
and on December 2 , 1985, at 5: 30 p.m. , to review the Budget .
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan to adjourn the meeting. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor
Verbic. Nays: None. The meeting was adjourned at 8:40 p.m.
d e3L AA
Marie Yearman,&ity Clerk
Committee of the Whole Meeting
November 25 , 1985
A regular Committee of the Whole Meeting was called to order
at 6 :40 p.m. , in the Council Conference Room of City Hall.
Members present : Councilmen Andersen, Gilliam, Moylan, Shales,
Van De Voorde, Waters and Mayor Verbic. Absent : None.
Report from financial consultant and consideration of bond
ordinance for sale of $4 , 300, 000 of General Obligation
Corporate Purpose Bonds.
The Council reviewed a letter from Speer Financial, Inc. , wherein
the following bids were listed as being received covering the
City' s proposed $4 , 300 , 000 General Obligation Corporate
Purpose Bonds , Series 1985 . :
Clayton Brown & Associates, Inc. and Smith Barney, Harris
Upham & Co. ----------------------------------------------8 . 2826 %
The First National Bank of Chicago and Continental Illinois
National Bank and Trust Company of Chicago and Paine
Webber Inc. & Associates---------------------------------8. 148064 %
Harris Trust & Savings Bank and Bear, Stearns & Co. and
Norwest Securities Investment Services, Inc. and Shearson
Lehman Brothers, Inc, and Associates ---------------------8.4465 %
The Northern Trust Company and E. F. Hutton & Company, Inc.
and Associates ------------------------------------------8. 31575 %
Speer recommended that the bid of The First National Bank of
Chicago, et al, is the best bid received and the bonds should
be awarded to that bidder at par and accrued interest , plus a
premium of $10 . 75 , bring at a net interest rate of 8. 148064% .
This item appears on the regular Council Agenda.
Consideration of a resolution transferring Industrial Revenue
Bond authority from the Village of Stickney.
Mr. Cook advised the Council that Universal Chemicals has
applied for the issuance of additional bonds in the amount of
$1, 500,000 . The City of Elgin has exhausted all but $800, 000
of its allocation. Together with the transfer of allocation
by the Village of Stickney of a portion of its allocation Elgin
will be able to issue bonds as requested. All expenses of the
issue will be borne by the applicant .
This item appears on the regular Council Agenda.
r
Committee of the Whole Meeting
November 25, 1985
Page 2
Consideration of a resolution authorizing additional
revenue bond funding for Universal Chemicals .
This item appears on the regular Council Agenda.
Consideration of an ordinance requiring tenant responsibility
for trash removal.
Attorney Cogley advised the Council that the present code only
provides that it is unlawful for an owner to fail to remove
junk, debris, etc. , after being notified to do so. Because
the language of the ordinance did not include a tenant , a
recent cas against a tenant had to be dismissed.
It is the staff ' s opinion that the proposed amendment is necessary
to provide for the proper enforcement and prosecution of these
particular type of sanitation and junk violations.
Councilman Waters made a motion, seconded by Councilman
Andersen to approve the amendment and for staff to prepare an
ordinance reflecting same. Yeas: Councilmen Andersen, Gilliam,
Moylan, Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of an ordinance amending the liquor license fees.
In accordance with a request from the Liquor Commission,
a financial analysis comparing the current liquor license fee
with the proposed increased fees, approved at the November 11th
meeting, was distributed to the Council.
Mayor Verbic called attention to the fact that he knew there
were more than 8 Class A licenses listed on said report . Mr. Cook
stated he would check into this matter.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Moylan, to have an ordinance prepared reflecting the new license
fees. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales , Van
De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of a recommendation to spend more than $1, 500
in repairs of a refuse packer.
Mr. Cook advised the Council refuse packer No. 284 had been
taken to Bruce Municipal Equipment for an estimate for
necessary repairs . An estimate in the amount of $1, 581. 83
was given and the staff is recommending said repairs.
Councilman Gilliam made a motion, seconded by Councilman
Andersen to approve the aforementioned repairs. Yeas:
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
November 25 , 1985
Page 3
Consideration of Addendum to Intergovernmental Agreement
between the Forest Preserve District of Kane and Elgin.
The Council was advised the Addendum to the subject Agreement
provides that Elgin shall be responsible for the maintenance
of the river front portion of the premises referred to herein
and the river front portion located immediately south of the
premises which will be deeded to the Forest Preserve District .
Maintenance shall be constructed to include lawn mowing and the
removal of trash and rubbish which may accumulate on the site.
Councilwoman Moylan made a motion, seconded by Councilman Van
De Voorde to approve the signing of said agreement and Addendum.
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van
De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of the issuance of Christmas Gift Certificates
to city employees, and fruit baskets to approximately 100
Boards and Commissions members .
Councilman Andersen made a motion, seconded by Councilman
Gilliam to continue the issuance of these gifts. Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays : None.
Informational Items
Meeting with Hoffman Estates on Wednesday, December 4 ,
1985, at 8: 00 p.m. , in the Gail Borden Public Library.
Mr. Cook advised that Hoffman Estates had requested that this
meeting be set over to January.
Capital Improvement Projects .
Mr. Cook distributed to the Council a list of projects that
had been placed in the Capital Improvement Program. Mr. Cook
stated that he would place this on the next Committee of the
Whole Meeting agenda in order to give the Council time to review this
report .
Community Newsletter
Mr. Cook stated the newsletter would be delayed for two weeks,
but it would be ready before the first of the year.
Adjournment
Councilman Andersen made a motion, seconded by Councilman Van
De Voorde to adjourn the Committee of the Whole Meeting to go
into Executive Session to discuss Litigation and Negotiations .
Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De ,
Voorde, Waters and Mayor Verbic. nThe meeting adjourned at 7 : 10 p.m.
P C����,� v City Clerk
Committee of the Whole Meeting
November 26, 1985
The Committee of the Whole Meeting was called to order at 5 : 30
p.m. , in the Council Conference Room of City Hall. Members
present : Councilmen Andersen, Gilliam, Moylan, Shales, Van
De Voorde, Waters and Mayor Verbic. Absent : None.
Proposed 1986 Budget
The Council reviewed the following sections of the budget :
General Fund
General Government
Finance Department
Boards and Commissions
Building Department
Planning Department
Police Department
Fire Department
Public Works
Public Property & Recreation
Mr. Cook stated the Council may want to look at the revenue
from vehicle licenses to be used for a street maintenance program.
Mr. Cook stated he was also looking into a leased vehicle tax.
Councilmen Gilliam and Shales stated that amounts set aside
for commission members to attend meetings should be limited
to 2 members and this allowance should not be given to the
same commission each year.
Mayor Verbic suggested that the NIPC contribution be left at
$2300 .00.
Mayor Verbic asked if the Council felt the leasing of city
vehicles might be feasible at this time.
Mr.Cook stated he did not feel this would be practical at this
time.
Mayor Verbic stated he would like to place the traffic signal
controller at Dundee and Luda on the review list because there
have been a lot of accidents at this site.
Councilman Waters stated he would like to have the tree planting
program placed on the review list .
Councilman Gilliam stated the Museum group would like to speak
before the Council on their budget request .
Committee of the Whole Meeting
November 26 , 1985
Page 2
Mayor Verbic stated he would like a progress report on the
Easter Seal Program.
Councilman Waters asked what the present status was on the
vacant Mall Coordinator position.
Mr. Cook stated that he was in the process of reviewing this
position, with a view to expanding the responsibilities of
the position to cover the downtown rehabilitation and recovery,
as well as devoting time to the Hemmens Building. Mr. Cook
felt this might call for two individuals, but he would g et
back to the Council when he has finished his review of the
situation.
Adjournment
The Council agreed to stop at the Non-Departmental portion
of the Budget , and to meet on December 2nd and December 3rd,
for further budget review, commencing at 5 :30 p.m.
Councilman Gilliam made a motion, seconded by Councilwoman
Shales to adjourn the meeting. Yeas : Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: None.
The meeting was adjourned at 8: 15 p.m.
Marie Yearman, ity Clerk
OUTSTANDING DECISIONS
CITY COUNCIL BUDGET REVIEW
NOVEMBER 27, 1985
Available Funds:
Non-Departmental ( 190 )
Contingencies 955
g ( ) $ 569, 105
Transfer to Improvement Fund ( 913 ) 1,059, 070
General Fund Revenues ( 010)
Liquor Licenses ( 435 ) Increase due to
new rates 20,000
State grant alcohol safety ( 497 )
extension through March 31st 5 , 125
Hemmens fees ( 577 , 5781, etc. ) increase 10,000
Repayment of loan from Risk Management 100, 000
Refund from Commonwealth Edison 40, 000
Sub Total $1 ,803 , 300
Total Available $1, 803 , 300
Other Requests and Discussion Items:
Mayor and City Council ( 011. )
Personal Services ( 700 )
Reclassification of City Clerk 2 , 310
Purchasing ( 013 )
Personal Services ( 700)
Reclassification of Purchasing
Assistant to Confidential Employee 550
Human Relations ( 018 )
Personal. Services ( 700)
Reclassification of Human Relations
Coordinator 2 , 915
Boards and Commissions ( 019 )
Economic Development Commission ( 9532 )
Additional request 12,500
Convention/Visitors Bureau ( 9534 )
Additional request 4 , 700
EDC special project ( 9535 ) request 4 ,000
Elgin Heritage Commission ( 9536 ) 4 ,400
Neighborhood Housing Services ( 9539 )
Additional request undefined ( $13,000
included in budget )
Page 2
Conference Expense ( 830)
Item for attending conference for
undesignated commission $ 5,000
Finance Department ( 020 )
Personal Services ( 700 )
Reclassification of Secretary 870
Planning Department ( 040 )
Personal Services ( 700)
Addition of fourth level of Planning
position $ 2, 375
Police Department (050 )
Personal Services ( 700)
Addition of six officers, including
uniforms and training ( @ $43, 625 each) 261, 750
Salary adjustments for administrative
Police Sergeants and Lieutenants 5,245
Capital Expenditures (970 )
Radios for five officers @ $2, 275 ea. 11,375
Additional squad car 23,665
Training Expense ( 835)
Cost of training program for Reserve
Officers 16 , 700
Fire Department ( 060 )
Personal Services ( 700)
Eight additional firemen for operation
of fourth ambulance service ( @ an
expense in salary and equipment of
$39, 560 ea. ) 316,480
Parity request for Deputy Fire Chiefs 3,920
Bureau of Inspection Services ( 061 )
Personal Services ( 700 )
Reclassification of Clerk Typist 900
Engineering Division ( 072 )
Personal Services ( 700 )
Reclassification of Engineering Aide 6 ,255
Public Works Department Streets ( 076 )
Capital Outlay ( 992 )
Tree planting program ( $10,000 included
in budget ) -
Page 3
Public Works Electrical ( 074 )
Capital Outlay ( 965 )
Traffic Signal Controller
Dundee and Luda $ 10,000
Parks and Recreation ( 082 )
Miscellaneous Services ( 875 )
Easter Seal Seal Handicapped Program
( $10,000 included in budget ) -
Elgin Public Museum Donation
( $4 ,500 included in budget )
(three requests) 12 , 700
17,450
19, 750
Parks Maintenance ( 088 )
Personal Services (two additional
laborers for mechanical respon-
sibility of pool and grounds 48, 140
Hemmens Building ( 089 )
Personal Services ( 700)
Contract employee to full time status $ 6 ,270
Place two part-time employees on
Contract 4 ,645
Advertising ( 817 ) ( $1,000 included in
budget questioned) -
Mall Coordinator (087 )
Entire budget questioned ( $43 , 375 included
in budget ) -
General Fund Non-Departmental ( 190 )
Contingencies ( 955 ) Past Contingencies
appropriation $ 270,000
Transfer to CATV Improvement Fund 145 ,000
Community Orientation Booklet 5 , 600
Total Other Requests $1,225 ,465
Funds Available Without Transfer to CIF $ 577 , 835
The amount of funds not transferred to the Capital Improvement Fund ( if
reduced from $1 , 059,070 ) will result in reductions of projects in that
fund.
Page 4
220 Grant Fund
Funds available to program or reprogram:
Sixth Year $ 875
Seventh Year 7, 945
Eighth Year 5,745
Ninth Year 106, 000
Tenth Year 235,970
(Community Crisis Center-4009-$179, 150)
(Contingency-4013-$56,820 )
Twelfth Year 584 ,235
Total $ 940, 770
Possible Projects
Street Resurfacing 340, 770
City' s Share of Route 58, Dundee widening
resurfacing project within the boundaries
of the block grant area, including funds
for correcting tree bank paving, planting
trees, sidewalk repairs and other assoc-
iated improvements which would be 1000
City share. 400 ,000
Other Projects Undesignated 200,000
(By raising the amount for street
repairs to $340, 000, it would be
possible to reduce revenue sharing
funds in the 270 program for street
resurfacing and allocate those for
other projects which the Council
wished to fund. )
Spring Street Parking District Fund
Abatement of property tax
( $26, 225 proposed) -
Fund 270
Federal Revenue Sharing Fund
The entire amount is as yet uncommitted
until the public hearing, however, the
projects, as identified, would be
presumed to be the Council' s priorities
after the hearing, unless otherwise
directed. Questioned during the
meeting were:
Police Pistol Range 55, 000
Lords Park Pool Repairs 135,450
Additionally available for some adjustment
is the Street Resurfacing account of
$250,000.
Page 5
Capital Improvement Funds
340 Park Development Fund
Questioned were bleachers (not
included $25,000 )
378 Tyler Creek total questioned $1,455,240
384 1986 Bond Issue total questioned 12 , 100,000
385 Total remains questioned 1 , 960, 945
Mid block lighting lighting
(not included $25 , 000)
Committee of the Whole Meeting
December 2 , 1985
The Committee of the Whole Meeting was called to order at
5 :45 p.m. , in the Council Conference Room of City Hall.
Members present : Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Absent :
None.
Continued review of proposed 1986 Budget
Corporation Counsel Jentsch advised the Council that the
tentative annual budget for 1986 must be available for public
inspection at least 10 days prior to the passage of the
annual budget . Not less than one week after the publication
of the tentative annual budget , and prior to final action
on the subject , the Council must hold at least one public
hearing on the proposed budget . Notice must be given by
publication at least one week prior to the time of hearing.
Attorney Jentsch suggested that at its regular meeting on
December 9, 1985 the Council could
place the proposed budget on file for inspection and schedule
a hearing on December 23 , 1985, after which the ordinance
adopting the budget could be passed.
Mr. Cook stated that if the budget is not passed on December
23rd, a special meeting would be necessary the day after
Christmas in order to allow sufficient time for recording
the year end documents with the County Clerks in Chicago
and Geneva.
Mr. Cook furnished the Council with a memo updating the
Easter Seal Special Recreation Programs. The 1986 budget
request is again $10 ,000 and the staff recommends approval
of this request , because this program has provided a valuable
service to special populations in the City during 1985 .
In response to sound system complaints in the Hemmen' s Building
Ed Spurr stated the Hemmens sound system is functioning
well. In the 1986 budget we have requested another wireless
microphone/receiver, and a graphic equalizer. This will
help enforce sound, but no amount of equipment can overcome
actors not projecting properly.
Mr. Cook stated he had asked staff to bring back a report
to determine if some of the remaining amounts in the HCD
Grant Fund might be used elsewhere. Mr. Cook suggested
that perhaps some of this money could be used to help resurfacing
and repairing of streets in a target area.
r r
Committee of the Whole Meeting
December 2 , 1985
Page 2
Mr. Cook stated by raising the amount for street repairs,
it would be possible to reduce revenue sharing funds for
street resurfacing and allocate those for other projects,
which the Council wished to fund.
Gunnar Carlson appeared before the Council and asked that
they reconsider their decision of last year regarding the
Spring Street Parking Deck, and instruct the Corporation
Counsel to start proceedings to abolish the tax district .
Mayor Verbic stated that he was on record in favor of abolishing
the tax district , and he asked the Council how they felt
at this time.
Councilmen Gilliam, Shales, and Waters indicated they were
still opposed to a complete abatement and felt the abatement
should be $26, 225 as proposed in the 1986 budget .
Councilman Van De Voorde questioned the amount of $55 , 000
for the Police Pistol Range, and asked if there were any
facilities that could be used on a shared basis .
Mr. Cook stated this item included more than just the improve-
ment for air circulation and he was looking into some alternative
measures .
Mayor Verbic asked why the baseball diamond bleachers were
not included In the capital improvement fund.
Mr. Malm stated that it was his understanding this item
would be covered by matching funds .
Mayor Verbic advised the Council that the Randall Road interchange
is still one of five being considered. Kane County is also
interested in seeing it at this site, and the Mayor suggested
that letters be written to the Governor in an effort to
it
get this moving in 1986 .
Mr. Cook advised the Council the budget calls for a 5G rate
increase in the water rates, this is necessary to generate
revenue for the bonds.
Adjournment
Councilman Andersen made a motion, seconded by Councilwoman
Moylan to adjourn the meeting. Yeas: Councilmen Andersen,
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor
Verbic. Nays: None.
The meeting was adjourned at 7 :45 p.m.
acj� �
Marie Yearman, City Clerk
Committee of the Whole Meeting
December 3 , 1985
Proposed 1986 Budget
The Council was advised the Parks & Recreation Board had recommended
a 4% increase across the board for golf rates. The additional
revenue will be used for improvements at both Spartan and Wing
Park.
The Council w vi
as advised it is anticipated there will be a ground-
breaking g
breaking for the new transportation garage, and construction
may start this summer. If this schedule is followed the facility
should be available for use in the summer of 1987 .
PACE has decided to raise the bus fares . Elgin was against
this increase and a study will be made covering a three month
period to see what effect , if any, this increase has on the
ridership.
Mr. Cook stated he is checking into the Plus operation to make
sure they are operating their system in the same manner the
City is.
Councilwoman Shales stated she had some serious reservations
about the budget appropriation for the Elgin Museum because
of the condition of the building and the fact that they will
be operating with a bare bones budget . Councilwoman Shales
thought the Council should talk with this group to see what
might be involved down the road and to see if the city could
afford this along with Old Main.
Councilman Gilliam made a motion, seconded by Councilwoman Moylan
to approve the budget appropriation of $12 , 700 for 1986, and
review the matter again at the end of the year to see what they
have been able to raise in contributions. Yeas: Councilmen
Gilliam, Moylan, Shales, Van De Voorde, Waters and Mayor Verbic.
Nays: Councilman Andersen.
Councilman Waters stated that he would like to see the staff
working with the museum Board and not just have the city write
a check. He could see this becoming a city program and there
should be some professional assessment made by the staff.
Councilman Gilliam stated he could agree with this statement
and asked that staff be asked to evaluate the program for one
year.
Councilman Andersen stated the city would just be putting more
money into the program by adding staff time.
Mayor Verbic stated he would like to see more held on a volunteer
basis .
Committee of the Whole Meeting
December 3 , 1985
Page 2
Mr. Bennett stated that at one time the museum was under Parks
& Recreation. They had some successful programs and then they
asked to be separated from the City. It seems they became loaded
down with paperwork in writing grants and this was their downfall.
Mr. Bennett stated further that they do have a collection that
does contain some valuable things , but someone is needed to
keep these items in good condition.
Councilwoman Moylan stated she has received requests for a small
park at Monday and Banks Drive.
The Council as a whole expressed items for a wish list including
bleachers, mid-block lighting- West Century Oaks Park - Tree
Planting Program, Councilman Waters did not think the budgeted
amount was enough and would like to see if block grant funds
could be used for this in certain areas.
Councilman Van De Voorde made a motion, seconded by Councilman
Andersen to approve the City Manager ' s recommendations, as outlined
in his memo to the Council dated December 3 , 1985 . Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays: None.
Adjournment
Councilmen Gilliam made a motion, seconded by Councilman Van
De Voorde to adjourn the meeting. Yeas: Councilmen Andersen,
Gilliam, Moylan, , Shales , Van De Voorde, Waters and Mayor Verbic.
Nays: None.
The meeting was adjourned at 8:50 p.m.
Marie Yearman, City Clerk
. December 3, 1985
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Recommendations on Outstanding Decisions
in the General Fund
I have reviewed the areas of Personal Services and outstanding
items in the General Fund and make the following recommendations
in order to provide a balanced General Fund as submitted to
Council with these adjustments:
1. That the transfer to the Improvement Fund remain at
$1,059,070 .
2 . That additional revenues of $20,000 for liquor licenses,
$5 , 125 for State Grant for Alcohol Safety, $10,000 for
Hemmens fees, $100 , 000 from repayment of portion of loan
from Risk Management Fund and $40,000 of credit received
from Commonwealth Edison be added to the Contingency amount,
making available $744 ,230 for funding of General Fund
programs.
From this amount I recommend the following items be added to
the budget .
Mayor and City Council ( 011 )
Reclassification of City Clerk $ 2 ,310
Human Relations ( 018)
Reclassification of Human Relations
Coordinator 2 , 915
Boards and Commissions ( 019 )
Additional Requests from Economic
Development Commission 12 , 500
Additional Request from Convention/
Visitors Bureau 4 , 700
Economic Development Commission RVd o iSo1 , SAM
Special Project Request 4 ,000
Elgin Heritage Commission 4 ,400
Conference Expense for Undesignated
Commission Travel 5,000
Police Department ( 050 )
Addition of One Officer for Increased
Juvenile Enforcement t 43 , 625
Capital Expenditure - One Radio 2 ,275
Memorandum to Mayor and City Council
Page 2 of 2
December 3, 1985
Training Expense - Cost of Training
Program for Reserve Officers $ 16,700
Fire Department ( 060 )
Five Additional Firemen for Initiation
of Fourth Ambulance Service and
Improved Manpower Response on Fire
@ $39, 560 Each 197, 800
Elgin Public Museum Donation
( Increase from $4 , 500 included in budget -
$8,200, for a total of $12, 700 ) 8,200
Parks Maintenance
One Additional Laborer for Maintenance of
Mechanical Areas Around Pools 24 , 070
Hemmens Building ( 089 )
Upgrade Contract Employee to Full-time
Status 6 ,270
Transfer to Cable Television Capital
Improvement Fund 145, 000
Funding of Community Orientation Booklet 5, 600
Total $475,365
Balance for Contingency Fund $268,865
If the Council wants to fund additional items, it is my opinion
that the Contingency account could be reduced easily to $250,000 ,
if desired.
The recommendations do not reflect that other personnel requests
are not needed but rather reflect the indications of priority
which I have gathered in the period of one and one-half months.
y7ames. J. C City Manager
�JJC:amp
Committee of the Whole Meeting
December 9, 1985
The Committee of the Whole Meeting was called to order at 6 : 30
p.m. , in the Council Conference Room of City Hall. Members
present : Councilmen Andersen, Shales, Van De Voorde and Mayor
Verbic. Absent : Councilmen Gilliam, Moylan and Waters .
Consideration of recommendations on the training for Police
Reserves .
Councilman Andersen made a motion, seconded by Councilwoman
Shales to table this item until December 23rd when a full Council
is present . Yeas: Councilmen Andersen, Shales, Van De Voorde,
and Mayor Verbic. Nays : None.
Consideration of a recommendation for parking restrictions on
Park Street .
The Traffic Committee advised that the residents of this area,
Donald Reed, Headmaster of Elgin Academy, and the Old Main Commission
have reviewed and agreed to the following parking arrangement :
Designation of the north side of Park Street from Academy Place
easterly for three-fourths of the block (or from the east curb-
line of Academy Place easterly for a distance of 249 feet ) for
bus parking only, between the hours of 7:00 a.m, and 5: 00 p.m. ,
Monday through Friday.
This will leave the remaining one-fourth of the block to College
Street for residents . Also, the residents will be able to use
the entire block during evenings and weekends .
The Traffic Committee concurs with this recommendation.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Shales for staff to prepare an ordinance reflecting the above
change in parking restrictions. Yeas : Councilmen Andersen,
Shales , Van De Voorde and Mayor Verbic. Nays: None.
Consideration of a recommendation for increasing Hemmens fees
for the year 1986.
It is estimated that if the proposed rates are instituted, about
$10 ,000 per year of additional revenue would be generated.
Even with the increased revenue, the operating deficit is
expected to be approximately $130, 000 in 1986.
Mayor Verbic stated that he was aware there has been a deficit
since 1968, but he wondered if we may be pricing ourselves out
of the market in dealing with smaller groups in Elgin.
Committee of the Whole Meeting
December 9, 1985
Page 2
Councilmen Shales and Van De Voorde both felt the fee should
remain as it is for those groups who have already booked for
1986 .
Mr. Cook stated he would like to try the proposed rates and
he did not think this increase will be an impact on the building' s
use. Mr. Cook also stated that he has not been here long enough
to form a strong opinion, but he is relying on the Hemmen ' s
Advisory Board recommendations .
Mayor Verbic suggested that the Council do what Mr. Cook has
recommended.
Councilman Andersen made a motion, seconded by Councilman Van
De Voorde to approve the subject recommendation. Yeas: Councilmen
Andersen, Shales, Van De Voorde and Mayor Verbic. Nays : None.
Consideration of an offer to donate property at 100 North Alfred
Street .
Councilwoman Shales made a motion, seconded by Councilman Andersen
to table this item until the meeting of December 23rd. Yeas:
Councilmen Andersen, Shales, Van De Voorde and Mayor Verbic.
Nays: None.
Consideration of a resolution from the Land Use Committee.
The Council reviewed a resolution from the members of the Land
Use Committee wherein it was stated that their members feel
the lack of enforcement is due, in part , to a shortage of staff
inspectors to monitor the special use ordinances and amendments
to zoning ordinances.
The resolution further provides that the Council consider adding
additional inspection staff to perform these duties at the time
it considers the upcoming budget .
Mr. Cook stated this situation was discussed during the budget
review, and he would appreciate this request being referred
to him. Mr. Cook plans to study the matter and will bring back
his recommendations to the Council in about 4 months.
Councilman Van De Voorde made a motion, seconded by Councilman
Andersen to approve the City Manager' s request . Yeas: Councilmen
Andersen, Shales, Van De Voorde and Mayor Verbic. Nays: None.
Consideration of a recommendation regarding action on the paving
of Routes 58 and 25.
The staff recommends that they be authorized to negotiate various
items pertaining to this project with IDOT. Results of said
negotiations will be brought to the Council for approval.
Committee of the Whole
December 9, 1985
Page 3
Councilman Andersen made a motion, seconded by Councilman Van
De Voorde for staff to continue negotiations with IDOT. Yeas:
Councilmen Andersen, Shales, Van De Voorde and Mayor Verbic.
Nays: None.
Request from the Fire Department for approval of repairs to
the damaged ambulance.
The extent of this damage is unknown at this time, and repair
costs are not available as of this date.
The City Manager is requesting the Council' s approval to proceed
with the repairs if estimates do not exceed $10 ,000. Mr. Cook
stated in any case the low bidder' s qualifications would be
checked carefully and if estimates exceed $10, 000, the matter
will be brought back to the Council.
Councilman Andersen made a motion, seconded by Councilman Van
De Voorde to authorize repairs up to $10,000. Yeas : Councilmen
Andersen, Shales, Van De Voorde and Mayor Verbic. Nays: None.
Further consideration of the status of capital improvement projects .
Mr. Cook asked the Council if they had any questions relative
to his memorandum of November 22 , 1985, which
outlined Information regarding the projects that have been placed
in the Capital Improvement Program.
Mayor Verbic questioned the Sidewalk and Vault Replacements
in the CBD area.
Mr. Cook stated he hoped to bring back a report on this project
and a numbers of others, setting out the costs and indicating
what can be done.
Councilman Van De Voorde made inquiry as to the status of the
Municipal building remodeling project .
Mr. Cook stated that he had met with Mr. Kaltenbach and as a
result of said meeting several revisions to the floor plans
have been made. Mr. Kaltenbach is to submit the revised
drawings next week and they will be brought to the Council
for their comments .
Mayor Verbic asked when some news about the Build Illinois
Program might be expected.
Mr. Cook stated he felt there might be some news just before
the elections.
Committee of the Whole Meeting
December 9, 1985
Page 4
Mayor Verbic pointed out that perhaps the residents on Illinois
Park Street might be interested in a joint agreement for the
street improvements.
Mr. Cook stated that an inquiry would be initiated.
Adjournment
Councilman Andersen made a motion, seconded by Councilman Van
De Voorde to adjourn the Committee of the Whole Meeting to go
into Executive Session to discuss approval of executive session
minutes, August 12th through Novembe 25 , 1985, and personnel.
Yeas: Councilmen Andersen, Shales, Van De Voorde and Mayor
Verbic. Nays: None.
The meeting was adjourned at 7 :20 p.m.
Marie Yearmcid, City Clerk
Committee of the Whole Meeting
December 23 , 1985
The Committee of the Whole Meeting was called to order at 6 : 35
p.m. , in the Council Conference Room of City Hall. Members
present : Councilmen Andersen, Gilliam, Moylan, Shales, Van
De Voorde, Waters and Mayor Verbic. Absent : None.
Consideration of recommendations on the training for Police
Reserves.
The City Manager submitted a proposed 1986-1987 Training Program
for Reserve Police Officers of the Elgin Police Department .
The Council was also furnished with four alternates relative
to this program and Mr. Cook pointed out that the proposed
program could be adopted and the ordinance altered to require
equivalent training to the 400 hour minimum, under Alternate
(d) . Mr. Cook further stated that Alternate (d) should provide
the greatest improvement in quality of service and it is recommended
for that reason.
Councilman Andersen made a motion, seconded by Councilwoman
Moylan to approve the proposed program with Alternate (d)
as recommended. Yeas: Councilmen Andersen, Gilliam, Moylan,
Shales, Van De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of a recommendation that the City enter into
an agreement with Universal Chemicals for automatice pump
support of fire flow.
The Council reviewed a letter from Universal Chemicals requesting
that the City provide detailed costs and timing to install
equipment for the automatic operation of the high service
pumps at the Riverside Water Treatment Plant .
The recommendation to the Council authorized the purchase of
supervisory control equipment by Universal Chemicals and a
separate agreement be developed with the company to provide
for the testing and maintenance of this equipment at the Riverside
Plant . It will be requried that the equipment purchased by
Universal be compatible with the existing system at the Riverside
plant and meet the specifications of the Elgin Water Department .
The estimated cost of materials and installation of the supervisory
control equipment necessary to start the high service pumps
at the Riverside plant is $3 , 500. The cost of an in-line
booster station is estimated at $60 , 000.
Councilman Van De Voorde stated that although we want growth
to the city, we are not building grid systems, and the City
has to add this if we want to attract future industry.
i
Committee of the Whole Meeting
December 23 , 1985
Page 2
Councilman Andersen made a motion, seconded by Councilwoman
Shales to approve the staff ' s recommendation. Yeas : Councilmen
Andersen, Gilliam, Moylan, Shales, Van De Voorde, Waters and
Mayor Verbic. Nays : None.
Consideration of a fire lane agreement with Tyler Creek Shopping
Center and an ordinance amendment bringing fire lane enforcement
up to date.
The City Manager stated that his memo to the Council was
twofold: First to present a request from the owners of the
Tyler Creek Shopping Center that the City regulate parking
within fire lanes on their property and second to recommend
an amendment to the current ordinance regulating parking within
fire lanes on non City owned property.
The proposed agreement with Tyler Creek Shopping Center provides
that the property owner is solely responsible for signing
and striping the lot . The draft contract with Tyler Creek
Shopping Center is consistent with previous agreements entered
into by the City, and it is recommended that the Council authorize
the execution of the proposed draft . In addition it is recommended
that the Council adopt the revision to Section 11. 36 . 065 of
the code so that all necessary locations are specified.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Shales to approve the staff ' s recommendations, and have
same placed on the next Council agenda for formal action.
Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van
De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of revisions to the garbage and refuse collection
policy and to the booklet distributed to customers .
The Council was furnished with a copy of the new policy, which
the City Manager stated should improve the handling, collecting
and storing of refuse . The new policy should help protect
the public and environment , as well as improve safety for
City employees.
The staff recommended that the new policy be approved and
when officially adopted the new policy be published in its
entirety in the Community Newsletter. In addition, it is
suggested the policy be distributed through BIS, Welcome Wagon
and local developers for new home buyers.
Councilman Andersen made a motion, seconded by Councilman
Gilliam to approve the staff' s recommendation, and to have
staff prepare an ordinance for the next Council agenda.
Yeas : Councilmen Andersen, Gilliam, Moylan, Shales, Van De
Voorde, Waters and Mayor Verbic. Nays: None.
Committee of the Whole Meeting
December 23 , 1985
Page 3
i
Consideration of a recommendation to send out a questionnaire
with regard to the improvements to Lords Park Pool.
The City Manager advised the Council that if they wished to
follow the recommendation of the Parks Board to initiate a
questionnaire, it was his opinion that a professional firm
should handle this and it was his estimate this would cost
several thousand dollars. If the pool is to be open in 1987,
it is imperative that the Council give some direction as to
the improvements that should be made , because we must begin
immediately to prepare specifications for the repairs. If
the determination at this time is not to proceed with the
maintenance, then it is the staff ' s opinion that we should
plan for 1986 to open only the pool at Wing Park.
i
Councilman Waters suggested that perhaps the Wing Park pool
could provide that same service as the two pools. Mr. Waters
also pointed out that this questionnaire would be an appropriate
item for a subsequent newsletter.
Councilwoman Shales suggested that perhaps a bus shuttle could
be used to transport people to the west side pool.
Councilwoman Moylan stated that she would rather see the two
pools operating.
i
Jim Cook stated the Council should not just look at the 1985
attendance figures, because the bad weather had something
to do with the poor attendance.
Councilman Andersen stated he also favored a free bus service
to the west side pool.
Councilman Van De Voorde made a motion, seconded by Councilman
Gilliam to proceed to repair the Lords Park Pool with the
funds allocated for this purpose in the 1986 budget . Yeas:
Councilmen Gilliam, Moylan, Shales and Van De Voorde. Nays:
Councilmen Andersen, Waters and Mayor Verbic.
Consideration of recommendations for proposed 1986 fees for
the use of City golf courses from the Parks Board.
The City Manager advised the Council the 1986 budget estimates
$260, 000 for greens fees and $75 , 000 for season passes. If
the proposed fees are not adopted, a $10 , 000 to $20 , 000 budgeted
revenue decline is expected which will diminish planned improve-
ments . The Parks Board respectfully recommends adoption of
the proposed rates and the staff concurs.
Councilwoman Shales stated it would be nice if the staff could
consider some rate for couples and family passes . Mr. Cook
stated he would look into this matter.
Committee of the Whole Meeting
December 23 , 1985
Page 4
Councilwoman Moylan made a motion, seconded by Councilwoman
Shales to approve the proposed 1986 golf fees . Yeas: Councilmen
Andersen, Gilliam, Moylan, Shales, Waters and Mayor Verbic.
Nays: Councilman Van De Voorde.
Consideration of proposed 1986 fees and charges for Bluff
City Cemetery.
Councilman Waters made a motion, seconded by Councilwoman
Moylan to approve the proposed 1986 cemetery fees . Yeas :
Councilmen Andersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Consideration of a recommendation for procurement from sole
source.
Councilman Andersen made a motion, seconded by Councilman
Gilliam to approve the staff' s recommendation to purchase
two traffic signal controllers, one for Grove/Fulton/Spring
intersection, and the other for the McLean/Big Timber intersection.
Said approval would also include the purchase being made from
Bell and Gustus , Inc. , who is the firm that is the agent for
Eagle Signal equipment , for a total cost of $18, 610 .00 . Yeas:
Councilmen An dersen, Gilliam, Moylan, Shales, Van De Voorde,
Waters and Mayor Verbic. Nays: None.
Consideration of a recommendation for joint participation
in a rehabilitation project in Gifford Park.
This project was originally proposed during the 1985 CDBG .
public hearings. As part of the public hearing process CDBG
funds were allocated to an already budgeted ( city budget )
major capital improvement . This action made city funds available
for other proposed projects including the Gifford Park Association
proposal.
Approval is also requested for a drawdown of $35 , 000 of budgeted
general fund money to capitalize an Historic District Rehabilitation
Fund Account . Upon the sale of the rehabilitated property,
a return of the funds ( in part or in full) will be made to
this account . City staff time will be required for any necessary
legal agreements, code inspections and technical assistance.
Councilman Van De Voorde made a motion, seconded by Councilwoman
Moylan to approve the proposed procedures and to direct city
staff to prepare the necessary documents to proceed with the
project . Yeas: Councilmen Andersen, Gilliam, Moylan, Shales,
Van De Voorde, Waters and Mayor Verbic. Nays : None.
Consideration of a proposed gift of property at 100 North
Alfred Street .
In 1984 the Council rejected this proposed gift due to the
topography of the land and the very low priority of any park
use in that area.
Committee of the Whole Meeting
December 23 , 1985
Page 5
Due to tax purposes the Skok' s would still like to donate
the land to the city to use any way they see fit , or to sell
without any restriction. In the past this property has been
the subject of an unsuccessful rezoning case and a visual
inspection of the property indicates it would be very difficult
to build a single family residence on it . The surrounding
neighborhood shows several buildable lots vacant , indicating
a low demand for new single family construction on good lots.
In view of previous Council zoning decisions, it would be
difficult for staff to make a recommendation to accept the
property.
Mayor Verbic pointed out that there would be a good chance
that the insurance company which is adjacent to the property
would need additional parking area in the future, and it might
be to the city' s advantage to accept this offer.
Several Council members pointed out this would be speculating
and in the meantime the property would be off the city tax
rolls.
Councilman Andersen made a motion, seconded by Councilman
Gilliam to decline the offer for this property. Yeas: Councilmen
Andersen, Gilliam, Shales, Van De Voorde and Waters. Nays:
Councilwoman Moylan and Mayor Verbic.
Consideration of a report revising the estimate of cost on roof
repairs to three structures in the downtown mall.
The City Manager advised the Council that the cost to repair
the three roofs is now estimated to be less than $7 ,000 .
Since $20, 000 was included in the 1986 budget , it appears
a $13 , 000 savings on this project is possible and it is the
staff ' s recommendation to develop the necessary specifications
and acquire bids on the repair work early next year.
Councilman Waters made a motion, seconded by Councilman Van
De Voorde to approve the staff ' s recommendation and the proposed
estimates. Yeas: Councilmen Andersen, Gilliam, Moylan, Shales ,
Van De Voorde, Waters and Mayor Verbic. Nays: None.
Consideration of a report on the award of contract for repairs
to ambulance.
The Council was furnished with a report from the Acting Fire
Chief, reporting on the proposals for repair of the ambulance,
which have been received by the department .
The City Manager stated that after a review of the proposals,
and under the authority granted by the Council at a previous
meeting, he had concurred in the award of the contract to
Champion Auto Body in the amount of $4 , 228 . 00 , with an understanding
that there is approximately $640. 00 in additional parts which
will have to be purchased by the city directly.
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Committee of the Whole Meeting
December 23 , 1985
Page 6
Reports on flooding at Crescent and West Chicago Streets.
The City Manager furnished the Council with a memorandum which
provided information regarding the frequent flooding of the
intersection of Chicago and Crescent Streets .
Mr. Cook stated he had requested staff to analyze a copy of
the map to show precisely which structures and properties
have flooded in the past so that we can evaluate alternative
solutions to construction, such as the acquisition of properties
and creation of temporary locations for ponding of water.
Mr. Cook indicated he expected this report to be prepared
by the middle of January with some rough cost estimates
for the Council' s further consideration.
Adjournment
Councilman Gilliam made a motion, seconded by Councilman Andersen
to adjourn the Committee of the Whole Meeting to go into Executive
Session to discuss litigation, personnel and boards and commissions .
Yeas: Councilmen Andersen, Gilliam, Moylan, Shales, Van De
Voorde, Waters and Mayor Verbic. Nays: None. The meeting
was adjourned at 7 :40 p.m.
Marie Yearman, Clerk
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