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HomeMy WebLinkAbout1976 Committee of the Whole Minutes COMMITTEE OF THE WHOLE MEETING January 7, 1976 1 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, January 7, 1976 at 7:00 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Discussion re Douglas Avenue Mall. Councilman Beckmann stated in his opinion it would be better to hold off on this for at least six months. The merchants could then see the completed Mall and it might be possible that this project would then have more support behind it. Councilwoman Strattan stated she was against going ahead with the project. Councilman Barnes stated he had received no objections on the Mini Mall but had many on the Plaza Mall. Counsel Jentsch explained if the district was not formed it would mean having to go through another public hearing, in other starting over again from the beginning. If the District was formed it would give some indication as the opposition there would be. Forming the District would just mean putting the project into motion. Mayor Verbic thought the district should be formed at this time. Councilman West also agreed stating we are elected to support the majority and I think delaying is a negative step. The Committee agreed to have an Ordinance drawn forming the District 5-1. Discussion re Proposed Building Electrical, Heating and Plumbing Permits. Jim Spore went over the various increases that were proposed pointing out there had been no increase since December, 1967. The Committee agreed to the proposed increases. Disposition of Old Fire Barn #4 Located at the Corner of Van and DuBois Streets. Jim Spore stated the school use of the subject premises would terminate in 1977 and he did have an inquiry re a possible sale of the building. As pointed out in Chief VanDeVoorde's memorandum it was his recommendation the facility be sold. The Committee agreed. Councilman West expressed concern about the present condition of the chimney which was pointed out to be a potential hazard. Mr. Nelson is to take this up with U-46 School District to ascertain who would bear the cost for emer- gency repairs to the chimney. Discussion re Financing of Wing and McLean Intersection Project. Jim Uecker exhibited drawings of the proposed project. Members of the Com- e' mittee felt they did not want to make a decision tonight on the problems of right-of-way, special assessment and public benefit. The matter was to be tabled for one week. January 7, 1976 2 Discussion re Proposed Relocation of the Greyhound Bus Terminal to Brook and North Street. The Committee felt they did not want to discuss this matter since it was going before the Plan Commission and Zoning Board next week. Discussion re Meeting With Baxter & Woodman to Review West Side Water Treatment Plant. The Committee agreed to meet on Tuesday, January 13, 1976 at 3:30 P.M. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:40 P.M. Marie Yearmh, City Clerk COMMITTEE OF THE WHOLE MEETING January 14, 1976 3 r The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, January 14, 1976 at 10:15 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Discussion re City's Annual Payment of NIPC in the Amount of 2,062. The Committee agreed to this payment to the Northeastern Illinois Planning Commission. Discussion re City's Policy Relative to Tree Bank Parking. The Committee requested that this matter be tabled until a list was prepared outlining the bad areas so that if any of the Councilmen wished they could view such areas personally. Discussion re Proposed Parking Restriction on West Vine Street from Chicago to Locust. Bill Perkins stated the street was narrow and presented a problem for the bus traffic. Councilman West questioned a 24 hour restriction if it were only a bus problem. The Committee requested the matter tabled until Chief Baird could take a poll of the property owners feelings. Meeting Date With Auditors to Review 1974 Audit. The Committee agreed to a meeting on Wednesday, February 4, 1976. Meeting With Paul Speer & Associates to Review Our Bond Issues and Policies. The Committee requested this meeting be scheduled for a work session. Discussion re City Stickers for Antique Cars. In response to a request from owners of Antique cars for a reduced cost for city stickers, the Committee agreed the cost of said stickers should remain the same. As a result of a meeting with Baxter and Woodman at the West Side Treatment Plant, Ron Zegers is to prepare data to pin point the hydralic problem and call them in. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 11:50 P.M. Lt.". , d Marie Yearmatl, City Clerk 4 COMMITTEE OF THE WHOLE MEETING February 4, 1976 The Committee of the Whole Meeting was called to order on Wednesday, February 4, 1976 at 7:00 P.M. , in the Council Conference Room of City Hall. Members present: Councilmen Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present were: City Manager, Leo Nelson, City Clerk, Marie Yearman and Corporation Counsel, Erwin Jentsch. At the Committee of the Whole Meeting, the following items were discussed: Discussion re 1974 Audit. Representatives from the Lester Witte & Company discussed the completion of the City of Elgin audit for the year 1974. Several matters were brought to Council's attention for consideration and corrective action. Procedures were also to be implemented in order to expedite future audits to a more current status. The Committee was informed that the City is very sound and solvent. Discussion re $12 Million Bond Issue for New Water Treatment Plant. Mr. Ronald Norene of Paul D. Speer & Associates informed the Council the city's AA bond ruling in Illinois could allow the$12 million bond issue. He said the market is currently best for short term maturities such as 10 instead of 20 years. Water revenue bonds would probably require a 125 per cent water rate increase while the general obligation bonds would be about half that, because they are backed up by Elgin's tax base. Mr. Norene further stated in the case of the new water treatment plant the City might find an advantage in not issuing all $12 million at once. Several smaller amounts might better serve the cash flow needs on a project that may take several years to build. Discussion re Eagle Heights Park Master Plan. John Schmidtke presented a sketch of the proposed Eagle Heights Park and the Committee approved same. Discussion re Proposed Purchase of Radio Equipment. The Committee approved the purchase of this equipment for the Fire, Public Works, Parks and Police Departments for a total cost of $13,040 based on the figures supplied by the Purchasing Department. Discussion re Repair of Old City Hall Clock for the Clock Tower in Fountain Square Plaza. The Committee authorized repair of the clock and acceptance from the Rotary Club of $3,000 for this repair. The Proposed Reorganization of the Planning Commission and Zoning Board of Appeals Tabled. Discussion re Contract With Black & Veatch for Engineering Services. The Committee agreed to enter into engineering contract for expanding water supply for West Side Water Treatment Plant. February 4, 1976 5 Discussion re Planning Commission's Recommendations for the Distribution of Housing and Community Development Act Funds. Jim Spore illustrated the following distribution to the Committee: Clara Howard Park $40,000 River Front 42,500 Clifford-Owasco 6,000 Old Main 25 ,000 Davidson Park 4,000 Gifford Park 7,000 Hemmens Improvements 78,500 Civic Center 10,000 Rehabilitation Loans 80,000 Tree Planting 5,000 Administration 18,000 Contigency 31,000 $347,000 The Committee could not agree as to the amounts as allocated and requested further time and consideration be given on this matter. Discussion re Repair of City Transit Bus. The Committee approved the repair of Bus #1043 for $1,930.00. Discussion re Amendment to City Agreement With Kane County for Intersection Im- provement of Big Timber, McLean and Sleepy Hollow Roads. Leo Nelson explained the present agreement provided that the construction work be awarded by January 1, 1977, or the agreement becomes null and void. The Committee agreed to a resolution being passed extending the time to January 1, 1979, which was recommended by the Kane County Superintendent of Highways. Discussion re Truck Only Parking Zone on South Side of Mountain Street Between Crystal and State Streets. The Committee approved this request in order to relieve congestion on State Street and provide a place to park waiting trucks. Discussion re Ordinance to Control Parking in the City's Official Parking Lot. Leo Nelson stated there had been a problem of private cars parking in spaces allocated for official vehicles, and since there is no enabling ordinance, any ticket issued probably would not stand up in Court. The Committee approved an Ordinance being drawn to control said parking. Discussion re Pingree Grove to Consider Dispatching for their New Emergency Ambulance Service Tabled for Further Investigation. Discussion re Request from Willow Lakes Estates for Bulk Scavenger Service Tabled. r February 4, 1976 6 Discussion re Selection of Consultant to Develop Master Plan for Parks and Open Space-Program Tabled. 4174 Discussion re Request from Illinois Municipal League to Make Financial Contri- bution to Support the National League of Cities Case Relative to the Proposed Fair Labor Standards Act. The Committee agreed to a contribution of $125.00 Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 11:40 P.M. `M asz-�a2 ) Marie Yearm , City Clerk C C 7 COMMITTEE OF THE WHOLE MEETING February 11, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, February 11, 1976 at 7:00 P.M. , in the Council Conference Room of the Municipal Building. Members Present: Councilmen Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present: City Manager, Leo Nelson, Acting City Clerk, Judith Prigge and members of Staff. Discussion of Funds Under the Housing and Community Development Act of 1974. The Committee discussed the allocation of funds to be distributed under the second year grant. The possibility of providing assistance to some of the property owners in Area I was discussed but could not be considered under this program. Mayor Verbic suggested that a policy be established to provide some type of assistance in the special assessment areas when needed. Committee Reconvened Folloing City Council Meeting at 8:30 P.M. Discussion of Black & Veatch Contract for New Water Treatment Plant The Committee discussed the desireability of entering into a contract for engineering services with Black & Veatch for the proposed new water treatment plant on the west side . The Committee requested that Black & Veatch be invited to attend a Committee of the Whole meeting to provide more information and that the contract be deferred until that time. A Review of the Century Oaks Sanitary Sewer Improvement Roger Moehling of Rakow & Associates reviewed the Century Oaks Sanitary Sewer Improvement. The Board of Local Improvements will hold a public hearing on this project on Wednesday, February 18, 1976 at 8:00 P.M. Discussion of Policy for Waving Fees at the Hemmens Building The Hemmens Building Advisory Committee submitted a proposed policy for waiving fees at the Hemmens building. The Committee reviewed the policy and asked that it specify that no door fee be charged for events requesting a waiver of fees. The Committee requested that the policy be put in resolution form. r 8 Committee of the Whole Meeting February 11, 1976 1711 Page 2 Discussion Regarding Enlarging the Council Conference Room The Committee reviewed the preliminary cost estimates for enlarging the Conference Room. The money has been budgeted for this work. Discussion to Overhaul and Equip the Public Works Hi-Ranger Aerial Ladder. The Federal Government requires that all aerial ladder equipment be equipped with certain safety features by July 1, 1976. The Public Works Department has $5,000 budgeted for this. Mel Dahl requested approval to proceed as there is only one company in the area that can do the necessary work. The Committee authorized proceeding with the work. Discussion Regarding the Installation of Bicentennial Signs by State The Illinois Department of Transportation informed the City that they can purchase signs to be installed at the City limits, designating Elgin as a Bicentennial Community. The 48" x 18" signs cost approximately $25.00 each and would be installed by IDOT. The Committee authorized Mel Dahl to purchase 10 signs and have IDOT erect them. Discussion of Signalization of Big Timber and Route 31 Intersection and the Proposed Widening of Big Timber from Route 31 to Morningside Drive. The Committee authorized a resolution for a joint agreement with the State and County for the signalization of Big Timber and Route 31 and the widening of Big Timber from Route 31 to Morningside Drive. Mr. Nelson said that the City would pay 20% of the signalization costs and 50% of the widening project. Request from the Elgin Area Chamber of Commerce to Share Cost of Brochure. The Chamber of Commerce requested participation in the amount of $500, by the City, for the cost of producing a new Industrial brochure on the assets of the area for potential new employers . The Committee authorized the expenditure. Discussion of the Reorganization of the Plan Commission and Zoning Board Jim Spore reviewed the proposed reorganization. Ery Jentsch said the only matter not settled was the Hearing Examiner. The intent was to have an Assistant Corporation Counsel include this as part of his duties, however the Council has not determined whether or not they will be filling that position. C 9 Committee of the Whole Meeting (1.114 February 11, 1976 Page 3 Jim Spore said that the Zoning Board has been hearing an average of 16 variations a year. Mr. Jentsch said that if the number does not exceed that number , he could hear the variations for the time being. The intent of the reorganization is to give the Plan Commission the time to do "long-range planning" instead of hearing routine petitions. The cost of a court reporter will be borne by the petitioner. The Committee authorized the preparation of the ordinance for the amendment. Discussion Regarding the Selection of a Consultant to Develop a Master Plan for the Parks and Open Space Program The Committee directed the Parks and Recreation Board to recommend a consultant to the City Council from three to be recommended by the Staff. Phil Bennett reported that he is still trying to arrange a summer swim program to accomodate people who would usually be using the Wing Park C pool. Consideration of Membership in the National League of Cities A letter was received from the Illinois Municipal League asking that Elgin consider membership in the National League of Cities. The Committee agreed that Elgin should join and pay the $900.00 annual dues . Review of Proposed Liquor License Ordinance The Committee reviewed the proposed changes which are mainly increased fees. It was decided that the Committee would meet with possible objectors at a Committee of the Whole meeting in the future. The Committee reviewed the proposed changes which are mainly increased fees. It was decided that the Committee would meet with possible objectors at a Committee of the Whole meeting in the future. Discussion of Barton-Aschman. Traffic Study The Committee decied to meet with the traffic consultants after the finale report is submitted. Interim Investment Request For Temporary Sewer Service elk Jim Holly of Interim Investment told the Committee that they are in a financial bind and need the City's approval to connect temporarily to the Gale St. , sewer line . The Elgin Sanitary District told them that if the City gave its approval and also if the City agreed to assume the maintenance of a required lift station, they would issue Interim a permit. Mr. Holly said that they do not have the money to build the proposed major trunk line to serve the area . He said they could pay their portion but could 10 Committee of the Whole Meeting February 11, 1976 Page 4 not afford to pay the cost for the entire line at this time. If and when the trunk line was built, they would disconnect from the Gale Street line . Mr. Nelson pointed out to the Council that one of the reasons the Pinehurst plat was rejected was because the City does not know if the Gale St. line has the capacity to handle additional developments . Jim Spore said if efforts to correct the infiltration have not been successful, the E.P.A. would not issue a permit. The City will not know until Spring if the infiltration has stopped. E.S .D. maintains all but one lift station (on Gifford Road) . The maintenance is a constant and expensive situation. The Committee said they could not make a decision until the knew (1) what the maintenance cost of the lift station would be, and (2) if the Gale St. line has the capacity. Mr. Holly said that Interim would agree to building the lift station and would also assume the maintenance if they could connect to the Gale St. Line. The Committee agreed that because of the unknown considtion of the Gale St. line and because they did not feel that it is the City's responsibility to maintain lift stations, the request was denied. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 11:45 P.M. s/ Judith A. Prigge Judith A. Prigge, Acting City Clerk C 11 COMMITTEE OF THE WHOLE MEETING FEBRUARY 18, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, February 18, 1976 at 7:00 P.M. in the Council Conference Room of the Municipal Building. Members present: Councilmen Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present were: City Manger Leo Nelson; Acting City Clerk, Judith Prigge; members of the staff. Prior to the Committee of the Whole Meeting, the Board of Local Improve- ments met at 6:30 P.M. for a final briefing on the Century Oaks Sanitary Sewer project. At the Couauittee of the Whole Meeting, the following items were discussed. Discussion regarding BOCA Mutual Aid Program This program would provide mutual aid in the area of building inspection services to communities after a disaster. The Committee agreed to par- ticipate in this program. Discussion re Request from North End Businessmen's Association Festival The Committee approved the request ,of the North End Businessmen's Associa- r tion to hold their annual festival May 27th thru May 31st, 1976. Discussion re Official Opening and Open House for Bus Terminal Bill Perkins requested permission to plan an official opening and open house at the new bus terminal waiting room at 9 No. Grove Ave. on Saturday, March 6, 1976. He proposes a "Transportation Day in Elgin" with half fares on all city routes, coffee and balloons. Representatives of Greyhound, the Milwaukee Road, Continental Air Transport and others would be invited to attend. The Committee agreed to the proposal. Discussion re Lease for Golf Carts for Spartan Meadows The Committee authorized Mike Sarro to negotiate a new lease for the golf carts and to check into the option of purchasing the carts at the end of the season. Phil Bennett said the staff could maintain the carts if they were purchased. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 7:40 P.M. ud�A. Prigg =f Acting City Clerk 12 COMMITTEE OF THE WHOLE MEETING February 25, 1976 The Committee of the Whole Meeting was called to order on Wednesday, February 25, 1976, at 8:10 P.M. , in the Council Conference Room of City Hall. Members present: Councilmen Barnes, Beckmann, Gilliam, Strattan and Mayor Verbic. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman and Corporation Counsel, Erwin Jentsch. At the Committee of the Whole Meeting, the following items were discussed: Discussion re Proposed Wing and McLean Intersection. Jim Uecker gave a progress report on this intersection project. Jim Spore indicated Illinois Park School desired the curb side sidewalks, the cost of which is approximately $4.00 per foot. The real estate office on the corner owned by Anderson and possibly two other residences on Wing would have to be acquired. The approximate estimate given for the project by Mr. Uecker was $150,000. Leo Nelson pointed out the problems of areas on McLean which may have to be assessed which would mean delay and additional costs. There would also be problems with property being assessed that abutes the Area I project. Council- man Barnes suggested going ahead with the project hoping that no assessment would be necessary. The Committee concurred. Discussion re American Legion Fourth of July Celebration at Wing Park. Leo Nelson stated a written request had been received from the Elgin American Legion. The Committee approved said request and directed Leo Nelson to advise them of same. Discussion re Elimination of Parking on One Side of Vine Street Between Chicago and Locust Streets. A report was given to the Committee as a result of a survey by Sgt. John Lawrence. Of 22 questionnaires sent out 14 were returned. 10 persons requested removal of parking on the west side of the street and 4 requested removal of parking on the east side. No one indicated parking should be allowed to remain on both sides of the street. The Committee agreed to eliminate parking on the West side of the street. Discussion on Special Census. As a result of Mayor Verbic 's suggestion some time ago and a study by the De- partment of Community Development, the Committee agreed to proceed with a special census to be conducted during August of 1976. The cost of a Special Census would be approximately $40,000. It was anticipated with the population increase fund- ing through Motor Fuel Tax and State Income Tax would result in an additional $144,842 per year. Discussion re Repair of 300 HP Submersible Motor. On recommendation from Ron Zegers the Committee approved the repair of this motor (74 at a cost of $10,992.00. February 25, 1976 13 Discussion re Roadway Entrance Signs. The Committee were shown slide samples of natural wood hand carved signs made by Harry Wheeler. The design fee for said sign would be approximately $1,250.00. The Elgin Beautification Board stated if the City would pay for the design cost, they would solicit local clubs and corporations to donate funds for the actual signs. The Committee agreed to pay for the design only. Discussion re Mall Commission Seminar. Leo Nelson stated three members of the Mall Commission desired to attend a Mall Seminar in New York. They are willing to pay all expenses except for the $195.00 registration fee. The Committee approved the payment of the registration fee. Adjournment. There being no further business to come before the Committee of the Whole, the meeting was adjourned at 11:20 P.M. Marie Year n, City Clerk C r 14 COMMITTEE OF THE WHOLE MEETING March 3, 1976 The Committee of the Whole Meeting was called to order by City Manager, Leo Nelson, at 7:00 P.M. , in the Council Conference Room of City Hall. Members present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan and West. Absent: Mayor Verbic. Also present: City Manager, Leo Nelson; City Clerk, Marie Yearman; Corporation Counsel Jentsch and members of staff. The following items were discussed: Discussion re Proposal from Paul D. Speer & Associates to Prepare and Market our Proposed General Obligation Bond Issue. Leo Nelson stated that in order to proceed with the Morningside Fire Station and other improvement projects it would be necessary for the Committee to make some commitment on the Bond Issue. Councilman Beckmann questioned the availa- bility of other consultants and what their costs might be compared to Paul Speer & Associates. Jim Bolerjack said there are others but they are not as well known and the cost basis is about the same. Leo Nelson stated we had good experience with Paul Speer and he did not feel there had been any over- charging and he felt we should stay with them. The Committee agreed to go ahead with Paul Speer & Associates. Discussion re City's Proposal Relative to Painting House Numbers on Curbs. Leo Nelson stated he had received letters from several colleges regarding this project. Councilman West objected to the manner in which the Students go ahead without the homeowners permission and then tell them they owed $1.00. Other Councilmen objected to the paint that was used, stating it did not last. Chief VanDeVoorde stated it did help his department in finding an address in darkly lite areas. Councilman Beckmann suggested that we go along with the project retaining control of the type paint that was to be used and dividing the groups throughout the City as oppossed to just certain subdivisions and parts of the City having this done. The Committee agreed to this procedure. The Meeting was adjourned at 8:00 P.M. , for the Board of Local Improvements to reconvene for the purpose of completing the Public Hearing for the Century Oaks Sanitary Sewer Special Assessment Project. The Meeting reconvened at 8:57 P.M. Discussion re Resubmitting Open Space Acquisition Application for the Clifford- Owasco Property. Leo Nelson stated he did not know why our application had been denied and saw no reason not to resubmit the same again. The Committee agreed and directed that this be done. Discussion re Storm Sewer Reimbursement to Stolt & Egner. Gary Miller explained the installation of a storm water Sewer Line which had been installed by Stolt & Egner, said system makes it passible for other adjacent • March 3, 1976 15 parcels being hooked on thereto and the proposed ordinance submitted to the Com- mittee would provide that any such real estate hooking onto said line would pay the City a sum allocated as a fair apportion. The City, upon such connection charges would reimburse Stolt & Egner. This proposed ordinance would effect the two parcels known as Blackhawk Apartments and Village Green. The Committee agreed to said ordinance being drawn. Discussion re Proposal to Retain the Services of a P.G.A. Golf Professional at Spartan Meadows Golf Course. Leo Nelson stated he and Phil Bennett had interviewed Jeff Pearsaul, who had approached them with a proposal as a golf professional at Spartan Meadows. Phil Bennett stated Jeff had been a pro at the Elgin Country Club and was in addi- tion experienced in the sale of merchandise as well as food vending. Both Mr. Nelson and Mr. Bennett felt Mr. Pearsaul could effect increased revenue with his background. Councilwoman Strattan asked if the Parks and Recreation Boards had been apprised of this arrangement. When Phil Bennett said no, Councilwoman Strattan said she would like it presented to the Board and a written job descrip- tion submitted to the Committee. Mr. Bennett stated Mr. Pearsauls salary would be $500.00 per month for 8 months and because of the starting date factor he would either have to call the Parks Board in for an emergency meeting or make a telephone survey of the Board Members. It was agreed that such a telephone survey be made and a job description submitted. The matter is to come up again at the next Committee of the Whole Meeting. Discussion re Cost Analysis of Our Parking Meter Enforcement Program. Leo Nelson stated the Finance Department had just completed a study of the City's Parking Meter Program and from the information sheets passed out to the Committee the figures reflected it is costing more to write these tickets than is realized in revenue. Councilman Schmidt asked what percentage of fines were outstanding and what attempts were made to collect same. Jim Bolerjack stated 86% of the fines were being collected but in some instances the cost of collection exceeded the fine. The possibility of increasing the fine from 50c to $1.00 was discus- sed. Leo Nelson stated another alternative would be to eliminate the meters and go back marking tires to encourage a turnover of shoppers in this case the City would still have to pay for an enforced program. Mr. Nelson further stated in some communities the merchants and property owners have set up a special taxing district with modest annual assessments to pay for the enforcement over the park- ing meters. Mr. Nelson stated the parking study should be available the end of this month and it might be well to see this before making any decisions. The Committee agreed. Discussion re Proposed Engineering Agreement with Alfred Benesch & Co. for the Kimball Street Bridge. The Committee agreed to enter into this Agreement as submitted to them. Discussion re Proposal from Aurora to Enter Into a Study for the Development of a Regional Solid Waste Disposal Facility and Resource Recovery System. Leo Nelson stated we presently have no long range waste disposal plan. The County has expressed they do not want to be involved. Committee agreed to go along with 16 March 3, 1976 feasibility study. Leo Nelson is to check out the location, number of communities willing to cooperate and cost of same. Discussion re Proposal by Interim Investment to Develop a Sanitary Sewer System to Serve Interim's Property Adjacent to Bowes Road. Leo Nelson stated Interim was asking for an Amendment to their Annexation Agree- ment to provide EPA requirements and serve a larger area. The suggestion was made that they go to the Sanitary District to see if the College line could be repaired and a sewer system used that would go into Bowes Road interceptive. Interim is to meet with the Sanitary District on Monday. The Committee request- ed this matter tabled pending decision by the Sanitary District. Discussion re Proposal to Eliminate Parking on Both Sides of Chicago Street From Riverside Drive to Spring Street. Gary Miller exhibited a drawing of the Master Plan for Traffic on Chicago Street. The Committee agreed to the proposed removal of all parking on the north side of Chicago Street from State Street to Spring Street. Discussion re Policy Relative to Availability of the Council's Agenda, Including All Legislation, Reports and Supporting Documents. Leo Nelson advised there is presently a complete copy of the Agenda being given to the Library and one is kept at the front desk for viewing by the public. The Committee agreed that if an individual wished to have a complete agenda for them- selves they would pay $1.00 for same. Discussion re Clark Outdoor Spraying Display in the Hemmens Building. Leo Nelson stated in addition to the display to be held in the Hemmens Building, Clark had requested they be allowed to exhibit their helicopter and some equip- ment. The helicopter would be brought in on a flat bed truck. The Committee agreed on the terms set forth. Discussion re Thermoplastic Pavement Marking. Leo Nelson advised the State was now in a position to enter into an agreement to provide this service. The Committee agreed that the City enter into said Agreement. Discussion re Ordinance Providing for Permits for Sidewalk and Street Vault Spaces. Leo Nelson explained the difficulty in getting material deliveries into the J.C. Penney Store. A suggested underground conveyor system from a street vault space to the store has been made. However, due to the substantial investment by the store they have asked for a permit not to exceed 10 years which would necessitate an amendment to the present ordinance. The Committee agreed to said amendment providing that any such permit issued shall be conditioned upon the payment of the permit fee for the full term, the filing of annual certificates of insurance and annual inspections by the City. C March 3, 1976 17 Discussion re Bus Terminal Lease with James Williams at 9 North Grove. Leo Nelson stated Mr. Williams had discussed the following lease terms: $450.00 (74 monthly or $410.00 monthly if paid in advance by the year; no improvements to one existing washroom; the city to pay electrical utilities; Williams to pay all heating and cooling facilities; and a 1 year lease renewable on the same terms. The Committee agreed to have the Corporation Counsel draw up a resolution authoriz- ing said Lease. Leo Nelson announced the RTA representatives would be in Elgin on Wednesday, March 10, 1976, at 10:00 A.M. A tour and luncheon have been planned and the Council was invited to attend. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:36 P.M. a ( Marie Year n, City Clerk 18 COMMITTEE OF THE WHOLE MEETING MARCH 10, 1976 The Committee of the Whole Meeting was called to order by City Manger, Leo Nelson, at 8:55 P.M., in the Council Conference Room of City Hall. Members present: Councilmen Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present: City Manager, Leo Nelson; City Clerk, Marie Yearman; Corporation Counsel Jentsch and members of Staff. The following items were discussed: Discussion re proposal to retain the services of a P.G.A. Golf Professional at the Spartan Meadows Golf Course. As requested at a previous meeting Phil Bennett stated he had contacted the Park Board Members by telephone and six out of the eight members contacted agreed to the hiring of Jeff Pearsall for Spartan Meadows Golf Course. A job description was submitted calling for the following requirements: A valid Class "A" P.G.A. card, responsibility for recruit- ment, hiring, supervising, training of all clubhouse personnel, purchase 1 of food and food items, supervision of food service, supervision of interior maintenance and housekeeping, purchase of golf supplies and maintenance of golf suppplies inventory, merchandising and sales of all golf supplies and merchandise, operation of the driving range and supervision of driving range personnel. Recruitment and hiring of starters and rangers and supervision of same. Promotion of golf leagues and supervision of same. Promotion of special events, tournaments and individual play. The responsibility for the promotion and supervision of group golf lessons. Mr. Pearsall was present and stated that in addition to the above stated duties he would also be available for individual golf lessons. The Committee agreed to the hiring of Jeff Pearsall as a P.G.A. Professional for Spartan Meadows Golf Course. Discussion re proposal to rent additional swimming pools for 1976 Phil Bennett explained to the Committee he had explored the possibilities for the use of additional swimming pools for this summer, the result of which is as follows: The pool at Camp Big Timber will be available to us for 3 hour time slots on certain days in June, July and August from 6:00 P.M. to 9:00 P.M., at a rental rate of $15.00 per hour and we would have to provide the staff. The Dundee Township Park District will allow us to swim on a daily basis at regular rates. School District U-46 has indicated the Elgin High School pool would be available to us after 11:00 A.M., and the rental rate there would be $20.00 an hour from prior to 5:00 P.M. , after 5:00 P.M., $30.00 an hour and on weekends $35.00 per hour and we would provide the staff. Councilman West suggested a shuttal bus service to Big Timber and Mr. Bennett stated this could be given some consideration. Councilman Barnes suggested some flexibility in dealing with Big Timber and no commitment should made for the entire summer in the beginning. Mr. Bennett stated he intended to negotiate further with U-46. The Committee agreed to this procedure and suggested that the Dundee offer be published. 19 March 10, 1976 Discussion re proposed sanitary sewer service along, Bowes Road which includes the South Ridge and Randall Meadows property owned by Interim Investment. Leo Nelson stated the joint staffs agreed that the following procedures would be the best to proceed to serve the area along Bowes Road containing the South Ridge and Randall Meadows property: (1) The City would agree to correct the infiltration problems associated with the Gale Street, or college line, financing the necessary repairs, possibly with reimbursement from prospective users; (2) The Sanitary District would continue to own, maintain and operate the Gale Street lift station; (3) With these revisions in the service area for the college line, it will be necessary to design a system that will serve South Ridge and Randall Meadows by gravity flow to the proposed location of the future Bowes Road interceptor sewer. The area of Pinehurst subdivision would flow to the north into the college line; (4) A central collection point near the middle of the Randall Meadows property (along the future Bowes Road sewer easement) would be the location for a temporary lift station. This lift station would collect the flows from South Ridge and Randall Meadows and pump through a force main into the college line extension. The temporary life station and force main would be installed by Interim Investment. The City of Elgin would assume the responsibility for operation and maintenance for this facility under a reimbursement agreement from the developer for all costs incurred and (5) The developer would agree to abandon the Rollins Sewer and Water Company and the District and City would cooperate to achieve the annexation of Elgin Estates, Unit 1. Leo Nelson further stated this procedure had been reviewed with the Sanitary District and they gave their approval but since this will affect one of the strong points in favor of the City in the Pinehurst litigation a conference with Attorney Heimburg might be in order to see if something could be worked out since Mr. Heimburg represents both Pinehurst and Interim. The Committee agreed with this line of procedure and Mr. Nelson is to advise further after his conference with Attorney Heimburg. Discussion re parking problem in Sunset Park. Leo Nelson stated the Police Department had investigated the parking problem in Sunset Park. Several photos were shown to the Committee where it was noted that when two cars, legally parked opposite each other, the possible street availability of streets measuring thirty feet wide would be sixteen to eighteen feet and only eleven to thirteen feet on the twenty-five foot streets. With cars parked on both sides of the street, it was possible for two cars to pass in opposite directions on Miller Drive and South Edison Avenue but on Sunset, Birchdale and South Alfred, only one car could pass between them. Several individuals were shown to be parking on sidewalks which is in violation of City Ordinance 17-1003 (a) . The Committee agreed to the mailing of a letter to all Sunset Park residents requesting voluntary cooperation and compliance with parking regulations and utilizing driveway space of driveways for the parking of vehicles whenever possible. If this procedure does not work out the other alternative would be to make the streets one way. 20 March 10, 1976 Discussion re procedure for voiding parking citations under certain Circumstances. A draft of a standard operating procedure for voiding $10.00 parking citations was presented to the Committee covering voding by an issuing officer, voiding by administrative personnel and valdi reasons for voiding a parking citation such as: (1) Improperly issued citation where no actual violation existed or error or omission of proper official signature; (2) mechanical failure of vehicle which necessitated the driver having to park illegally for a reasonable length of time while obtaining assistance and (3) an emergency such as serious injury or illness which would require the driver to park the vehicle as quickly as possible for a reasonable length of time as long as such improper parking does not cause an obstruction to traffic or create a safety hazard. The Committee agreed to this procedure for the voiding of certain parking citations. Discussion re engineering proposal and agreement with Wm. A. Gavelek Consulting Engineers for the bypass of wells #5 and #6 to the reservoir at the Slade Avenue Plant . The Committee reviewed the proposal submitted by Wm. A. Gavelek and agreed to same . The project is to be submitted to the EPA for approval. (74 Discussion re proposed bid for pulling and inspecting pumps and motors in the deep wells. The Committee agreed to go ahead with the bidding on this project. Discussion re contract with Ed Schneider for lime sludge removal. The Committee gave Ron Zegers authorization to negotiate a contract with Ed Schneider on this project. Leo Nelson made the following announcements relative to future meetings of the Committee of the Whole: Discussion on the new water treatment plant is set for Wednesdays, March 31, 1976. The Parking and Traffic Study should be completed by April 7, 1976. Lochner will be ready to come in to discuss the new bridge within the next several weeks. Liquor License Holders will be in on March 24, 1976 at 6:45 P.M., to discuss the new proposed liquor license fees. Adjournment There being no fruther business to come before the Committee of the Whole, the meeting was adjourned at 11:15 P.M. dLLC l�dlllldll, CiLy ClCLK 21 COMMITTEE OF THE WHOLE MEETING March 24, 1976 The Committee of the Whole Meeting was called to order by City Manager, Leo Nelson, at 6:45 P.M., in the Council Conference Room of City Hall. Members present: Councilman Barnes, Beckmann, Schmidt, Strattan, West and Mayor Verbic. Absent: Councilman Gilliam. Also present: City Manager, Leo Nelson; City Clerk, Marie Yearman; Corporation Counsel Jentsch and members of Staff. The following items were discussed: Discussion with Representatives of Liquor License Holders re Proposed Changes in Liquor Ordinance. Kenneth Kresmery representing the Elgin Liquor Dealers Association stated they would like the following changes considered: (a) Closing hours extended one hour on Friday night; (b) A Special Use Permit to allow a 4:00 A.M. closing on Friday, Saturday and any day preciding a Holiday, with a recommended fee of $1500.00 per year; (c) Omit the medical requirement in the licensing of bartenders; (d) No license requirement for the pouring of wine or beer; (e) No extra fee for entertainment or extras and (f) a recommended fee increase of 25%. George Sotos of the Blue Moon recommended a fee increase but did not feel they should pay additional fees for entertainment or additional wet or dry elk bars. Bob Eaton of Eaton's Redwood Inn objected to the proposed AA license to cover the sale of packaged goods. Attorney Ben Rifken stated as an investor in the Holiday Inn he was concerned not with the proposed increase in fee but the additional fees for entertainment and extra bars. He proposed that if these fees were approved in view of the present economy in this particular industry, coupled with the motel tax and real estate taxes it might force inn keepers out of the business. The Committee felt they should have more time to discuss the proposed new ordinance and informed the license holders present they would be informed as to their decision and also as to the date the new ordinance would be coming up for passage. The Committee of the Whole Meeting Adjourned at 7:30 P.M., for the Regular City Council Meeting. The Committee of the Whole Meeting Re-convened at 8:15 P.M. Councilman Gilliam arrived and was present for the remainder of the meeting. Discussion re Reimbursement Formula for the Lord's Park Manor Detention Area Gary Miller recommended an ordinance be prepared whereby Stolt and Egner may recover a portion of the costs involved to construct the detention area. The only parcel of land which should be considered with this ordinance is the proposed development known as Village Green. Mr. Miller did not believe the City ever committed itself to pay for the actual construction of the detention area but that certain City funds would be used later to develop the park/detention area. The Committee unanimously agreed with this recommendation. March 24, 1976 22 Discussion re Proposal from the Community Crisis Center to Operate Farmer's Market from June to October at the Kimball Street Parking Lot. A letter from Becky Albert of the Community Crisis Center requested the use of the northeast corner of the parking lot from 8:00 A.M., until noon. The main objective would be to enlist the interest of the youth in the community and give them the means of earning money. The market would be limited to produce and home baked items only. Councilman Barnes stated he liked the idea he thought it might set a precedent to allow it in a city parking lot. Councilman Beckmann felt it might take parking spaces away from the shoppers. Councilmen Gilliam and West felt it was a good project and would give children the opportunity to make a little extra money. Councilman West did feel the Crisis Center should be obligated to pay for the space as well as food handlers licenses and sales tax. Mayor Verbic, Councilmen Beckmann, Schmidt and Strattan voted against the project with Councilman Barnes. It was suggested that alternate sites be used possibly off Route 19 or school properties. Proposal to purchase a used backhoe in lieu of a truck in the Public Works budget. Mel Dahl explained to the Committee that we have a 1968 Case loader backhoe that has developed several problems which make it both difficult and unsafe to operate. Upon investigation Case Power and Equipment Company has two 1975 backhoes which have been out on rental to one contractor. One has 349 hours of use and the other has 64 hours of use. Although they are used machines because of such few rental hours they will have the same one-year warranty as a new machine. The 64 hour unit would cost $9,166.00 and Mr. Dahl recommended this purchase eliminating the purchase of two dump trucks as budgeted and purchasing only one dump truck and the above described backhoe. The Committee gave their approval. Discussion re proposal from the Regional Manager of Pepsi-Cola Bottlers to assist with the Police Department's bicycle registration program in the elementary schools. Leo Nelson stated this Company would like to give to each student who registers a bike two wheel reflectors. The wheel reflectors would have the words Bubble Up on them and they are willing to furnish as many as we need. The Company would also furnish two people to put the reflectors on the bikes at the time of registeration and they would also assist in putting on the registration tags or filling out registration cards. The Committee agreed to the project as long as there would be no cost to the City. Discussion re purchase of asphalt without a contract. Mel Dahl stated the City does not have a contract with Meadows or Giertz-Melahn because the Illinois Department of Transportation is still reviewing the 1976 material proposals. It is anticipated bids will go out in about 4 weeks so we will be able to purchase the material under contract. In the meantime we request permission to purchase material from W. R. Meadows which may run in excess of $1500.00 during the month of March or the total may amount to $2500.00. Giertz- Melahn will not be in operation until the first or middle of April. The Committee agreed to this temporary form of purchase. March 24, 1976 23 Discussion re approval to accept bids for water main extensions on Thomas Moore Drive and Hoxie Avenue. Leo Nelson stated the plans, specifications and estimates for this project had been completed and application had beemaade for EPA permits. It is anticipated these permits will be obtained in two to three weeks. The estimated costs for Thomas More Drive and Hoxie Avenue are $17,751.75 and $20,752.50 respectively and these estimates are well below the budgeted amounts. Approval is needed is order to advertise for bids in order to obtain a reasonable low unit price. The Committee agreed to both projects. Discussion re proposed agreement with the Illinois Department of Transportation to install traffic signals at the intersection of St. Charles and May Street. Mel Dahl stated this project will be financed jointly with Federal safety funds (90%) and City funds (107). Originally we were under the impression that it would be financed wholly by the Federal safety funds. It is estimated the signal project will cost $50,000, the City's share being $5,000. This will be the first of several school crossing signals which will be replaced by full scale traffic lights. The Committee agreed to enter into an agreement for this improvement. Discussion re proposed amendment to the Liquor License Ordinance to provide for additional 'B' licenses. Councilmen Gilliam, Strattan and West were not in. favor of any increase in 'B' Licenses. Councilman Gilliam stated he would like to wait until the new census is completed. Councilmen Barnes, Beckmann, Schmidt and Mayor Verbic were in favor of the licenses being increased. However, the matter was tabled until it could be decided what the increase should be and the procedure for distribution of same. Discussion re consideration of Petition 36-75 to amend the Off-Street Parking Requirements of the Zoning Ordinance. Rob Roll and Jim Spore explained the various changes which were outlined in a memorandum to the Committee. Bob Levine was also present and while he had several objections to the amendment he did feel there was some merit if it did in fact create conformity and there was some enforcement. The Committee agreed to have the Petition brought before the Council for approval. Discussion re proposed amendments to the City's Subdivision Ordinance. The Committee requested that this matter be tabled to afford them more time to read over the proposed changes. Discussion of proposed Amendment to the Building Code relative to accessibility for the handicapped. Jim Spore explained the Building and Housing Board of Appeals has been concerned with certain aspects of the 1975 BOCA code relating to provisions for the physically handicapped and aged and had suggested changes to Section 316, which he felt were desireable and realistic. Councilman West and Mr. James Reed made alternate suggestions and Mr. Spore agreed to meet with the Building and Housing Board of Appeals to discuss same. The matter was to be tabled until after such meeting. March 24, 1976 24 Discussion re elevator inspections as required by the B.O.C.A. Building Code. Jim Spore stated Section 1602 of the 1975 BOCA Building Code requires semi-annual inspections and the City of Elgin has not been enforcing this section, and it should either be deleted or enforced. Mr. Spore recommended that we proceed with elevator inspections, as required in the code and authorization be given to negotiate a contract for said inspections subject to Council approval. The Committee agreed with the stipulation that the individual owners of premises with elevators be required to pay all costs of such inspection. Mayor Verbic advised the Committee he thought there should be an Advisory Committee formed to deal with the present and future water problems before any decision is made as to a new water treatment plant. After lengthly conversation the Committee made no commitment on the formation of such a group. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 11:20 P.M. Marie Yearma. , City Clerk r . 25 COMMITTEE OF THE WHOLE MEETING March 31, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, March 31, 1976 at 7:50 P.M. , in the Council Conference Room of City Hall. Members Present: Councilmen Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman and members of Staff. Staff Presentation re New Water Treatment Facility. Jim Spore made a slide presentation showing the projected growth of the Community based on figures received from Kane County Planning, NIPC and Staff projections based on the use of the number of building permits issued. For example, in 1960 - 200 permits were issued. In 1970 - 750 permits were issued. Mr. Spore further stated that without the new water facility there could be no further growth to the Community. This would affect annexations and zoning petitions for new residential, commercial or industrial development that would use a lot of water. Ron Zegers advised that last summer Elgin water users set a record using 12.5 mgpd. That was 500,000 gallons per day more than Elgin's Slade Avenue, St. Charles Street and Airlite plants could produce collectively, and when the reservoirs ran dry the booster pumps began sucking air. Mr. Zegers also cited the sprinkling ban that was necessitated last summer. Chief Van De Voorde showed slides of some of the larger fires Elgin has had in the past and pointed out how disasterious these fires would be without the proper water pressure being available . Leo Nelson pointed out that according to the Black & Veatch report the new treatment plant would be situated on the west bank of the Fox River to tie into the wells of the existing Slade Avenue Plant. The Plant would take an estimated three years to build at a cost of $10,000,000. Mayor Verbic and Councilmen Beckmann and Schmidt questioned the City going ahead with this size plant because of the financial commitment it would place on the Community. Councilman Schmidt thought it might be better by building the new plant in two 8 million mgpd phases . One now and other ten years from now. Councilmen Barnes, Gilliam, Strattan and West disagreed stating this would only increase the cost because of the inflationary costs . Mayor Verbic suggested obtaining another opinion from a local consultant in view of the large expenditure involved and the fact that the ten million dollar project would necessitate the doubling of the water rates that will be needed to pay off the general obligation bond issue that may finance it. Councilmen Barnes, Gilliam, Strattan and West were concerned about the cost of the new plant but would approve it in order to meet immediate and future needs. 26 March 31, 1976 Page 2 $3,000,000 General Obligation Bonds, Series 1976 - Tentative Financing Timetable Leo Nelson reviewed a tentative financing timetable received from Paul D. Speer & Associates, which indicated the bonds would be available for delivery to purchaser and proceeds of said bonds available the week of May 17, 1976. This bond issue would be distributed as follows: Fire Station, $ 780,000; Park Improvements, $106,000; Street and Drainage Improvements, $ 807,000; Water System Improvements, $945,000; Engineering costs for the Kimball Street Bridge, $100,000; Engineering Costs for the East Side Water Treatment Plant, $288,000 and Legal, Fiscal & Administrative Issue Costs $37,000. Mayor Verbic, Councilmen Beckmann and Schmidt approved of the new Fire Station but did not feel many of the other improvement projects were priorities at this time. Councilmen Barnes, Gilliam, Strattan and West approved the issue as presented. Proposal from Schneider Excavating and E & E Hauling, Inc. , to Remove Top Soil. Schneider Excavating, Inc. , proposed to remove 2,600 yards of top soil from Davis Drive to Morningside Drive at $2.00 per yard. E & E Hauling, Inc. , submitted a bid at a rate of $2.07 per yard. The Council approved the proposal received from Schneider Excavating. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 12: 10 P.M. ULh-eJZ. -l-G�A vv«v Marie Yearma , City Clerk r 27 COMMITTEE OF THE WHOLE MEETING April 7, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, April 7, 1976 at 7:35 P.M. , in the Council Conference Room of City Hall. Members present: Councilmen Barnes, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: Councilman Beckmann. Also present: City Manager, Leo Nelson, City Clerk, Marie Yearman; and members of Staff. Barton-Aschman Association Review of Downtown Traffic and Parking Plan. Brian Bochner and John Zegeer of Barton-Aschman recommended to the Council that traffic be redirected to the periphery of the downtown area utilizing Kimball and the National Street bridges on the north and south. Because traffic will still heavily use main arteries of Highland and Chicago Street through the heart of the business district, the consultants said the one way use of these streets should be expanded. The the west Highland should be one way into Larkin to Clifton Avenue and West Chicago Street one way from Clifton to the downtown area. The the east East Chicago should be one way east to Geneva Street and Highland, one way from Geneva to the downtown. They further stated Elgin has 5,000 parking spaces downtown, 2,000 on the streets and 3,000 in parking lots . By 1995 the downtown area will need an additional 1,000 spaces . This could be accomplished with parking decks at Douglas and Highland and Chicago and Spring, expanding the Riverside Deck, construction of the transportation center and new or expanded lots at Villa and DuPage, Prairie and Villa and north of Dexter between Douglas and Spring. The Central Business District Parking and Traffic Study Advisory Committee endorsed these recommendations. The Council agreed to have the Staff prepare a preliniary draft of the stated recommendations for their further review. Elgin Chamber of Commerce Proposal re Elgin Economic Development Commission Harold Gossman, Rick Jakle and Bill Manning appeared fore the Council with a proposal outlining the need for the City of Elgin to contribute financially to the hiring of a Staff person to carry out the necessary activities associated with industrial development. Mr. Gossman stated a part-time approach is not adequate. Matters handled through the Commerce Office and the City result in two separate study groups. Councilman Gilliam asked what the City's cost would be. Mr. Gossmann replied, $6,000 for the balance of the year. The previous program ran $30,000 and was split half and half. Councilman Barnes asked what guidelines were used as to businesses that may come to Elgin. Mr. Gossman replied, no large industry, small businesses or light manufacturing. Mr. Jakle added there would be work done also with existing businesses in keeping them in Elgin. Councilman Schmidt asked if this was in the budget. Leo Nelson replied, no, but we could cover it in the contingency fund. Councilman West asked to be furnished with a job description. The majority of the Council asked that the matter be tabled until they had the opportunity to review and discuss the matter in more detail. C 28 April 7, 1976 Page 2 Proposed Amendment to Liquor Ordinance Several members of the liquor industry appeared at the meeting and in view of the increased liquor license fees requested that their hours on Friday and Satuday be extended to 2:00 A.M. Mr. Sotos from the Blue Moon stated that a large amount of banquet trade is lost because of the present closing time and the close proximatey of places in Cook County that have longer hours. Mayor Verbic and Councilman West did not feel the hours should be extended because of the problems created by drunken driving and establishments within close range to residential homes . Councilman Barnes, Gilliam, Schmidt and Strattan felt the hours could be changed to extend the hour to 2:00 A.M. on Friday and Saturday. Larry McKenzie of Skonsen's stated he did not feel that it was fair for an applicant for a bartender's license to meet the medical requirements since this does not take in watresses, medical assistants and the like. He further stated that under the present system it sometimes takes an applicant two or three weeks before he can secure a permit and this places a hardship on the owner of an establishment. A majority of the Council agreed that anyone applying for a bartender's permit may do so and commence working upon application without a medical examination. The Police Department will have 30 days to complete a check on each individual and a bartender's license would be issued by the City Clerk upon recommendation from the Police Department. The Council also agreed to do away with the $5.00 permit fee for a bartender's license. Councilman West stated he will like to see the health requirement reinstated so that anyone dealing with food, drinks or any professional services to an individual would be required to meet health requirements . The Council agreed to have the Mayor and two Councilmen make up the Liquor Control Commission. The two Councilmen will rotate each year. Councilmen Gilliam and West agreed to serve the first year. In addition the liquor industry is to pick one representative to serve on the Commission in a non-voting capacity. The Council agreed not to increase the number ofB Licenses at this time. It was agreed that upon the completion of a new census this matter would be reviewed. Corporation Counsel Jentsch was directed to prepare an amendment to the Liquor Ordinance. Final Review of Amended Subdivision Ordinance. The Council agreed to placing this item on the next Council Agenda . New Rates and Charges for Water Services and Water Mains . Leo Nelson pointed out the current rates were established in 1972 and the present cost is considerable higher. The Council agreed to the increase i amendment being placed on the next Council Agenda. 29 April 7, 1976 Page 3 Traffic Signals for Wing-McLean Intersection The Council was advised that it would take from three to four months to receive this equipment after the order is placed and in order to have the equipment available for the opening of Illinois Park School in September it would be necessary to pre-order at this time. The Council agreed to the placement of this order. Reimbursement to Union National Bank & Trust Company of Elgin for Sidewalk Improvements. Leo Nelson stated these improvements were necessitated because of the improvements and creation of Advocate Place. The amount to be reimbursed is in accordance with the City's sidewalk policy. The Council agreed to a reimbursement of $4,000 to the Union National Bank. There being no fruther business to come before the Committee of the Whole, the meeting was adjourned at 10:55 P.M. Marie Yearm , City Clerk r F • 30 COMMITTEE OF THE WHOLE MEETING April 21, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, April 21, 1976 at 8:50 P.M., in the Council Conference Room of City Hall. Members Present: Councilmen Barnes, Beckmann, Gilliam, Strattan, West and Mayor Verbic. Councilman Schmidt absent. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Mosquito Control. The Council reviewed and approved a 2 year proposal for a mosquito control pro- gram from Clarke Outdoor Spraying Company at a total cost of $6,549.50. Council- man Barnes requested that people on the list with City Hall who do not want the spraying done be contacted. Fire Protection Agreement With Brady Ready Mix Company. The Council approved said fire protection agreement for a period of 1 year com- mencing January 1, 1976 and terminating December 31, 1976. Bus Charter Rates for 1976. Bill Perkins, Transportation Director, requested the following changes for the remainder of 1976: Local Charters (within 5 miles) Radius of Elgin - school bus would be raised from $10.00 per hour to $14.00; transit bus from $11.00 per hour to $15.00; school district and any other users who book 5 or more similar charters would be billed $13.50 per hour. Mid-range charters (outside Elgin, less than 100 miles round trip) school bus would be raised from 65Q a mile to 70Q a mile; transit bus from 75Q a mile to 80Q a mile; waiting time from $6.00 per hour to $7.00 per hour. Long distance charters (outside Elgin, more than 100 miles round trip) transit buses only; 1st 100 miles from 75Q a mile to 80Q a mile; 2nd 100 miles from 60Q a mile to 70Q a mile; 3rd 100 miles from 50Q a mile to 70Q a mile; 4th 100 miles from 40Q a mile to 70Q a mile. Waiting time from $6.00 per hour to $7.00 per hour. Councilwoman Strattan abstained from voting and the balance of the Council ap- proved the rate increase. New Water Treatment Plant. Councilman Beckmann thought most of the deficiencies in the water system were due to the distribution system and had nothing to do with the need for additional supply and treatment capacity. He also felt the Council should have further in- formation before expending this amount of money for an engineering contract. Mayor Verbic stated he did not feel the growth rate as projected was correct and in order to justify the proposed 16 million gallon per day water plant the popu- lation would have to increase to 20,000 per decade. High taxes and increased water bills may force new industry elsewhere and may affect some of the present industry. The Mayor also called attention to the other high priority projects facing the City. 31 April 21, 1976 Councilman Barnes felt the primary decision is need. If 50,000 people require 12 million gallons per day then 100,000 will require 24 million gallons per day. The Airlite plant, if at capacity pumps 8 million gallons per day and when the 2 east side plants are abandoned this would leave a need for 16 million gallons per day. Councilman West disagreed with building a smaller plant because he did not feel it would meet the needs at the present or in the future and with the inflationary costs to have to build another plant in 10 years would cost more than going ahead with the 16 million gallons per day plant. He further felt that without the new water facility there would be serious problems in fire fighting and fire insurance rates. Councilman Barnes, Gilliam, Strattan and West favored retaining Black & Veatch to design a new 16 million gallons per day treatment plant. Mayor Verbic and Councilman Beckmann were apposed to the project. Councilman Schmidt was absent. Proposed Liquor License Ordinance. The Council agreed to the following calssifications: Class A for sale of liquor consumed on the premises only $1,000.00; Class AA for sale of liquor on the pre- mises and package goods $1,200.00, anyone with a class A could take out a class AA; Class B for package liquor stores $1,000.00 Class C for not for profit clubs $600.00; Class D for hotels and motels $1,500.00. Bowling alleys were removed from class D and put in class A; Class E for restaurants serving not less than 150 persons at any one time $1,500.00. The closing hour for Friday night was extended from 1:00 a.m. to 2:00 a.m. Mayor Verbic and Councilman West were apposed to this closing. Parking and Traffic Advisory Committee Recommendations. The Council agreed this should be brought up under communications at the next Council meeting. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 12:20 P.M. Marie Year an, City Clerk r 32 COMMITTEE OF THE WHOLE MEETING April 28, 1976 The Committee of the Whole Meeting was cal1_ed to order by Mayor Verbic on Wed- nesday, April 28, 1976 at 10:10 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Discussion re Lord's Park Improvements. Mr. John Cook of John R. Cook & Associates appeared before the Council and re- quested an amendment to the contract with Illinois Hydraulic to provide for boulders around the middle lagoon at a cost of $9,360.00 and to furnish and spread topsoil around the three lagoons at a figure not to exceed $3,850.00. The Council agreed to this contract amendment. Discussion re changing Leslie Street to Federation Place. The Council reviewed a petition that was submitted requesting the above Street name change. Leo Nelson was requested to contact any residents involved to make sure there are no objectors, and bring it up again at a regular meeting. Discussion re Proposal to Acquire Air Rights Over the Chicago & Milwaukee Railroad Right of Way Between Highland and Chicago Streets. Jim Spore stated that before the Railroad can give any formal consideration to the air rights, they require a formal request for such rights from the City. The Council agreed to go ahead with this request. Discussion re Fire Protection Agreement with Lee Wards Creative Crafts, Inc. for Property at 1200 St. Charles Street. A draft of a Proposed Fire Protection Agreement was submitted to the Council and same was approved. Discussion re Request for Vacation of Alley at Ace Hardware. Leo Nelson stated this request was made inorder to make some improvements. The Traffic Committee recommended approval since this alley functions primarily as a part of the parking lot and entrance to Ace. The Council approved this request for vacation. Proposal to Eliminate Parking on Certain Sections of Davis and Holmes Roads. Leo Nelson stated there is a covenant for Miller Davis Industrial Park re- stricting property on Davis and Holmes Roads. This has not been enforced during construction of the buildings and adjoining parking lots. At this time construction has been stablized and the Traffic Committee recommends parking be prohibited from the north side of Davis Road from Sleepy Hollow Road to Holmes Road and on the north and east sides from Bank Americard at 850 Davis to Route 31. The Council approved said recommendation. 33 April 28, 1976 Discussion re Street Improvements McLean - Oakley to Eagle. The Staff recommended that an Engineering Agreement be authorized and executed between the City and Uecker for the design of the aforementioned section of McLean. Jim Decker could complete the design work in two to three weeks and it is requested that steps be taken to implement this improvement under the special assessment program. Councilmen Barnes, Gilliam, Schmidt and Strattan voted in favor of the project. Councilman Beckmann and Mayor Verbic voted against same. Proposed Construction of Loading Zone on West Side of Spring Street Between DuPage and Fulton. The Council asked that this matter be tabled until further contracts and agree- ments could be worked out with the accupants of stores in that area. Request from Gladys Larsen for Free Bus Service for Senior Citizens on Senior Citizen Day Wednesday, May 12, 1976. Leo Nelson was requested by the Council to inform Mrs. Larsen this free bus service would be provided all day on Wednesday, May 12th. Discussion re Request from Elgin Economic Development Commission to Assist With the Financing of a Staff Position for the EEDC. The Council agreed to participate in industrial development activities for the City of Elgin and to make a financial contribution in an amount not to exceed $6,000 for the year 1976 to be applied to the cost of hiring a qualified per- son to promote industrial development in the City. The costs of said services are to be shared with the Elgin Chamber of Commerce. Discussion re Lease of Two Buses. Bill Perkins advised the Council this replacement is needed due to the need for increased back-up equipment to sustain the Elgin City Lines. We have reached the point where we are unable to keep up with the vehicle repairs and keep our buses running. The RTA is currently in a position to provide buses which have been used by the West Towns Company in Oak Park. The Council agreed to have the Corporate Counsel examine the proposed lease agreement and have the matter brought up at the next regular meeting. Miscellaneous Discussion. (1) Copy of article from the Elgin Herald relative to additional hour for liquor establishments. (2) Invitation to Annual Grandchildrens Day Parade from Mrs. Tansil, Social Director, Willow Lake Estates, on July 27, 1976. (3) Proposed workshop sponsored by Illinois Municipal League and Illinois Department of Local Government Affairs. (4) Proposal from Human Relations Commission to implement certain phases of the Human Relations Commission Program. C 34 April 28, 1976 A i ournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 12:20 A.M. M.au..c1LJ��l.J,.vvLrt�V� Marie Yearm'an, City Clerk r (1111 35 COMMITTEE OF THE WHOLE MEETING May 5, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, May 5, 1976 at 7:30 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Discussion re Human Relations Commission. Joseph Braun appeared before the Council on behalf of the Commission setting forth the need of a fulltime coordinator, as more detailed in copy of program given to the Council earlier. Councilman Barnes felt this person should also serve as a referral agent for other agencies. Councilman Gilliam felt there was a real need for a coordinator to work with trade people out of work. The Council requested that the Commission bring back a job discription, qualifica- tions with a salary range of 10,000 to 11,000. Discussion re Clara Howard Park. Phil Bennett advised the Council the Jaycees and the Poorboy's Club with the help of a city front loader and operator had completed the initial work of cleaning up. The next step would be a consultant to do the actual design for the Park. This project was included with the discussion of a Master Park Plan which is also on the agenda tonight. (71 Discussion re Swimming Program. Phil Bennett advised the work on the Wing Park pool was proceeding on schedule but the facility would not be available for use this season. Mr. Bennett fur- ther stated he was in the process of investigating other facilities which might be used in the interim. U46 indicated a willingness to have instructional and competitive swimming programs but they would have to wait to see what their summer school registrations might be. The Camp Big Timber Pool could be rented from 6:00 to 9:00 P.M. , Monday through Friday, excepting June 28th and June 29th. The Council felt concern about youngsters using bikes in order to use these fa- cilities. Mr. Bennett suggested a shuttle bus service from Wing Park to Big Timber with a charge made only to defray costs. The Y.M.C.A. also acknowledged they might open the pool to the public. Inasmuch as Mr. Bennett did not have all the complete information including fees, he was to come back to the Council with further recommendations. Discussion re Consultant to Prepare the Park and Open Space Master Plan. Phil Bennett advised the Parks and Recreation Board had selected the firm of McFadzen & Everly as a consultant for such a plan. Mr. Bennett stated he was only interested in securing a workable master plan and there was 40,000 in the budget for such a study. The Council agreed to go ahead and secure a proposal. Discussion re Proposed Watermain Reimbursement Ordinance for Elgin Oaks Indus- trial Park. i • 36 May 5, 1976 Gary Miller advised the Council the developer of the above project was required to extend a 12" watermain in order to complete a large loop in our water distri- bution system. This has improved our overall system. This also provides other property owners with the opportunity to connect immediately to the system and there are approximately 30 parcels of land that would benefit. The cost to ex- tend the watermain amounted to $146,840.25 and Mr. Miller recommended $256.08 per acre reimbursement from each of the 30 parcels. The Council agreed to having said ordinance drawn. Discussion re Proposed Fire Protection Agreement With Shakeproof Division of Illinois Tool Works. The Council agreed to a resolution being drawn setting forth the approval of this agreement. Discussion re Mall Progress Report. Gary Miller advised all of the underground work was complete and most of the concrete work. They are presently doing the fine grading in preparation for the BAM. The paving is scheduled for next week, trees are being placed and the bricking is scheduled for June 1st. Discussion re Purchase of Photo Copy Machine. Leo Nelson stated the present machine in the Police Department can no longer handle the required 25,000-30,000 copies run in that department. There is $4,500 in the budget to cover this item and the Staff's recommendation is to purchase a minolta copier at a net price of $3,439.80. The Council approved 471 said purchase. Miscellaneous Discussion. Leo Nelson stated he had a request from the Willow Lakes Home Owners Association for bulk garbage pickup. The Council felt these people do pay taxes to the city and should be entitled to this service. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 11:35 P.M. Marie YearmIn, City Clerk 37 COMMITTEE OF THE WHOLE MEETING May 12, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, May 12, 1976 at 8:25 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: None . Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Mosquito Control Program. The Council after a review of proposals submitted by Clarke Outdoor Spraying and Microchem approved a one year contract with Clarke Outdoor approving also the use of malathion. Dr. Nelson appeared in opposition to this program. How- ever, the Council felt in view of the encephalitis outbreak last year this pro- ject was a necessity. Dr. Nelson was assured that anyone not wishing the spray- ing done on their premises should contact the Health & Housing Department. Census Agreement Between the City of Elgin and the Bureau of Census. Leo Nelson stated the cost of this special census for Elgin is $39,230. Of this amount $21,150 is paid directly to the Bureau. The remainder is held in reserve by the City to be paid to local persons who work on the census. The Council gave its approval of said agreement. Proposed Reduced Swimming Rates. (71 Phil Bennett advised the Council that because of the reduction in Staff require- ments due to Wing Park Pool being closed the youth fee could be lowered from 50c per each attendance to 25C. Also without the sale of season passes the revenue per attendee should increase. The Council approved the reduced youth fee for this season. Competitive Swimming Meet Sponsored by the Jaycees. Jim Reed appeared before the Council and requested a competitive swimming meet at Lord's Park Pool on June 26th, between 8:00 A.M. and 12:00 P.M. The Council approved said request. Fire Protection Agreement With DeSoto, Inc. , for Property at 1122 St. Charles Street. The Council approved the proposed agreement and directed it be placed on the next Council Agenda. Miscellaneous Discussion. Leo Nelson advised the Council of the Scout Troop 20's canoe voyage from Duluth, Minnesota to Thunder Bay, Canada. The People sponsoring the project were asking for a small donation of funds to offset some of the expenses involved. The Coun- cil felt this would be setting a precedence and other groups would expect the same thing. The request for a donation was denied. 36 May 12, 1976 Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:40 P.M. Marie Year n, City Clerk C C 39 COMMITTEE OF THE WHOLE MEETING May 19, 1976 The Committee of the Whole Meeting was called to order by City Manager, Leo Nelson, on Wednesday, May 19, 1976 at 7:30 P.M. , in the Council Conference Room of City Hall. Members present were: Councilmen Barnes, Beckmann, Schmidt, Strattan and West. Absent: Councilman Gilliam and Mayor Verbic. Also present were: City Clerk, Marie Yearman and members of Staff. Discussion re Recommendation to Increase Water Rates. Following a short discussion on alternate plans of billing and the proposed in- crease in rates the Committee indicated they wanted the matter tabled until a full committee was present and more discussion could be had. Discussion re Proposed 1976 Street Resurfacing Program. Mel Dahl requested approval to advertise for bids for a resurfacing program of streets designated as Todd Farm Road, Braeburn Road, Countryside, Fairwood, these streets all being west of where the sewer lines are being installed in Century Oaks, River Bluff, Slade, DuPage, Gifford Place, Blackhawk, Ceresa, Birch, Harrison, Cleveland, and Kramer. Some of the removal and replacement of the concrete work will be done with our own forces. There is $250,000 budgeted for the 1976 resurfacing program. It is estimated the proposed program will cost $243,000. Should the bids for the project be higher than estimated, some of the program will be cut. Councilman Beckmann said he had complaints on Union Street or Union Court. Mel Dahl is to get into this. The Committee approved the 1976 Resurfacing Program as submitted. Discussion re 1976 Street Maintenance. The Committee gave their approval for payment to W.R. Meadows, Inc. , in the amount of $3,115.38 to cover the purchase of 2185 tons of bituminous materials. Discussion re Proposed Agreement with McFadzean & Everly to Prepare a Comprehen- sive Master Park and Recreation Plan. Leo Nelson stated this was the lowest of three bids recieved to develop this plan. Councilman Beckmann stated he did not object to the McFadzean & Everly but he did have a problem with spending the money now. Councilman Schmidt stated he thought we had so many studies now where the projects were not completed that we should wait until these projects are completed before ordering more studies. Council- man Barnes stated he approved of the bidder but had a problem with schedule of fees. Councilman Beckmann agreed that they are too general. Councilman Barnes suggested that Phil Bennett pursue the bidder as to costs on each individual park and submit a breakdown on same. The Committee concurred on this suggestion. Discussion re Approval for Clarke Outdoor Spraying Co. The Committee agreed to allow Clarke to proceed with the first helicopter larvi- ciding application this weekend at a cost of $1,090.00. Discussion re Weed Cutting Services. The Committee agreed to award the weed cutting service contract to H & H Lawn Service on an as needed basis for the rates of $6.00 per hour for hand cutting and $17.00 per hour for tractor cutting. 40 May 19, 1976 Discussion re Willow Lake Homeowners Request for Pickup of Bulk Materials. The Committee discussed the letter received from Bernard Czerwinski in which he pointed out the tax contribution made by the residents of Willow Lake to Elgin and the reason for requesting such bulk pickup. The Committee felt the request was reasonable and Mr. Nelson was directed to obtain permission from the owner of the Trailer Park for the City Sanitation trucks to make such pickupson a once a quarter basis. Discussion re Proposed Bus Route Provisions. Due to poor use of buses presently being run to provide service for employees of businesses located in the Miller-Davis Industrial Park and to the Easter Seal Association, the Committee agreed to discontinue this service. Notification is to be given 2 weeks prior to such discontinuance to all establishments affect- ed by such action. Discussion re Transit Operations Affirmative Plan. The Committee was furnished with a proposed text covering statement of policy, program goals, implementation, employment practices, internal adjustment proce- dures, public contact and affirmative action programs and a work force analysis. While the Committee did not agree with the foremath they did agree to have it placed on the Council agenda for May 26, 1976. Leo Nelson stated the urgency in having this brought before the Council for approval is to comply with the RTA requirements in order to obtain the funds which are being withheld by the RTA. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 9:10 P.M. Marie Yearman, City Clerk r 41 COMMITTEE OF THE WHOLE MEETING May 26, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, May 26, 1976 at 8:40 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Gilliam, Strattan, West and Mayor Verbic. Absent: Councilman Beckmann and Schmidt. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Discussion re Proposed Water Rates. The Council members present felt that a full Council should be present for any discussion relative to the increased rates. The matter was tabled for one week. Discussion re Proposed Landfill in and Near South Elgin. Leo Nelson stated Attorney Ken Miles had requested a letter from the City indi- cating the City of Elgin has no desire or interest that such landfill permit be granted. Mr. Miles requested by telephone if this was not the City's position, that no letter be written either for or against. Councilman Barnes did not feel we should close the door to any landfill areas which might be closer than where we are presently hauling. The Council members agreed not to submit any correspondence regarding this matter at this time. Discussion re 90 Moratorium on Issuance of Sign Permits. Councilmen Barnes and West stated they would prefer a total moratorium. Jim Spore stated he would rather mark with the present procedure until the new Ordinance is presented to the Council for approval. The Council agreed to working with the present procedure with the stipulation that new applicants would be informed of contemplated changes. Discussion re Progress Report on Proposed Intermodal Transportation Facility. Jim Spore stated we have succeeded in getting general acceptance that the con- cept of an intermodal transportation center in Elgin is valid. Our transpor- tation center is one of nine such projects in the greater Chicago metropolitan area and we are the furthest along of any project. Some of the others are just in the earliest of planning stages. We are hoping for approval by the govern- mental bodies so the transportation center can be approved in 1977 for design and land acquisition with construction coming the following year. Leo Nelson passed out for review a preliminary draft of an Ordinance to Re- organize Building Related Boards and Commissions and several articles and other materials supplied by the Clarke Outdoor Spraying Co. , relative to Mosquito Control Programs. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:50 P.M. Marie Yearman, City Clerk • 42 COMMITTEE OF THE WHOLE MEETING June 2, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, June 2, 1976 at 7:15 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Discussion re Comprehensive Master Park and Recreation Plan. Mr. Carl Fuerst of McFadzen & Everly presented a review of the proposed Master Plan. Mr. Fuerst stated there was a definite savings in grouping the individual park sites. If done on an individual basis and without a Master Plan fees could run between $7,000.00 and $8,000.00 each. Councilman Beckmann asked if some of this work could be done by city employees. Mr. Fuerst, replied yes. Councilman Beckmann, would there be a price reduction for this. Mr. Fuerst, its difficult to say. Councilman Beckmann, Schmidt and Mayor Verbic voted against the study because of the many priorities facing the City. Mayor Verbic stated he did not know where the money would come from for the implementation of such a study. Councilmen Barnes, Gilliam, Strattan and West voted for the project because they felt this was a high priority issue for the community. Discussion re Maintenance of the Old Main Building. Donald Sleeman, Joseph Spiess, Bob Hoffer, Bill Brady and several other interested 47' citizens appeared before the Council with a proposal for the restoration and main- tenance of the Old Main Building. The Buck-A-Brick program provides that citizens may purchase one or more of the 270,000 bricks being laid in the Fountain Square Plaza. Their names would be printed on a Roll of Honor which would be displayed at the restored Old Main Museum. Mr. Hoffer stated the drive could only take place if the City agreed to the maintenance of the building after its restoration and title to the premises be vested in the City of Elgin. The Council agreed to have the Corporate Counsel prepare a maintenance agreement. Mayor Verbic stated people will be proud to have this for the Bicentennial year and for those to remember after us. Discussion re Douglas Avenue Mini-Mall. A group of property owners and renters on Douglas Avenue appeared before the Council represented by Attorney Eugene T. Devitt. Attorney Devitt stated that due to the concern of both property owner and renter he thought the project should be brought back to the property owner for reevaluation. There should also be some consideration given as to the validity of the petition signed by the property owners in favor of the project and the petition of those objecting. The Council agreed and requested the Corporate Counsel to check the rules as applied to Petition count. Discussion re Parking Facility at Spring and Chicago Streets. The Council reviewed a proposed study agreement submitted by Carl Walker & Asso- ciates, Inc. , for a parking facility at the above site. Leo Nelson stressed the 145 June 2, 1976 ' the need of a parking facility at this site and advised the Traffic Advisory Com- mittee had requested such a study. Mr. Nelson stated the study could be paid for out of the Parking Operating Fund. Councilman Barnes questioned the surplus of money in this fund. Jim Bolerjack explained that not all eligible charges are actually charged to this fund so there is an accumulated surplus. Mayor Verbic questioned where the money would come from to pay for the structure. Jim Spore suggested through rental space or a special tax assessment. This matter was tabled pending action to be taken at the Executive Session. Discussion re Participation in the 701 Comprehensive Planning Assistance Grant for 1977. Jim Spore stated notification has been received that we would only receive $15,000 under this grant for 1977. The reduced funding does not adequately allow for pro- gram as outlined in the F.V.77 overall program design. We recommend discontinu- ing the 701 grant after June 30, 1976. The Council agreed with the stipulation that in future years, if needed, we can re-apply. Miscellaneous Discussion. Leo Nelson requested approval of a letter indicating support of the Transportation Center and indicating that the City's share of the fund would be placed in the 1977 budget. This letter was to be presented at a meeting scheduled for tomorrow. The Council agreed and approved said letter. The Council reviewed a job description submitted by the Human Relations Commission relative to the hiring of an individual as Coordinator for the Commission and the (111114 City. The recommendation called for an individual with a masters degree and sug- gested a salary range of $14,000 to $16,000. Councilman Barnes was not in favor of transferring money out of the water fund and thought the rates should be adjusted for the big users. Mayor Verbic thought this might have some effect on new industry coming to Elgin. Leo Nelson thought this might be risky and unreliable because they may take steps to curb useage which would cut into the revenue. Councilman Barnes stated he did not want funds transferred from the water fund to pay for other projects. Leo Nelson stated there could be some budget cuts covering the Slurry Seal program, the design of the water detention area and the street resurfacing program. Leo Nelson is to review the matter further and bring in another proposal. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:50 P.M. Marie Yearman, City Clerk r 44 COMMITTEE OF THE WHOLE MEETING June 16, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, June 16, 1976 at 7:30 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmitt, Starttan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Discussion re Family Service Association Proposed Youth Counseling Program. Mr. Mark Nelson appeared on behalf of the Family Service Association and out- lined the functions of the proposed youth counseling program as follows: To provide a therapy oriented program to youths and the families of youths under 18 residing in Elgin Township who are involved with the juvenile justice system; To provide therapeutic and advocacy services to the families of such youths; and to reduce among those youth and family served, the need for re-referral to Ju- venile Officers and Court. Mr. Nelson stated there was such a program presently available in Hanover Town- ship which had been successful. Councilman Gilliam stated he had used said services and had satisfactory results. Mr. Nelson requested that the Council waiver the City's rights to receive a $13,392 grant from the Illinois Law Enforcement Commission. The Council and Mayor unanimously agreed to this request and directed the Cor- rporate Counsel to prepare the necessary resolution. Discussion re Request for Purchase of a Cathode Ray Tube for the Leads Terminal. Chief Baird explained the Illinois Law Enforcement Commission has advised they have grant funds of $10,000 for the cost of this item. The City would be picking up the one time charge of installation $365.00 and one time shipping charge of $75.00. The CRT is 30 times faster in transmitting and receiving, uses programmed for- mats which increases dispatcher efficiency and reduces errors and reduces the noise in the radio room which would benefit the dispatchers in their work at- mosphere. There would be an increase of $196.63 per month in line and maintenance cost but this is justified by the added benefits. Leo Nelson stated the unit would not be available until Fall. The additional costs could be handled until the new budget is appropriated to handle this in- crease. The Council and Mayor agreed to go ahead with the purchase of this item. Discussion re Recommended Changes in Extra Detail Charges. Leo Nelson pointed out as a result of the new patrolmen wage settlement the (11111 hourly rate now paid patrolmen is from $8.85 to $11.28 per hour for special • 45 June 16, 1976 detail. Persons seeking extra detail officers are presently billed $9.00 per hour. It was recommended the rate charged by the City be raised to $10.50 per hour for regular police officers. The reserve officer rate is currently $5.50 per hour. The recommendation is to increase this fee to $7.00 per hour. Councilwoman Strattan and Councilman Gilliam abstained from the vote on this issue because of their affiliations with District U46. The remainder of the Council and Mayor agreed on the increase of the subject rates. Discussion re State Route Maintenance Agreement 1976 to 1977. The Council and Mayor agreed unanimously to extend this agreement for the next year. Discussion re Reimbursement to Robert Schroeder for Oversizing Watermain Ex- tension Along Lovell Road. Leo Nelson stated alternate bids were taken for eight 8 inch watermains and the cost was $37,087.50. It was recommended by the Mayor and Council that a resolution be prepared to reimburse Robert Schroeder $17,388.00 for oversizing the aforementioned water- main. Discussion re Sealing of the Riverside Parking Deck. Leo Nelson advised that Joseph Spiess wished to purchase a concrete sealing material for the Riverside Parking Deck. This would not change the surface of the deck but would act as a sealer only. The total cost of this material would be approximately $9,000. The only cost to the city would be city crews applying this material. Mel Dahl estimated this might take 2,000 man hours. The Council and Mayor agreed to give permission to go ahead with this project. Miscellaneous Discussion. Leo Nelson called attention to the Northeastern Illinois Planning Commission seminar on local government finance in Elmhurst, Illinois, on Wednesday, June 30, 1976, beginning at 2:00 P.M. The Mayor and Council agreed there would be no Committee of the Whole Meeting scheduled for June 30, 1976. The Mayor and Council agreed to support the production by students from Brigham Young University to be held at the Hemmens Building on Friday, July 2, 1976 and called The Sounds of Freedom. The Mayor is to issue a proclamation urging support for this event. C 46 June 16, 1976 Discussion re Cook County Employers' Expense Tax. This tax would cover all business presently located in the County of Cook and distributed to the municipalities in the County of Cook in the proportion that their population is to the total population of the County of Cook. Elgin's share based on a 1970 Census population would be $36,100. Harold Gossman stated he could think of come 500 people off hand and that it was an opinion this is why some businesses moved out of Chicago. The Council and Mayor agreed not to take any position on this issue at this time. Discussion re VIP Council. Leo Nelson advised he had talked at length with Gladys Larson regarding a new site for the VIP and explained at the time there were no facilities for such an office at City Hall. Mrs. Larson indicated she would like the apportunity to speak with the Council. The Council and Mayor requested that Mrs. Larson be asked to come to the meet- ing on July 7, 1976 in the event she does not find anything by that time. Discussion re Golf Course Policies. Leo Nelson stated although the courses are doing very well and should show a pro- fit for the year there were some changes to consider. Relative to the Twilight Time it was suggested that this be set forth more realistically than the present 4:00 P.M. hour. Phil Bennett suggested more promotional activities such as one free bucket of balls on the weekends, a continental breakfast and sending mailers to the surrounding motels. The Mayor and Council agreed to a change in the ordinance regarding the twilight time, they also approved the suggested promotional activities. Councilman West and Councilwoman Strattan voiced objections to a youth pass hold- er not being able to play on the weekends without an additional fee. Leo Nelson stated the other local courses do not issue a youth season ticket and it would be difficult to change this and still have the project self-supporting. Discussion re EEDC - Airport Study Report Meeting. Harold Gossman supplied minutes of the June 8, 1976 Airport Study Report Meet- ing. Leo Nelson requested that the matter be placed on the Council agenda and recom- mended the Council refer the matter to the Plan Commission with a 90 limit pro- vision. The Mayor and Council concurred. Miscellaneous Discussion. Mayor Verbic gave a brief resume of his Mayors' meeting in Washington, D.C. He reported that Senator Percy was interested in the future projects faced in Elgin and would try to be of some help in securing grants. 47 June 16, 1976 Leo Nelson stated the Benesch Bridge report should be available by Friday. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 9:20 P.M. L-L>LALL..) g4401,w4.1.4A-- Marie Yearman, City Clerk 48 COMMITTEE OF THE WHOLE MEETING June 23, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, June 23, 1976 at 7:00 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Discussion re LaSalle II Dinner Dance. Sue Andresen and Jean Bowen appeared before the Council on behalf of the Elgin Junior Women's Club for support of the LaSalle II Expedition. Mrs. Andresen discussed the route that would be taken and how much the project would mean to Elgin and surrounding communities. Mrs. Andresen stated it would mean a great deal if the whole Council could attend this dinner dance on July 10th at the Villa Olivia. Mrs. Andresen left informational brochures and tickets for the dance with Jim Spore. Discussion re Proposed Alley Vacation at 574 N. McLean. Jim Spore stated Jerry Hoover had requested the vacation of this 16' wide alley. This alley is not being used for access or utility purposes. Mr. Hoover offered to pay the City $500.00 for this vacation. The alley parcel is approximately 1,475 feet, which should be worth a minimum of $1.00 per square foot. Since Hoover-Burnidge own both sides of the alley, they would be the only interested parties. Councilman Barnes suggested that Mr. Spore try to get more money. Councilman West agreed. Mayor Verbic requested that Mr. Spore contact Tom Loveday, not for a full appraisal, but more or less just a market value figure. Mr. Spore is to investigate the matter further and bring it back to the Council. Discussion re Proposed Vacation of Kirk Avenue. Jim Spore stated this property was owned by an individual from Chicago, Shirley Lovejoy and a Mr. Grisham, all of whom are agreeable to this vacation. They in turn would trade the east side of Poplar Creek between Bluff City Blvd. and the By-Pass for flood plain property. Mr. Spore further stated it would be to our advantage to make this trade. The Council agreed and instructed Mr. Spore to proceed. Discussion re Proposed Agreement with Northern Illinois University. Jim Spore stated this agreement would provide us with a student intern and the use of the cartographic lab at Northern. The budget provides for 2 interns but by entering into this Agreement the savings would be approximately $4,000. The Council agreed to enter into such an agreement. Discussion re Fountain Square Plaza Logo. Leo Nelson presented a design for Council approval a logo designed by Milt Perlman's 149 June 23, 1976 brother. The Council agreed on their approval of same and the Corporate Counsel was directed to put same in the form of a resolution. (74 Councilman Barnes thought it would be a good idea to use the same design for the new Elgin vehicle stickers. The Council concurred. Miscellaneous Discussion. Leo Nelson called the Council's attention to the following: Mrs. Tansil of Willow Lake Estates inquiry re Council attendance at a parade to be held on July 27, 1976 from 6:00 to 7:00 P.M. Invitation to Council from the Fire and Police Board to attend board meeting on July 13, 1976, for the purpose of reviewing exhibits and various functions. Invitation to Council to attend the enactment of the Battle of Bunker Hill at Biggers Chevrolet on July 27, 1976 at 12:30 P.M. Leo Nelson stated he had been advised by the Northwestern Railroad that the Lawrence and Wing Street track crossings would be rebuilt. Mr. Nelson is still trying to work out the details for the repair of the Chicago Street tracks with- out closing the street off. Mayor Verbic stated he had received some calls from citizens residing on McClure who had requested the removal of parking on one side of the street. Leo Nelson stated he felt if this were done it would increase the speed of vehicles using that street. The Council suggested that a survey of the area be made. (74 Leo Nelson passed out for the Council's review the Engineering Report prepared by Alfred Benesch & Co. , and a informational sheet on the Buck-A-Brick Program. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 7:55 P.M. Marie Year n, City Clerk 50 COMMITTEE OF THE WHOLE MEETING July 7, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, July 7, 1976 at 7:15 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Discussion re 1976 Central Business Districts Projects. Jim Spore 16 projects which the City Staff felt could be implemented this year which included alley improvements, sidewalk and curb replacement, restriping, parking lot hour regulation and increased parking fines from 50Q to $1.00. Councilman Schmidt stated he thought any increase in fines would create bad public relations. Leo Nelson stated there are merchants on the CBD Committee and they made no objection and we are losing money with the 50Q fine. Council- man West stated Barrington had raised their fine to $1.00. Councilman Beckmann stated he was against any increase. Mayor Verbic stated this was not the time to consider any increase in view of the many problems in the mall. The Committee asked that the matter be tabled for a week. Discussion re Methadone Programs. James Renz and Mick McCully pointed out to the Council the serious drug problem in the area. Mr. Renz stated they are working with 15 & 16 kids and there is a need for a day treatment center which would give 8 hours of therapy treatment. Mr. McCully advised Dr. Cohen has developed a detoxification program and they do have a $18,500 grant to expand these services. Elgin State and Sherman Hospitals have a methadone program which is administered in measured doses un- til there is further need. Jim Bixler of Mental Health Resources Council is to contact Forest Hospital on their program and report back to the Council. Discussion re V.I.P. Office Space. Gladys Larsen explained the need of office space and equipment. They will have to move by January 1st and need to locate in the immediate area because of trans- portation. Councilman Gilliam asked if the members could contribute $1.00 each towards the rent. Mrs. Larsen replied yes, but they might lose some members because they are trying to make the program solely a free service to the V.I.P. Councilman Beckmann asked what they would need in space size. Mrs. Larsen re- plied, one small office with room for file cabinets, a desk and telephone. Leo Nelson stated the City would assist Mrs. Larsen in relocating prior to January 1st. Discussion re Repair of Kimball Street Bridge. Mr. Lou Bowman of the Alfred Benesch & Co. reported to the Council that the west abutment and piers under the water were very bad and would continue to get worse. Mr. Bowman gave three recommendations (1) Rebuild abutment, repair piers and re- pair deck slab. Approximate cost $620,000 and the bridge would have to be closed for 2 months. The bridge would still be limited to a 10 ton limit, there would July 7, 1976 be no widening of the bridge and maintenance would be required; (2) Widen deck and straighten, having 11 foot lanes and no load limit at a cost of $860,000 and closing of the bridge for 4 months; or (3) completely replace superstructure (11111 at a cost of $960,000 and close the bridge for 6 months. Mr. Bowman advised the Council the cost of a new bridge would be two million. After a lengthy dis- cussion the Council asked Mr. Bowman to secure the costs of each alternate with a view to keeping the bridge open and report back to them. Discussion re Solid Waste Disposal Study. Mr. William Johnson of Henningson, Durham & Richardson gave a presentation re- garding solid waste and energy/material recovery. A movie was shown exhibiting what had been done in DesMoines, Iowa under this program. This presentation was made in Aurora and several other communities in the Fox Valley Area. The Council asked Leo Nelson to check with Aurora and interested communities to ascertain what the City's share of the study cost would be. Discussion re Acceptance of Streets in Planned Unit Developments. Representatives from Parkwood stated they were only interested in having the streets accepted and they did not feel their Planned Unit Development was like any other in the City because they were residential and could meet the require- ments except for the width of the streets. Harold Gossman stated Garden Quarter was not interested in the street acceptance because this would only remove their parking area. He did feel that the City could remove the garbage. Councilman West stated this was comparable to the Area I situation. Jim Spore stated, Mr. Sorenson will put in the sidewalks, curbs and gutters in the Parkwood PUD. Some Council members stated they wanted to look at the development before deciding. Jim Spore was also asked for a recommendation. Discussion re Management-By-Objectives Training Seminar for City Staff. Leo Nelson advised the speaker for this course could be brought here at a cost between $2,000 and $3,000. He expected some 25 or 30 people would be attending. He also pointed out this would cost considerably less than sending our people out which would involve travel and hotel expenses. The Council agreed to go ahead with the seminar on this basis. Discussion re Purchase of Hoist for New Sanitation Packer. Mel Dahl advised the Council they presently have only one packer with a hoist. There was a failure of this equipment recently which meant large containers had to be handled by two men. Mr. Dahl thought it would be a good idea if we had two trucks equipped with the hoist assembly. The cost is $1,665.00 and there is $1,720.00 in the budget. The Council agreed to this purchase. Miscellaneous Discussion. Leo Nelson advised there would be a new citizen's survey sent out and requested some imput from the Council. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 11:35 P.M. Marie Yearman, City Clerk 52 COMMITTEE OF THE WHOLE MEETING July 14, 1976 (11111 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, July 14, 1976 at 7:00 P.M., in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Discussion re Private Property Maintenance Contracts with the City. Leo Nelson stated he had inquiries as to service projects in the Mall such as sweeping and snow removal. Mr. Nelson said the City would have the manpower and equipment and it would be more reasonable for the individuals to contract with the City for these maintenance contracts. Councilman Barnes felt if a private enterprise is available for these services we should not offer same. If it is not available we should be sure we recover our costs. The majority of the Council felt the matter should be tabled for further findings. Discussion re Central Business District Traffic & Parking Projects. (1) Construct entrance to Civic parking lot from North Grove Avenue Councilman Gilliam asked if this was budgeted. Leo Nelson advised this is not in the budget. (2) Paving of alleys behind Eby Brown, Tiffany's, Union National Bank and between Douglas and Grove. Councilman Beckmann did not feel this was necessary. Leo Nelson stated the money for this program is in the budget under resurfacing. (3) Restriping Spring Street for 3 lanes northbound and 1 lane southbound between Chicago and Highland. Councilman Schmidt objected stating no semi-truck could make this turn or fire trucks either. Councilmen Beckmann and West agreed. The Council asked that this be delayed. (4) Implement selecting of parking lot hour regulation. Jim Spore stated they did not have the survey results and asked that this be tabled. (5) Increase overtime parking fine from 50Q to $1.00. The Council was presented with petitions from the merchants and shoppers objecting to the increase. Council- man West proposed a token system whereby the merchants would subsidize the park- ing costs. Councilman Barnes stated the shoppers would pay for the tokens in increased prices. Councilman Gilliam stated a person is breaking the law by overparking and 50Q fine is not enough to get people out. Councilman West stated he was not opposed to a 75Q fine. Councilman Schmidt asked how many parking tickets are outstanding. Jim Bolerjack stated there were 14,000 tickets in 1975 with only 7,000 having local identification. Councilman Beckmann stated he could not see raising this fine in view of the overdue Mall completion and present parking problems downtown. Mayor Verbic said he thought any fine increase should be held off until after the first of the year. After the Mall is completed and through the Christmas Holidays. The Mayor thought that with all the other pro- blems if this were done it would drive people to shop elsewhere. Councilmen Barnes, Gilliam, Strattan and West voted for the increase. Councilmen Beckmann, Schmidt and Mayor Verbic voted against it. The meeting was recessed at 8:00 P.M. for the Regular Council Meeting. C 53 July 14, 1976 The meeting reconvened at 9:25 P.M. Discussion re Kimball Street Bridge. (1111* Leo Nelson suggested the repair of the piers and abutments until after the new bridge is completed and then repair the superstructure. The majority of the Council requested that the consultant investigate other options which would not require the closing of the bridge, bid the job out without bridge closing and with bridge closing and check funding for partial repair. Councilwoman Strattan said she would like the bridge closed and all the necessary repairs made at one time. Discussion re Proposed Study for Solid Wastes. Leo Nelson stated the City's share for the cost of such study is 24,000, total cost $90,000. This would not have to be paid until 1977. Mayor Verbic stated he would like a Staff recommendation as to present landfill space available. Councilman Barnes stated he was concerned about the energy useage. The Council agreed to go ahead with the study. Discussion re Preparation and Review of 1977 Budget. Leo Nelson stated the budget review work was being put into work in order to get it to the Council earlier this year. Mayor Verbic stated he had brought up the question of having a Citizens Advisory Committee work on the budget. He stated this had been done in other cities and had been successful. Leo Nelson stated that accountants are not that acquainted with city financing. For example when the auditors come in they have to be assisted and shown the C various methods of operation. Mr. Nelson further stated that Mr. Bolerjack is well qualified and if anyone outside knew more about the various departments than the City Manager he should not be here. Councilman Barnes objected and stated in his opinion the Administration was well qualified to handle the bud- get. Councilman Gilliam saw no benefit to such a committee. Councilman West stated this arrangement might cause confusion and wanted the names of some of the cities doing this. Councilwoman Strattan felt this should be done by Administration. Miscellaneous Discussion. Leo Nelson handed out the Registration forms for the 63rd Annual Conference Illinois Municipal League to be held on September 10th, 11th, 12th and 13th at the Hyatt Regency O'Hare. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:35 P.M. Marie Yearman, City Clerk C 54 COMMITTEE OF THE WHOLE MEETING July 21, 1976 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, July 21, 1976 at 7:35 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. City's Participation With Construction of 4 New Tennis Courts and Rehabilita- tion of Existing 4 Courts at Larkin. Leo Nelson discussed the letter received from School District U-46 in which they stated they had taken bids on the project. Total amount for the entire project $58,426.00 with a recommendation of a 50/50 participation by the City and Board of Education. Mayor Verbic questioned the public's participation in use of these courts. Councilwoman Strattan questioned the City's control over the courts. Councilman Barnes did not think it was a good site because of the Wind factor. Councilwoman Strattan and Councilman Barnes questioned if this had been presented to the Park's Board. Phil Bennett advised it had not. Leo Nelson explained the Park's Board does not meet during the summer. The Council concurred a telephone survey should be made with the Park's Board and some future planning should be made to have the Park's Board meet during the summer when they are needed the most. Agreement With Chicago & North Western Transportation Co. for use of Property on West Side of State Street from Wing Street North to Leewards for Beautifi- cation Purposes. Leo Nelson stated this was a request from the Beautification Commission and the City would have to pay $75.00 to the Railroad for preparing agreements of this type. Councilman Barnes did not feel any fee should be paid when in ef- fect their property is being upgraded. Mayor Verbic asked if the Commission could proceed with any type of development they wanted on the property. Leo Nelson said no the railroad would have to be advised and consent given. The Council agreed to go ahead with said agreement. Camp Big Timber Pool Operation. Leo Nelson advised only 30 people had been using this pool and it was costing the City $68.82 daily to continue the program. The majority of the Council felt the program should be discontinued. Councilwoman Strattan felt this was unfair to the 30 people using the pool and she did not feel the project had received the proper publicity which would account for the poor turn out. Proposal From Bill Gavelek to Design the Electrical Improvements at Wing Park. Having read the proposal, the Council agreed to authorize said agreement. Accepting Private Streets in Planned Unit Developments. The Council reviewed a policy relative to future Planned Unit Developments and existing Planned Unit Developments, which were as follows. 55 July 21, 1976 I. In future planned unit developments street access should be provided by publicly dedicated roadways. These would be so designed as to not include parking areas (which would still remain private) . II. In existing planned unit developments the following requirements should be met before acceptance by the City for ownership and main- tenance is realized: A minimum street width of 24 feet. Streets narrower than 28 feet would be posted for "No Parking". Street pavements should be upgraded to meet our present standard of 8 inches of base material with 3 inches of surface (or equiv- alent) . Provision of sidewalks or an alternative common walkway system shall be provided. Adequate turn-around areas for emergency vehicles should be provided. Parking bays and lots off of the roadway and the approaches to such parking areas would be excluded from acceptance for main- tenance. The developer or homeowner's association requesting the accept- ance of the private streets shall be responsible for the pre- paration of a plat of dedication for those areas to be accepted. As is required by the subdivision and zoning ordinance, the units in the project requesting acceptance shall be on individual lots fronting on the right of way to be accepted for ownership and maintenance. Leo Nelson stated if plan II were acceptable the Parkwoods streets could be accepted. Councilmen Gilliam and Strattan approved of plan I but did not feel II was fair to the other Planned Unit Developments. By majority vote of the Council, Parkwood Village's Petition is to be put on the agenda for July 28th. Leo Nelson is to respond to the letter received from Theodore Doering, President of Tyler Bluff Homeowners Association, and explain why this Planned Unit Development does not qualify for the city services under policy II. Proposed Sign Ordinance. Leo Nelson questioned if the Council after reviewing the proposed sign ordinance were ready to have it placed on the July 28th agenda. Councilman Beckmann thought some visual imput should be given. Bob Schroeder stated he thought all partees involved should be contacted and a survey made of the costs involved to sign owners who do not conform to this ordinance. Harold Gossman stated he would be willing to work with Jim Spore in getting a meeting of concerned business men together to go over the ordinance. The Council agreed to both Mr. Schroeder's and Mr. Gossman's plan. The matter is to come back to the Council on August 4th at 6:30 P.M. , at which time Mr. Spore will also make a slide presentation. 56 July 21, 1976 (Ph' Survey Questionnaire Leo Nelson submitted to the Council a draft of proposed Citizen Survey Questions. Members of the Council made several suggested changes and additions. Mr. Nelson suggested the Council might want to throw in the question of raising the vehicle sticker to $25.00 to help defray the engineering costs for the Kimball Street Bridge. Mayor Verbic stated he had several questions in mind that he had not submitted previously and that he would get these to Mr. Nelson. Mr. Nelson advised the questionnaire would be re-drafted with the suggested changes. Budget Review Leo Nelson submitted a 1977 Budget Calendar to the Council which indicated the proposed budget would be submitted to the Councl on October 20th. The Council also reviewed 1976 projected revenues and expenditures. Leo Nelson stated that financially Elgin is in good shap and they are projecting an unencumbered cash balance as of December 31, 1976 of $873,095. Insurance Services Offices of Illinois Report Several of the Council members were concerned with some of the critical information in said report. Councilman West felt the inadequacies were due to failure of facilities as opposed to performance of the Department. He also thought that with the new Drill Tower and improvements to the water system this could be upgraded. The Council agreed to discuss this after Chief Van De Voorde returned from vacation. Wing & McLean Improvement Bob Hogue reported that Mr. Maher of Valley Engineering had requested an extension on the closing of McLean from Wing to Royal Blvd. for another week. Mr. Maher stated that due to the heavy rain there might be some drainage problems, and if the extension were granted they would work the entire weekend. The Council agreed to the extension. Kimball Street Bridge Progress Report Leo Nelson advised the Council that Lou Bowman of the Alfred Benesch Company had quoted an additional $100,000 for repairing the bridge under traffic. Councilman Beckmann and Mayor Verbic felt repairs should be made just to the piers and abutements, leaving the structural improvement until the new north end bridge is completed. Councilmen Barnes, Gilliam, Schmidt and West agreed complete repairs should be made under traffic. Councilwoman Strattan felt the bridge should be closed for complete repairs. Councilman West requested that Benesch bid the project both ways. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:40 P.M. r Ol./l�.v .�Q�P1.1.iV►1.0--bc� Marie Yearm , City Clerk 57 COMMITTEE OF THE WHOLE MEETING July 28, 1976 (711 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, July 28, 1976 at 7:05 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, West and Mayor Verbic. Absent: Councilwoman Strattan. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Discussion re resurfacing 4 Tennis Courts and Constructing 4 new Tennis Courts at Larkin High School. Leo Nelson discussed U-46's request for half the cost for the above project. This expenditure would be out of the 1977 budget and would amount to $29,000 plus an additional $3,000 for conduit for future lighting and wind screens. Phil Bennett advised he was able to contact 5 out of the 8 members of the Park's Board and each was a favorable response. Mayor Verbic asked who would be re- sponsible for maintenance. Leo Nelson stated we may have to maintain the lights. A majority of the Council agreed to go ahead with this project. Discussion re Vacation of Kirk Avenue Between Bluff City Blvd. and the Route 20 By-Pass. Leo Nelson stated upon investigation this would not be a even swap because of back taxes and assessments that would have to be paid. Councilman Barnes sug- gested holding off to see how badly they want Kirk Avenue. The Council did not feel we should pay these costs. Leo Nelson is to check again with the people, check to taxes and assessments and re-evaluate. Discussion of City Entrance Signs. Mrs. Bowen of the Elgin Beautification Commission showed three sketches of signs which had been selected by the Commission. The cost would run 2,500.00 per sign. Mrs. Bowen indicated several service clubs were interested in donating. Phil Bennett was to check into the National Endowment for Arts to see if we could qualify for any funds. The meeting recessed for the Regular Council Meeting at 7:40 P.M. The meeting reconvened at 9:20 P.M. The Council reviewed a draft of the proposed Citizen's Survey. Some additions were made and duplications eliminated by the Council. Jim Spore is to re-draft and bring back to the Council. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:40 P.M. Marie Yearm n, City Clerk 58 COMMITTEE OF THE WHOLE MEETING August 3, 1976 The Committee of the Whole Meeting was called to order by City Manager, Leo Nelson, on Wednesday, August 3, 1976, at 7:40 P.M. Said meeting was preceded by a bus tour of the east side of Elgin, commencing at 6:30 P.M., for the pur- pose of reviewing those signs which will be affected if the proposed sign ordi- nance is adopted. Members present: Councilmen Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present: City Manager, Leo Nelson, City Clerk, Marie Yearman and members of staff. Proposed Sign Ordinance. Jim Spore gave a slide presentation showing some of the affected signs seen on the bus tour as well as some signs that would conform to the new ordinance. Janet Heinick and Kay Martin of the Planning Committee appeared at the meeting and gave their reasons for being in favor of the proposed ordinance, one of which included beautification purposes and safety features . Bob Schroeder and a few automobile dealers were present and protested the pre- sent form of Ordinance . Mr. Schroeder stated the cost of replacement signs and repairs to the building was unfair. The automobile dealers did not think enough of the people affected had knowledge as to how this ordinance would affect them. Harold Gossman stated he would be willing to work with Jim Spore in setting up a meeting with the merchants to explain the ordinance and come back to the Coun- r cil with the results thereof. Mr. Schroeder offered to take some cost examples and submit same to the Council. Jim Spore agreed to set up a meeting on Monday at 3:00 P.M. Councilman Barnes suggested the matter be further discussed after said meeting. The Council concurred with Councilman Barnes . Funds For Kane County Criminal Justice Commission. The Council agreed to contribute $1,200.00 and directed that this be included in the 1977 budget. Elimination of Parking on the West Side of Gifford Road. During the bus tour Chief Baird pointed out the proposed elimination of parking on the West side of Gifford Road from Bluff City Blvd. south to the Chicago and Milwaukee Railroad Tracks and on the east side of Gifford Road from a point approximately 500 feet south of Bluff City Blvd. , south to the Milwaukee Rail- road tracks. Chief Baird stated that parking along this area contributed to the drug and drinking parties held in the wooded area adjacent to Gifford Road. The Council approved this recommendation. Mayor Verbic requested that the City Manager check to see if something could be done to make the owner of Axle Alley, located on Gifford Road, clean up the premises. Selection of Auditor for Fiscal Year 1977. Mayor Verbic suggested Elmer Fox, Peatmark or Mueller and Seracki. Leo Nelson stated any auditor selected should be expected to include performance and man- agement review, not just an audit of funds. Councilman West suggested getting a sample of the management letter. Mayor Verbic suggested that only firms serving cities of this size be contacted. 7l August 3, 1976 Miscellaneous Discussion. Leo Nelson advised the Department of Conservation had approved a BOR Grant in (74 the amount of $57,500.00 for the riverbank property adjacent to the Clifford- Owasco housing development. A letter was received from Moss and Bloomberg, Ltd. , on behalf of the Garden Quarter Homeowners Association relative to the acceptance of private streets and refuse collection. Leo Nelson is to check with the Corporation Counsel and reply to said letter. Leo Nelson passed out registration forms for the Illinois Municipal League's Annual Conference on September 10th, 11th, 12th and 13th. The Council indi- cated they would advise at a later date as to their attendance. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 9:50 P.M. laa..›..t•fL� tott.-41-X4m4int_o Marie Yearman, City Clerk C C • 60 COMMITTEE OF THE WHOLE MEETING August 11, 1976 The Committee of the Whole Meeting was called to order by City Manager, Leo Nelson, on Wednesday, August 11, 1976, at 7:05 P.M. Members Present: Councilmen Barnes, Beckmann, Schmidt, Strattan, West and Mayor Verbic. Absent: Councilman Gilliam. Also present: City Manager, Leo Nelson; City Clerk, Marie Yearman and members of staff. Consolidated Cable Utilities, Inc . , Proposed Use Increase. The Council reviewed a petition submitted by Consolidated Cable Utilities, Inc . , to raise their customer service charge from $5.00 to $7.00 monthly. In check- ing the Ordinance passed in December 1969, awarding the TV franchise, the Council questioned the amount that was payable to the City, disposition of funds that had been already paid to the City when the service was not available and what service facilities would be available . The matter was tabled until Mr. Nelson and Coun- sel Jentsch had this information available. Site for the "Pioneer Father" Head. Leo Nelson exhibited pictures to the Council of the proposed two sites as sub- mitted by Mr. Rovelstad. Mr. Nelson suggested the Hemmen's Plaza. Councilman West thought it would be best in the proposed Old Main Building. The majority of the Council agreed it should be placed in the Plaza by the Appellate Court Building facing south. Leo Nelson advised the City may have to pay for the granite pedestal as this was the understanding when the Head was accepted. The Council stated they did not want their names engraved on the pedestal. Proposed Agreement Between the City of Elgin and County of Kane, Big Timber Road- Fox River Bridge. Leo Nelson furnished the Council with a copy of the proposed agreement and the Council approved same and directed that it be placed on the next Council agenda. Recommended Improvement Program from Insurance Services Office. The Council reviewed the proposed improvement recommendations . George VanDeVoorde, Chief Baird and Ron Zegers are to set up a meeting to determine what is needed to achieve a better classification. Councilman Barnes asked what the cost would be. Leo Nelson replied this will come out of their meeting. Salvation Army Request to Park School Bus at City Facility on North Crystal Street. Leo Nelson explained the Salvation Army has no room to park their school bus at their present facility. Mr. Nelson further stated we have the room but we would not want to set a precedence. The Council expressed concern with letting them park now and if the space was needed by the City at a later date there might be a problem in relocating their bus . Leo Nelson stated a letter of agreement would solve this problem. The Council agreed to let them park the bus predicated upon the letter of agreement. 61 August 11, 1976 Sign Ordinance Meeting. Jim Spore discussed the outcome of the meeting with representatives from the business concerning the proposed sign ordinance, held on Monday, August 9, 1976 at 3:00 P.M. Mr. Spore stated he considered it a good session. Although 600 invitations were sent out by the Elgin Chamber of Commerce there were 44 business- men present. Councilman Beckmann thought there would be a financial burden placed on the larger sign owners. Councilman Barnes asked if we had any idea of the costs involved. Mr. Spore replied we will have this for you next week. Mayor Verbic thought that the people attending the Council meeting should have an op- portunity to speak. Leo Nelson stated this is all done at the Plan Commission meeting, they should have attended that. Councilman Barnes stated this is dif- ferent and I would not object to listening to this, I think its different than a rezoning matter. The Committee of the Whole Meeting recessed at 7:55 P.M. , for the Council Meeting. The Committee of the Whole Meeting reconvened at 9:15 P.M. Proposal to Authorize a Contract With Illinois Hydraulic Construction Co. , for the Relocation of Traffic Signals and Light Poles at the Intersection of Spring and Highland. Leo Nelson recommended that this item be pulled from the agenda stating the City Crew should be able to do it and it was a good chance to show a comparasion. The Council concurred. Miscellaneous Discussion. The Council reviewed a letter received from the Elgin Chamber of Commerce stating how pleased they are to again have the contractors committed to the present sched- ule for completion. The Council reviewed a letter received from Bob Sites apposing the present sign ordinance. The Council was advised of the proposed RTA fare increase to become effective September 5, 1976 as follows: Adult fare 35Q Adult tokens 30Q Handicapped l5Q Senior Citizen 15Q Child - 11 and under 20Q Child - 5 and under - free when with fare paying passenger U46 Pass Student 25Q Councilman West directed that it be made clear to the people that this is a RTA increase not ours. The Council reviewed a letter received from the office of Brady, McQueen, Martin and Callahan requesting rental parking space because of their office employees being afraid to park on Wellington Avenue. Chief Baird stated this lot is well (71 patrolled and they have no record of numerous incidents. Leo Nelson stated he 62 August 11, 1976 thought it might just be a case of the employees wanting to park closer rather than walking in the winter weather. Mayor Verbic stated he had received com- plaints of women being afraid to walk to their cars. Leo Nelson asked how would they determine who to rent to. Jim Spore suggested that no changes be made until after the Mall opening and Christmas is over. The Council concurred and Mr. Nelson was requested to reply to the subject letter. Ron Zegers reported a sludge leak at the Airlite Plant going into the Elgin Sanitary District line . He did receive a complaint from the District. The Council approved the repair of this leak and hauling of the sludge by Schneider. Leo Nelson stated the census is now underway. Leo Nelson called attention to the Annual Musical this weekend at the Hemmens Building, There being no further business to come before the Committee of the Whole the meeting was adjourned at 9:45 P.M. Marie Year n, City Clerk C r _ 63 COMMITTEE OF THE WHOLE MEETING August 18, 1976 The Committee of the Whole meeting was called to order by City Manager, Leo Nelson on Wednesday, August 18, 1976, at 7:30 P.M. Members present: Councilmen Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present: City Manager, Leo Nelson; City Clerk, Marie Yearman and members of staff. Final Review of Proposed Sign Ordinance. Jim Spore presented the Council with an estimated cost of various sign modifica- tions. Mayor Verbic asked if there were any minutes of the second Plan Commission Meeting. Mr. Spore said he did not have them now but he did have minutes of the meeting with the merchants . Councilman Beckmann asked if the franchise places would be able to turn signs back in and be compensated. Jim Spore replied that would depend on whether they are leased or owned. Councilwoman Strattan stated they could be used in cities where there is no sign ordinance . Councilman Beckmann asked if the revisions to the ordinance would be sent out to the busi- nesses before the Council Meeting. Jim Spore replied yes, depending on additional revisions and what meeting the Ordinance would be placed on. Councilman West stated he was bothered by the sign useage in windows . He cited Gromers for example where the signs in the windows could cover up a robbery taking place by no visa- bility to the outside of the store. He felt the employees and customers were placed in a dangerous position with the windows covered with signs. Mr. Nelson stated he would rather work out additional amendments rather than have the ordinance voted down at the Council Meeting. Councilman West suggested revising window signs not to stipulate size but only as related to safety features. Councilmen Beckmann and Gilliam stated this should either be eliminated or keep in as is. Because of the absence of two Councilmen at the next Council Meeting, it was agreed to put this ordinance on the September 8th agenda. Proposed Design of the Clara Howard Park. Phil Bennett presented to the Council a sketch of the proposed design. He also indicated that six out of the eight Park Board Members agreed to this Plan. The cost of 40,000 is budgeted in Housing & Community Development. Mr. Bennett stated this is only a basic drawing but in order to proceed he would need a resolution authorizing an agreement with McFadzean and Everly. The Council agreed to have this placed on the August 25th agenda. Mayor Verbic requested that Mr. Nelson write a note of thanks to the Poor Boys Club and Jaycees who had contributed a great deal of the labor involved. Proposed Restriping of Spring Street Between Chicago Street and Highland Avenue. Leo Nelson stated the Traffic Committee recommendation to restrip Spring street for three lanes northbound and one lane southbound was the result of a traffic survey. Councilman Schmidt indicated he wanted it left as a one way street going north. Two lanes for turning east and two lanes going straight ahead. Councilman Beckmann wanted 4 lanes going north. Councilmen Gilliam and Strattan wanted three lanes going north and one going south. Councilman Beckmann, Schmidt, West and Verbic then chose 3 lanes going north and one lane south. C 64 August 18, 1976 Proposed Engineering Agreement for Kimball Street Bridge Repair. The Council reviewed the revised proposed agreement which called for the design to take six months and construction six months. Mayor Verbic asked if the City Engineers could assist in any way. Mel Dahl replied we do not have the expertise we should have a resident engineer with assistance from the City crew. The Coun- cil agreed to have this placed on the August 25th agenda. Downtown Parking Survey. Jim Spore reported the results of a postcard survey which asked if certain park- ing lots should be closed off each morning, Monday through Saturday, until 9:00 A.M. 71 out of the 101 respondents favored closing one or more lots until 9:00 A.M. Leo Nelson stated this was not clear cut. Not even one-half responded and 2/3rds of those who did favored regulation. Leo Nelson further stated he thought this would create a lot of flack. Mr. Nelson suggested an alternate of regulating the lots from Thanksgiving through the Christmas Season underneath the deck and at Chicago and Spring Streets . The Council agreed to this method of regulating. Acceptance of the Old Main Building. Leo Nelson advised the Council that he, Jim Spore and Frank Kaiser had toured the Old Main Building and found it to be in very rough shape . Bob Hoffer has assured the City that the necessary funds will be raised. The building would be restored with these funds as far as they would go. Leo Nelson further stated we would not need all the grounds surrounding the building, only a ten foot ease- ment and a walkway to Park Street. Councilman Barnes thought it should be stipu- r lated that if the Academy sold their other property they should deed any needed area to the City. Basically the corner. Leo Nelson did not feel this would be any problem. Rental of Bucket Truck. The Council approved the rental of this truck for a period of five weeks at a cost of $500.00 per week. Miscellaneous Discussion. The Council approved a sewer easement on the east side of Bluff City Cemetery for sewers to Schroeder Industrial Park. This is to be installed under the roadway. The Elgin Sanitary District is to pay for the fence replacement. The Council approved having a resolution drawn recommending denial to the Kane County Zoning Board for a dog grooming operation in Almora Heights. Leo Nelson advised the Council there would be a meeting between members of Staff and the Cable TV people relative to educational channels and proposed local Studio. There being no further business to come before the Committee of the Whole the meeting was adjourned at 9:20 P.M. Marie Yearma , City Clerk 65 COMMITTEE OF THE WHOLE MEETING August 25, 1976 The Committee of the Whole Meeting was called to order by Assistant City Manager, Bob Malm on Wednesday, August 25, 1976, at 7:05 P.M. Members Present: Councilmen Barnes, Beckmann, Schmidt, Strattan, West and Mayor Verbic. Absent: Councilman Gilliam. Also present: Assistant City Manager, Bob Malm; City Clerk, Marie Yearman and members of staff. Old Main Contributions . Bob Hoffer advised the Council that thus far just over 100,000 had been collected plus $25,000 from the City and a potential of $18,000 being raised. Through a school program it is expected to raise $10,000 of the anticipated $18,000. Mr. Hoffer further stated the Academy Trustees had requested the vacation of College Avenue. Mr. Hoffer did not feel this was an unreasonable request as it does give way to traffic safety. Mr. Hoffer stated this is not a condition sub- ject to the conveyance, just a request. Mr. Hoffer further stated the Historical Society would like to take over and provide a curator and janitor. The City's responsibility would be to provide painting and outside maintenance. Councilman Schmidt asked why are they asking for the street closing are they holding this over our heads. Mr. Hoffer replied no, the idea is for safety of the students using the street. Councilman Schmidt suggested installing an overhead walkway for students. Councilman West stated it sounds like pressure when they have been turned down before. Mr. Hoffer replied that if they were turned down again they would go ahead with the deal. Mayor Verbic asked Chief Baird if there were any traffic problems . Chief Baird stated it was not a critical point. The Council suggested the matter be taken back to the Traffic Committee to explore other pos- sibilities other than closing the street. Meeting Between Staff and Cable TV. Corporation Counsel, Erwin Jentsch, advised the Council that Cable TV had filed their insurance and bond and they had agreements with Commonwealth Edison and Illinois Bell Telephone. The ordinance calls for 20 channels, they are prepared for only 12 channels. In lieu of the payment of $30,000 in prior years to the City, they will continue to be obligated for payment of $5,000.00 per year. How- ever, they can use past year's credit when service was not offered. They have a site set aside for a studio. Next year this would be on a small scale operated by video tape rather than live . The Council was satisfied and directed the Corporation Counsel to draw a memorandum of understanding. 1976 Tax Levy. The Council reviewed a comparison of actual 1972-1975 Tax Information with Pro- jected 1976 (Kane County Tax Rates) . Leo Nelson stated the tax rate will be much less than originally planned for 1976 due to the RTA Grant. Funds for Engineering Repairs to the Kimball Street Bridge. Leo Nelson stated there was $100,000 in the budget for this item. This was in- cluded in the last bond issue. C 66 August 25, 1976 Free Bus Service During Grand Opening of Fountain Square Plaza. Bill Perkins advised the Council he had received a request from Jo Hayes to operate evening bus service on Wednesday, Thursday and Friday and operate free bus service at least part of the day on Wednesday, Thursday, Friday and Saturday. The Council approved the free bus service on a daily basis only. Purchase of a Police Two-Way Radio. The Council reviewed a memo from Mike Sarro, Purchasing Director, relative to the purchase of this equipment. This radio is to be purchased through our Illinois Law Enforcement Commission grant funds and will be installed in the Crime Prevention patrol car, which is also being purchased through Illinois Law Enforcement Commission grant funds. The Council approved this purchase. Miscellaneous Discussion. Leo Nelson called the Council's attention to the following events: 1. Elgiloy groundbreaking and picnic, August 28th at noon. 2. Latin American Parade and festival, August 29th at 2:30 P.M. There being no further business to come before the Committee of the Whole the meeting was adjourned at 8:03 P.M. r Marie Year an, City Clerk C 67 COMMITTEE OF THE WHOLE MEETING September ), 1976 The Committee of the Whole Meeting was called to order by City Manager, Leo 17* Nelson on Wednesday, September 1, 1976 at 7:05 P.M. Members present: Councilmen Barnes, Beckmann, Gilliam, Schmidt, Strattan West and Mayor Verbic. Also present: City Manager, Leo Nelson; City Clerk, Marie Yearman and members of Staff. Proposed Traffic Signal Maintenance Contract With State of Illinois for Traffic Signals on State Street. Leo Nelson explained the Municipality pays for State maintenance and they just contract it out. The costs amount to more than if the City did the maintaining. Councilman West asked if it was less than $15,000. Mr. Nelson replied, I would hope so, I would like to request of the State to let us do it. The Council approved. Nine 4-hour Parking Meters on the West Side of State Street. Leo Nelson advised the Council there are now 2 hour restrictions. Automatic Meter Products and the Dance Studio will compromise on 4-hour meters. We have the 4-hour meters in stock. Councilman Barnes said, in effect we are providing all day parking. Leo Nelson replied, yes, but they are hard pressed for parking with 72 employees . This parking space will not be limited to employees . The Council approved this proposal. Review of Towing Contract. The Council reviewed a proposal from Mike Sarro and the Staff which recommended a rotating vendors policy. Councilman Barnes asked, if we go to a rotated system what would happen to abandoned cars. Mike Sarro replied, abandoned should be put on a rotating basis also, as market changes it would have to be reviewed. Craig Flora indicated it would not make any difference if we towed abandoned cars, we are not zoned for this and would have to use Mr. Hartman's facilities outside the City. Councilman Beckmann asked if this could be to Elgin towers only. Counsel Jentsch replied, some cities have done it, but there could be litigation. Leo Nelson stated, the basic question is, do we want to bid it. Councilman Gilliam indicated he would like to bid it. Leo Nelson suggested if there were identical bids they could work on rotation or pick a name out of a hat. Councilman Beckmann asked what the time limit to decide was. Mike Sarro replied, I would like to clarify it tonight, Flora's contract will terminate this month. Councilman Beckmann stated, I would not want problems like last year with vague specifications. Councilman Gilliam said he was willing to try the rotation. Councilman Barnes said, we want good service with the lowest cost and a bid would be an advantage to get this service. Councilman Schmidt stated he would like to try the rotation system. Counsel Jentsch said this can be set up by ordinance, listing the speci- fications, such as time allowed for call and response and deposit of bond. Council- man Beckmann asked what a bond would cost. Mike Sarro replied $75.00 to $100.00. 68 September 3, 1976 Mr. Raap objected to the bond posting. Councilman Gilliam asked what about a six month contract and no rotation. Mr. Raap and Mr. Pattan stated this would be too hard on the equipment and during the winter months with 4 trucks they could handle it. Chief Baird stated there would be no hardship on the Police Department if we have monthly rotation. Councilman Schmidt stated we had no bond or problems with ambulance rotation. The majority of the Council agreed to the rotation system, the Council to set the rates, and this would be a two year program. All towers are to be notified by letter. There being no further business to come before the Committee of the Whole the meeting was adjourned at 8:05 P.M. Marie Yearmah, City Clerk r r 69 COMMITTEE OF THE WHOLE MEETING September 8, 1976 r The Committee of the Whole Meeting was called to order by City Manager, Leo Nelson, on Wednesday, September 8, 1976 at 7:00 p.m. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Public Works Employment Act of 1976. Bob Maim advised the Council that this bill is in the process of being passed and should go to the President in September. The purpose being to get construc- tion plans out to places of high unemployment. Elgin's unemployment during July was 7.7 percent. Funds would cover construction, renovation and repair. Councilman West asked if the Kimball Street Bridge would qualify. Mr. Malm stated this would depend on the engineering. To qualify a project cannot be in the process of construction and must be regulated by the following point system: Project Selection Points Number of unemployed 30 Unemployment rate 25 Ratio of project cost to number of persons--month ("' of employment 30 Level of income 15 Community need 10 Sponsored by govelfiment 5 Relates to existing plan 5 120 Revision in Golf Rates for Post Labor Day Play. The Council approved the proposed changes in weekend golf fees as recommended by the staff. Budget Priorities. Leo Nelson asked the Council for some directions or guidelines for the forth- coming budget. Mayor Verbic stated we need a list of upcoming capital expendi- tures for the next three years so we can see how they are going to be paid. Misc. Discussion. Leo Nelson advised the Council he had received letters relative to rubbish removal in PUD sections of Elgin. The Council requested that these people be invited in to a work session and the staff supply them with information relating to number of homes involved, cost for refuse removal, what costs would be if bidded out as opposed to City purchasing a truck and hiring additional employees. Counsel C Jentsch felt the City was on sound ground in not providing the service and that it was a political rather than legal problem. iu September 8, 1976 There being no further business to come before the Committee of the Whole, the meeting was adjourned at 11: 25 p.m. eci-42-}rieCity Clerk r r / I COMMITTEE OF THE WHOLE MEETING September 15, 1976 The Committee of the Whole Meeting was called to order by City Manager, Leo Nelson, on Wednesday, September 15, 1976 at 7:10 p.m. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Schmidt, Strattan, West and Mayor Verbic. Absent: Councilman Gilliam. Also present: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Carl Walker and Associates Proposed Plan for Chicago and Spring Street Parking Structure. Mr. John Holm of Carl Walker and Associates appeared before the Council stating their recommendation would be to erect a 350 space parking facility with 250 spaces for shoppers use and a ground floor commercial space. The cost of the facility would amount to 1,730,000. Jim Spore read eight suggestions from the Central Business District Parking and Traffic Advisory Committee (submitted in writing to Council in memo dated 9/15/76) . Councilman Beckmann asked when project could be started. Mr. Spore replied there would be relocation problems, if the site were available in March it could be completed in October. Councilman Beckmann stated this is a two million dollar project. Mr. Spore stated for the widening of Spring Street and the parking deck it will be over two million. Paul Zumkeller of Akemann's stated he did not feel it was fair to allocate all of the cost for the street widening to the assessment district. Councilman Beckmann stated we need more spaces and a better flow of traffic but I think we need to know the total cost. Councilman West had a difficulty with rental space stating there is no loan money available for speculative property or property not rented. I also will not buy sticking any of this on the taxpayers. Mayor Verbic replied that is why I suggested a no service package deal. Councilman Barnes asked what would be the size of the district. Mr. Spore replied west to Tower building, Douglas and Highland. David White stated every merchant on Chicago and Douglas are for it. Mayor Verbic said the special service area should be established, the total cost established, temporary parking obtained and special service hearings held, prior to any commitment being made. Jim Williams stated he could sell the $22. 00 monthly parking rental to his tenants but could not the $30.00 charge. Councilman Barnes stated he would like to hear more from the merchants, maybe we don't need this right now. Mayor Verbic suggested proceeding with the service area and gathering of other input. Request for Financial Support from NIPC. The Council reviewed a letter received from NIPC requesting a contribution of $2,062.00 for the year 1977. The Council approved said request and directed that this amount be included in the budget. Rental of Railroad Property from the Chicago and North Western Transportation Co. The Council reviewed an agreement for the rental of a portion of Wellington Avenue. The annual rental has been increased from $450.00 per annum to $550.00. The Council approved said agreement. 72 September 15, 1976 Elevator Inspection Program. In reply to letters from Attorney Rifken and St. Joseph Hospital, Jim Spore stated he thought the firm selected to inspect elevators was one of the best. Mr. Spore also pointed out the inspection fee was only $472.50 annually instead of $675.00 as quoted in both letters. Mr. Spore stated that in some instances elevator adjustments were needed after they were approved by Otis Elevator. W. Spore recommended continuing the service as set forth in the code. Mayor Verbic suggested this should be explained to Mr. Hoyt at St. Joseph Hospital. Councilman Gilliam arrived at 9:10 p.m. Token Gift for Visiting Dignitaries and Officials Who Visit the City. The Council requested that a sample of the type of gifts being considered be submitted to them for approval. Illinois E.P.A. Approval of Fox River as Raw Water Source for Public Water Supplies. Leo Nelson reviewed said letter and pointed out this approval was given predicated on analyses of water samples collected from the Fox River on a bi-monthly basis and analyzed in their laboratories. Mr. Nelson also discussed the further provi- sions outlined in said letter. Towing Contract. Mike Sarro advised the Council that the four towers who have agreed to the rotation system want boundary limitations eliminating all towers outside the City limits, with the exception of Elgin Towing Service, which is within a few feet of the City limits. Mr. Sarro further stated a Mr. Schrock of Dundee is interested and advised he would rent space in Elgin in order to qualify. Councilman Beckmann indicated he would like to have it restricted to Elgin. Councilman Barnes thought bidding was the best way to go. Don Patton of Patton's Standard Service stated he thought consideration should be given to the Elgin firms who contribute the sales tax to the City. The majority of the Council agreed to try the rotation system, limiting same to Elgin and to fines who have been in the towing business for six months. The boundary line was also increased % mile which would afford Elgin Towing Service the opportunity to participate. Misc. Discussion. Leo Nelson advised the Council the Special Census had been completed, the total count being 61,137 for an increase of 4,200 over the 1972 census. This figure is preliminary and subject to review. The certified figure will be sent directly to the State. The council requested that the attorney representing Garden Quarter Association be invited to attend a work session to discuss their streets and rubbish removal. Mr. Nelson advised the staff was collecting information relative to this matter and would have it for the Council's review prior to such meeting. 73 September 15, 1976 There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10: 28 p.m. Marie Yea . 4 City Clerk r • COMMITTEE OF THE WHOLE MEETING September 22, 1976 The Committee of the Whole Meeting was called to order by City Manager, Leo Nelson on Wednesday, September 22, 1976 at 7:10 P.M., in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. City of Aurora and Henningson, Durham & Richardson Resource Recovery Feasibility Study. The Council reviewed the proposed agreement for said study. Councilman Gilliam was interested in the cost of the study. Leo Nelson stated the cost would be 45� per capita based on the population in Kane County. Mr. Nelson further stated there was no agreement between Aurora and Elgin as yet and he would check into this. Mayor Verbic thought this would be cheaper than doing a study by ourselves. Councilman West was not sure it would be worth $24,000 and stated we had no choice in picking a firm and we are taking Aurora's word that these are the best people. Councilman Barnes stated we have a staff who can tell us is they are any good or not. Councilman Beckmann felt that in view of the South Elgin situation we should look into this . Councilman West felt this was over priced for what we would be getting. Mayor Verbic stated we are running out of land fill areas and many cities are going ahead with this. Councilman Barnes, Beckmann, Schmidt, Strattan and Mayor Verbic approved going ahead with the study. Invitation from Commissioner Orland in Aurora re Kick-off dinner for Feasibility Study. Mayor Verbic suggested sending a representative of the City. The Council con- curred. Tree Bank Parking. Leo Nelson advised the ordinance covering tree bank parking had never been en- forced and asked the Council if they wanted the ordinance removed from the books or enforced. Councilman Barnes asked who raised the question. Leo Nelson stated the Traffic Committee recommendation had been to enforce the ordinance because of visibility hazards, unattractive, and blockage of sidewalks . Mayor Verbic stated if businesses on a busy street and you take away parking, you put the cars on the street and cause traffic problems. These people used this method before sidewalks were put in. Councilman Barnes suggested the ordinance be revised to apply only where there are curbs. Councilwoman Strattan asked if this could be done and brought back in 2 weeks. Chief Baird stated we need a policy decision on this. Mr. Nelson stated there were motorist compliants of poor visibility in making turns. Councilman Barnes stated revise it until it is enforceable, it can not be enforced as it is now. The matter was referred back to the Traffic Committee. Association for Brain Tumor Research Work-A-Thon. The Council approved giving our assistance to this project to be held on October 9th. / . September 22, 1976 Street Name and Number Changes. Mayor Verbic wondered what the financial cost would be to the people where the name is changed. Councilman Beckmann asked if there would be a public hearing. Leo Nelson replied yes. Mayor Verbic suggested writing letters to the people affected for their thoughts. Councilman West felt we should have a policy as to what street should be changed. Leo Nelson stated it would be a street with the least amount of impact. The Council agreed to proceed on the matter. There being no further business to come before the Committee of the Whole, the meeting was adjourned at 9:20 P.M. Marie Yearma , City Clerk C COMMITTEE OF THE WHOLE MEETING October 6, 1976 The Committee of the Whole Meeting was called to order by City Manager, Leo Nelson, on Wednesday, October 6, 1976, at 7:05 P.M. Members Present: Councilmen Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present: City Manager, Leo Nelson; City Clerk, Marie Yearman, and members of Staff. American Little League Request for New Driveway Opening from Hiawatha Drive into the Little League Area. Mr . Lou Line presented a sketch to the Committee requesting permission for a new driveway opening off Hiawatha Drive in order to serve a new proposed softball diamond for girls. Mr. Line stated Mr. Phil Bennett had approved this proposal. The Council agreed unanimously to proceed with this project. Reimbursement to Stolt & Egner for the Oversizing of a Water Main in Country Knolls Unit 18. Based on Staff recommendation the Council approved reimbursing Stolt & Egner the sum of $23,500.71 for oversizing the water main in Unit #18. Baxter & Woodman's Proposed Modifications to the West Side Water Treatment Plant. Leo Nelson stated, Baxter and Woodman were coming close to determining the plant's capacity problem. The real problem which has not been solved is the head loss into the clarifer units . Mr. Nelson further stated this repair would be expensive. Councilman West asked who would pay for this? Leo Nelson replied, they should. Ron Zegers stated, these are their recommendations . Councilman Barnes stated, with these changes we still would not have 8 GPD? Ron Zegers replied, right. We will be 1 GPD short without the improvements. Councilman Gilliam asked, who will pay for this? Leo Nelson replied, I assume they will, we have already paid them for this project. Mayor Verbic stated, I think all of these things should be clarified. Garden Quarter Homeowner's Association Request for Garbage Pick-up and Dedication of Streets. Attorney Steve Bloomberg, representing Garden Quarter Homeowner's Association, appeared before the Council and stated, these residents pay the same taxes as their non-association members but because their streets are privately owned, they receive no street maintenance, snow plowing or street repairs in return for their tax dollars. Attorney Bloomberg further stated, they pay for garbage pickup services received by other residents of the City through payment of their tax dollars. Attorney Bloomberg asked for snow plowing and street maintenance under a maintenance program with a cost factor for these services. Attorney Bloomberg pointed out that as of now the police cannot enforce the municipal code in this area. Tom Petello, President of the Association stated, 153 owners currently pay $34.00 per month to the association and anticipate paying $10.00 more next year . Council- man Gilliam asked what shape the streets were in. Mr. Petillo replied, they need C / / October 6, 1976 to be seal coated. Mayor Verbic asked if they were up to code. Mr. Dahl replied, I don' t think so. Jim Spore stated, they are similar to Parkwood. Councilman West asked what our cost would be to pickup the garbage. Leo, stated, we would have to guess because we have never picked units, this is a different kind of pickup. Councilman Barnes asked, did'nt we require Parkwood do some work on their streets? Councilman West stated, this is primarily a parking area not streets. Parkwood has driveways and garages . Attorney Bloomberg stated I am only talking about the throughfares, streets running two city blocks long. Councilman Barnes stated, there is some benefit to the owner's lower housing cost than the cost to a home with all the improvements. Councilman West stated, police protection can be obtained another way. Leo Nelson stated, yes, we do that with Poplar Creek and St. Joseph Hospital, we could also contract the street maintenance and save them some money. Councilman West asked, can our trucks be modified to pick up from their containers? Leo Nelson replied, I would suggest continuance of their contract for that. Leo Nelson also pointed out that apartments and commercial establishments will want to come in, they also pay taxes . Mayor Verbic stated, the developer promised the homeowners association would pay for its own street maintenance, snow removal and garbage pickup if the project could be approved as a PUD. As a result savings were passed onto buyers of the townhouses . The City would like to help out but we will have to look over the cost figures. Councilman Gilliam stated he was not ready to make a decision in view of the costs, although a decision should be made soon because of the budget. Councilman Barnes requested this item be put on the next work session agenda for further discussion. Elimination of Tree Bank Parking. The Council was advised to remove the paving from 104 locations and landscaping t tee total estimated cost would be $83,200, the city's share being $41,600. Mayor Verbic suggested that letters be sent to the people at these locations, giving them the Traffic Committee's recommendations and ask for imput. Councilman Schmidt asked who would decide where this was applicable. Leo Nelson replied, as defined by ordinance. We could just enforce the ordinance and not require the landscaping. Councilman Beckmann suggested sending out letters as a way of enforcement. Councilman Barnes stated, there are businesses that depend on this parking for their businesses. Some have all their parking on the tree bank. Leo Nelson suggested a video tape with Chief Baird pointing out the problem areas. Mayor Verbic stated, there are places where it does create a hazard. The majority of the Council agreed they would like to see slides before making a decision. Proposed Change in Bus Fare Structure. Leo Nelson stated, this is being done in order to conform to the RTA's proposed uniform fare structure throughout the region. This structure will not allow for the sale of reduced fare adult tokens. There is no reason for the city to sub- sidize because there has been no increase for 10 years. Councilman Gilliam asked what amount was involved. Jim Bolerjack replied, $200,000 for one year. The Council agreed to discontinue the sale of reduced fare adult tokens as of January 1, 1977. Repair to Engine at Slade Avenue Water Treatment Plant. The Council agreed to have this engine repaired at a cost of $3,436.66. C • 78 October 6, 1976 Miscellaneous Discussion. Counsel Jentsch asked the Council if they would want an ordinance drawn adopting the new City Code as of November 1st. Chief Baird stated this would give his department enough time. The Council approved of said ordinance being drawn. Leo Nelson gave the Council for their review a progress report on reorganization of building related boards and commissions. Councilman Barnes requested that the Elgin Sanitary District be contacted to see if it would be possible when billing the sewer use charge that the rate for 2 winter quarters be applied throughout the year. Leo Nelson said he would in- vestigate this possibility. Leo Nelson advised the Council there would be approximately 260 residents involved in the proposed street names and house number changes . Mayor Verbic stated he would like letters sent out to these residents advising them the reason for the changes and that it would be taken up at a council meeting, which they could attend. Councilwoman Strattan felt the letter should just point out that the change was being made. The majority of the Council agreed to sending out Mayor Verbic's suggested letter and placing the matter on the Council agenda for October 27th. There being no further business to come before the Committee of the Whole the meeting was adjourned at 9: 10 P.M. Marie Yearma , City Clerk C COMMITTEE OF THE WHOLE MEETING October 20, 1976 82 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, October 20, 1976 at 7:10 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. NIPC 208 Water Quality Plan. Mr. Phil Bus coordinator from NIPC gave a slide presentation which pointed out the many sources that contribute to pollution of the rivers. Mr. Bus stated in the last five years the Fox River has been cleaned up through the cooperation of the sanitary district, municipalities and industries. Councilman Barnes asked what enforcement would be used once the streams are cleaned to keep them that way. Mr. Bus said he did not know right now but maybe a Regional Treatment Authority might be the solution. Mr. Bus stated there was a real need for in- volvement and they needed volunteers for the Drainage Basin Advisory Committee. Mayor Verbic thought this program was a step forward in finding the solution to our problems. Councilman West asked what the estimated cost of the project would be. Mr. Bus gave an approximate figure of fifty billion and stated they have a grant of 7.3 million to do the planning which should give some idea of the cost to implement. Tyler Creek Watershed. Mr. John C. Guillau reviewed the Hydologic Inventory. Tyler Creek Watershed and advised there was a need for some long range actions to avoid serious problems in the future. Mr. Guillau suggested a flood detention area 1000 feet west of Randall Road, a full time gaging station system on Eagle Road, boring information and a development plan with other agencies in the area. Jim Spore pointed out to the Council that if they decided to go ahead with the engineering, the cost amounting to $27,000 should be included in the budget. Mayor Verbic asked if the money would be reimbursed by a developer. Mr. Guillau replied yes substantially but this would depend on negotiations with the developer. Mayor Verbic felt this is something the City should go ahead with. Councilman West thought we should hold off on this until the budget is reviewed and the priorities established. The majority of agreed to go ahead with the engineering. Proposed Street Name Changes. The Council reviewed and approved a form letter to be sent to residents inviting them to the Council Meeting on October 27th, relative to the proposed street name changes. Councilman Gilliam did not agree to this procedure. Proposed Dedication of Streets in Parkwood. The Council reviewed and approved the plat of dedication to the City of the streets in Parkwood Village. r October 20, 1976 83 Payment to Layne-Western Co. The Council reviewed and approved the payment of $39,555.14 for repair to deep wells at the Slade Avenue and Airlite Water Treatment Plants. Councilman Barnes noted the cost was 22 times higher than the original estimate. Mr. Sarro stated this was extras to the contract not previously approved, including repairs to motors and pumps. Ron Zegers stated they now have a maintenance program which calls for pulling the pumps and boring, if necessary, every 5 years. This might reduce these repair costs in the future. Policy Relative to Refuse Collection and Street Maintenance in a Planned Unit Development. Mayor Verbic felt the people in a PUD were given a reduced purchase price and had lower taxes assessed because they were living in a PUD. Councilman Barnes felt garbage pickup should be considered because it did not relate to the lower tax assessment, and the streets did. Councilman West felt these people bought a special piece of property and had many advantages many other people in Elgin do not have. The majority of the Council voted against street upkeep and gar- bage pickup. The Council did agree to let Garden Quarter join the City on street resurfacing projects to take advantage of the lower prices offered to the City because of the size of their projects. Proposed Contract With RTA. Leo Nelson informed the Council that inspite of the minor problems involving the policy of selection of legal counsel for claims we should not pass up the opportunity of leasing new buses from the RTA. The Council agreed to approve the contract. Friedland Property. Mayor Verbic stated he had received many calls from the Friedlands relative to the contractor removing black dirt from their property. Leo Nelson stated this is not our problem. He entered into an oral agreement with the contractor to do some work on his property. Mayor Verbic requested that Mel Dahl contact Mr. Friedland to resolve the City's interest in the problem. Equipment Purchase. The Council approved the purchase of a snow plow at a cost of $2,234.00, to be installed on one of the three new Ford trucks. 1976 Industrial Fair. Liz Liebert requested permission to have a helicopter on the plaza inconnection with the Fair. The Council approved said request. 1977 Budget. Leo Nelson submitted to the Council the general operating fund portion of the budget. Mr. Nelson stated the rest of the budget would be ready next week. Mr. Nelson noted that this is an extremely conservative budget. In order to avoid a bond issue for the repair of the Kimball Street Bridge Mr. Nelson October 20, 1976 84 recommended setting aside most of the City's federal revenue sharing money. Ap- plication has been made for a grant under the Federal Local Public Works Capital Development Act of 1976. The removal of the federal revenue sharing money from the general fund would make it necessary to raise the real estate tax rate about 10Q. There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:05 P.M. la Marie Year n, City Clerk C r COMMITTEE OF THE WHOLE MEETING October 27, 1976 85 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, October 27, 1976 at 7:05 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Mr. Trygve Rovelstad introduced Mr. Nathional Warner, a former resident of Elgin who had participated in the proposed Pioneer Memorial in Davidson Park. Mr. Rovelstad also gave a status report on the preparation of the Gifford Bust pedestal. Schedule of Budget Meetings. The Council agreed to meet November 2nd, 3rd, 9th and 16th at 5 :30 P.M. , to review the proposed budget. Walkway Easement in Riverside Manor Subdivision. The Council approved this 10 foot wide walkway easement which was requested by Attorney John Juergensmeyer and approved by the owners of record in Unit 2 of Riverside Manor. Vacation of Countryside Drive North of Big Timber Road. The Council approved this vacation. Vacation of Maple Immediately South of Villa. The Council approved this vacation. Proposed Elimination of Parking on North Side of Dixon Avenue Between Grace Street and Elizabeth Street. Leo Nelson stated this recommendation from the Traffic Committee as a result of complaints from residents in this area. Councilman Barnes stated he had looked at this situation around 3:30 P.M. and there were only two parked cars. Leo Nelson replied, it is packed in the mornings. The Council agreed to have this proposal put on a Council Agenda, after letters have been sent out to the re- sidents advising them of this proposal. The Council approved changing the Regular Meeting of Wednesday, November 24th, to Tuesday, November 23rd, for the Thanksgiving Holiday. This meeting was adjourned at 7:35 P.M. for an Executive Session. The meeting reconvened at 11:15 P.M. Leo Nelson advised the Council the Downtowners had requested the purchase of a sound system for the downtown area. They had obtained bids ranging from $26,000 October 27, 1976 86 to $6,500.00. They were extremly anxious to have this for the Christmas Holidays. The Council requested that bids be obtained not to exceed $15,000. Leo Nelson advised the Council that Lochner would hold a public informational meeting on Wednesday, November 3, 1976, in the Hemmens Building. Procedures to be followed and exhibits for the new bridge would be presented by the Lochner Staff. There being no further business to come before the Committee of the Whole, the meeting was adjourned at 11:30 P.M. kikxxLiA_J Marie Yearm�i, City Clerk r C COMMITTEE OF THE WHOLE MEETING November 10, 1976 87 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, November 10, 1976 at 7 :05 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Schmidt, Strattan, West and Mayor Verbic. Absent: Councilman Gilliam. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Night Vision Equipment for Police Department. Chief Baird stated the equipment received from Smith and Wesson had proved to be unsatisfactory and was not adequate for their purposes. Mr. Nelson stated this supplier is willing to have the merchandise returned and cancel our pur- chase order. A request to place an order with Standard Law Enforcement Supply Co. for a Nu-Tec night vision system was approved by the Council. Proposed Loading Zones on Douglas Avenue and Chicago Street. The Traffic Committee made the following recommendations : Convert the two 30 minute stalls on either side of alley on the east side of Douglas into loading zones. Install a 30 minute meter at the east taxi stand on the south side of Highland Avenue at Brainards. Install a 30 minute meter on the west side of Douglas at the Tower Building. Convert the No Parking Any Time space on the south side of Chicago Street immediately east of the Union National Bank exit into a loading zone. Councilman Schmidt suggested an additional loading zone for the west side of Douglas Avenue at the southwest corner of Douglas and Highland. Mr. Nelson stated this could also be done. The Council requested that letters be sent out to all the merchants involved advising them the proposal would be placed on a Council Agenda. Purchase of Additional Bricks for Fountain Square Plaza. W. Nelson advised the need to purchase bricks for future maintenance in the Mall. They could be purchased directly from the Company in LaGrange instead of going through Hastings. Mr. Miller advised that Hastings wanted $900.00 more than the supplier in LaGrange and this quote was only good until November 1st. Mr. Miller anticipated the delivery would take 8 or 9 weeks. Mayor Verbic questioned if this purchase would be time expense of the city. Mr. Nelson said this would depend upon the funds remaining from the project. The Council ap- proved this purchase. • November 10, 1976 88 Proposed Golf Course Fees for 1977. Mr. Bennett suggested the following golf rates for the 1977 passes: Spartan Adults - $165.00 Seniors - $85.00 Youth - $85.00 Green fees to remain the same as 1976 except weekday twilight $3.25 instead of $3.00. Wing Park Adults - $85.00 Seniors - $45.00 Youth - $45.00 Green fees to remain the same as 1976 except weekday twilight $2.50 instead of $2.00. It was proposed that Couple passes be eliminated. Mr. Bennett pointed out that it is estimated Randall Oaks will have $68,000 more income from fees at the season end than Spartan. Mayor Verbic felt something should be done to stimulate interest and keep the fees down until such time as the courses are steadley filled. Mr. Nelson r stated the people voted for the golf course only if it could sustain itself and if the fees are not raised we will go into the red next year. Mr. Bennett stated that the more season passes you have the less you will take in on rounds of play. Most other courses have done away with passes because they can't afford them. Mayor Verbic stated that by raising fees we are sending people to other courses. Mr. Nelson stated he thought it would be a good idea to look at the budget be- fore making a decision on this porposal. Proposed Sound System for Fountain Square Plaza. Mr. Nelson recommended Ankika Electronics of Elk Grove will provide a tape deck, amplifer and 3 speakers to be placed around the centrum. The approximate cost would be between $3,000 and $3,500.00. Mr. Miller stated this would be the initial start of the proposed sound system and it would save money not to go through Hastings. Councilman Barnes thought the merchants should share the cost. Mr. Nelson stated this is an addition to the project and we can go back and reassess them if the system is expanded. Councilman Barnes agreed to go along with this proposal but no further without the merchant's participation. Miscellaneous Discussion. Mr. Nelson advised the Council that Milton Pikarsky of the RTA would be in Elgin for the showing of the new buses on Wednesday, November 24th, at 9:00 A.M. November 10, 1976 89 Mr. Nelson distributed to the Council a Graph dipicting comparative tax rates from 1966 through 1975. Mr. Nelson distributed a 1977 Review of Proposed Part-Time Workforce and off setting savings. Mr. Nelson distributed a list of various capital projects, showing their ef- fect on the tax rate. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 9:25 P.M. Marie Yea an, City Clerk r C COMMITTEE OF THE WHOLE MEETING November 23, 1976 90 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, November 23, 1976 at 7:00 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Proposed Vandalism Ordinance. The Council reviewed ordinances that have been passed by Deerfield, Northbrook and Arlington Heights. Mayor Verbic felt an ordinance is in order now due to the tremendous dollar value involved. Chief Baird did not feel a first offender should be given a pass. Councilman Barnes asked Chief Baird if he thought an ordinance would decrease vandalism. Chief Baird stated he did not have any statistics so he could not give an opinion. Counsel Jentsch stated such an Ordinance would provide the victim with quick restitution. The Council selected f the Deerfield ordinance and directed Counsel Jentsch to prepare a vandalism ordinance. Proposed Amendment to Emergency Ambulance Ordinance. The Council approved said amendment which would provide ambulance service to any life threatening emergencies. Elgin City Employees Credit Union Request for Additional Office Space. Frederick J. Ackmann, President, requested permission be granted to move an existing partition to enlarge the present office space. The entire project will be done at the expense of the Elgin City Employees Credit Union. The Council approved this request as long as there would not be any expense to the City involved. Proposal to Remove Parking Restrictions on Chapel Street in Front of U-46's Central School Building. The Traffic Committee suggested this revision due to the change in usage by the U46 Central School Building. The Council agreed to remove the requested parking restrictions. Proposal from the Chicago & Milwaukee Railroad to Install Warning Devices at Raymond Street Grade Crossing. Leo Nelson and Mel Dahl informed the Council of the lack of cooperation by the Railroad in upgrading crossings in Elgin. Leo Nelson stated the Railroad pro- posed to use federal and City funds to improve the Raymond Street site and he was not sure the traffic warranted the City doing this. Mel Dahl suggested the Railroad pay the 10% not covered by Federal Funds. Councilman West asked that the City endeavor by ordinance to keep after the railroad to upgrade their crossings in Elgin. Leo Nelson is to have a current traffic count made at the Raymond Street crossing and bring this matter back to the Council. November 23, 1976 91 Sale of Golf Equipment at Spartan Meadows. The Council approved the sale of left-over golf equipment at Spartan Meadows. Proposed Relocation of Downtown Railroad Holding Yard. After a lengthly discussion the Council requested that Lois Geister and Herb Hansen, Trustees of the Northwest Suburban Mass Transit District be invited to a work session to discuss this matter. Purchase of New Fire Department Ambulance. Chief VanDeVoorde advised the Council the Insurance Company felt the old am- bulance was repairable and estimated costs between $10,000 and $11,000. Chief VanDeVoorde stated it is more economical to put the insurance money toward the purchase of a new vehicle rather than sinking it into repairs. Leo Nelson stated we cannot continue to rent a present ambulance and a decision should be made now. Chief VanDeVoorde recommended the Horton ambulance over four other models stating it was the best available today and provided a wider body design allowing paramedics more inside room to assist patients. This vehicle would be available within one week. Councilmen Beckmann, Gilliam, Schmidt, West and Mayor Verbic agreed to go ahead with the purchase of the new Horton ambulance. Councilwoman Strattan felt the City should purchase the used ambulance now and buy a new one when the City acquires a third ambulance. Street Name Changes. Letters from two residents re proposed street name changes on Forest Avenue and Forest Drive were reviewed by the Council. The Council asked the City Manager to put this item on the work shop agenda for December 15, 1976. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:35 P.M. M a 0 11.... e.t_h_ANLAILVt— Marie Year , City Clerk 92 COMMITTEE OF THE WHOLE MEETING DECEMBER 1, 1976 e The Committee of the Whole Meeting was called to order on Wednesday, December 1, 1976, at 7:05 p.m. , in the Council Conference Room of City Hall. Members present: Councilmen Barnes, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: Councilman Beckmann. Also present were: City Manager, Leo Nelson; Acting City Clerk, Nancy Caspersen; and members of the staff. At the Committee of the Whole Meeting, the following items were discussed: Relocation of Chicago and Milwaukee Coach Yards Lois Geister from the Northwest Suburban Mass Transit District discussed the relocation of the Chicago and Milwaukee coach yards from the Chicago Street Station to an area east of Randall Road near the Artistic Carton Company. She stated the area is basically commercial and didn't think the noise of the trains would be a nuisance. The sites considered were near Randall Road, Pingree Grove, Starks Station and Hampshire. Herb Hanson, Elgin's representa- tive to the Northwest Suburban Mass Transit District, was of the opinion that the station should be further west of Elgin since the area around the proposed site is the subject of short and long range plans for residential and some commercial development; and the fact that a coach yard should be at the end of a train's run. With the potential growth of the area west of Elgin, the trains would have to run further west of Elgin, then come back to store the cars when not in use. Ms. Geister brought out the fact that the cost factor has to be examined. The estimated operating subsidy by the RTA at the Randall Road site is 268 million dollars, while the estimated operating subsidy for the coach yard at the Pingree Grove site is 353 million dollars. The Council members agreed that at this time they were not prepared to take any kind of action without further thought and information. Plan Committee's Recommendation to Amend the Zoning Ordinance Rob Roll discussed the Plan Committee's recommendations to amend the zoning ordinance. Among the changes were the deletion of hospitals, heliports and airports as special uses in the R-1 district and making them special uses under the R-2 district. Public facilities would be permitted uses in the R-1 district. Home occupations would be permitted only in R-3 and R-4 districts, which would eliminate home occupations in apartment buildings. Mobile home parks would be deleted from the B-4 special use category and would be special uses in R-4 zoning districts. Existing and vacant lots of record, subdivided prior to 1950 and within R-1, R-2 and R-3 zoning districts, may be built upon provided they meet the requirements of the zoning ordinance. The most significant change is the reduction of the R-4 net density from 18 units per acre to 14.5, and the elimination of R-5 and R-6 zoning districts. Warren Carbary, attorney for Tony Ceresa, agreed the zoning ordinance is good, his only concern is that Mr. Ceresa is in the process of selling seven lots in Kings Lane Subdivision. The first 31 lots have been zoned R-5 and have a greater density than will be allowed on the remaining seven lots if restricted to the provisions of the proposed ordinance. It was suggested that the remain- ing seven lots be grandfathered in and allowed a greater density, but Rob Roll pointed out that there are three subdivisions which have utilities, are 93 December 1, 1976 zoned R-5, and could be eligible for the same special use for a greater density, and they are the Resthaven property, Cedar Woods and Kings Lane. The Council will discuss further the proposed ordinance at the next work session with the intention of considering the ordinance at the December 22, 1976 Council meeting. Plan Committee's Recommendations Relative to the Airport Site The Council received the recommendations of the Plan Committee. They expressed a desire to learn the financial experiences of other municipalities operating airports. The Council suggested meeting after the first of the year with the FAA, CATS and NIPC. Proposed Lighting of Baseball Field at Trout Park The Plan Committee's recommendations for the disapproval of the Trout Park baseball field lighting was received by the City Council. Harry Barnes expressed his disapproval of the proposed lighting due to its incompatibility with the botanical gardens. Mayor Verbic felt the Teener League offers a lot of opportunities to young people playing baseball and thinks it would be a good investment. The lights are concentrated on the field and there would not be a high degree of overflow to surrounding properties. The majority of the Council members supported the lighting project. Miscellaneous Discussion Mr. Nelson stated the annual gift certificates to the employees for turkeys will again be distributed for Christmas. The City will have a compliance audit prepared by a firm selected by the City on the basis of cost. Mr. Nelson distributed the results of the Citizen's Survey. Mr. Nelson distributed copies of the proposed vandalism ordinance for the Council's perusal. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 9:35 p.m. Nancy Caa ersen, Acting City Clerk 1//' COMMITTEE OF THE WHOLE MEETING December 8, 1976 94 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, December 8, 1976 at 7:00 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Schmidt, Strattan, West and Mayor Verbic. Absent: Councilman Gilliam. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Proposed Elimination of No Turn on Red at 4 Intersections. The Traffic Committee recommended the elimination of no turn on red at the following intersections : 1. Westbound on West River Road turning north onto North State Street. 2. Eastbound on Davis Road turning south onto North State Street. 3. Eastbound on Lawrence Avenue turning south onto North State Street. 4. Northbound on North State Street turning east onto Kimball Street. The Traffic Committee further stated traffic flows faster without these signs and there has been no increase in the accident rate. The Council approved this request. Proposed Stop Sign on Geneva Street at Division Street. The Traffic Committee pointed out that motorists eastbound on Division Street (711 expect the northbound traffic on Geneva to stop. Quite often there is a con- flict between those driving east on Division and the northbound traffic on Geneva making a left turn onto the westbound lane. The Committee felt this stop sign would be a definite safety improvement. The Council approved this request. Proposed Amendment to Code Regulating Speed Limits on Riverside Drive. Sgt. Lawrence called attention to the fact there is a conflict between the City Ordinance regulating the speed limit of Riverside Drive and the signs posted at that location. A recommendation to amend to ordinance to a speed limit of 25 miles per hour on the outer "thru" traffic lanes and 15 miles per hour on the inner section of the Drive at the rear of the stores was approved by the Council. Proposed Elimination of Over-Time Parking Tickets on Certain Days. The City Manager suggested times when overtime tickets are not to be issued. Sundays Labor Day New Years Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day the 5 days prior to Christmas Day and Dollar Days and Sidewalk Days, but not to exceed a total of 5 days combined. Regular overtime parking ticket enforcement at all other times. Any additional days must be requested and approved by the Council. The Council approved this suggested schedule. 95 December 8, 1976 Proposed Action on Various Business Licenses. Mr. Bolerjack pointed out several business licenses were left out of the new code and to clear up the 1976 licensing programs as well as the billing for 1977, these licenses need to be reinstated. The Council agreed to review the following licenses on December 22, 1976: Bowling Alleys and Billiard Tables Restaurant - Under 25 seats - 25 seats and over. Milk Delivery Motel Musical Devices Pet Stores and Kennels Locker Plants The licenses in the New Code and not enforced together with the present license cost structure is to be reviewed at a later date. The City Manager cited the Stationary Engineers license as being too low as compared to the cost of same in Chicago. Proposed Purchase of Golf Carts at Spartan Meadows Golf Course. Phil Bennett advised the Council that if we purchase the 10 leased carts with- in the first year of the lease, we can apply 75% of what we have paid on the lease to date toward the purchase. If the carts are purchased, $8,541 could be earned in excess of our net earnings if we continue to lease. If purchased we would also accrue an inventory value of $7,000. There presently is person- nel capable of maintaining these carts. The Council agreed to the purchase of these carts. Home Federal's Request for Modification. The City Manager advised that Home Federal requested extending the original structure seven feet, enclosing same in glass to afford an enclosure for people waiting to use the walk-up facility. Councilman Barnes asked if this would en- large the facility. The City Manager replied no. The Council approved said request. Miscellaneous Discussion. 4th of July Carnival. The City Manager advised the City Council the American Legion would not sponsor any future 4th of July functions at Wing Park. The North End Business Men's Association have requested they be allowed to conduct their carnival on July 4th at Wing Park. The question of fireworks is to be re-evaluated. The Council approved this request. Proposed Hemmen's Elevator. The City Manager advised the design, floor and water seal work must be done be- fore the high water in the Spring. The Council agreed to move ahead with this project. December 8, 1976 96 Corporation Counsel Jentsch introduced the new City Attorney, Jim Benninger, to the Council. Adjournment. There being no further business to come before the Committee of the Whole, the meeting was adjourned at 8:55 P.M. Marie Yearma , City Clerk COMMITTEE OF THE WHOLE MEETING December 15, 1976 97 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, December 15, 1976 at 7:10 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Schmidt, West and Mayor Verbic. Absent: Councilman Gilliam and Strattan. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Proposed Street Name Changes Forest Drive and Forest Avenue. Mayor Verbic pointed out the suggested changes were originated because of a safety factor. The Mayor suggested changing the names to Forest Drive East and Forest Drive West. Herman Mathesin presented the Council with a petition containing signatures of 99% of the residents on Forest Drive and Forest Avenue, which requested that the names remain the same. Councilman West pointed out the confusion and hazard of a person placing an emergency call in a panic situ- ation. Mr. Charles Hayes of Forest Drive explained that on two occasions this year his wife had called for an emergency vehicle and they experienced no pro- blems. Councilman Barnes felt that if the people were not concerned the Council should forget it. Councilman Schmidt stated in view of 99% signing the peti- tion the names should remain as they are. Councilman West stated if this is what they want fine, he would have a difficult time living with it. Mayor Verbic stated that they were only working in the best interest of the people. Councilmen Barnes, Beckmann and Schmidt voted to retain the names of Forest Drive and Forest Avenue. Councilman West and Mayor Verbic voted to change the names to Forest Drive East and Forest Drive West. Wing Street - McLean Blvd. Chief Baird there were no problems with this situation. Councilmen Barnes, Beckmann, Schmidt and West voted to retain the names as they presently are. Mayor Verbic voted to change the name to Wing Street. Oakdale Drive. Mrs. Kollenbach and Mrs. Taylor called attention to the fact they had previously submitted a petition to the Council protesting the suggested name change. They suggested changing Prairie Lane to Oakdale Drive. The Council and Mayor voted to retain Oakdale Drive and eliminate Prairie Lane. Maple Lane - Maple Street. Mr. Westerman a resident on Maple Street did not feel there should be any con- fusion due to the fact that Maple Lane is east-west and Maple Street is north- south and Maple Lane has four digit numbers while Maple Street has two and three digits. The Council and Mayor voted to retain the names as they pre- sently are. r December 15, 1976 98 Proposed Projects and Programs for the 1977 Housing and Community Development Block Grant Funds. The Council reviewed the possible Housing and Community Development Projects for 1977 which were as follows: South Grove Redevelopment Property Acquisition $ 130,000 City Hall Accessibility 35,000 Riverfront Property Acquisition 150,000 Land Acquisition 100,000 Houses at Wing/State 50,000 Development of Property (St. Charles & Villa) 20,000 Central Business District Lighting 30,000 St. Charles & May Traffic Signals 10,000 Lord's Park Manor Development 120,000 Otter Creek Drainage Improvement 260,000 State Street Beautification Project 30,000 Resurfacing Spartan Meadows Parking Lot 18,000 Acquisition of State Hospital Property 132,000 Old Main Contingency 50,000 Retaining Wall at Villa & Fulton Parking Lot 30,000 State Hospital Plan 60,000 The City Manager advised the solid waste study was not included because it might create some problems in view of the present negotiations with Aurora. This item could be substituted later with one of the other listed projects. Acquisition of State Hospital Property should have been disqualified. Put- ting offices in the Old Main may disqualify it. The Lincoln School project could run between 500,000 and 750,000. Mayor Verbic questioned if there would be any money for the rehabilitation of old neighborhoods or loans with low interest. Roger Dahlstrom expressed a 50,000 range as a minimum this year. Councilman Barnes asked if detention areas qualify because this is one of the biggest problems we have. Rob Roll stated the detention areas do not qualify and they were trying to find other programs which might allow deten- tion areas. The Council requested an additional week to review these projects. Proposed Rate Schedule for Services and Facilities at the Hemmens Auditorium. The Council reviewed the minutes of the Hemmens Advisory Committee meeting on December 2, 1976. The Council approved the rates as submitted, effective January 1, 1977. Corporation Counsel Jentsch is to prepare the necessary resolution for passage at the December 22, 1976 Council Meeting. Proposed Repair to Well #lA at Airlite. Ron Zegers stated this was the same pump that was pulled last year and ordi- narily this should be good for 40 years. However, the problem could be a burned out motor. We are experiencing problems with General Electric Motors. The Council approved this repair work. Proposal to Recognize the Garden Clubs. Mr. Bennett requested that formal recognition and appreciation be given to the Federated Women's Garden Clubs of Elgin, the Fox Valley Rose Society and the Elgin Men's Garden Club for the work they did this past summer in December 15, 1976 99 planting and maintaining flower beds at Post Office Park, Civic Center, Memorial Park, St. Francis Park and Highland and Larkin. The Council approved this re- (7' quest. Miscellaneous Discussion Audit Proposals. Leo Nelson handed out audit proposals and letters from Lester Witte & Co. , Elmer Fox, Westheimer & Co. , Peat, Marwick, Mitchell & Co. , and Mueller, Sieracki, Kohn & Co. Councilman Barnes stated he was ready to go with Lester Witte & Co. Mayor Verbic asked for time to evaluate the bids and letters. The majority of the Council concurred and the matter was put over until December 22nd. 4th of July Carnival at Wing Park. Leo Nelson handed out a thank you letter from the North End Businessmen's Association for the use of Wing Park on July 4th. The matter of fireworks has been reserved for future discussion. Leo Nelson handed out a letter from the Kiwanis Club of Elgin in which they also requested permission to operate the 1977 Fourth of July carnival at Wing Park. The Council suggested that Leo Nelson ask these two groups to get to- gether with a view to a joint venture. Refuse Disposal. r Mel Dahl informed the Council the new charges for refuse disposal at the Mallard Lake Landfill effective March 1, 1977 would be $1.20 per cubic yard as opposed to our present rate of $1.10. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 9:20 P.M. Marie Yearma , City Clerk COMMITTEE OF THE WHOLE MEETING December 22, 1976 100 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, December 22, 1976 at 7 :05 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Absent: Councilman Beckmann. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Business Licenses Leo Nelson advised the Council this item was added to the Council Agenda for passage because the City was presently collecting fees for licenses which were n of included in the new code. Mayor Verbic felt that many of the licenses fell in a nusiance catagory. The Mayor also questioned whether the City Health Department was equipped to handle the services that would be required in the processing and delivery of milk. Councilman West felt the ordinance should be passed because the City needed the authority now and amendments could be added on at a later date. Councilman Barnes also felt the Ordinance should be passed and a time set to review all the license fees. Councilmen Gilliam, Schmidt and Strattan agreed with Councilman Barnes. Change in Date of January Council Meeting. Leo Nelson advised the Council the annual Chamber of Commerce dinner would be r held on Wednesday, January 12th. The Council agreed to change the meeting date to Tuesday, January 11th. Selection of Auditor for 1976-77. Mayor Verbic stated he would like to see an Elgin accounting firm selected be- cause he did not feel Lester Witte had performed adequately with the last audit. Mayor Verbic also pointed out the calls he had received from Springfield be- cause reports were not filed on time. Leo Nelson stated this was not the fault of the auditor. Mayor Verbic stated that something should be done to get the person responsible for preparing these reports to do it on time. Councilmen Barnes, Gilliam and Strattan agreed that Lester Witte should be selected to audit for the year 1976 and 1977. Councilman Schmidt stated he would like to use Elmer Fox & Co. Mayor Verbic favored Mueller, Sieracki, Kahn Co. Council- man West abstained because of his business association with Mueller, Sieracki and Kahn. The meeting adjourned at 7:50 P.M. for an Executive Session and Council Meeting. The meeting reconvened at 9:45 P.M. Rental of Auger to Gluth Bros. Construction. Mel Dahl stated this machine was purchased several years ago but had never been used. The City paid $6,758.00 for the machine and Gluth offered to purchase the machine for $5,000.00. The Council directed that bids be secured in an effort to sell the machine. December 22, 1976 101 Route 19 Improvements from Poplar Creek to Willard Avenue. The Council reviewed a letter from Edward F. Kramarz, Program Development Sec- (74 tion Chief, Illinois Department of Transportation, which set forth this pro- ject should proceed under F.A.V. funds with the State picking up most of the local share exclusive of the detention area, over-sizing of the storm sewer, and our share of the signalization. The Council agreed to proceed with the City's application to secure funding. Councilman Barnes suggested seeking federal funding for the detention area. Housing and Community Development Projects for the Year 1977. The Council reviewed the following possible projects : South Grove Redevelopment Property Acquisition $ 130,000 City Hall Accessibility 35,000 Riverfront Property Acquisition 150,000 Land Acquisition 100,000 Houses at Wing/State 50,000 Development of Property (St. Charles & Villa) 20,000 CBD Lighting 30,000 St. Charles & May Traffic Signals 10,000 Lord's Park Manor Park Development 120,000 Otter Creek Drainage Improvement 260,000 State Street Beautification Project 30,000 Resurfacing Spartan Meadows Parking Lot 18,000 Old Main Contingency 50,000 Acquisition of State Hospital Property 132,000 Retaining Wall at Villa & Fulton Parking Lot 30,000 State Hospital Master Plan 60,000 Councilman Barnes stressed the importance of a low interest home rehabilita- tion program and detention of flooding areas. Mayor Verbic cited South Grove Redevelopment, Riverfront property acquisition and State Street Beautification projects. The Council directed the foregoing list of projects be submitted to the Plan Commission. Miscellaneous Council Discussion. Leo Nelson announced the hiring of a new Transit Director, Raymond Moller who will commence his duties on January 24, 1977. The Council reviewed a newspaper article which set forth the demise of the Fox Valley Toll Road. Adjounment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:50 P.M. Marie Yearma, City Clerk