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HomeMy WebLinkAbout1975 Committee of the Whole Minutes f COMMITTEE OF THE WHOLE MEETING January 8, 1975 146 The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on Wednesday, January 8, 1975 at 8:55 P.M. in the Council Conference Room of City Hall. Members present were: Councilmen Barnes, Bruneman, Doxey, Pearsaul, Verbic and Mayor Rauschenberger. Absent: Councilman Gilliam. Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and members of the staff. Discussion on Advisory Committee on Community Development Mr. Leo Nelson, City Manager, explained the requirements of the Housing and Com- munity Development Act of 1974 to establish an Advisory Committee in order to meet the citizen input requirement. He suggested the creation of a committee consisting of various heads of local agencies. Possibilities were listed as: United Way, Housing Authority, Elgin Economic Development Commission, Chamber of Commerce, Plan Commission, Zoning Board of Appeals, U-46, Elgin Community College, City Council, Realtor, Office of Economic Opportunity, and Sanitary District. Mr. James K. Spore explained that three public hearings must be held by this 'Committee. He stated that the advisory group is a way to obtain a broad spectrum of community involvement. Councilman Bruneman indicated that he would like additional time to study the Act before making any decisions. Mayor Rauschenberger, however, pointed out that the Council will make the final decision on any recommendations made. Mr. Nelson reminded Council members of the April 15th deadline and further that the consensus of the Council earlier was to pursue the program thus the reason for hiring extra personnel in the Community Development Department. Mr. Spore explained that the City will have to document that we have involved the community in this program. Councilman Bruneman favored utilizing members of the Plan Commission as the advisory group and to conduct public hearings . Councilman Verbic preferred citizen participation such as heads of various agencies to provide a broader spectrum of the community. The Committee concurred to table discussion on the appointments until the next personnel session. A Review of the City's Policy kelative to Sidewalk Vaults Mr. Nelson reviewed the city's policy relative to sidewalk vaults, especially in the mall area. The staff is proceeding in accordance with the recently enacted ordinance. Letters have been sent to property owners and 11 in the area have indicated they want to utilize the vault space. Others will be required to vacate their vault space and must meet the city's deadline. rMr. Nelson indicated there may be people who do not want to spend the money to j January 8, 1975 147 vacate and may contact Council members. Letter from the Village of Sleepy Hollow Relative to the Improvement of Sleepy Hollow Road from Big Timber Road to the Tollway The aforementioned letter was distributed to the Committee for informational pur- poses. The corporate authorities of the Village object to the four lane facility as it would generate traffic through the Village. Mayor Rauschenberger suggested that members of the staff meet with Village officials to explain our plans for the improvement and review land use studies in the area that call for the use of four traffic lanes. Rough Draft of Hemmens Brochure Reviewed Mr. Nelson presented a rough draft of the Hemmens brochure prepared by Tom Belton. Various staff members and local agencies have reviewed the brochure and have in- dicated their approval. Appointment of Lucille W. Nelson to Elgin Housing Authority Announced Mayor Rauschenberger announced that he has submitted Mrs. Lucille W. Nelson's name to the State to replace Mrs. Lois Akemann on the Elgin Housing Authority. State approval is necessary before the new appointment becomes effective. Applications for Funds from IDOT to Transport Handicapped Persons Discussed Mr. Wm. Perkins, Fleet Administrator, reported that IDOT has received applications from the Salvation Army and The Elders in Elgin for funds to transport handicapped persons in Elgin. IDOT has already approved the city's application and would like Elgin's concurrence prior to consideration of the other applications. IDOT has indicated they want to provide equipment to those agencies who can provide the service to all handicapped residents. Mr. Perkins did not feel that all three agencies should provide the service due to the great expense involved. Councilman Barnes stated that we should obtain a stipulation from the other agencies that they will make their facilities available for all citizens prior to the city's approval of their application. He was opposed to any duplication of service. The Committee concurred with Councilman Barnes' recommendations. Purchase of Traffic Signals for Fleetwood and McLean Blvd. Approved Mr. Nelson requested approval to purchase traffic signals for Fleetwood & McLean Blvd. from Eagle Signal Co. at $3,268.98. He reported that Commonwealth Edison will furnish and install the poles. The Committee granted approval to order the signals as requested. Meetings Announced Mr. Nelson announced the following meetings of particular interest to Council / January 8, 1975 148 members: January 14, 1975 - Geneva, Illinois, 11:30 A.M. ; Mr. Milton Pikarsky will discuss RTA plans for Kane County. January 9, 1975 - Elgin City Hall, 7:00 P.M. ; Elgin Sanitary District Proposal from Motorola on 1975 Radio Requirements Mr. Nelson announced that a proposal was received from Motorola for the 1975 radio requirements at $13,291.00. This matter will appear on the January 22nd Council agenda for official action to allow placement of the order. Motorola has announced that a price increase will occur on January 25, 1975. Relocation of Hub S stem Authorized for Januar 22nd Council Meetin• Mr. Nelson questioned Committee members as to how they wish to proceed on the relocation of the hub system since they have reviewed Mr. Perkins' memorandum. The Council concurred to place the item on the January 22nd Elgin City Council agenda. .Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Rauschenberger at 8:50 P.M. . Margare A. Clink City Cl k COMMITTEE OF THE WHOLE MEETING January 22, 1975 149 ° The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on Wednesday, January 22, 1975 at 8:25 P.M. in the Council Conference Room of City Hall. Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Verbic and Mayor Rauschenberger. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and members of the staff. Saturday Bus Service Along McLean Blvd. Terminated Mr. Nelson reviewed the low ridership experienced on the McLean Blvd. bus route on Saturdays and referred to a memo by Mr. Perkins presenting detailed infor- mation on this subject. Mr. Perkins recommended eliminating said Saturday service. The Committee discussed the operation and concurred to eliminate the Saturday service on McLean Blvd. The change will occur by resolution of the Council at the time the bus terminal facility is relocated and a new bus schedule pre- ' pared. In other discussion on the bus operation, Councilman Bruneman requested that operational reports be submitted to the Council for future purposes. Councilman Doxey expressed his deep concern over the Elgin-Aurora run and deft stated that he sees very little passenger use. He preferred to see the City operate at a loss in town rather than waste our equipment on out-of-town service. Mr. Perkins indicated that the costs of operation are being computed at present to be distributed among communities along the Elgin-Aurora route. Request from Elgin Community College to Support Their Application for Funds to the National Endowment for the Arts Approved Mr. Nelson explained that Elgin Community College is looking for a letter of support for the program. The City will not be a joint applicant in the program and no funds will be involved on behalf of the City. The Committee concurred to approve the request for support only and directed the City Manager to advise Elgin Community College accordingly. Corporation Counsel's Review of the Northern Illinois Toll Highway Bond Resolution as it Relates to the Toll Facilities at State Routes 31 and 25 The Committee had no questions relative to the Corporation Counsel's memorandum on the aforementioned subject. Request from the National Federation of State High School Associations to Change the Name of Leslie Street to Federation Place Denied The Committee denied the aforementioned request due to objections received from residents of Leslie Street. • January 22, 1975 150 00.' Mayor Rauschenberger noted that the request was denied previously and further that the developers of this area are residents of Leslie Street. Request to Purchase a Heat Exchange Unit for a Recarbonization Unit at the West Side Treatment Plant Approved The Committee approved the request and authorized purchase of the equipment from Walker Process at $2,444.40. Request from the Illinois Department of Transportation to Provide Bus Service from Elgin to Their New Offices in Schaumburg Discussed Mr. William Perkins, Fleet Administrator, explained that we have equipment available to provide the requested service. He was of the opinion that one bus would be necessary on a charter service basis and recommended a six month contract with option to renew if the Council desires to approve the request. Mr. Perkins reported that IDOT has sent letters to their employees regarding transportation to the new facility and they expect responses soon. The Committee discussed the request. Councilman Barnes favored pursuing the matter if it is not a losing proposition. The City Manager stated that the staff will continue to work with IDOT. 010. Approval to Receive Bids on Police and Various Other Vehicles Granted Mr. Nelson requested permission to receive bids on 11 police vehicles and 6 various departmental vehicles. Vehicles can be purchased from the State under the joint City-State purchasing agreement. The State's purchase price from Gage Chrysler-Plymouth in Chicago is $3,157.10. The only compact car body style available this year is a 4-door Plymouth Valiant. The Committee felt the City may be in a better position to receive competitive bids for equipment meeting the city's specifications due to rebates given by the auto industries at this time. They authorized competitive bids to be re- ceived. Request from Senior Citizen to Reduce License Fee for Recreational Vehicle Denied Mr. Nelson presented a letter from Mr. Walter Schubel objecting to the change in classification for recreational vehicles and the license fee of $12.00. He requested that senior citizens be allowed to purchase these licenses for $1.00. The Committee discussed the ramifications of the request. Mr. Nelson pointed out that rebates would be a problem at this time in the midst of vehicle sales. tiipw The Committee concurred to make no changes in the ordinance but to consider this problem next year prior to the 1976 sale of vehicle licenses. January 22, 1975 151 g' Request to Obtain Flag Poles at Lord's Park Pavilion Granted A letter from Mr. Wilkening was presented to the Committee requesting permission to obtain the flag poles that are presently not in use at Lord's Park Pavilion. Mr. Wilkening's father built the Pavilion and he would like to have the poles if they are no longer of use to the City. The Committee granted the request. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Rauschenberger at 9:05 P.M. .273 fl-zc a- ie. . Margare . Glink City Cl k C • • r COMMITTEE OF THE WHOLE MEETING February 5 , 1975 152 The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on Wednesday, February 5 , 1975 at 9:30 PM. in the Council Conference Room of City He11. Members present were: Councilmen B,_rnes, Bruneman, Doxey, Gilliam, Pearsaul, Verbic cnd Mayor Rauschenberger. Absent : None. Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Clink; and members of the staff. Change Order Authorized for Purchase of Khem Comp Cement for Riverside Deck. Mr. Nelson explained that Tom Ferenc of Kaltenbach & Ferenc Architects, Mel Dahl, City Engineer, and Bob Mogler, Construction Inspector, hove investigated different types of pavement systems that will outlast the blacktopping pro- posed for the Spiess Deck. The blacktopping will last 10 years, however, the City will be responsible for the maintenance of the deck at that time. Mr. Dahl reported on their investigative work which lead to the recommendation that the City use a material known as Khem Comp Cement. Mr. Nelson indicated the membrane material would be eliminated for the deck and this system could be used which is stronger and will be beneficial to the City after a 10 year period. Mr. Nelson presented several advantages for the pro- posed system. The additional cost to the City would be $36,577.00. He noted that the aforementioned price is firm. A change order must be authorized for the proposed system. The Committee concurred to authorize a change order in the contract for the Khem Comp Cement at $36,577.00 Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Rauschenberger at 9:50 PM. Margaret. Glink City Cl r` COMMITTEE OF THE WHOLE MEETING February 12, 1975 153 The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on Wednesday, February 12, 197J at 11:10 PM. in the Council Conference Room of City Hall. Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Verbic and Mayor Rauschenberger. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Clink; and members of the staff. Discussion on 1959 American LaFrance Engine. Fire Chief George VanDeVoorde reported that the engine in the 1959 American LaFrance has burnt out. The options available are: 1) tear down the engine and re- build; 2) repower with a diesel engine; or 3) purchase a new engine. The options were discussed at length. Chief VanDeVoorde felt the least accep- table option is to rebuild the engine as it is most difficult and costly ($8,800) to obtain parts. This price does not include labor. Alternate two was recommended as the experience has been good with repowering. The cost is estimated at $14,600 and the equipment should last another 9-10 years. The cost to purchase a new engine is $60,000 with a 1 to 12 year wait for delivery. Deputy Chief Ahrens recommended a new engine for the long run but felt that repowering should be pursued if economics are a problem. Councilmen Barnes, Bruneman, Pearsaul and Mayor Rauschenberger favored repower- ing with a diesel engine. Councilman Doxey favored a new pumper. Councilmen Gilliam and Verbic favored purchase of a new engine providing the cash is available. The Committee recommended to pursue the prices for repowering. Request to Receive Proposals for the Installation of a Sanitary Sewer Service to the West Side Water Treatment Plant Approved. A memorandum and estimate of cost was submitted by Mel Dahl on this matter. The total cost estimate for the project is $4,619.50. The Committee concurred to receive proposals for the connection. Authorization to Proceed with a Modified Mall Along Douglas Avenue between Chicago and Highland Granted. Mr. James K. Spore reported that 65% of the frontage property owners and 607 of property owners along Douglas Avenue between Chicago and Highland favor a modified mall. The improvements would consist of two lanes of traffic, new wider sidewalks, truck loading areas, landscaping and removal of parking. The estimated cost would be $180,000 with 1/3 of the cost paid by the City. r February 12, 1975 154 Mr. Spore indicated that the Modified Mall would improve the traffic flow and length of the mall. If possible, the modified mall should be done at the same time as the Major Mall in order to obtain lower unit prices on materials and to avoid disruption in this area after the other mall is completed. Council- man Barnes, Doxey, Gilliam, Pearsaul, Verbic and Mayor Rauschenberger authorized the staff to proceed with the modified mall through the Board of Local Improve- ments. A Review of the 1973 Audit. The Committee asked that the auditors meet with them to discuss the 1973 Audit. Special Assessment Project Authorized for the Construction of Sanitary Sewers for a Portion of Century Oaks Subdivision. Mr. Nelson reported that petitions for annexation to the Elgin Sanitary District submitted by Mr. William Schramm were approved recently by the courts. A Special Assessment project should be initiated with the Board of Local Improvements for the construction of the sanitary sewers. The Committee authorized the staff to proceed with the improvement through the Board of Local Improvements. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Rauschenberger at 11:50 PM. r Ma gar- A. Glink, City Clerk r COMMITTEE OF THE WHOLE MEETING February 26, 1975 155 The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on Wednesday, February 26, 1975 at 8:50 PM. in the Council Conference Room of City Hall. Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Verbic and Mayor Rauschenberger. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and members of the staff. Discussion on the Proposed Closing of Ryerson Avenue at the Intersection of State Street and Walnut Avenue. Mr. Gary Miller, Assistant City Engineer, presented the plans for the improvement of the aforementioned intersection. The State has indicated that Ryerson Ave- nue must be closed as they will not participate in their share of the improve- ment ($300,000) . Mr. Robert Juby, owner of Juby's Pharmacy, located at the southeast corner of State Street, Walnut Avenue and Ryerson Avenue was present and voiced his ob- jection to the proposal saying that the loss of parking will be harmful to his business. He pointed out the problems that would exist with delivery, garbage and snow removal trucks. In addition, he would be likely to lose tenants in the area. Mr. Juby requested the City to consider a mini parking lot at the triangular park across from his property for his customers. The Committee concurred to investigate any restrictive covenants that may exist for the park property prior to any further consideration. Mayor Rauschenberger asked that Mr. Juby be appraised of the situation. A Discussion of the Cemetery Perpetual Care Program. A detailed report with regards to the City's Perpetual Care Ordinances was pre- sented to the Committee by Mr. James H. Bolerjack, Jr. Councilman Bruneman indicated he has received complaints from citizens that they cannot place headstones on graves unless they pay the perpetual care for all of the cemetery lots. Mr. Bolerjack reviewed and explained the ordinances. Councilwoman Pearsaul questioned whether the City's prices are competitive with other areas. Mr. Bolerjack indicated that our rates are low. Other municipali- ties are supported by tax dollars. Mr. Nelson reported that I.C.M.A's survey indicated only 17 throughout the nation are self-supporting. Most are tax supported. Councilman Bruneman presented his recommendations for amendments to the present ordinance. The Committee directed Mr. Bolerjack to review Councilman Bruneman's proposal and report back to the Committee. r February 26, 1975 156 Removal of Parking Restriction on the East Side of DuBois Avenue Between Van and Schuler Authorized. The Committee concurred with the recommendation of the Traffic Committee and Authorized preparation of an ordinance to provide for the removal of the parking restriction at the aforementioned location. Preparation of Ordinance Removing All Obscene Materials from Elgin Authorized. Mr. Erwin Jentsch, Corporation Counsel, noted that the Council would like an ordinance broader than that previously discussed which would apply only to minors and prohibit them from obtaining obscene materials or attending X rated movies. He presented the difficulities involved in enforcing this type of ordinance and cautioned the Council of the extremely high costs of money in- volved for litigation. He noted that there are approximately 350 cases pending in Cook County at present over obscene material. He strongly advised against such an ordinance. Attorney Jentsch stated that a vehicle must be found for seizing movies and material. Police Chief Baird indicated the difficulty in determining whether materials or movies are pornographic. He reported that members of the Human Relations Com- mittee recently reviewed the Flesh Gordon movie and voted 7-2 that it was not obscene. He recommended a ordinance pertaining to minors and felt the City should direct their efforts in this direction rather than consulting adults. Councilman Doxey presented an ordinance passed by Hanover Park and recommended its passage in Elgin. He suggested that Elgin could fight any litigation with other communities similar to the land donation case. He felt citizens would be willing to spend money to fight any litigation. Mr. Nelson noted that because citizens are willing to fight doesn't mean we will be successful. He felt an ordinance prohibiting minors would not be attacked. Councilman Barnes and Councilwoman Pearsaul favored removing obscene materials and movies from minors only. Councilmen Bruneman, Doxey, Gilliam, Verbic and Mayor Rauschenberger concurred to authorized preparation of an ordinance removing all obscene materials in the City. Status Report on Wing Park Pool. Mr. Phillip Bennett presented a scheme to keep the Wing Park Pool open for the 1975 season. The operation would basically provide toilets and showers and would be a walk-in pool with swimmers wearing their swim apparel. Measures will be taken to protect the public from possible structure failure or falling debris during reconstruction. Mr. Bennett reported that the expense to make the above changes would be approximately $700. He noted that the other alternative is to close the pool for the season. The Committee concurred to keep expenses to a minimum but to keep the pool open for the 1975 season. February 26, 1975 157 Renewal of Fire Protection Agreements with Industries Outside of Corporate Limits Authorized. Mr. Nelson noted that DeSoto Chemical had expressed interest in annexing to the City in 1971. The memorandum written by the Legal Department indicates the railroad property must be annexed first in order for DeSoto to become contiguous to the City. Mr. Nelson stated that the railroad has not been approached regarding annexation. This will be done in the very near future. He felt we have no alternative but to renew the contracts with DeSoto Chemical, Lee Wards, Shakeproof and Brady Ready Mix Company. Mr. Nelson suggested that the firms pay the entire cost of operating the Fire Department which includes pensions and benefits. The Com- mittee authorized the City Manager to renegotiate the fire protection agree- ments with a clause providing for annexation upon becoming contiguous to the City. Approval to Proceed with the Plans for the Stabilization of the Banks around the Lord's Park Lagpons, the Sidewalks, and Lights around the Lagpons and the Land- scaping and Sidewalk Work around Lard's Park Pavilion Granted. The Committee concurred with the above request. Mr. Nelson noted that appro- priations for this project were included in the Budget. Preparation of Resolution to Provide Contract with W. A. Rakow and Associates Authorized. The Committee authorized the preparation of a resolution to provide a contract with W. A. Rakow and Associates to engineer the sanitary sewers for Century Oaks. Review and Discussion of the Plan Commission's Recommendations for the Utiliza- tion of the Community Development Block Grant Funds. Mr. James K. Spore, Director of Community Development, summarized the documents sent to Council members and reviewed the public hearings held by the Plan Commission as recommended by Council. Mr. Spore reviewed the recommendations. Funds for the 1st year program total $272,900. Mr. Nelson indicated that the Planning Department must develop narratives to go along with the application. The Council must officially approve the program prior to submitting the application. This item will be scheduled for the March 12th Elgin City Council meeting. Councilman Doxey felt a resolution or letter commending members of the Plan Commission for a job well done should be sent. The Committee concurred to review the matter again at the March 5 , 1975 Com- mittee of the Whole Meeting. Mr. Spore stated that the key deadline with HUD is April 15th. NIPC must first review the application and will not accept same until an official resolution from the City Council is adopted. February 26, 1975 153 Purchase of Equipment for Riverside Deck Authorized. Mr. Nelson reported that the Joseph Spiess Company has asked the City to purchase gates and various equipment for the parking deck at $21,600. Spiess Company will reimburse the City for the purchase. The Committee approved the request. Interim Report on the Airport Study Presented to Committee. An interim report on the Airport Study was presented to Committee members. Adjournment There being no further business to come before the Committee of the Whole, ttie meeting was adjourned by Mayor Rauschenberger at 11:45 PM. —2-))414-2,e441 i 441 Mai'gare A. Glink, City Clerk r COMMITTEE OF THE WHOLE MEETING , a- March 5, 1975 139 The meeting was called to order by Mayor Rauschenberger on Wednesday, March 5, 1975 at 8:00 P.M. in the Council Conference Room of City Hall . Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul , Verbic and Mayor Rauschenberger. Absent: None. Also present were: City Manager, Leo Nelson and members of the staff. Discussion with the Elgin Sanitary District Lyle Brown representing the Elgin Sanitary District began the discussion by explaining their feelings relative to the possibility of the City taking over the lift stations. He stated that this would not only eliminate problems for the Sanitary District, but that the City would have better control of the total planning operation involved. Lyle Brown stated that although the Sanitary District has sufficient contact with the City's Planning Department, they do not have contact with developers until it comes time for the zoning and/or annexation. This, they feel creates a difficult situation for them. Mr. Brown feels the Elgin Sanitary District should be notified of zoning and annexation before it takes place. elk It was concluded that many solutions might be available. Therefore, it was suggested that the City compile their findings and recommendations and bring them to the Council in order that they might, at that time, decide upon the best solution to the problem. There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Rauschenberger at 9:20 P.M. • / t 4 Diane Schwartz Secretary to City Manag- COMMITTEE OF THE WHOLE MEETING March 12, 1975 160 The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on Wednesday, March 12, 1975 at 9:20 PM. in the Council Conference Room of City Hall. Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Verbic and Mayor Rauschenberger. Absent: None. Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and members of the staff. Intergovernmental Agreement for the Fox Valley Bus Route Approved. The proposed agreement was reviewed by committee members. Mr. Nelson reported that most communities are in agreement with the proposal with some modification. He noted that Aurora will be eligible for federal grants as they comply with federal requirements. The majority of the Committee approved the agreement. Discussion on Charter Bus Service for IDOT Employees. Mr. Nelson reported that IDOT has put the proposal to furnish transportation to its employees from Elgin to Schaumberg out for bid. They asked the City to submit a proposal, however, the City cannot meet some of their specifications. Mr. Nelson felt we should not bid on the proposal being a public agency. If they do not receive bids the City could then send a letter advising the State that we may be able to provide the service on a charter basis. The Committee concurred to not submit a bid but directed the City Manager to send a letter as suggested. Request from the American Legion Post No. 57 to Hold Annual Fourth of July Celebration at Wing Park Approved. The Committee approved the aforementioned request for July 3,4,5 and 6. Bids Authorized for Sale of Surplus Flexette Buses. A request was received from Dundee Township Park District to purchase a surplus flexette bus from the City. The Committee concurred to receive bids on the purchase of the bus and set a minimum price of $1,200. Amendment Re: Sale of Golf Equipment Authorized. Mr. Nelson stated that the present ordinance requires the Council to establish prices on golf equipment by resolution. The Council should, therefore, establish the rates or amend the ordinance to provide that the Director of the golf course sets prices. The Committee authorized preparation of an ordinance amending the present require- ments to allow the Golf Course Director and City Manager to establish prices. r March 12, 1975 161 Ordinance Revising Cemetery Perpetual Care Program Authorized. The Committee reviewed Mr. Bolerjack's response to Councilman Bruneman's proposal relative to amendments to the perpetual care program as well as Mr. Bolerjack's recommendations. Committee members expressed their pleasure with Mr. Bolerjack's proposal and authorized preparation of the necessary ordinance amending the City Code. Brochure for Hemmens Building Approved. The brochure on the Hemmens Building was presented to Committee members for their review and comment. Mr. Harold Madeen, who produced the draft, estimated his cost at $585 - $650 to get it ready for the printer. The Committee asked that facts concerning the acoutics be mentioned in the brochure and they granted their approval of the draft. $endricksen Manufacturing_ Company Authorized to Repower American LaFrance Pumper. The Committee reviewed proposals received to repower the damaged engine on the American LaFrance pumper and approved the proposal of Hendricksen Mfg. Co. at $12,585.00. They referred this matter to the Elgin City Council for official action. Request to Purchase Used Parking Meters Approved. A request was received from Mel Dahl for the purchase of 150 used parking meters for a total cost of $3,000.00. The Committee approved the request. Proposal of Clarke Outdoor Spraying Company Approved. The proposal of Clarke Outdoor Spraying Company to conduct a mosquito control program during 1975 was reviewed. Mr. Nelson noted that two other firms have asked that they be permitted to submit proposals. Mr. Robert Malm, Purchasing Agent, pointed out that these firms have different types of mosquito control programs. He felt the Council should decide first on the type of program to use. The Committee concurred to accept the proposal of Clarke and referred the matter to the Elgin City Council for official action. Mayor Rauschenberger requested that Parks be sprayed only as requested and directed by the City Manager. Cost of Parking Meter Operation Reviewed. A memorandum relative to the cost of the parking meter operation was submitted by the Finance Director. The Committee indicated that they wanted information on the entire financial pro- gram and overall costs. March 12, 1975 162 Mr. Bolerjack stated that parking lot lighting and costs of enforcement (meter maids) were not included, however, this information will be forwarded to the Committee. Reconsideration of the Wing Park Swimming Pool Site Tabled. Councilman Gilliam had previously requested this item on the agenda but asked that the matter be tabled at this time. Request of Tuberculosis Association for Parking Meter Space Approved. The Committee approved the request of the Tuberculosis Association to park their mobile unit in the downtown area from March 31 to April 7th. Public Hearing on State Street Improvements. Mr. Nelson reported that the State will hold a public hearing for the State Street Improvements on April 2, 1975 at 7:00 P.M. in the Council Chambers of City Hall. Status Report on Ryerson-State Street Park Property. Mr. Nelson reported that the restrictive covenant on the park property provides that it may be used for park purposes only. Investigation is now underway on other schemes to solve the parking problems of Juby Pharmacy in connection with the State Street Improvements. Status Report on Meeting with Shedd-Bartush Regarding State Street Improvements. rMr. Nelson reported on the meeting held with representatives of Shedd-Bartusch \ and Woodruff and Edwards regarding the traffic problems created by their delivery trucks and the elimination of parking on State Street to provide an extra lane for traffic. Both firms will investigate the possibility of using the common areas between them for loading docks to eliminate the tie up in traffic created by the present location of docks. Traffic counts will be taken in the area and a rescheduling of deliveries made during peak traffic periods to relieve the existing problems. Another meeting will be held with representatives of the firms and the City staff in the near future. Discussion on Bode Road Improvements and Lord's Park. Gary Miller, Assistant City Engineer, reported that the plans for the Bode Road Improvements are nearly completed as well as plans for the improvements to Lord's Park by John R. Cook and Associates. The two need to be correlated in terms of Bode Road and the entrance to the Park. Mr. Miller presented plans illustrating the area in question and stated that a decision is needed on the question of the lower road to the park. The above intersection will be included in the Special Assessment Project. The Committee concurred to cut off the lower road to the Park. They also con- curred to have the staff continue the negotiations with the property owner of the parcel of land located on the corner of Bode Road and Oakwood Blvd. for the possible purchase for intersection improvements. March 12, 1975 163 Adjournment (7 There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Rauschenberger at 10:50 P.M. )7)&-? a_, a' ./..... 0-4.4.Mararet . Glink, City Clerk r k COMMITTEE OF THE WHOLE MEETING March 26, 1975 164 The Committee of the Whole Meeting was called to order by Mayor Rauschenberger • on Wednesday, March 26, 1975 at 11 :45 P.M. in the Council Conference Room of City Hall . Members present were: Councilmen Barnes, Bruneman, Dqxey, Gilliam, Pearsaul , Verbic and Mayor Rauschenberger. Absent: None. Also present were: City Manager, Leo Nelson; Acting City Clerk, Diane Schwartz; and members of the staff. Discussion of the Elimination of Parking on the East Side of Heine North of Lawrence The Committee agreed to proceed with the elimination of parking on the east side of Heine north of Lawrence. Letters will be distributed notifying residents of proposed plan to eliminate parking. Discussion of Elimination of Parking on the East Side of North Grove from Lincoln to Slade The Committee agreed to proceed with subject elimination of parking. Letters will be distributed notifying residents of proposed plan to eliminate parking. Discussion of Audit Proposals for 1974 and 1975 The Committee selected Lester Witte & Company, Certified Public Accountants, located in Crystal Lake, Ill . This is to appear on the next regular agenda. low This will appear as a two-year contract. Discussion of Obscenity Ordinance The act of enforcement was questioned. Erwin Jentsch, Corporation Counsel , said enforcement would have to take place on individual complaints as they are filed. The Committee concurred to proceed with the ordinance. Discussion of Costs Relative to Cleaning House Sewer Laterals Leo Nelson asked the Committee to decide upon the rates to be charged for this service. The Committee arrived at a rate of $20.00/hr. for day service and $25.00/hr. for night service. Proposed Bus Charter Rates for 1975 Discussion of these rates was postponed until April 2. Finance Report Discussion of this Finance Report was postponed until April 2. V March 26, 1975 165 Discussion of Purchase of Two Truck Chassis and the Negotiation of Price of One Leach Packer Body for the Sanitation Division The Committee authorized the purchase of two truck chassis and the negotiation • of price for a Leach Packer Body. ' Discussion Relative to the Widening of Ryerson Avenue to Accommodate Perpendicular Parking on the West Side of Ryerson Mr. Juby was present to discuss the proposed widening of Ryerson Avenue. Mr. Juby was not opposed to the proposed plan; therefore, it will be implemented on a trial basis with a time limit on parking. Approval of a Request from a Club (HERO) from Larking High School to hold a Sidewalk Bake Sale The Committee approved the above request. The location of the bake sale will be in front of the First National Bank. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Rauschenberger at 1 :00 A.M. Diane L. Schwartz, Acting ty Clerk r COMMITTEE OF THE WHOLE MEETING April 2, 1975 166 A public information meeting relative to the State Street improvement from By- Pass Route 20 to the bridge over the Chicago and Milwaukee Railroad was held prior to the Committee of the Whole Meeting. Mr. Gene Tanner and Mr. Art Raeder of the State Department of Transportation conducted the meeting and answered questions of interested citizens. The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on Wednesday, April 2, 1975 at 8:30 P.M. in the Council Conference Room of City Hall. Members present were: Councilmen Barnes, Gilliam, Pearsaul, Verbic and Mayor Rauschenberger. Absent: Councilmen Bruneman and Doxey. Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and members of the staff. Bus Charter Rates for 1975 Approved. The Committee reviewed and discussed the information relative to the proposed bus charter rates as written in memorandum form by Mr. William Perkins. They approved the proposed rates and authorized the preparation of an ordinance establishing the 1975 rates. Proposed Route and Schedule Changes for City Bus Service. Mr. William Perkins explained the proposed changes and answered questions of the Council. The effective date aimed for is June 9th. Discussion occurred as to whether merchants should be asked to advertise on the bus schedules which would pay for the cost of printing. The cost is estimated at $1,000 - $1,500 for 50,000 copies. The Committee decided it would be simplier to pay the cost of printing and not use advertising on the bus schedules. They also approved the proposed route and schedule changes and forwarded same to the City Council for official action. Tree Replacement Authorized for McLean Larkin Intersection Improvements. Mr. Nelson reported that the State surprisingly informed the City that a few trees have been scheduled to be removed along Larkin and McLean due to the im- provement of the intersection. The City has met with area residents and ob- tained their approval to remove 8 trees on Larkin and 8 on McLean. Trees will be replaced with smaller ones; 5 on Larkin and 1 or 2 on McLean. They could not be replaced on a one to one basis due to the location of driveways. The Committee authorized the tree replacement in the aforementioned area. Request of Elgin Academy to Close Academy Place Denied. The Committee reviewed the aforementioned request along with the Traffic Com- mittee's recommendations regarding the matter. April 2, 1975 167 This request has been made and denied several times over the last few years. Fire Chief VanDeVoorde indicated that his previous position that the closing of Academy Place would make fire fighting difficult has not changed. Infact, the situation would be more acute due to the new buildings constructed since 1968. Mayor Rauschenberger suggested that rumble strips be employed on Academy Place to slow down traffic. The Committee denied the request. Lord's Park Pavilion Deck Repairs Reviewed and Recovering of Deck Authorized. Mr. Nelson explained the difficulties involved with repairs to the deck and the alternatives available. After considerable discussion, the Committee felt the best alternative would be to recover the entire deck at a cost of $13,000. Removal of "No Turn on Red" Signs Authorized. The Traffic Committee recommended removal of "No Turn on Red" signs on Dundee Avenue at Luda and McLean Blvd. at Highland Avenue. The Committee authorized preparation of an ordinance providing for the removal of the signs. Agreement with Illinois Department of Transportation for State Street Improvement Approved. Committee members expressed their concern that residents on the east side of State Street between Highland and Chicago would be inconvenienced by the pro- posed plans for improvements. Gary Miller, Assistant City Engineer, stated that the staff had similiar feelings until the entire situation is reviewed. He explained the logics of the State's proposal and stated that the staff feels this is the best solution under the circumstances. The Committee approved the agreement with the State and forwarded the matter to the Elgin City Council for official action. Supplemental Liquor Application Form Approved. Police Chief Robert Baird explained the necessity for the proposed supplemental form to the liquor license application. The City Cle*k explained the problems of making the Liquor Code Ordinance available to all licensees at this time and recommended deletion of that portion of the signed statement indicating that applicants have read and understand the Elgin Liquor Control Ordinance. Mrs. Glink recommended that liquor licenses be provided with copies of the liquor control code when copies become available upon recodification of the code. April 2, 1975 168 The Committee approved the supplemental forms with the aforementioned deletion. Authorization Granted to Northern Illinois University to Use E.O.C. Area for Class Room Facilities During April and May. The Committee reviewed the request of Northern Illinois University to use the E.O.C. area for class room facilities during April and May for the Upward Bound Project. The Remmens was requested initially, however, the E.O.C. area suggested to better fill their needs. Mayor Rauschenberger suggested the group be responsible for maintaining the room during this period to avoid janitorial expenses by the City. The Committee approved the request. Request of Elgin Junior Woman's Club Discussed. The Elgin Junior Woman's Club have requested permission to paint the fire hy- drants in the mall area. They propose to paint various characters on the hy- drants. The Committee felt the merchants and architects should have a decision in this matter. Mr. Mel Dahl stated his opposition to the request. Mr. Nelson noted that some treatment is needed, however, felt that the architects and merchants should be involved with the Council's final approval. The Committee felt it best to wait until the mall is completed or near com- epletion to act upon the request. ,Request of Woman's Council, Chamber of Commerce. for Spring Clean UP Program. Mr. Nelson reviewed the City's position on the spring clean-up program. The City discontinued the service due to the cost involved and because the City went to the combined weekly pick up. The Woman's Council worked with the Elgin Jaycees for a spring clean up last year, however, the Jaycees are not conducting the program this year. The Woman's Council has received numerous calls regarding this years program and are therefore requesting the City to conduct a spring clean up. Committee members discussed the request. Mr. James Aydt pointed out that the program was very costly to the City. It began as a one week project and turned out to last three weeks with every vehicle tied up in the program. Mr. Steve West, Elgin Jaycee, pointed out the many abuses of the program. Councilwoman Pearsaul felt that private haulers are in dire need of the business and would be called for hauling large items that the City cannot pick up. Mayor Rauschenberger stated that we cannot afford to add new services without increasing taxes. Re recommended denial. The Committee denied the request to conduct a spring clean-up. C April 2, 1975 169 Request of Elgin Sanitary District to Delay Annexation of County Knolls, Unit No. 18, Discussed. Mr. Nelson reported that Council members will receive a letter from the Elgin Sanitary District requesting a delay in the annexation of County Knolls, Unit 18, until they work out the sewer problems. Re stated that we have no problems with the development at this point. Gary Miller explained that the District has the capacity to treat the sewage from this development now. The City will work with the developers to see that all problems are resolved prior to issuing any building permits. Mr. Nelson stated that the annexation ordinance will appear on the April 9th agenda and the Council can decide at that time what action to take. Bridge Matter to Appear on April 9th City Council Agenda. Mr. Nelson noted that the bridge matter was tabled until April 9th and questioned whether members wanted the item on the agenda. Councilman Gilliam preferred to wait until information on financing is available. Councilwoman Pearsaul asked that the matter be placed on the agenda. Mr. Nelson stated that only verbal information will be available from the County and State regarding what funds are available for the bridge. The Committee concurred to place the item on the agenda. ,Induction Ceremonies to be Conducted on April 30th. Mr. Nelson suggested that the April 30th meeting be set aside for induction ceremonies for new council members. The induction ceremonies will be a special meeting of the Elgin City Council. A dinner will be held afterwards for retiring officials and new members. Rescheduling of Manpower and Equipment to Handle Telemetry Equipment Aurhorized. Fire Chief George VanDeVoorde reviewed the difficulties of manning the new telemetry equipment under the present system with only two men on the rescue unit. The best solution would be to hire six additional fire fighters, however, this recommendation has previously been discussed and denied. Chief VanDeVoorde then presented several alternatives listing the pros and cons of each. A survey of surrounding municipalities illustrating manpower and equipment was presented and reviewed. Chief VanDeVoorde's first recommended to send one engine plus the rescue unit was discussed in length and accepted by the Committee. The new system will be put into effect in the very near future. Adiournment There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Rauschenberger at 11:30 P.M. - d." ' )25Z:or:„Agi, Margar' A. Glink, City Clerk COMMITTEE OF THE WHOLE MEETING April 9, 1975 170 The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on Wednesday, April 9, 1975 at 11:20 P.M. in the Council Confernece Room of City Hall. Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Verbic and Mayor Rauschenberger. Absent: Councilwoman Pearsaul. Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and members of the staff. Prior Approval to Negotiate for the Purchase of a Vac All Unit Granted. Mr. Mel Dahl requested permission to negotiate with Bruce Municipal Company for the purchase of a Vac All unit manufactured by Central Engineering Company. The Council granted approval of the request but ask that prices be obtained from Bruce Municipal Equipment Company for the equipment manufactured by Elgin Sweeper Company. Ordinance Decreasing Number of Liquor Licenses Authorized. Mr. Leo Nelson suggested that the number of liquor licenses be decreased prior to May 1 for those applicants who are not in operation in order that licenses do not become available for the Latin Social Club. The Committee authorized the preparation of an ordinance decreasing the number of liquor licenses for the April 23 Elgin City Council agenda. A Proposal to Authorize the Payment of Water Bills at Gromer's in Wing Park Manor. Mr. Nelson reported that Gromer's would like to be authorized to receive payment for the City's water bills and further would like to attach a service charge. The Committee approved the request setting a maximum of lOp as the charge. The resolution authorizing the proposal will be on the April 23rd Elgin City Council agenda. Purchase of New Engine for Sanitation Truck Authorized. The Committee discussed the pros and cons of replacing the engine in the sani- tation truck with a new or rebuilt engine. Mr. Halm estimated a rebuilt engine to cost $1,800 and a new engine at $2,400 - 2,500 with a one year guarantee. The recommendation was for a new engine with the old engine to be used to provide parts. The Committee concurred to purchase a new engine. Request of Geister Brothers Lumber Company to have City Participate in the Replacement Cost of the Retaining Wall Located on the Western Edge of Geister Brothers' Property Parallel to State Street Denied. The Committee discussed the aforementioned request and could see no reason to participate in the cost. The request was denied. April 9, 1975 171 Approval Granted to Negotiate a Price with Motorola for the Purchase of Four Radios. Mr. Nelson explained that the radios are budgeted under the bus grant and fur- ther that the State will allow the City to negotiate on these items that are compatible to other city owned equipment. The Committee granted approved to negotiate with Motorola. Review of Bids Received for School Bus. The bids received for a 66 Passenger School Bus with chassis was reviewed. Mr. Malm noted that Superior Coach Sales and Service was the only firm to meet specifications. However, the bid of Ross Bus Sales merits consideration as the bid is substantially lower and the City can live with the equipment they are proposing. Mr. Malm indicated that he met with Superior Coach Sales and Service to see if they had a counter proposal to offer and they did not. The Committee concurred to award the bid to Ross Bus Sales and directed the matter to be placed on the April 23rd agenda for official action of the Elgin City Council. ,Discussion of a Memorandum from the Sanitary District of Elgin. Relative to the Transfer of Sewer Trunk Lines and the Lift Stations to the City of Elgin which are Presently Owned and Maintained by the District. Mr. Nelson noted that Ery Jentsch, Corporation Counsel, had asked for a legal opinion from the Elgin Sanitary District regarding the aforementioned matter. The memorandum from the Elgin Sanitary District to Committee members, however, is the wrong attachment and not a legal opinion as requested. Attorney Jentsch stated that a report will be made to the Council when the appropriate response is made by the Elgin Sanitary District. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Rausch.enberger at 12:05 A.M. 7-1-1 a (2. AJ--14-1-4.-1- Margar A. Glink, City Clerk r COMMITTEE OF THE WHOLE MEETING April 16, 1975 172 The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on Wednesday, April 16, 1975 at 7:10 P.M. in the Council Conference Room of City Hall. Members present were: Barnes, Bruneman, Doxey, illiam, Pearsaul, Verbic Absent: Nom. -71'I oya'+- Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and members of the staff. Payment Authorized for Curb. Gutter and Sidewalk Around St. Francis Park. Mr. Nelson explained that the curb, gutter and sidewalk work around St. Francis Park was included in the bid but omitted from the contract. The work has been completed and authorization of payment is necessary. The Committee concurred to authorize payment and referred the matter to the Council Agenda for April 23rd. Prior Bid Approval for the 1975 Perma-Line Program Granted. The Committee granted approval for the staff to proceed with bids for the 1975 Perma-Line Program. Review of the Hemmens Brochure. Mr. Phillip Bennett presented the final draft of the Hemmens brochure. The Committee approved the format but asked that color be used in the brochure rather than blue and white or black and white providing the costs are not astronomical. Review of the Transportation Department's Bus Operations on Memorial Day. The Committee concurred with Mr. Perkin's recommendations to operate on a re- duced schedule on May 26 in observation of Memorial Day. U-46 will probably honor the State Memorial Day holiday on May 30, therefore, the City will operate yellow school bus service only on May 26 and City route service only on May 30th. Prior Bid Approval Granted for Two Pickup Trucks and Two Van Trucks. The Committee granted approval for the staff to receive bids on the afore- mentioned items. Request of Elgin Jaycees for City to Place Ad in Program Approved. Mr. Nelson explained that the Elgin Jaycees have requested the City to place an ad in the program for the Miss Elgin Pagent. Cost is $200.00. The City placed a small ad last year for the bus operations. The Committee discussed the request from a standpoint that they would be set- ting a precedent if approval is granted. Councilmen Bruneman, Doxey and Verbic approved the request. Councilman Barnes' April 16, 1975 173 approval was based on the condition that no further requests from other agencies be granted. Councilmen Gilliam and Pearsaul were opposed to granting the request. The meeting was adjourned at 7:30 P.M. and reconvened at 7:45 P.M., after the Special Meeting of the Elgin City Council was held. Presentation of Plan and Model for the Wing Park Swimming Pool by McFadzean and Everly. Mr. Carl McFadzean and Mr. Everly presented the schematic designs and explained the design of the Wing Park Pool facilities. A model of the completed project was also presented. The construction is to begin immediately upon closing of the pool on Labor Day. Numerous questions of the Committee were answered by the architects. The Com- mittee expressed a concern with the southwest parking facility and the access to the pool from that location. They felt it was a great distance to walk and were concerned with the safety of those using that particular parking lot. Mr. McFadzean indicated they will continue to investigate the traffic pattern during the summer months while the pool is in operation. Councilman Gilliam stated his concern with the sand planned for the tot lot and the possibilities of getting the sand in the large pool. Mr. McFadzean explained that a faucet will be located in the tot lot area to wash sand from the young children. The Committee gave their approval to proceed with the plan as proposed by the architects. Final Review and Approval of the Intergovernmental Agreement for the Aurora- Elgin Bus Service. Mr. William Perkins reviewed the Intergovernmental Agreement for the Aurora-Elgin Bus Service with Committee members. DuKane Valley Council changed the agreement to delete Kane County as a participant in the cost. Mr. Perkins indicated that the gross cost of the operation is $5,000. The receipts total $3,500, therefore, the cost to operate the service which is dis- tributed over all communitys participating is $1,500 per month. He explained further that Elgin is presently paying $500 per month. If the operation is doubled, Elgin will pay approximately $1,600 (at the absolute worst conditions if ridership does not increase.) He noted that the grant will reduce the cost of operation to the City. The Committee authorized a resolution for the April 23rd agenda. C April 16, 1975 174 Gift From Independent Insurance Carriers Approved. The Committee approved the gift from the Independent Insurance Carriers from their rebates received. The Insurance Carriers selected a life pack unit for the Fire Department at a cost of $6,350. City to Proceed with Engineering for Signalization of Big Timber Road and State Street. Mr. Nelson reported that the State will pay 50% of the cost of signalization at the above location. The County will pay 30%. The City will then pay 20% plus all engineering costs for the project. The Committee asked that the engineers be authorized to perform the work at the April 23rd City Council meeting. Progress Report on Repair of No. 4 and No. 6 Wells. Layne Western was retained to perform the repair work on the No. 4 and No. 6 deep wells. $38,000 was allocated in the Budget for the repair of wells. Mr. Ziegler presented a progress report which indicates the work may well exceed the Budget. The new estimate for repairs is $42,000 to $43,000. Induction Ceremonies Set for April 23, 1975. The Committee set the induction ceremonies of the new Council for April 23, 1975 following the regular Council meeting. April 30th will then be devoted to a briefing session for newly elected Council members and a work session for the entire Council. May 2, 1975 was selected for a dinner party for the old and new members of the Council, the City Clerk and spouses. Request of Downtown Auto Dealers for Auto Showing on Grove Avenue. Mr. Nelson reported that the Downtown Auto Dealers have requested permission to display new autos on Grove Avenue from Prairie to Pierce Pontiac from May 16- 31, 1975. They have further asked for meter hoods, banners to be placed across the street, and standards advertising the promotion. Mr. Nelson recommended against placing standards in the mall area if under con- struction. The Committee directed the City Manager to review the request. Request of Greyhound to Store Bus in City Garage. Mr. Perkins explained the request of Greyhound Bus Company to store their bus in the City bus garage. The request was apparently made due to the concern of the Plan Commission or Zoning Board members in connection with their petition for a new location. The Committee did not want to pre-judge the zoning petition and directed Mr. Perkins to obtain more information prior to a decision being made. They did in- dicate their willingness to consider the request. April 16, 1975 175 Request of Ham ld Bowen Approved. Mr. Harold Bowen, 2687 W. Winhaven Drive (Almora Heights) requested permission to place a concrete pole indicating the city limits (which is now located at Clifton and Larkin) to the new corporate limits at Randall Road, near Almora Heights. The Committee approved Mr. Bowen's request. Petitions from Residents Requesting Installation Street Lights in Alleys and Additional Police Patrol. Mr. Nelson acknowledged receipt of petitions from residents from the area of Illinois Avenue, Lavoie, Bent and May for the aforementioned request due to the increasing crime in these areas. Said petitions will appear on the April 23rd Agenda. i Mr. Nelson felt the Committee should give serious thought to this request and recommended setting a policy before a decision is made. The Committee recommended investigating this matter throughly due to the ramifications involved. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Rauschenberger at 10:20 P.M. r ) ?1!2 422AZ & / :r-d& M rgare . Glink, City Clerk r COMMITTEE OF THE WHOLE MEETING April 23, 1975 176 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, April 23, 1975 at 8:45 P.M. in the Council Conference Room of City Hall . Members present were: Barnes, Beckmann, Gilliam, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; Acting City Clerk, Diane Schwartz; and members of the staff. Discussion of New Police Shift Leo Nelson, City Manager, asked Police Chief, Robert Baird to explain the new police shift. Chief Baird explained how the police were utilizing former city inspection cars as squad cars. Chief Baird stated that most calls for service occur between 4:00 P.M. and 2:00 A.M. and that by adding additional men, police can give quicker service and response. Chief Baird also explained that the new shift primarily is to augment other shifts, not to operate as a task force. The new shift also operates strictly on a volunteer basis. The Committee agreed the new shift was necessary and to proceed with the program. Authorization to Purchase Two Police Radios l►" Leo Nelson requested authorization to purchase two police radios to outfit the two cars converted to squad tars. The Committee granted the authorization to purchase subject radios. Adjournment • There being no further business to come before the Committee of the Whole, the meeting was adjourned at 9:15 P.M. (k2taxi'Lel. /1,,eldJ/1/ Diane L. Schwartz, ActirCity Clerk COMMITTEE OF THE WHOLE MEETING May 6, 1975 177 The Committee of the Whole Meeting was called to order by Mayor Verbic on Tuesday, May 6, 1975 at 7 :00 P.M. in the Council Conference Room of City Hall . Members present were: Barnes, Beckmann, Gilliam, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; Acting City Clerk, Diane Schwartz; and members of the staff. Presentation of the Proposed Street and Storm Sewer Improvements in Area 1 by Roger Moehling, of W. A. Rakow & Associates, Inc. Roger Moehling stated that the above improvements pertain primarily to the western portion of Elgin, north of Larkin Avenue. He said that the public would benefit from the wider and better quality streets. The total approximated construction costs will be 1 .5 million dollars. Discussion of the Proposed Bode Road Improvement from Chicago Street to the City Limits Roger Moehling of W. A. Rakow & Associates, Inc. explained the proposed Bode Road improvement, and gave the details relative to the project. The lighting system, which will be a large portion of the cost, was then discussed. The Committee asked what the advantages and disadvantages of sodium and mercury were. Roger Moehling said that the sodium lighting provided visibility for longer distances. eft Wing Park Pool Discussion The Committee then moved to the Council Chambers to discuss with interested citizens the Wing Park Pool Project. Mayor Verbic presented various facts relative to building a new pool at a new location and renovating the present pool . Mayor Verbic stated there would be a savings, including utilities and natural gas, by constructing a pool at a new location. He also believed the pool should be more visible and have easier access. The citizens present favored renovation of the old pool rather than the construction of a new pool at a new location. They felt the extra cost was worth maintaining the pool at its present location. Some of the citizens felt the new pool at the proposed new location would be a danger relative to traffic problems. Noise also was an important factor to these citizens. They felt they would be faced with a huge parking lot across from a residential area. Councilman Barnes stated that since the bridge decision was made, that this became a consideration. He felt that leaving the pool where it is would possibly attract more people, especially adults. Most of the objection was relative to location, but objection was also voiced as to the proposed size. May 6, 1975 178 Councilman Gilliam made a motion to renovate the present pool . Councilman Beckmann seconded the motion. Yeas: Councilmen Barnes, Beckmann, Gilliam, Strattan, West Nays: Mayor Verbic The discussion relative to the Wing Park Pool was then brought to a close and the Committee returned to the Council Conference Room to proceed with the Committee of the Whole Meeting. Approval of 12-Inch Water Main on Larkin Avenue between Jane Drive and McLean Boulevard The Committee agreed to proceed with the installation of the 12-inch water main on Larkin Avenue between Jane Drive and McLean Boulevard. Discussion of the Proposed Improvement of Big Timber Road, Sleepy Hollow Road and McLean Boulevard Intersection Bids thus far had not been invited due to the uncertainty of the improvement. The Committee agreed to invite engineering proposals at this time. Discussion of Master Site Plan for Eagle Heights Park Eagle Heights Park will be located on a four acre parcel of land. $10,000 was included in the 1975 budget for the development of this park. The Committee concurred to proceed with the plans. Discussion of the Sale of General Obligation Bonds The Committee decided to proceed with the twelve (12) year financing option for the mall . The pool and various resurfacing projects will be financed on a five (5) year basis. Request to Reduce the Width of the Sidewalk on the East Side of State Street from Washington Street to Kimball Street The Committee felt there would be no problem in reducing the size of the above sidewalk from five feet to three feet. Proposal to Remodel and Expand the Engineering Offices at Ann Street The Committee stated their agreement to this project. The City is to proceed as their own general contractor. Designation of the Elgin Housing Authority as the Relocation Authority for the City of Elgin The Committee approved the above designation. Request from Northeastern Illinois Planning Commission to Pay to it $1 ,912.00 �► The Committee felt that this money should be paid. May 6, 1975 179 Approval for the Purchase of a Truck Chassis for the VAC-ALL Unit C. The Committee debated between diesel and gasoline. This issue is to be tabled for one week. Request from Elgin Women ' s Club to Waive the Fee Normally Charged for Use of the Hemmens Building The Committee agreed to waive the fee if the program being presented is also going to be free. Request from North End Businessmen 's Association to Waive Fee for Use of Hemmens Building Approval of this request will be granted on the same basis as the request from the Elgin Women's Club. Request from the Elgin Jaycees to Reduce or Waive the Charter Bus Rates for a Community Project The Committee agreed to waive the charter bus rates for this particular project. Prior Bid Approval for a Tow Truck The existing tow truck is too small ; a larger one is needed. The Committee gave bid approval for the requested tow truck. Request from Elgin Sanitary District to have a Joint Meeting for Discussion of Assuming the Responsibility for all Trunk Sewers and Lift Stations within the City of Elgin The Committee requested that the staff provide them with data. After they have read this material , they will then make a decision relative to meeting with the Elgin Sanitary District. Request from the Greyhound Transportation Company Leo Nelson briefed the Committee on the previous requests from Greyhound. It was suggested that Greyhound Transportation Company might possibly check into the Helm's property, if Helm relocates. Discussion of Placing Stop Signs at the Four Corners Around St. Francis Park The Committee decided to place four stop signs at this location. Authorization to Purchase Tree Grates The Committee granted authorization to purchase tree grates from Neenah Co. for use around the trees in the mall area. Adjournment r There being no further business to come before the Committee of the Whole, the m ing was adpur7p by Mayor Verbic at 10:45 P.M. Diane L. Schwartz, Acting C. y Clerk COMMITTEE OF THE WHOLE MEETING May 14, 1975 180 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, May 14, 1975 at 11 :15 P.M. in the Council Conference Room of City Hall . Members present were: Barnes, Beckmann, Gilliam, Strattan, West and Mayor Verbic. Absent: None. Also present were: City Manager, Leo Nelson; and members of the staff. Discussion of Recommendation to Remove NO TURN ON RED Signs on Highland Avenue at the Intersection of McLean Boulevard and Highland The Committee agreed to proceed with the above recommendation. Request from LeeWards to Conduct Its Sixth Annual Tent Sale Granted The Committee granted LeeWards ' request to hold its sixth annual tent sale from June 18, 1975 through June 29, 1975. Discussion of Comprehensive Parking and Traffic Study for the Central Business District Mayor Verbic stated he thought that a comprehensive parking and traffic study for the central business district was not only a good idea but necessary. Carl Walker and Associates was suggested. The Committee asked the staff to bring a proposal for this study to them. Discussion of VAC ALL Unit Bob Malm, Purchasing Agent, gave a brief background of the VAC ALL Unit. The Committee agreed that the gasoline engine would be better rather than the diesel engine. Discussion of Elgin Burglary Security Code Minimum Standards Erwin Jentsch, Corporation Counsel , was asked to check the above code and advise if it is workable. Discussion of Repairs to Deep Wells According to Bob Malm's memo of 5-14-75, Ron Zegers reviewed this matter and felt that the City should opt for the exchange motor. The Committee agreed to proceed with Ron Zeger's recommendation. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Verbic at 11 :45 P.M. Fo idO;// Diane L. Schwartz Acting City Clerk COMMITTEE OF THE WHOLE MEETING May 21 , 1975 181 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednes- day, May 21 , 1975, at 7:35 p.m. in the Council Chambers of City Hall . Members present were Barnes, Beckmann, Gilliam, Strattan, West, and Mayor Verbic. Absent: None. Also present were City Manager Leo Nelson and staff members: VanDeVoorde, Wolf, Miller, Spore, Roll , Zegers, Malm, Browning, Ally, Dahl , Bennett, Traub and Jentsch. Presentation of Master Site Plan for the Elgin Civic Center John Cook of John R. Cook and Associates presented a slide show and narration on the highlights of the written report prepared by his firm. During his presentation, Cook stressed that the plan prepared by his firm for future development of the civic center was a long-range guide to development. Following the presentation, Edna Holland, head librarian for Gail Borden Library, criticized the elements of the plan which involved the library building. One of these elements proposed the construction of a closed area where patrons could read books outside without having to check out the books. This area would be at the southeast entrance of the building and the site would be walled. She stated that the wall would have to be 10 feet high to be effective in controlling the use of the library materials and she felt this suggestion was unnecessary. Ms. Holland also stated that the parking referred to in the plan was parking for staff only and it would not be feasible to relocate it. Ms. Holland also stated- that she felt that the area which could really use development was between the library and the Hemmens Building. She commented that the suggestion for the addition of ramps to allow easy access by citizens confined to wheel chairs was good and should be started now. Representatives of Greyhound Transportation Company Review of Site Location for New Terminal Mr. Gilbert Loshack of Greyhound Transportation Company presented a variety of details about his company's safety record, anti-pollution controls, operational procedures and other details. He attempeted to counter the argurments against his company relocating the Elgin Greyhound terminal to 1315 Dundee Avenue. He stated that his company would re-petition to have the terminal relocated to that site. This request for the location of the terminal at 1315 Dundee had previously been refused by the City Council . Mayor Verbic stated that the Council would not give a commitment at this time about reconsidering the site. He said that if the Council said yes to the request now, it would be senseless to go through the zoning board and planning commission process. Other members of the committee agreed with the mayor and the representatives were told that they would have to re-file their petitions with the board and the commission before the Council would reconsider the request. • 182 Following the presentation by Greyhound officials, the meeting was moved from the Council Chambers into the Council Conference Room, Review of the Site for the Relocation of Fire Station #2 Fire Chief George VanDeVoorde and Deputy Chief Art Wolf presented a review of the reasons for relocating Fire Station #2 to the city-owned property at Big Timber Road and Morningside Drive. Following a short discussion, the Committee agreed that the preliminary design of the fire station should proceed as soon as possible. Special Services District for Douglas Avenue Extension of the Downtown Mall Discussed Leo Nelson, city manager, reported that the mall design has been approved by the City Council and the design has been completed for the Douglas Avenue extension of the city's Fountain Square Plaza. He requested approval for proceeding with the project as a special services district rather than a special assessment. The Committee authorized the staff to proceed with preparing the enabling legis- lation needed to create a special services district for the mall extension. Discussion of Tree Removal Policy in Public Rights of Way Nelson requested authority from the Committee to develop a policy in regards to the removal of trees in public rights of way when the tree roots infiltrate sani- tary sewer services and when tree roots create problems with sidewalks, curbs and elk gutters. He explained that the city has two requests presently on file by property owners to remove such trees because the roots are continually interfering with the sanitary sewer lines and property owners have to pay to have the sewers rodded. Nelson said he wanted approval to offer property owners the alternative of removing the tree rather than paying rodding costs one or two times a year. He also stated that each tree would be considered as an individual case and would be removed only with the mutual consent of the property owner, public works director and director of public property and recreation. The Committee authorized the preparation of a written policy on tree removal after expressing concerns that all other alternatives should be investigated before a tree would be removed. Discussion of Sidewalk Inspection and Repair Program Nelson informed the Committee that recent court decisions had held the city respon- sible for lack of repair to sidewalks in poor condition. He stated the city would have to undertake a summer inspection program to locate problems with sidewalks that needed repair. Sidewalk replacements would be handled on a special assessment basis, he said. Previously, when sidewalks in poor condition were found, the city sent letters stating that the city would pay half of the cost of repairing the walk and the property owner would pay the other half. Because of the legal liability of the eft city only as established in court, the city will have to undertake a repair program at its own cost. 183 Authorization to Proceed with Repairs to City-Owned House at 1231 Larkin Avenue Nelson reported that the city-owned house at 1231 Larkin Avenue had been inspected and there were a number of violations of the city housing code which should be corrected since the dwelling was rented. The Committee authorized proceeding with repairs which were estimated to cost about $1 ,800. Approval to Place a Bid from Russell Schumacher and Son on the Next City Council Agenda Nelson explained the the City Council had authorized the seeking of bids for work to be done on the expansion of the engineering division offices at the public works facilities. The Committee authorized the low bid of $4,152 to be placed on the next council agenda for approval . Discussion of the City Acting as the Agent for the Elgin Sanitary District Nelson reported that the city has been requested to act as the agent for the Elgin Sanitary Disctict to bill and collect a sewer user charge which would be on a combined bill with the city's water bill . He stated that the district would pay one half of the cost of printing and mailing. Councilman Barnes stated that the city will get the blame for the extra amount shown on the water bill because not many citizens realize that the Elgin Sanitary District is not part of the city government. He stated that the city staff should try to design the new bills so that the sewer user charge was clearly shown as being separate from the city's water bill . The Committee authorized the city staff to proceed with the meetings with sanitary district officials. Engineering Contract with J.C. Uecker and Associates The Committee approved proceeding with the contract with J.C. Uecker and Associates to design the improvement of the Wing Street-McLean Boulevard intersection. The contract is scheduled to be placed on the City Council 's May 28, 1975, agenda. Engineering Contract with Carl Walker and Associates The Committee approved proceeding with the contract with Carl Walker and Associates to design the improvement of the Big Timber-Sleepy Hollow Road-McLean Boulevard intersection. The contract is scheduled to be put on the next Council agenda. Nelson stated that both this project and the one for the Wing Street-McLean Boule- vard intersection are scheduled to be constructed in 1976. Discussion of the Use of the Hemmens Building for Retail Sales Nelson informed the Committee that he had received a number of complaints about an out-of-town firm which had rented the Hemmens for a three-day carpet sale. He stated that some downtown merchants complained about the use of the Hemmens for this type of activity and that this event was competing for their business. 184 �r•. Nelson suggested that if the Committee desired, then the staff could develop C a policy which would set forth the guidelines for use of the Hemmens. Councilman West stated he thought that tyring to limit the use to other than retail trade might be a restraint of trade and Corporation Counsel Jentsch stated that he would have to check into whether it would be considered a violation of the federal trade laws. Councilman Beckmann asked whether there were any restrictions placed on the use of the building when the original donation was made for its construction. Jentsch stated he would check to see if there were any such restrictions. Councilman Barnes stated that the city was working to try to make the Hemmens a self-paying operation and thus there should be no restrictions as to its use. However, he said he wanted to make sure that outside business interests were paying a competitive rental cost for the building and not getting it cheaper than they could rent some other facility in town. Mayor Verbic directed the corporation counsel to check this matter very carefully to see what could be done. Pitometer Study Distributed Nelson distributed copies of the Report on Engineering Study, Water Distribution System, Elgin, Illinois, 1974, to members of the Committee. The report was prepared by the Pitometer Associates, Engineers, of New York, New York. He stated that when the Committee had read the report, a meeting would be scheduled to have Pitometer Associates' representatives discuss the study with the Committee. Request for Resolution to Allow Modifications in the Council Chambers Audio System Nelson explained that the local radio station, WRMN, had asked for a resolution to allow the station to come in to inspect the chambers' audio system. WRMN and WEPS, School District U-.46's radio station, would tape council meetings and WEPS would broadcast them live. Since WEPS did not have sufficient funds to pay for the cost of the needed upgrading of the chambers' sound system, WRMN had offered to pay that cost. However, WRMN needed a resolution stating that it was all right with the Council to have WRMN inspect and repair the sound system. The Committee authorized proceeding with the project. Since there was no other business to come before the Committee, the meeting was adjourned by Mayor Verbic at 10:55 p.m. / 41, Sandra J. : ow, ng; Admi , ' : Assistant COMMITTEE OF THE WHOLE MEETING May 28, 1975 185 esk The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, May 28, 1975 at 9:10 P.M. in the Council Conference Room of City Hall . Members present were: Barnes, Gilliam, Schmidt, Strattan West and Mayor Verbic. Absent: Councilmen Beckmann Also present were: Acting City Manager, James Aydt; and members of the staff. Discussion and Review of the Citizen Survey James Spore reviewed the Citizen Survey with the Committee. He asked the Committee to give him any changes or additional ideas relative to the survey. Jim Spore indicated that the survey would be hand evaluated. The Committee concurred that the survey was an excellent idea and that the staff should proceed. Discussion of Cost Estimate for Proposed Super Graphics on the Rifken Wall The Committee briefly discussed the proposal for super graphics for the Rifken Wall . Jim Aydt advised the Committee that a preservative finish would be applied over the wall , which will help the life of the super graphics. He also indicated that the students will be protected by City insurance while they are painting and that the City will actually be hiring them. The Committee approved the idea but would like to see a drawing of the super graphics before they are e41* applied to the wall . Discussion of the Adoption of the Police Security Code as Part of our City Building Code Police Chief Robert Baird advised the Committee that the State of Illinois was in the process of developing a state-wide code. Erwin Jentsch, Corporation Counsel , stated that the code was quite legal ; however, he felt that it may be challenged. The Committee was in favor of proceeding with the Police Security Code. Discussion of a Proposed Beautification Commission Mayor Verbic explained his ideas relative to the Beautification Commission. He felt Elgin was in great need of this commission. Corporation Counsel stated that if a commission is going to be formally created, that it should be done by ordinance. Councilman Barnes suggested that an ordinance be drafted designating specific duties. The Committee agreed that a draft of an ordinance be written up. May 28, 1975 186 Discussion of the Elgin Sanitary District Jim Aydt advised the Committee that the Elgin Sanitary District wanted to meet with them on June 4, 1975. Erwin Jentsch said the City had not received a definite response from the District's attorney. Councilman West requested that he be given all the previous material prior to meeting with the Elgin Sanitary District. The question was raised as to whether or not the City could take over the entire Sanitary District. Erwin Jentsch said he would check into the dissolution procedures. Mayor Verbic suggested that the Committee meet on June 18 from 7:00 P.M. - 8:00 P.M. especially to discuss specific policies and procedures. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 10:20 P.M. (i`�` / 7/ I • Diane L. Schwartz Acting City Clerk a1 COMMITTEE OF THE WHOLE MEETING June 4, 1975 187 eft The Committee of the Whole Meeting was called to order on Wednesday, June 4, 1975 at 7:30 P.M. in the Council Conference Room of City Hall . Members present were: Barnes, Beckmann, Gilliam, Schmidt, Strattan and West. Absent: Mayor Verbic. Also present were: City Manager, Leo Nelson; Acting City Clerk, Diane Schwartz; and members of the staff. Discussion and Review of the Proposed 1975 Street Resurfacing Program Mel Dahl , Public Works Director, showed a map of the proposed street resurfacing program. Mel Dahl advised the Committee which streets are planned for resurfacing. He explained that these streets were chosen based on the degree of maintenance required and the condition of the streets. Approximately 5.3 miles of streets are planned for resurfacing. The Committee concurred that the resurfacing program should continue. Decision Made Relative to the Modification of a Bus to Accommodate Bus Patrons Confined to Wheelchairs Bill Perkins briefly explained the modification of the plan. He stated that only a reserve or back-up bus would be used. He said the modified bus would hold approximately five wheelchairs. He also advised the Committee that this would ' not be a profitable venture and that the vehicle would only run on-call and would have no established route or schedule. He also advised the Committee that the Senior Citizen group is willing to help with the program. He then explained the mechanics of the ramp and stated it was very safe. He did not believe that the insurance would have to be increased. The Committee felt it was a necessary program and agreed to proceed with the development of specifications. Decision Relative to the Master Site and Landscape Development Plan for the Elgin Civic Center The City Manager asked the Committee how they felt about the concept of this plan. He then advised the Committee that the terrazzo was the only item now covered in the budget. Councilman Barnes said he felt that a large amount of money should not be spent on an already attractive Civic Center. He felt that items 1 and 2; namely, ramps and stabilization of the banks should be done immediately. This plan is to appear on the work session agenda for June 11 , 1975. Discussion of the Removal of Lime Slude from the Slade Avenue and West Side Water Treatment Plants eft The Committee gave their approval for the staff to negotiate a price for the removal of lime sludge from the aforementioned areas. June 4, 1975 188 Discussion and Review of the Proposed Landscaping Improvements on Riverside Drive Mr. Jay Robinson of John R. Cook & Associates explained the proposed improvements in detail . He utilized various sketches to illustrate these improvements. The Committee was then asked if there were any questions relative to the improvements. Leo Nelson stated it will very likely have to be deferred for this year because there is no money in the budget at this time. He said that even though there is no money in the budget for these improvements this year, he wanted the Committee to be aware of subject improvements. Discussion of Proposed Parking Restriction on the North Side of Chicago Street Between Porter Street and Liberty Street The Committee agreed with the proposed parking restriction. Discussion of Bus Route Changes Bill Perkins explained the proposed changes in detail . The Committee could see no problems with the proposed changes. Concession Stands to Open at Wing and Lord's Park Leo Nelson asked the Committee for approval to open the concession stands r at Wing and Lord's Park even though it will not be acted upon until June 11 , 1975. The Committee gave their approval . Ron Zegers, Water Director, informed the Committee that next Wednesday, Commonwealth Edison will be changing a transformer in the West Side plant and that the plant will be down for approximately eight hours. However, he said he did not see any real problems arising from this. Leo Nelson advised the Committee that the towing contract was up and would be going out on bid. He also provided additional background on the City's towing contract. There being no further business to come before the Committee of the Whole, the meeting was adjourned at 9:25 P.M. C12/44A ' Diane L. Schwartz, Acting C " y Clerk COMMITTEE OF THE WHOLE MEETING June 11 , 1975 189 Discussion of Super Graphic Designs for the Rifken Wall Mr. Dick Browning presented several super graphic designs to the Committee, at which time they selected one. Discussion of Sound Reflectors for the Hemmens Auditorium Stage The Committee approved the purchase of sound reflectors for the Hemmens Auditorium Stage. Discussion of Status Report on Golf Course Revenues Leo Nelson advised the Committee that subject report was for the purpose of information. Discussion of A Policy Leaders Seminar for City Council Members Leo Nelson stated that the subject attachment was to advise the Committee of the forthcoming Seminar. Discussion of the Proposed Beautification Commission for Elgin The Beautification Commission was discussed and it was decided that twelve members rather than ten will serve on the Commission. The duties of the Commission were briefly discussed and budget was also a concern. fok Discussion of a Bicentennial Ceremony on July 5, 1975. Leo Nelson said he had talked to Mr. Donald Sleeman, Chairman of the Bicentennial Commission, and Mr. Sleeman would like to know who would be attending the Bicentennial Ceremony on July 5 at 2:00 P.M. Mayor Verbic felt that the City should help in this celebration and thought the Commission should be encouraged. Discussion of a Request to Paint Street Numbers on Curbs in the City Leo Nelson advised the Committee that two Elgin students were seeking permission to paint street numbers on curbs in the City. The Committee thought it was a good idea, if the paint is better and will last longer than last year. There being no further businesss to come before the Committee of the Whole, the meeting was adjourned at 11 :07 P.M. €.1X. Diane L. Schwartz, Acting Cit Clerk COMMITTEE OF THE WHOLE MEETING June 18, 1975 190 0.. The Committee of the Whole was called to order by Mayor Verbic on June 18, 1975 at 7:10 P.M. in the Council Conference Room of City Hall . General Policy Discussion Mayor Verbic stated subject discussion was to create some basis by which to provide direction to the City Manager and to the staff. The Mayor stated that streets were a major issue relative to a set general policy such as special assessment. Leo Nelson, City Manager, discussed the problems that might be incurred on Bode Road. He advised the Committee that the engineering contract should be let if it is the desire to have the streets done in the next year. It was stated that a new water plant will be a major project; the report from Black & Veatch is due next week. Relative to the Elgin Sanitary District, it was decided to wait for the Legal Report before a decision is made. Recreational needs will also be a major project. Various types of recreational programs may be discussed, such as hockey, etc. Discussion of Wing - Summit Street Bridge Councilman Beckmann advised the Committee that he had been in Washington, D.C. to investigate the possible funding for the bridge. He questioned if an application had been sent to the Committee of Mayors. Councilman Beckmann said he was advised that there was a possibility of 70% funding if Elgin could prove a bridge was needed more than any other place and if good reasons could be shown relative to the need of the bridge. Leo Nelson said that the Council was advised the end of April that priorities had been set relative to funding. Leo Nelson then explained the process the application for funds follows. First, the application goes to the Committee of Mayors; secondly, it goes to the Illinois Department of Transportation and thirdly, it is sent to the Northeastern Illinois Plan Commission. Discussion of Improvements to Intersection of State Street and Lawrence The Committee agreed that a "NO LEFT TURN" sign should be posted on Lawrence Street prohibiting left turns north onto State Street. Discussion of Construction of a Wood Mockup of Granite Base for the James T. Gifford Head The Committee agreed that this would be a good project for the Elgin Bicentennial Commission June 18, 1975 191 eft Discussion of New Cost Sharing Formula for Replacement of Curb, Gutter and Sidewalk Leo Nelson explained the formula and said the City is recommending that the price per sq. ft. be increased from $.47 to $0.75. The Committee agreed to this recommended change. Discussion of the Disposition of the Old Cupola at Lord's Park The Committee agreed that proposals be accepted for the disposal of the cupola. Discussion of Requests for Tag Day and for a Fund Raising Campaign in Elgin by Non-Local Organizations The Committee concurred that the ordinance relative to subject requests should be reviewed by the Corporation Counsel and that it should possibly be written more specific. Discussion of Work Release Center at 160 North Street Chief Baird explained how a work release center operates and that he was opposed to it being located in Elgin. The Committee agreed that the City should oppose it on the basis that the center must meet the Zoning Ordinance, which would require a Special Use. Leo Nelson said he would keep the Committee advised of the status of the situation. Discussion of proposed stop sign at the Intersection of Maple Lane and Jane Drive The Committee agreed to place an ordinance on the next regular agenda proposing a stop sign at the intersection of Maple Lane and Jane Drive. Review of Present Firearms Disposal Policy Police Chief Baird explained how weapons are collected and the sources from where they come. They come from people who simply want to dispose of their weapons, or they are weapons that have been used for committing a crime. At the present time they are sold to registered firearm dealers or to police officers. Chief Baird stated that the weapons can, by law, be converted for department use. This is now being done. Chief Baird wanted to know if the Council desired to continue this policy or change it. The Committee said they wanted the firearms destroyed unless they could be converted for departmental use in a professional capacity. � 4 June 18, 1975 192 Discussion of Request by Home Federal Savings & Loan to Operate a Service Center on the Pedestrian Mall Mr. Dick Ferrill from Home Federal Savings & Loan explained the exact request. They felt a mall office would be desirable. They explained that it would not be closed regardless of weather; and, it would be manned at all times. The service center would provide services such as, telephone, stamps, directions, etc. Pictures of the proposed service center were distributed to the Council ; however, this was only a basic idea which would have to be coordinated with the mall planning committee. A full-time guard would be provided if necessary. Councilman West stated that possibly other financial institutions might object. The center would serve not only their own customers, but others, and would act as an information center. It was again stated that other financial institutions should be able to compete for this space also. The Committee agreed that the available space should be opened up for bids. There being no further business to come before the Committee of the Whole the meeting was adjourned at 10:05 P.M. Diane L. Schwartz, Acting y Clerk COMMITTEE OF THE WHOLE MEETING June 25, 1975 193 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, June 25, 1975 at 11 :00 P.M. Request from RTA to Designate the RTA as the Recipient for All Future UMTA Funds This request will be discussed at the Committee of the Whole Meeting on July 2, 1975. Discussion Relative to Joining SAMTAC The Committee felt the City should be represented at the Suburban Area Municipal Transit Advisory Committee meeting, but that no decision should be made until hearing the presentation from Jerry Boose. Request from Elgin Bicentennial Commission to Conduct Certain Activities on July 5, 1975 at 2:00 P.M. The Committee agreed that they should be present at the formal ceremony on July 5, 1975 at 2:00 P.M. in the Civic Center. Discussion of Replacing the Filter Media at the Slade Avenue Water Treatment Plant The existing filter media is the one that was installed in 1936 and has only been cleaned once. The Committee approved the replacement of the filter media. Request to Conduct an Antique Car Show in the Civic Center Parking Lot on July 13, 1975 The Committee granted permission for the Antique Car Show to be held in the Civic Center parking lot on July 13, 1975 between noon and 4:00 P.M. Discussion of Illinois Municipal League's Annual Conference Leo Nelson brought the subject conference to the attention of the Committee and asked them to keep this in mind. Discussion of Painting the Fire Hydrants Leo Nelson explained the only negative reaction was from Barton & Aschman. The Committee agreed to proceed with this with the exception of the hydrants in the mall area. The Elgin Junior Women's Club will provide paint and the artists. There will be about twenty hydrants decorated. Request to Reduce Fares on the Day of the Terminal Change Bill Perkins, Fleet Administrator, said he would like to reduce the fares on the day of the bus terminal change. This will be done on a Sunday. He recommends that the City run reduced fares of 15,t for one week during the change- over. v ` June 25, 1975 194 Discussion of Towing Contract Leo Nelson said he took exception to the complaint relative to bids after the bids have been opened. Bob Malm explained further why the City does not bid emergency and towing of abandoned cars separately. The towing contract will be put on the next regular agenda. Councilman Barnes felt the City should investigate separating the bids for next year. The Committee agreed to bring the contract back as is and not rebid. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 11 :45 P.M. (7 -211L4?// /)4;54.9,..e.5Z6C,/Af lane L. Schwartz, Acting Ci y -rk H i COMMITTEE OF THE WHOLE MEETING July 2, 1975 195 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, July 2, 1975 at 7 :14 P.M. Discussion Relative to Request from RTA Mr. Barnie Cunningham, a Consultant to the RTA, discussed with the Council the RTA's request of making the RTA the designated recipient for Urban Mass Transit Funds. Mr. Cunningham stated that Aurora had already adopted the proposed resolution; however, it was adopted contingent upon the City of Elgin's adoption of same. Mr. Cunningham said there are three options to the City: 1 . to pass the resolution 2. to endorse RTA, but name City of Elgin as a recipient 3. no action at all The 13C requirement was discussed in detail . Bob Malm asked who rules on whether or not the requirement is met. Councilman Barnes asked if 13C required the creation of a collective bargaining situation. Councilman West said he felt the contract was too vague and that he could not sign the contract as it stands. Mr. Cunningham replied that the existing contract was basically drafted for privately owned carriers. Mr. Cunningham feels the big question is who determines if 13C can be met by the City of Elgin. Councilman West felt that the City would be taking all of the risk and the RTA none under the present contract. Councilman West also stated that he could not realistically discuss this until revised contract is drawn up. He also felt the City would be making the RTA the recipient and then asking them for the City's own money. Councilman Barnes said he would like to know why the City was not going to get funds. Leo Nelson, City Manager, said if the City applied to the State, the State would determine if the City met the 13C requirement. If the RTA was the recipient the RTA Council would determine if the 13C requirement was met. Mr. Nelson said that even if 13C was no problem, the Council still could not discuss the request until the revised document is prepared. The Committee agreed with the Manager and will hold the resolution until that time. Mr. Malm advised the Council that Mr. Cunningham was instrumental in obtaining previous funds for the City of Elgin. July 2, 1975 196 Discussion of Proposal that the States Attorney's Office Represent the City for the Prosecution of All Ordinance Violations in the Municipal Court Erwin Jentsch, Corporation Counsel , introduced Mr. Gerry Dondanville, Kane County States Attorney. Mr. Dondanville then outlined the program for the prosecution of ordinance violations. He explained that a few years back there was a movement to prosecute as few cases as possible. He said one of the worst effects was that there was no uniformity in the treatment of cases. This was because the States Attorney's office was a part-time office and did not have sufficient manpower. He stated that realistically the office is still understaffed, but is staffed differently. The office has now been switched to full-time and there are 11 full-time and two part-time Assistant States Attorneys. He advised the Committee that his office has been prosecuting ordinance violations in the absence of a City Attorney. They would ask that for compensation to the County, that the City pick up the salary of the warrant clerk, which would be a little less than $500 a month. Mr. Dondanville said his office is getting better qualified individuals as Assistant States Attorneys. He stated that most of the employees right now are more experienced than previously. He said this is because people are desiring to enter this field as a career or they want to move to this location. ea- Councilman Schmidt asked what the monetary saving would be to the City. Mr. Dondanville said the savings would probably be double the amount and there would also be smoother scheduling. Mr. Dondanville explained that there would be no problem in assuming four extra court calls because one of their attorneys is in court anyway. The committee will evaluate the request and discuss it further. Discussion of Proposed Agreements with the Property Owners on the West Side of State Street between Highland Ave. and Chicago Street Leo Nelson said the City is trying to close existing vaults. Gary Miller explained what was involved. Mr. Nelson stated that this is being pursued to try to discourage the continued use of these vaults. Discussion of Proposed Agreement with John Schmidtke Leo Nelson informed the Council that this would be on the next regular agenda if they were in agreement. The Council agreed to vote on it at the next regular Council meeting. July 2, 1975 197 Discussion of Request from the City of Naperville The Committee stated their desire to contribute to the Naperville Park and School Donation Defense Fund. The staff is to work out something equitable. Mr. Nelson said contributions were based on population usually. - Discussion of Proposed Alley Vacation Adjacent to the Ludwig Dairy Property Gary Miller explained the proposed alley vacation. He said it had been agreed that the parking lots would be brought into compliance. He also stated there would not be any change in the use; only that it would be privately owned. Mr. Miller said if it is not vacated, it will probably not be paved. It was felt that if it is paved, it may become a public benefit. The Committee agreed to proceed with the vacation of the alley. Discussion of Removal of Tree Stumps Mr. Nelson advised the Committee that at the present time the City does not remove tree stumps. The Committee asked Mr. Nelson to check on the cost of contracting this service out versus the cost of buying the necessary equipment. Towing Information Mr. Nelson distributed the towing information to the Committee. The Towing Contract is to be put on the July 9th agenda. Miscellaneous Mr. Nelson advised the Committee that the City of Elgin received an Orchid Award for St. Francis Park. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 9:20 P.M. Zan'ti%Hj x.24 Diane L. Schwartz, Acting City erk COMMITTEE OF THE WHOLE MEETING July 16, 1975 198 r The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, July 16, 1975 at 9:00 P.M. Discussion Relative to Designating Portions of South Grove Avenue and DuPage Street as Fountain Square Plaza The Committee agreed to proceed with the official naming of the mall . Jim Spore said he thought it best if the same numbering system was maintained. He explained that the numbers will not change if the existing numbering system is maintained. Request from the NWSMTD to Participate Financially in the Development of a Transportation Study Mr. Herbert Hansen of the Northwest Suburban Mass Transit District was present to explain his plans for the development of the proposed Transportation Study. Mr. Hansen said he would contribute $750 if Elgin would agree to participate. Councilman Barnes felt this was something that the RTA should be funding. The Committee agreed that if the City participates, the City will pay its share. Discussion of Proposal to Prepare Plans for a Structure to House an Odor Control Unit at the West Side Water Treatment Plant The Committee agreed to proceed with the preparation of plans for a structure to house ran odor control unit at the West Side Water Treatment Plant. Discussion of an Enabling Ordinance Erwin Jentsch explained what the Enabling Ordinance provides for. He advised the Committee that Paul D. Speer has made a proposal for this service and he is recommending that the Committee proceed with the proposal . Ery explained the procedure that Paul D. Speer would follow relative to industrial development with the use of Industrial Revenue Bonds. Ery indicated that this endeavor would be cost-free to the City. The only cost would be to the applicant and would be applied as a deposit; however, if nothing did materialize, the deposit would become a fee. Mr. Harold Gossman advised the Committee that he was in complete support of this ordinance and felt this would help to possibly relocate existing industrial companies along with the new ones. Ery advised the Committee that the City is not obligated to accept any business they do not wish to have. Councilman Barnes asked if the City would be open to suit by denying a certain company and accepting another one. He said he was opposed to the entire principle, but did not oppose this particular situation. He felt this was creating tax loopholes for big business. Mr. Harold Gossman said he was mainly interested in helping existing businesses relocate rather than new businesses coming in, who are usually prepared to accept rthe cost requirements of the Chicago Metropolitan area. July 16, 1975 199 00"' Ery indicated this pertained basically to small businesses. In this manner, a ' tax base would be created along with more jobs and the City would have better control over the type of industry that comes into Elgin. The Committee concurred and advised Ery to proceed with the preparation of the ordinance. Discussion Relative to the Agreement between the City and the Sanitary District Leo Nelson explained that the City may desire to change their billing from quarterly to monthly or bimonthly. Various aspects of the agreement were discussed. Councilman West felt the Sanitary District's phone number should be listed on the bill so that questions could be directed to the District. This would involve questions not relative to the bill itself. Councilman West also felt the City should charge the District for building space. Jim Bolerjack said that the City could stipulate that if it goes to monthly or bimonthly billing that the District might then share in the cost of reading meters. Discussion of RTA Meeting held on Monday, July 14, 1975 Leo Nelson explained that he had attended an RTA meeting and that very little was accomplished because a bad attitude was created by the attorney for the ("4 RTA. Ery Jentsch suggested that the City create its own Department of Transportation separate from the Municipal section. Ery said the City could form a sort of Transportation Authority. The Committee felt this must be looked into further and discussed in greater detail before a decision is made. Discussion Relative to Street Lighting Leo Nelson advised the Committee that he had met with Commonwealth Edison relative to the city-wide street lighting program and Commonwealth Edison is willing to come in and give a presentation to the Committee. The Committee felt they should have them come in and present their program. Discussion Relative to Water Department Leo Nelson said the City should have two chlorinators at each water plant. Also, it is Illinois State law that each water plant have a back-up chlorinator. The expenditure would be approximately $6,000 and is included in the budget. The Committee gave their approval to proceed. r July 16, 1975 200 Communications Equipment for the Water Plant Leo Nelson explained that Ron Zegers would like some sort of communication with the other plants. Leo explained that there is a risk involved to a person working in a water treatment plant. The radio would be hooked up with the Public Works facility. The Committee approved this request. Parkwood Subdivision Leo Nelson advised the Committee that there has been a request for the City's standard street lights to be installed on private streets in Parkwood Subdivision. Leo suggested that wherever they meet the City's standards that the City accept their street lights for maintenance. Leo commented that there is no public lighting system on private streets anywhere else in the City. The Committee agreed with this request. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 11 :11 P.M. Diane L. Schwartz r COMMITTEE OF THE WHOLE MEETING JULY 23, 1975 201 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, July 23, 1975 at 9:50 P.M. Proposed Logo for 1976 Vehicle Stickers A proposed logo for the 1976 Vehicle Stickers commemorating the Elgin Bi-Centennial was reviewed. Bob Malm was directed to proceed with the design. Discussion of North End Bridge Mayor Verbic reported on a telephone conversation held with Bill Coleman by the Department of Transportation in Washington, D.C. , in regard to possible federal funding. Mayor Verbic also commented on a meeting held with interested persons on a possible change of location for the bridge. Council members were asked if they would like to hear further presentations on the bridge locations as the Wing-Summit designation was made by the previous Council. The Council members declined, as they were familiar with all of the material presented. Mr. Nelson reported that the staff is in the process of finding three competent engineering firms to present to the Council so that a choice can be made. He stressed that the environmental impact study and preliminary engineering plans are a necessity before the City can even submit an application for State or Federal funding. Discussion on Updating the Board of Health Mayor Verbic said that Dr. Gibbons, Chairman of the Board of Health has suggested the upgrading of the Health Department. Dr. Gibbons said that technical aspects have changed drastically in the last few years and he does not feel the City has kept abreast of the changes. Jim Spore said that the City follows the State guidelines for inspections, etc. , and that he would not recommend expansion of the Health Department if the country-wide Health Department is still a possibility. He felt that requirements and inspections on a County level would be more appropriate. He also pointed out that the City does not have the capability, without spending a lot of money, of going into a full blown Health Department. It was suggested that Dr. Gibbons meet with Mr. Spore and members of the Health Department Staff. Discussion of Well Replacement and Repairs at Airlite Street Plant Mr. Nelson reported that a pump and/or well may be out of commission at the Airlite Street Plant. Estimated cost for repairs is $5,700 to $9,000. 202 elk This would include some maintenance work to be done at the same time. Ron Zegers explained that it would be less expensive to do some maintenance work at the time the repairs are being made. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:30 P.M. s/ Judith A. Prigge Judith A. Prigge elk COMMITTEE OF THE WHOLE MEETING JULY 30, 1975 203 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, July 30, 1975, at 8: 10 P.M. Representatives from Commonwealth Edison Company - Program on Street Lighting. Mr. Bill Downey and Don Finney, representing Commonwealth Edison Company, presented a program on street lighting. Mr. Finney recommended lighting of different kinds where the benefits would reduce night accidents, discourage crimes, promote business, aid police and firemen, stimulate community growth, improve real estate and inspire community spirit. Mr. Finney congratulated Mel Dahl on the planning he already had in work and stated Mr. Dahl was ahead of him at this point. Mayor Verbic asked the names of comparable towns to Elgin where lighting systems such as were discussed were being used. Mr. Finney cited Joliet, Oak Park, Forest Park and Skokie. Discussion of a Policy Resolution Relative to Street Improvements by Special Assessment. It was recommended that a public hearing be had on this proposed resolution, showing slides before and after improvements. The area involved is North of Highland, West of Wing Park Boulevard, South of a block North of Lawrence and East of McLean and Hoxie . Work would include concrete curb and gutter, storm sewers, permanent pavement systems, concrete driveway approaches and concrete sidewalks. Property owners to be assessed for storm sewers and minimum street improvements. Assessments could be paid in one lump sum or annually with seven per cent interest added. Attorney Jentsch is to revise this resolution to provide for the public hearing. The City would also seed the parkway between the curb and sidewalk. Discussion of a Comprehensive Traffic and Parking Report for the Central Business District. Barton-Aschman Associates' proposal for Elgin's traffic and parking planning services was distributed. Councilman West felt the cost of $29,000.00 was exorbitant. Councilman Schmidt expressed the same feeling and it was suggested that we look into other consultant firms. Leo Nelson said there are other firms however they do not all deal with traffic and parking as in the case of Carl Walker and Associates who handle parking facilities only. Jim Spore concurred. Leo Nelson said Mr. Brochner of Barton-Aschman would be here next Wednesday night to give a presentation. Mrs. Emily Brown complained about the new City parking lot between the Crocker theater and Rifken's Furs, which she stated exits only to the North. It was suggested this be brought to the attention of Barton-Aschmann Associates. 4 204 Councilman Beckmann advised he had received a complaint that Benchmark employees were parking downtown taking space away from customers and that they were not being ticketed. He was advised Benchmark had been made aware of this situation and they now have only one vehicle parked downtown for the purpose of errands and securing supplies. Jim Bolerjack said they were being ticketed. Leo Nelson stated there would be no double parking on Chicago Street and that two parking meters were being removed for delivery service purposes. Proposed Stop Signs on Chippew Drive. Mr. Syed Ally stated he had received a petition from households on Chippewa Drive and Martin Drive requesting stop signs on Chippewa at Martin and Patricia. Attorney Jentsch is to draw a resolution to present to the August 13th Council Meeting to install stop signs on the east bound lane on Jefferson at Chippewa, on the west bound lane on Jefferson at Chippewa, on the south lane on Chippewa at Jefferson, north and south stop signs at Martin and Chippewa and a stop sign west bound on Martin at Chippewa. The Committee was advised it would be necessary to purchase water mains for the Mall inasmuch as there were none in inventory at the present time. Mayor Verbic announced the American Legion would be closed August 4th through August 14th by the ruling of the State Liquor Commission. He also called attention to the United Civic Association Bicentennial Labor Day Celebration Parade on September 1, 1975 at 1:00 P.M. , and requested that anyone interested in participating contact him. Leo Nelson advised he would interview four engineers on Monday relative to the Bridge Project. The Sanitary District Billing Agreement is to be redrawn. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 10:30 P.M. Marie Yearma COMMITTEE OF THE WHOLE MEETING AUGUST 5, 1975 205 The Committee of the Whole Meeting was called to order By Mayor Verbic on Wednesday, August 6, 1975 at 7 :35 P.M. Discussion Relative to Proposed Contract Between the City and the Regional Transportation Authority. Attorney Jerry Boose introduced Dan Baldino of his staff and Leo Cusick, head of the RTA task force. Mr Cusick had been assigned to meet with the Committee to see if a fair and equitable way could be worked out whereby the City of Elgin would accept the proposed contract with the RTA. Mr. Cusick stated it was impossible to get a grant without some kind of employee protective arrangement. Mr. Cusick quoted the provisions of Section 13(c) of the Urban Mass Transportation Act which is the issue of controversy contained in the RTA proposed contract. Councilman West asked Mr. Cusick when do we get down to the rights of the people who pay for this community ? Don't they have a right not to be locked into this if they do not want to. Just as much as the people who work for us have a right to organize if they want to. But if we sign this with the 13 (c) provision then we tell them they do not have that P. right. Mr. Cusick said no. There is nothing that says there has to be a certain group, you just have to provide a protective arrangement. Councilman West said this implies that we mistreat our employees and would take away all of our powers. Mr. Baldino stated the RTA was not taking any power away and that they were there to try to solve a problem for the City of Elgin. He explained they have a practical matter of living with Federal Legislation and State Legislation and that is something the Directors struggle with everyday. He further stated we are not trying to impose these things on you, our purpose in coming here tonight was to try and help you. Attorney Jentsch pointed out the proposed protective arrangement covered all employees not just transportation employees. After a lengthy discussion the Committee definitely was opposed to the contract with the RTA because of the 13 (c) provisions. The Committee suggested working something out with Aurora in establishing a Fox Valley Transit District. Aurora at this point is waiting for Elgin's decision. The Commitee reserved further consideration of the matter until a study was made with the City of Aurora and other surrounding communities together with seeking out other options. Barton-Aschman Associates, Inc. - Proposal for a Comprehensive Traffic and Parking Study in the Central Business District. Mr. Brian Bochner of Barton-Aschman Associates telephoned to advise he was having automobile difficulties and would not be able to attend the meeting. 206 Proposed "No Parking At Any Time" on Dundee Avenue between Summit and Slade. Leo Nelson stated that as of a result of a study by Crawford, Bunte, Roden, Inc. , in 1967, it was indicated that when Dundee Avenue traffic increased considerably the City might want to consider eliminating parking on Dundee Avenue. He advised that since Dundee Avenue is scheduled for resurfacing in early September it might be a good time to remove parking and mark the street for four travel lanes, the lanes would be marked with thermoplastic. Discussion followed in which it was stated that people having to use the facilities on Dundee Avenue would have to park on the side streets. This might prove a problem for senior citizens in going to the social security office and the school buses stopping in front of the schools. Mayor Verbic remembered the fuss that was raised when the restricted parking signs were erected and he did not know how the people would react. Mayor Verbic said he had noted the traffic increase and agreed it was quite a problem. Leo Nelson said that sooner or later we would have to come to grips with the situation. Councilman Barnes wondered what Dundee Avenue merchants would feel after the City has provided the downtown merchants with parking lots. Leo Nelson pointed out these parking lots are metered. Chief Baird said all of his officers recommended the no parking in order "r, to expedite the flow of traffic. E Mayor Verbic suggested that letter be sent out to property owners along Dundee Avenue and that the matter be put on the August 27th Agenda for consideration. Leo Nelson advised five Engineers had been interviewed relative to the bridge project. Of the five, three were selected for a proposed interview with the Council, namely, A. Benesch & Company, Lochner & Associates and Howard Needles. Leo Nelson suggested that all three be interviewed on the same night to avoid any gaps. They are to be scheduled at 7 :00, 8:00 and 9:00 P.M. , the first or third Wednesday in September. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 9:45 P.M. ik-ki Cri"---0— evt44-4‘--- Marie Yearman • r V t 207 COMMITTEE OF THE WHOLE MEETING AUGUST 13, 1975 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, August 13, 1975 at 8:15 P.M. Discussion Relative to Case Involving the City and the Zoning Board of Appeals. Attorney Fred Steffen stated he felt he had a duty and obligation to speak to the Committee regarding the suit pending by the Department of Community Development for the City of Elgin and the City of Elgin against the Zoning Board and his client, Robert Gould. He said he was also here to speak as a taxpayer of the City of Elgin and that it was not too late for the Council to withdraw its support of that suit and instruct the corporation counsel to have that suit dismissed. Mr. Steffen stated the matter passed the Zoning Board 6 to 0, the entire Zoning Board approved this variation without exception and the Zoning Board is very experienced and did not make a hasty or inexperienced judgment. Mr. Steffen said he had checked this area personally and looking down the right of way the utility poles are on the lot lines and Commonwealth Edison gave us permission to build on the 15 foot easement. Mr. Steffen said there are several existing violations. Jim Spore questioned if this was as a result of a survey or observation. Mr. Steffen replied observation and invited all of the members of the Committee to make the same observation stating there were at least 10 violations on the street, Ork citing the Richard Thies garage at 1616 Mark Avenue as one. He said both property owners adjacent to the subject property came to the Zoning Board meeting and did not object to this variation and there is no possibility of having residential property immediately adjacent to this property. Mr. Steffen said he objected to the law suit for several reasons, it will cause costs to the City of Elgin which as a taxpayer he felt was not necessary, the delay to the contractor causing additional costs which the City may have to pay. Mr. Steffen went on to say this is taxpayers money ill spent in view of the violations existing on that same block and 20 feet of property which effects nobody except the railroad. Mr. Steffen asked that he be placed on record as objecting to expenditures of taxpayers money in connection with this suit. Discussion Relative to Letter from Elgin Chamber of Commerce Regarding Bridge _Study Committee Report. Mayor Verbic stated Harold Gossman, Executive Vice President of the Elgin Area Chamber of Commerce had telelphoned him to ask if he could bring a few of the members from his committee to a Committee of the Whole Meeting to discuss their bridge study. Mayor Verbic asked the Committee how they would like to handle the matter. Mayor Verbic asked Mr. Nelson if there would be a report coming from the Downtowners. Leo Nelson stated the last conversation he had with Jim Williams was some three weeks ago and at that point Mr. Williams was not sure when the report would be available. r 208 Harold Gossman reported the Downtowners do have a report now which he did not believe had been transmitted to the Council but this should be done within a matter fik of a few days. Councilman Barnes thought the matter should be scheduled under communications at an open Council meeting rather than meeting with a small committee. Mr. Gossman said this is up to the Committee, he stated our committees do feel they have some new insights that might have some bearing on your judgment on this issue and they would just like to share what our findings are with you. Councilman Schmidt questioned what prompted these two committees to be formed after a decision was made. Mr. Gossman replied a deep concern with the decision that had been made and concern for the Kimball Street Bridge. The matter is to be placed under communications at the August 27th Council Meeting. Communication From the Union National Bank & Trust Company of Elgin. This communication requested that they be put on record as protesting enclosed buildings in the Mall proper. Mr. Nelson said he was suprised that the First National Bank had not sent a letter because Bill Redeker had called about the same matter stating he was opposed to Home Federal's use of the kiosks. Attorney Jentsch stated we had passed an enabling ordinance permitting the consideration of leasing parts of the Mall for such purposes . Attorney Jentsch said the next step would be to pass an ordinance which specifically invites bids for a particular type of development. Resetting Deep Wells at the Airlite Street Water Treatment Plant. Ron Zegers explained that Well No. 3 had the motor burn out and that earlier this spring ` he had alluded to the Committee that in a well when you are not pumping it there is a static level and a pumping level and we were 20 feet above the pumping level of Wells 1, 2 and 3. Mr. Zegers went on to say he found out this spring it was run all last summer that way and he thought he could squeak by this summer and probably would have made it except that No. 3 burned out and when a new pump was put in it drew the pumping level down someplace down to the pump area, I do not know where that water was but it created an emergency and it was necessary tc drop this pump 100 feet. This is a most costly way to go because its still not doing your regular maintenance work which is going to be required in a year or two. The problem arises that if No. 4 goes out I cannot run the 3 wells together so it should be dropped 1500 feet and if this meets with your aproval the first one will probably be completed tomorrow. Otherwise we can go down to the regular maintenance and this is not the time of year for that. Councilman West questioned why Wells 1, 2 and 3 were so close together. Leo Nelson stated this was a classic case because we all get alarmed when we find out what engineering studies cost us and as far as I know the location of these well sites were not determined on any sound engineering basis. We have approximately one quarter of a million dollars in each one of those wells and I would never recommend sinking a well to you without knowing what it will do to any adjacent wells. Had any money been invested in engineering to determine where these wells should have been located you would not have had this problem. When Ron says he cannot run wells 1, 2 and 3 together he can mechanically turn on those pumps and motors but he won't pet any more water out of 3 wells that he will 2 wells. • r • 209 rCouncilman Beckmann asked if in the futue one of these wells may have to be eliminated and another well put someplace else. Mr. Nelson said they won't be eliminated but we will have no choice but to look for shallow wells or dig one deep well on the West side in order to bring up the water level. Councilman Beckmann asked what is the cost of digging a new well. Mr. Nelson said probably $400,000.00 by the time you get the pump and motor the last one was in the neighborhood of $250,000 and that was 2 or 3 years ago. Approval was given to drop the pumps and pull the motors for which money is available in the budget. Discussion with Brian Bochner of Barton-Aschman Relative to Their Proposal for Elgin Traffic, Parking and Planning Services. Mr. Bochner stated he was not going through a detailed presentation as there was a question as to what one of these studies look like and what kind of a product is received. He said they have not done a lot of studies precisely like this one but do either the parking element or the street and highway element and they do not often get a request to do both at the sme time. The items of importance are what do you do with the street and parking system with the Mall under construction and the impending bridge construction. Our study will be designed to analyze existing and projected traffic volumes and what the impact will be on the street systems and what should be done on existing and projected parking systems together with any street improvments which would include traffic controls , signals and similiar items. Once alternatives have been established we will go through an evaluation procedure to determine the financial feasiability of each alternative. Presentations will be made to you or for the public. Councilman Barnes stated this is a long range study you are proposing and I am bothered by the following things - We havea Mall that is not complete, we have a bridge study which we really don't know when will be completed and we have a gasoline situation that nobody seems to know anything about. Taking all of these uncertainties together I wonder if this is the time to do such a study. Mr. Bochner replied unless something drastic happens with the price of gasoline or the price of automobiles there probably will be no change in automobile ownership or driving habits for the next 8 or 10 years. We are assuming from previous Council action that Wing - Summit will be the site of the new bridge and we know enough about the traffic patterns, both previous and projected to know what will happen when the Wing - Summit bridge is built. The City has made a major commitment and sunk a lot of money into the Mall and it would be a shame to see this suffer due to possible lack of parking. One possible problem that may effect the Elgin downtown area is the proposed Carpentersville Regional Parking Center. Parking is one of the major factors which makes people ga to one place or the other. According to State law engineering services are not to be bid on a price basis only. We are aware another Consultant was contacted by the City and should you disagree as to any terms or provisions we are willing to negotiate to every extent possible and if you still are not satisfied we would encourage someone else submitting another proposal. The cost could be reduced by $2000.00 by not going into the financial feasiability study. This could be done at a later date. r 210 fik Discussion of Trees for Mall Phil Bennett referred to a recommendation from Rita Nelson of Barton - Aschman that Aackberry trees be placed in the Mall. Mr. Bennett objected to this type of tree stating it was a dirty tree and not a street tree and that Barton - Aschman had been requested to suggest an alternative which had not as yet been received. The plantings will not be put in until next Spring. Leo Nelson asked if we want to go for a larger tree for which the prices are quite reasonable and is it worth it to spend $4300.00 to have a larger tree immediately. Jim Spore said in terms of getting more benefits out of the Mall the larger trees is an impact and the best dollar spent. It was agreed by the Committee to put in the larger trees . Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 10: 15 P.M. Marie Yearm n r • r 211 eft COMMITTEE OF THE WHOLE MEETING AUGUST 20, 1975 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, August 20, 1975 at 7 :35 P.M. Proposed Budget Calendar for Fiscal Year 1976 Leo Nelson submitted the 1976 Budget Calendar to the Committee explaining the procedures and advising the proposed budget would be submiited to the Council on November 12, 1975. Discussion of Consideration of Parking and Traffic Study. Mayor Verbic stated that in view of the fact that everyone felt Barton - Aschman's proposal was costly and we have waited this period of time, would it be worthwhile to think in terms of at least getting the opinions and other proposals to get a comparison type situation. Jim Spore stated that if the parking and traffic study were to be started tonight we would be lucky to have a parking structure completed by the Fall of 1978, and to wait until the Mall is functioning would be a mistake and a real loss in time. Leo Nelson stated if it was felt the study was premature at this time there was no reason to bother with a second proposal at this point. 4101'. The Committee agreed it was not premature but felt we should have other proposals to make it more competitive. Leo Nelson said he would secure three written proposals for study by the Committee prior to the presentations Discussion relative to Proposed Agreement With Sanitary District. Leo Nelson advised that no agreement could be reached on sharing the cost for meter reading. The Sanitary's response to this is contained in Paragrah (i) of Page 3 where the cost of any additional information or other services performed by the City to meet the requirements of the District. This is a catch-all phase and that the District had recognized that at some later date additional meter readers may have to be hired and they are willing to share and pick up that cost but they did not want to say they would pick up all the costs for additional meter readers . They have, however, commited themselves in paragraphs (d), (e) and (f) . The District would not agree to the 25% overhead factor but compromised with a figure of 15% as defined in paragraph (h) of said agreement. Councilman West stated he did not like paragraph 13. Leo Nelson stated the District is asking that they have the ability to go in and read a meter in conditions where there may be a faulty meter or some question if they get a call. Councilman West said he would like to see more controls on this to avoid con-men gaining access into homes . Counsel Jentsch is to modify the agreement that any such individual have proper identification and be uniformed. r 212 eft Discussion relative to Boundary Agreement With the Village of Sleepy Hollow. Jim Spore stated that back in May we were approached by the Village President of Sleepy Hollow to consider the possibility of developing a joint boundary agreement with the City regarding our eventual boundary for the purpose of planning and controlling the roads, police and fire protection and other factors. The boundary that has been proposed by the Village of Sleepy Hollow and concurred with by the City Staff would be from the center line of Route 31 following the drainage divide down to a point where it touches the Tollway and near Sleepy Hollow Road, including Elgin Oaks, following the Northwest Tollway out to a point where the railroad tracks intersect. Counsel Jentsch has drafted a preliminary agreement for the Committees review. This would have to be signed by both the City and the Village. The Committee was in favor of entering into such an agreement. Consideration of a Bus Passenger Shelter or Shelters at the Bus Terminal Area on North Grove Avenue. Leo Nelson stated the owner of the vacant property on the east side of Grove Avenue between Chicago and Highland had been contacted by Bill Perkins. The owner does not want to sell this land which he values at $40,000.00 but he was willing to lease it to the City at $4,000.00 per year. This would cover the property only on which we could put a bus shelter. The other option we have is to place a couple of shelters right on the sidewalk, one on each side of the street. This would be eft less expensive, the cost of the Shelter suggested costing $2750.00 each. They are portable and they could be moved. In addition there would be six benches three on each side of the street. The Committee agreed to the purchase of 2 shelters and requested that the merchants be contacted regarding their placement. The Committee was also advised that courtsey benches now in the downtown and outlying areas maintained by Schroeder Sign Company were allowed subject to an annual permit. Schroders have never paid this annual fee or received the necessary permits. The Committee agreed Schroeders should be notified of this violation and if necessary the benches removed. Discussion relative to the Proposed Tax Levy Ordinance for 1975. Leo Nelson advised the auditors have just about completed their report and as a result they state we started this year, January, 1975, with $1,385,000.00. Jim Bolerjack estimated the revenue figures for this year for our general fund to be $7,125,000.00. This added to the beginning balance would give a total amount for financing of $8,510,000.00. Estimated general fund expenditures would be 7.8 million and if that amount of money is spent and deducted from the amount appropriated we would come up with an ending balance or beginning balance of $710,000.00. The trend has been for the past couple of years to keep the taxes down but in order to do this we have been spending out of cash reserves. If the tax levy ordinance was to be passed for this budget it would amount to $1,176,000.00 in property tax money for the general fund. Leo Nelson further stated he knew the police, fire, public works and public properties departments were all going to ask for more personnel. By Illinois Law the tax levy must eft be filed with the County Clerk by the 2nd Tuesday in September. In adopting a tax levy ordinance you can set it at almost any amount and you can reduce it up into December but you cannot increase it. Councilman Barnes said the Council should do something to lower this amount and Leo Nelson agreed, recommending investigation of other sources of revenue. The Committee favored this. course of action. eft 213 Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 10:30 P.M. L4.1-4L)1.444.44-44--- Marie Yearman 214 COMMITTEE OF THE WHOLE MEETING AUGUST 27, 1975 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday August 27, 1975 at 10:25 P.M. Leo Nelson introduced Mr. Paul Muniz, Program Director for the Latin Theme Parade scheduled for September 14th starting at 2:00 P.M. and ending at approximately 11:00 P.M. Mr . Muniz explained that following the parade a fiesta would take place at the Civic Center Plaza, which shall consist of Folkloric dances and the selling of native dishes and music for entertainment. Councilman Gilliam recommended that a $25.00 deposit be made to insure the clean-up of the area. It was also recommended cutting down the hours to make use of the daylight hours. The Committee agreed to give permission subject to all details being worked out with Leo Nelson. Review of City Vehicle Licenses After discussion the Committee agreed that if the senior citizens had only 1 car or 1 recreational vehicle they should get a special rate. However, if they are the owners of a car and recreational vehicle this rate would apply only to the automobile . Review of Memorandum re Preliminary Schedule for Street Improvement Projects . The Committee reviewed a preliminary schedule of various street improvements project but agreed it would be alright to go ahead with securing proposals only holding up on any allocation of these projects to any engineering firms until after the public hearing on September 17th or 24th. Black & Veatch Oral Presentation The Committee agreed to set this matter for September 10, 1975, at 6:00 P.M. Mayor Verbic read a letter from Don Sleeman in which he requested a telephone extension from the City switchboard to be installed in the Elgin Daily Courier News Building on South Grove Avenue for the use of the Elgin Bicentennial Commission. Jim Aydt stated there were no extensions available at this time and in order to furnish one it would have to be taken out of one of the staff offices. The Committee requested that Leo Nelson talk with Mr. Sleeman to see if this matter could be resolved in an other manner. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 11:20 P.M. r Marie Yearman COMMITTEE OF THE WHOLE MEETING September 3, 1975 215 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, September 3, 1975 at 7: 15 P.M. Presentation by Alfred Benesch & Company Mr. Lou Bowman, Vice President, commenced his presentation stating his company had been in business for 30 years and ranked in an upper level throughout the country. They have a full time staff of 90 people. Mr. Bowman preceeded to show slide pictures of bridge projects which had been handled by their firm. Mr. Bowman discussed Phase 1 and 2 for which the anticipated cost would be $310,000. However, it has been their practice on similar type projects to negotiate the fee for Phase 2 after completion of Phase 1. Ron Beckmann questioned the approximate time required for completion of these two projects. Mr. Bowman replied 30 months but on any Federal Aid Plans there are always delays. Ron then questioned if they would assist in securing Federal Funds. Mr. Bowman stated they do attend meetings seeking funds, make the trips to Springfield, and make up grant applications. Bob Gilliam questioned if they would have an engineer on the project through completion. Mr. Bowman replied they would place a resident engineer here until the project was completed and accepted. Presentation by Howard Needles Tammen & Bergendoff Walter Munn who is in charge of the Chicago office stated his company originated in 1914 and is ranked in the top of the field, having 30 design offices in the major cities. Mr. Munn recommended a 4 land structure and showed pictures of such a structure currently under design in Wisconsin as well as bridges in Lockport and Will County. The total professional fees for Phase 1 and 2 would be approximately $425,000 to $600,000. These costs will vary depending on the level of services provided. Steve West questioned the time element before actual construction could begin. Mr. Munn replied 33 months, again depending on State and Federal Funding. Bob Gilliam asked if cost figures included a built in man. Mr. Munn replied no just the work set forth in Phase 1 and 2. Harry Barnes questioned Mr. Munn's feelings re ability to secure government funding. Mr. Munn replied there are funds available but there are limitations as to dollar amount. Mr. Munn further stated their services are from a local office, with a skilled staff and they were most anxious to serve Elgin. He suggested that previous clients be contacted for references. Presentation by H.W. Lochner, Inc. Richard Beebe and Kasin Atlas appeared before the Committee, Mr. Beebe stating his company had been in business for 31 years, having a Chicago Office staf- fed with 50 people. Mr. Beebe stated based on their own experience with this particular project the Wing Street - Summit Street corridor location was the best selection. Mr. Beebe's experience with the city dates back to 1956 which included city planning studies for the city, preparation of comprehensive Fox Valley Transportation Study for the State of Illinois and work on the proposed Fox Valley Freeway. Mr. Beebe stated their total maximum amount designated for fee is $525,000. A timetable of 20 to 25 months, again September 3, 1975 216 depending on funding. Mr. Beebe said they would aid in the application of such funding but it would be wise to run such applications through our local elected officials. Mr. Beebe thanked the committee for their time. Discussion Steve West felt some commitment should be made re the Kimball Street Bridge future. Leo Nelson stated the news media had made it known the Wing-Summit Corridor had been selected. Harry Barnes said he had the feeling after Wednesday night's meeting the matter hung in air as to the Elgin Chamber of Commerce's presentation and that thank you letters should be mailed out. The Committee concurred the 3 proposals presented should be given further study and the bridge matter set over for 2 weeks. Ron Beckmann stated he had received calls relative to cemetery perpetual care and street lights being out. Jim Bolerjack is to supply Ron with a copy of the ordinance covering perpetual care and Mel Dahl was to check the street light situation. Leo Nelson stated after talking with the Board of Health re mosquito situation, he was advised to use all methods possible and he did contact Clark Outdoor Spraying. Harry Barnes asked if the objectors to the spraying had been notified. Leo stated the 1972 list of such people consists of several hundred people and is out dated. The public would be notified as to spraying through their radio and newspaper. Harry Barnes said if there was any change in such notification the public should be made aware. (7114* Harry Barnes made reference to the Fuse Meeting to be held, Saturday, Sept- ember 6th, at the Bretheran Church at 10:00 A.M. Jim Spore advised the apartments now had their 12th new manager. He had received a series of reports and in general he thought things had improved. Leo Nelson passed out the sewer study and stated Al Pagorski would like to meet with the Committee for an oral presentation. Leo said the cost of said study was $84,000, the city's share being $42,000. The Committee agreed to meet on October 6th at 7:00 P.M. Leo Nelson passed out for review the 1974-75 Human Relations Commission Annual Report. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 11:20 P.M. Marie Yearman r COMMITTEE OF THE WHOLE MEETING September 10, 1975 217 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, September 10, 1975 at 10:45 P.M. Operation Wheelchair Vehicle Bill Perkins advised that he had discussed a wheelchair service in Elgin with the Illinois Department of Transportation and they suggested that we lease the Elders of Elgin existing van, equipped with a wheelchair lift and operate it on a one day a week basis, this would afford the city a trial basis for such service and would help to fund the operation and maintenance of the Elders' Van. This service would commence in January or February. Ery Schmidt felt this would be a bad time to evaluate the useage because the people would not come out in this weather. Bill said the service would continue into June which should give some evaluation as to useage. He further stated our other alternative would be to go ahead with the grant program and equip one of our buses. The Committee agreed to use the lease plan. Elimination of Adams Street and River Bluff Road as Through Streets Leo Nelson stated these streets are designated as through streets in an old ordinance. The Traffic Committee reported neither of them serves as a through street and stop signs have never been installed at all of the streets inter- secting River Bluff and Adams. Since these two streets do not function as through streets and they are not on the Thoroughfare Plan it is recommended they be deleted from the through street category. The Committee concurred on this recommendation. United Way Request Re Bus Advertisement The Committee discussed this request and decided to deny same for the reason that if it were permitted in this instance other charitable organizations could make the same request. Elgin United Civic Association Request to Waive the Fee For the Hemmens Building The Committee agreed to waive this fee inasmuch as the proceeds from the circus were being given to the Elgin Bicentennial Organization. Proposed Closing of Ryerson Avenue at Walnut Leo Nelson stated this proposal had been discussed with adjacent property owners and there was no objection. Ery Schmidt expressed his concern as to what effect this would have on Mr. Juby and the medical office he leased. Leo stated he had not heard from Mr. Juby recently. Leo further stated that with the 2 hour parking limit it would stop some commutors from using these parking spaces. Steve West said the State is demanding we close Ryerson. The Committee agreed to the modified changes on Ryerson Avenue. Illinois Bell Easement Request Mel Dahl stated this request was made for the purpose of upgrading the phone system. It involves a 5 ' X 5 ' permanent easement in an area that is not being used. The Committee questioned if this equipment would be above or below ground. Mel Dahl did not have this information. The request was tabled until Leo Nelson could clarify the equipment location. September 10, 1975 218 Intergovernmental Agreement with Kane County Leo Nelson explained this would cover the widening to four lanes at the inter- section of Big Timber Road and Sleepy Hollow Road and provide for traffic signals at said intersection. The cost of the improvement shall be borne equally between the City and the County on a 50-50 basis. The Committee agreed to enter into said agreement. Parkwood Subdivision Traffic Study Leo Nelson advised an unmarked Vascar Unit was used to record speeds of all vehicles at various locations on Hunter Drive on September 8th and 9th, 1975 between the hours of 4:00 p.m. and 5:30 p.m. and on September 9th and September 10th between the hours of 7:00 a.m. and 8:30 a.m. As a result of such study. Out of 279 vehicles 31 were 30 M.P.H. or above and only 14 vehicles exceeded the speed limit by no more than 5 miles. Bob Gilliam suggested a letter with a copy of the traffic report be sent to the Petitioners. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 11:30 p.m. Marie Yearma COMMITTEE OF THE WHOLE MEETING September 17, 1975 219 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, September 17, 1975 at 7:50 P.M. Discussion re Operation Health Bob Patrusik, Director of Operation Health introduced Ken Steffen, an immediate Past President of Operation Health and current Plan Committee Chairman, and Mr. William Harrison, current Projects Committee Chairman. Mr. Patrusik explained: "this is a area Comprehensive Health Planning Program that covers, Kane, Kendall and McHenry Counties, a non-for-profit organization. Last year we came into this body to request funds to be used for planning purposes and one of the things we would like to do tonight is report how these funds were used. The amount you contributed was $3,420.00, it was used to assist our organiza- tion, first of all to do an overall study of hospital needs in the 3 county area we cover. Secondly it was used to help us put together a capability to review applications for new hospital facilities in the area. The two major activities we were involved in had to do with hospital needs, to try to build a planning basis to know what the need was and build a review capability so we could re- view applications under a new certificate of need law. This was all accom- plished last April and you gentlemen here helped to see that they were accom- plished. You may have read in July we completed a psychiatric review for St. Joseph Hospital here in Elgin the other major project was for Community Hospital in Geneva. We are here tonight again to ask for further funds in the amount of $3,420.00 to be used to assist us in our current planning activi- ties." Mayor Verbic stated he thought the Organization played a very important ( part in keeping over enthusiastic groups from putting up hospitals within a close range. Councilman West asked why the City of Elgin was so poorly repre- sented on the Board of Directors. Attorney Steffen stated a nominating committee meets each year to try to put together the Board and it is difficult to get people to give their time as it is a volunteer organization and if this com- mittee could give them the names of some people from the Elgin area who would want to do that work they would receive more than adequate consideration. Mr. Harrison stated they had a vacancy on their committee right now. The Committee concurred to grant the request for funds. Holiday Meeting Schedule Leo Nelson pointed out we have Council meetings scheduled for Thanksgiving Eve and Christmas Eve. The Committee agreed to switch the meeting on Wednesday, November 26th to Monday, November 24th and on December 24th to Tuesday, December 23rd. Paint-a-Plug Review Leo Nelson stated the copy writer comes into the community and trys to encourage 1 of the Banks to underwrite the program, the bank would contact the Jr. Woman's Club and ask that group to set up a series of classes and they would then in- vite people who wanted to paint a plug to come to the class to get some instruc- tions on painting the plug. The people who do the painting buy the kit, usually through one of the local hardware stores. Basically it is out of the hands of the City and we are not involved except to authorize it. The Committee agreed to authorize the project. September 17, 1975 220 Repair and Resurfacing Parking Lot at Fulton and Villa Streets C Leo Nelson stated we have $20,000 in the budget for this item. The total cost for this work is estimated to be $13,500.00. The Committee approved this pro- ject. Review of Parking and Traffic Study The Committee agreed to proceed with a parking and traffic study and selected Barton Aschman as the consultant for this project. Illinois Department of Corrections Work Release Center at 160 North Street Mr. Daniel Simons, Mr. Paul Kolin and Mr. Jay Leatherman appeared before the Committee and explained the need for and function of the proposed Work Release Center. Mr. Simons explained they planned to house up to 30 men. Most of them would be within three to six months of parole and carefully screened. Many of these men would be native Elginnites but if all the beds could not be filled, men from nearby communities of Kane, Cook and possibly DeKalb would be directed to Elgin. Mr. Simons further stated Illinois taxpayers pay about $11,000 annually for a convict in prison and under the work release program the man has to pay his room and board through a local job the cost would be from $700.00 to $1,000.00. Councilman West and Mayor Verbic stated they had received numerous calls from citizens objecting to such a facility. Councilman Gilliam questioned the ability of these men securing jobs in an area where the job market was tough. Councilman West stated he was opposed to the facility. Councilman Gilliam and Mayor Verbic suggested the Correction Officials work with the public. Mr. Simons indicated they would be glad to work with the public and answer any C questions they may have. Mr. Simons further stated that unless a major portion of the Community wants us we will not be here. No action was taken by the Committee pending further exposure of the project to the public. Black & Veatch's Water Supply and Treatment Study The Committee requested more time to review this report but authorized Leo Nelson to apply for a permit for use of the river water. Selection of Engineering Firm for Wing-Summit Bridge By Committee majority vote H.W. Lochner, Inc. was selected to complete the EIS and preliminary engineering for the bridge and approaches for this project. Area 1 Street and Storm Sewer Improvements Presentation Scheduled for Public Hearing on October 1. 1975 at Larkin High School Bob Hogue and Syed Ally presented a rehersal of the proposed agenda for the October 1, 1975 Public Hearing, including the showing of slides of various streets improved and unimproved. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 12:30 P.M. Marie Yearma COMMITTEE OF THE WHOLE MEETING 221 September 24, 1975 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, September 24, 1975 at 9:50 P.M. Preliminary Discussion Relative to the 1976 Budget. Following a brief discussion on the possibility of a Parks and Recreation facility expansion, the Committee felt the budget should be explored in detail to define top priorities , keeping in mind, the desire to reduce the Tax Levy Ordinance for 1975. Leo Nelson stated there were several avenues of additional revenue being explored such as the raising of liquor license fees, golf fees and sewer useage taxes . Councilman Gilliam and Barnes objected objected to utility taxes stating it would be better to have a raise in real estate taxes so that at least the taxpayer could use this on their tax returns as a deduction. Councilman Schmidt questioned the method used by the City relative to salary increases for employees . Leo Nelson stated their present method covered tenure, cost of living, merit and change in classification, the latter two being at the discretion of the various Department Heads . Councilwoman Strattan felt that nothing would be gained other than lenghtly discussion at this point and suggested the preliminary discussion be put off for two weeks to allow the Committee additional time to study the budget and bring in a list of at least six questions covering items in the proposed budget. The Committee concurred. Review of the Proposed Contract With The Joseph C. Spiess Company To Operate The Riverside Parking Deck. The Committee reviewed the proposed agreement and agreed to a Resolution being drawn authorizing a Lease with the Elgin Plaza Parking, Inc. Request From Engineering Department to Extend Resurfacing Contract With Giertz Melahan to Complete Two Parking Lots . The Committee agreed to this request providing for the resurfacing of the Fulton and Villa lot and the Geneva and Division lot. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 10:45 P.M. ``y Marie yea an COMMITTEE OF THE WHOLE MEETING October 8, 1975 222 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, October 8, 1975. Discussion Relative to 1976 Golf Rates Leo Nelson stated there had been no improvements made on the golf courses and personnel had been cut due to low fees. He further stated the courses needed updating in order to be competitive and our rates are low in comparison with others. Phil Bennett furnished the Committee with a financial breakdown as to the present year income and prior year to date, together a recommendation for 1976 golf course rates. Three Senior Citizens were present at the meeting and objected to the lack of supervision and the Park's recommendation for limited play time for Senior Rounds. Mayor Verbic said he had received several calls objecting to this policy. Leo Nelson said he did not know why the Park Board wanted limited Play. Phil Bennett said most courses have limited play in view of the low fee. The Committee approved the suggested rate increase but with Unlimited Play. Discussion Relative to Review of Liquor License Fees Leo Nelson pointed out there had been no change in these fees since 1955 and according to a survey made by the Illinois Municipal League in May, 1974, Elgin was low. Tony Ceresa, being present at the meeting, stated a large mar- jority of the establishments had a big investment and were already paying a substantial tax. He further questioned the necessity of bartenders being licensed. Mayor Verbic stated this was necessary for health purposes in han- dling food and beverages to the public. It also provided a character refer- ence as each applicant is checked through the Police Records Department. The Committee agreed on the new proposed rates and consideration was given to the possibility of establishing additional fees for more than one bar (either wet and/or dry bar) ; separately advertised or displayed package liquor store or area in the same building; line entertainment and dancing. The Committee re- quested Ery Jentsch to prepare a draft form of Ordinance. Councilman Barnes requested that the licensees be given notice of the date the matter would be voted on. Request from the Northeastern Illinois Planning Commission The Committee agreed to the request of $2,062 as the City's share for the sup- port of NIPC Programs in 1976. Review of Parking on Ryerson Avenue Robert Juby and Bill Bergan appeared before the Committee, Robert Juby stating he had an impossible situation at the present time which was causing a serious detriment to his business. At the present time there is no parking for the doctor's office next door, no delivery to Gallery of Kitchens, people using residential driveways to turn around to park on the West side of the street. Leo Nelson pointed out this was done because the State required Ryerson be closed before they would proceed with the State Street project and at the time it was brought up to Mr. Juby there was no objection on his part. Mr. Juby explained he did not understand the changes that were purposed at the time he looked at the drawings. He suggested cutting out a notch between the October 8, 1975 223 2 utility poles which would provide parking for 10-12 cars with a 2 hour park- ing limit and curb parking on both sides of the street. Leo Nelson said this could be done it was only a question as to who would pay for it. Councilman Barnes stated we have eliminated parking on Dundee Avenue and Councilman Schmidt replied we did not close the street there. The Committee suggested an estimate of cost be obtained and presented to them for review, if possible, to be ready for the meeting next week as the time element is important to Mr. Juby's busi- ness. Discussion Relative to Renovating Main Entrance to Municipal Buildings Leo Nelson explained we do not have the money budgeted for this project and the proposal before the Committee tonight is an estimate for a complete improvement, including snow melting coils. Councilman Barnes stated it was his recollection the only improvement to be considered was accessibility to the buildings for the handicapped. The Committee requested another estimate covering only the ramp and repair of the terrazzo. Garden Quarter I Assn. Request for Enforcement of State & Local Ordinances Harold Gossman, President of Garden Quarter I Assn. complained of abandoned cars, traffic, Vandalism and parking problems within the development. Attorney Jentsch stated a contract with the City would be required in order to enforce any control over traffic. The only cost being for signs which the homeowners would post. Mr. Gossman requested a conference with Counsel Jentsch and Chief Baird. Wing Park Pool Leo Nelson stated the consultants were ready to discuss a list of items that could be adjusted to lower the cost of renovation of the pool to an estimated $229,300. He further stated he would suggest a lump sum bid. The Committee agreed to go ahead on this basis. Black & Veatch Report Leo Nelson recommended they proceed with the modifications to the Slade Avenue treatment plant and a new deep Well for the West Side. The Committee concurred and requested bids for the work to be done. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 10:50 P.M. W1/4.ouu r� Marie Yearman, Secretary C COMMITTEE OF THE WHOLE MEETING October 15, 1975 224 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, October 15, 1975 at 7:30 P.M. Discussion Relative to 1976 Budget Review Leo Nelson stated it did not look so bad in terms of where we are going to end up this year and what it looks like for next year. In reviewing the prelimi- nary review of financing and expenditures for 1975-76, it is indicated we will be below probably some 800,000 under the budget and this is one of the reasons our unencumbered cash went up. Leo Nelson pointed out what the various depart- ments had requested, the three highest being Public Property & Recreation, Police Department and Fire Department. Leo Nelson said this was just to give you some idea what the various departments were asking and he would be working on these figures with a view to some cutbacks. Discussion Relative to Review and Acceptance of Bids for Landscaping Riverside Drive John Cook appeared before the Committee and presented a revised figure for this project in the amount of $47,682.02 which would put the project into the pro- per budget range and yet not destroy the overall design. This was accomplished by some deletions and additions to the project. Mr. Cook went through the pro- posal using the items and figures set forth in his letter of October 15, 1975, addressed to Mr. Philip Bennett. The Committee agreed to the bid being noted upon at the next Council Meeting. Discussion Relative to Parking on Ryerson Avenue Leo Nelson presented 2 plans to revise the proposed parking on Ryerson Avenue. Mr. Juby stated Plan A would not alter his present problems. He did agree to Plan B, subject to certain modifications. The Staff is to revise Plan B, se- cure quotes and draft a form of Agreement. Discussion Relative to Present and Proposed Permit Fees for Building t_ Electri- cal. Plumbing and Heating Inspections Jim Spore explained the proposed fees as opposed to the present fees. He also stated the need to include in a petitioner's fee for re-zoning the fee of a court reporter and transcript costs. The Committee requested a draft form of Ordinance setting forth these increases. Discussion Relative to Proposed Plans to Develop and Expand our Water System Ron Zegers pointed out the need to commence with the new treatment plant as re- commended in the Black & Veatch report, with a view to the useage of the Fox River. In view of the serious situation the City was faced with this summer, coupled with the complications which may be in store for the Fire Department he felt it imperative we proceed with the Black & Veatch recommendation. Mayor Verbic stated he was still not satisfied that the Fox River water would be safe for human consumption. Councilman Schmidt and Beckmann stated they would still like to have Baxter and Woodman before the Committee to explain to alleged mal- October 15, 1975 225 functions at the West Side Plant. Councilwoman Strattan said in her opinion they had heard expert advice and she was not interested in going over the sub- ject any further. It was decided a tour of the West Side Plant would be ar- ranged for those who cared to attend. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 10:40 P.M. �oe�usu c�� Marie Year , Secretary 226 COMMITTEE OF THE WHOLE MEETING October 22, 1975 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, October 22, 1975 at 9:00 P.M. Discussion Relative to Acceptance of Garden Crescent Drive for Maintenance Gary Miller reported to the Committee he had investigated a question raised by Harold Gossman relative to problems with certain street lights near Cypress Square. The problem involves the underground cable. Situations such as this occur in several sections of the City, so it is not uncommon. He further stated he did not consider this a major concern nor the developer's responsibility and recommended the City accept Garden Crescent Drive for future maintenance. The Committee concurred. Discussion Relative to Proposed Agreement with CTA for training of Elgin Bus Drivers Bill Perkins discussed the details of said proposed agreement, pointing out the opportunities that would be afforded to our bus drivers through such a training program. This would include classroom and behind the wheel training, and would consist of a four or five day program. The CTA would be reimbursed $250.00 for each employee entering the program. Mr. Perkins gave his approval of the pro- ject and the Committee concurred. Discussion Relative to Proposed Loading Zone on West Side of Spring Street Be- tween DuPage and Fulton Street Leo Nelson and Gary Miller discussed the existing loading problems on DuPage Street reporting the details for the construction of an underground convey or system had been completed for service to the Penney's building on DuPage Street. The sidewalk vault spaces in front of Souster and Kenney will be re-built and interconnected. An opening will be provided at the southwest corner of Spring and DuPage so merchandise may be lowered onto a conveyor system below. It was Mr. Miller's opinion the City should consider the construction of a recessed loading area providing a truck delivery area for Penney's and the abutting properties, eliminate the numerous vault areas, which have deteriorated, and thus allow four lanes of traffic movement on Spring Street. The Committee con- curred. Discussion Relative to Vacation of a Portion of a Public Alley Consideration of this request was tabled until Counsel Jentsch could confer with Attorney Rydell, who represents the petitioner Frederick Wahl, in view of the fact this property is included in the Western Area I improvement district. Discussion Relative to Status of Proposed Douglas Avenue Mall Leo Nelson stated the Committee had received a copy of Counsel Jentsch's legal opinion and even though Counsel Jentsch felt the Petitions received by the ob- jectors were insufficient according to the statutes and therefore the District is formed, this presents a situation where the vote is split and would you want to proceed on it now. After lengthy discussion Counsel Jentsch was requested 227 October 22, 1975 to review and report back to the Committee, the present status and proposed procedures, alternatives and costs should the project not go ahead at this time. Discussion Relative to Extension of Existing Agreement for Fountain Square Plaza This extension would provide for improvements such as rights-of-way of Grove Avenue from Chicago Street to Prairie Street, and on DuPage Street from Grove Avenue to Spring Street and the two existing alleyways east of Grove Avenue. The Committee agreed to the proposed agreement. Discussion Relative to Additional Snow Routes The City Traffic Committee recommended the following two streets be added to the Snow Route System: Waverly Drive from Summit Street to Bode Road, and Poplar Creek Drive between Bode Road and East Chicago Street in order to fa- ciliate snow removal. The Committee agreed to an Ordinance being prepared for formal action. Discussion Relative to Painting the Legs of Elevated Storage Tank at the West Side Treatment Plant. Neumann Company Contractors recommended having all 6 legs blasted and one full coat of primer applied before painting in order to guarantee the legs for any length of time. Estimated cost to blast and prime legs to be $2,800.00 com- plete. The Committee approved said recommendation. (74 Traffic Survey - Hunter Drive Mr. Nelson said he had called Mrs. Connelly of Parkwood Subdivision advising her of the date and time an unmarked Vascar Unit would be used to record speeds on Hunter Drive. This survey showed out of 135 vehicles there were only 10 vehicles over 30 MPH. Leo Nelson stated they had finished the first phase of the budget review and would now go into the process of cutting back budget requests. Adjournment There being no further business to come before the Committee of the Whole the meeting was adjourned at 10:35 P.M. Marie Yearm Secretary C COMMITTEE OF THE WHOLE MEETING November 5, 1975 228 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, November 5, 1975 at 7:30 P.M. , in the Council Conference Room of City Hall. Members Present: Councilman Barnes, Beckmann, Schmidt, Strattan, West and Mayor Verbic. Absent Councilman Gilliam. Also present were: City Manager, Leo Nelson; City Clerk, Marie Yearman; and members of staff. Discussion re Warren and Van Praag, Inc. , Combined Sewer Overflow Study. An oral and slide presentation was given by Ron Reeves, Tom Rowlett and Dale Richards, representatives of the subject corporation. The Elgin Sanitary District Trustees were also in attendance. It was pointed out that at the present time the city does not meet the State or Federal Sanitary Environ- mental Control due to pollution in the river because of storm sewer overflow. A correction deadline was served but the U.S. EPA has since taken a policy of not enforcing it as long as communities are working toward a solution. How- ever, if Elgin did receive a grant offer and turned it down, it could expect immediate enforcement. The consultants offered 3 solutions, a separation of the combination sewers. The old system serving either for storm or sanitary purposes and the new one taking the other function, the cost $16 million. The second alternative, construction of new collector sewers to direct the flows from the combination sewers to holding ponds to be treated in off-peak periods by Elgin Sanitary C Districts existing plants, the cost $13.3 million. The third alternative, separation of about 40% of the combination sewers, construction of some new collectors and building of a new plant, the cost $11 million. Application for a grant has been filed by Al Pagorski, Manager of the Elgin Sanitary District. The consultants suggested the City and Sanitary District meet with a view as to which proposal was most feasible and some plan as to distribution of the cost for same. Elgin Beautification Commission Mr. Bill Cutter appeared before the Committee outlining the functions of the Commission which consists of twelve men and women. Mr. Cutter discussed fu- ture projects of the Commission which included stablization of the river bank, specifically to arrest the erosion along the east bank of the Fox River in- volving the Gail Borden Library and Hemmen's Building; consideration of let- ting Parks and Recreation Department expand the Master Plan for the River, Park use concept, from the By-Pass to the Tollway; serious involvement in the John R. Cook and Associates Master Plan for the Civic Center; uplifting of neighborhoods; beautification of roads coming into the City and the down- town area. Mr. Cutter stated he would be out of town at the next Council meeting but a representative of the Commission would appear with a form of resolution which the Commission passed for the development of the river front, which he felt should be given top priority at this time. C November 5, 1975 229 Discussion re Proposed Downtown Bus Waiting Room. Jim Williams, present owner of the Elgin Tower Building, proposed the possible use of 9 North Grove as a manned waiting room for city buses. The City would lease the premises for $535.00 per month, to include all utilities, purchase seating at an estimated cost of $2,500.00, these seats would remain the pro- perty of the City, and provide general clean-up Monday through Saturday. The facility to be open only during the hours while a City Employee is present during period of exclusive use by City Bus passengers. Mr. Williams further stated Scott Magnuson has decided to give up the Grey- hound franchise as of January 1, 1976, and that he had applied for such fran- chise. Should this request be granted and a special use approved by the Council for such an operation at this site the facility would be used by the City Bus Line and Greyhound at no rental cost to the City. The City would provide supervision of the combined bus operations. All management and oper- ating responsibilities of the Greyhound facilities would be handled by Mr. Williams. The City to provide at least 1 girl from 8:00 A.M. to 5:00 P.M. Monday through Saturday and once a day janitorial service. Upon construction of the new multi-motor facility, Greyhound would abandon this location and re-locate in that facility. Councilman Schmidt questioned Greyhound Buses arriving ahead or behind sched- ule and parking at the facility causing a traffic tie up. Bill Perkins re- plied no bus would be permitted to stay there beyond five minutes. Council- man West questioned the costs for maintenance. Leo Nelson thought it might ( be a good idea to try and get a senior citizen to do this. Bill Perkins stated he had a man who could be made available to the facility in addition to his present duties. Councilman Barnes expressed concern for cars using North Grove, Mayor Verbic expressed the same concern. Councilwoman Strattan stated she was negative on the subject and after talking with people she was not sure the people wanted the multi-motor facility nor did she think this would come about in 2 or 3 years. It was agreed to enter into a month to month rental agreement, pending a special use permission and acceptance of the Greyhound franchise. Women's Garden Clubs Interclub Council and Heritage Committee of the Bicen- tennial Commission. Leo Nelson stated he had received two requests from this association. Desig- nation of one of the City Parks as a Heritage Park and a permanent location for the James T. Gifford Bust. They would like the Bust included in the Civic Center Plan and offered to pay for the Bust base with the provision that same would never be moved. Jim Spore suggested the following locations for placement of the Bust: Appellate Court Yard, Library Court Yard or the Hemmen's Building. Several of the Committee suggested various parks for use as Heritage Park. No decision was made by the Committee on either issue and Leo Nelson was to talk further with the Association to determine which specfic park they may want and suggest the foregoing suggested sites for placement of the Bust. C November 5, 1975 230 Good Shepherd Lutheran Church Request. Leo Nelson stated he had received a request relative to classroom use of old fire station #4 which U46 will vacate in September, 1977. Councilman West questioned the condition of the building. George VanDeVoorde said the build- ing is in need of repair. Jim Spore stated he has some inquiries as to an individual purchase. The Committee felt Leo Nelson should discuss terms of rental with the Church. Elgin Academy Request to Close Academy Place. The Committee reviewed a previous request for this closure and the reasons for denial at that time and felt the same conditions prevail at the present time and therefore recommended denial at this time. Directional Signs for Churches. The Traffic Committee reported they had several requests from Churches for directional signs on streets and stated in their opinion when streets are saturated with signs, people do not pay attention to the more important regulatory, directional or warning signs. The Committee concurred and moved for denial of this request. Payment for Legal Services to Ross, Hardies, O'Keefe, Babcock and Parsons. A request was received from Reed Carlson, Village Manager of Bolingbrook, for a $300.00 contribution for legal fees covering retention of the subject law firm to negotiate with the RTA on behalf of the Suburban Area Mass Tran- sit Advisory Committee. The Committee approved said payment. A.A.V.W. Requests for Use of the Hemmens Building. The Committee reviewed two requests for use of the Hemmens Plaza and Hemmens Building for the Art Showcase and Folk Fair on which the staff recommended approval. The Committee agreed with the Staff but felt a policy should be adopted for the future in view of the number of requests for a no fee or re- duced fee. Illinois Environmental Protection Agency. Leo Nelson advised the Committee that he and Ron Zegers would be going to Springfield to obtain clarification of the City's proposal to use the Fox River as a water supply in view of the conflicting statements contained in letters received from Mr. Markwood and Mr. Selburg. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:50 P.M. Marie Yearma , City Clerk COMMITTEE OF THE WHOLE MEETING 231 November 12, 1975 The Committee of the Whole Meeting was called to order by Mayor Verbic on Wednesday, November 12, 1975, at 11:25 P.M. , in the Council Conference Room of City Hall. Members present: Councilman Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present were: City Manager Leo Nelson; City Clerk, Marie Yearman ; and members of Staff. Discussion re Kimball Street Bridge Proposals . Mr. Nelson briefly reviewed the proposals received from H. W. Lochner, Inc . , and Alfred Benesch & Company for the repair and restoration of the Kimball Street Bridge. The Committee agreed to award the engineering to Alfred Benesch & Co. A proposal to reorganize the Planning Commission and Zoning Board of Appeals was tabled to the next Committee of the Whole Meeting. Leo Nelson distributed a copy of Ery Jentsch's brief re Area I and advised the Committee the consideration of the ordinance providing for the improvements in Area I could be proceeded with at the next Council Meeting. Leo Nelson also distributed a copy of a suit brought against the City by Blackhawk Enterprises , Inc . Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 11:50 P.M. Marie Yearma , City Clerk COMMITTEE OF THE WHOLE MEETING November 19, 1975 232 e' The Committee of the Whole Meeting was called to order by Mayor Verbic on Wed- nesday, November 19, 1975 at 8:20 P.M. Members present: Councilmen Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present: City Manager, Leo Nelson; City Clerk, Marie Yearman; Corpora- tion Counsel, Erwin Jentsch and members of staff. Discussion re Illinois Bell Telephone Company "911" Program. Councilman West introduced Jeff Rogerson, Diane Brown and Arlene Tascana from Illinois Bell. Mr. Rogerson explained the "911" system and showed slides ex- hibiting the handling of emergency calls without said system as opposed to the expedite way the same calls could be handled with the "911" system. Council- man West distributed a draft form of resolution to authorize the installation of said system and pointed out this system would be mandatory throughout the state by 1985. Discussion re Proposed Parking_ Lot on Ryerson. The Staff recommended Giertz-Melahn for this work because their bid was the lowest and they are in a joint venture with E.M. Melahn Construction for State Street improvement. Landscaping to follow as soon as the parking lot is com- pleted. Mr. Juby has agreed to pay 60% of the cost in one lump sum upon com- pletion of the project. The Committee agreed to proceed with the project. Discussion re Proposed Douglas Avenue Mall. This item was tabled for future discussion by the Committee. McFadzean and Everly Proposed Grading Plan for Eagle Heiflhts Park. Leo Nelson suggested this item be tabled until the receipt of a complete fin- ished grading plan. The Committee concurred. Request from V.I.P, Council and Junior Women's Club re Use of Hemmens Building. Both organizations requested use of the building on a no cost basis. The Com- mittee agreed but would like a future policy for fees to be established. Discussion re Restricted Parking on the North Side of Chicago Street from Douglas to Spring. The Committee agreed to the staff recommendation for restricted parking but requested that all commercial establishments involved be notified before it comes up for Council action. Parkwood Civic Association Request to Reduce Speed Limits. This association requested that the speed zones be reduced to a 25 miles per hour limit. Upon staff recommendation the Committee agreed to deny this re- quest and keep the speed limit at 30. Leo Nelson is to advise the Associa- tion of this decision. November 19, 1975 233 Discussion re Reorganization of Plan Commission and Zoning Board of Appeals. 1711 Jim Spore submitted a draft regarding possible changes in structure and proce- dure in the area of planning and land use. It was his recommendation to com- bine the Plan Commission and Zoning Board of Appeals into one Planning and Land Use Commission with a Chairman for each committee appointed by the Council and the Chairman of the Planning Committee be designated as the joint-chairman. Leo Nelson suggested the full time corporate assistant might be able to handle this. The procedure as presented would eliminate a lot of duplication, estab- lish guidelines, use of a court reporter at all hearings and improve public notification on all land use matters. The Committee concurred on this recom- mendation. Discussion re County Joint Proposal to Widen Big Timber Road from Route 31 to Morningside Drive. Mel Dahl exhibited a map showing the proposed widening of Big Timber Road, from Route 31 to Randall Road. Total cost $160,000 one-half of which the County would share. The Committee did not feel the traffic presently using this road warranted this improvement at this time. Chief Baird Reported the crime rate was up 18% the majority not being profes- sionals but juveniles. He described a program now in effect which enlisted the aid of other City Employees such as bus drivers, building inspectors and health and housing inspectors whereby they could watch for noticable cars loading or unloading and report same to the Police. Chief Baird also reported a large attendance to the Target Area program. Leo Nelson advised he had received a letter from Bob Abate indicating his dis- approval of the Greyhound Bus Terminal on Grove Avenue. The Committee approved designating the Elgin Plan Commission as the Community Development Hearing Committee for the year 1976. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Verbic at 10:50 P.M. Marie Year n, City Clerk r COMMITTEE OF THE WHOLE MEETING November 24, 1975 234 The Committee of the Whole Meeting was called to order on Monday, November 24, 1975 at 8:55 P.M. , in the Council Conference Room of City Hall. Members pre- sent: Councilmen Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present were: City Manager, Leo Nelson, City Clerk, Marie Yearman, Cor- porate Counsel, Erwin Jentsch and members of Staff. Fire Station and Drill Tower - Morningside Drive John Schmidtke showed the Committee a preliminary design of the proposed Morning- side Drive Fire Station. The exterior being of brick and partial wood to blend in with the atmosphere of the adjacent residential area. The facility would in- clude a dormitory for the firemen, classroom and drive through setup for vehicles. The Drill Tower would be three or four stories built to the northeast of the sta- tion. Chief VanDeVoorde said he envisions little environmental impact from smoke as they would not use oil fires and that the training tower would have an effect in lowering the City's insurance rates. The Committee authorized Mr. Schmidtke to proceed with the design development stage, including the tower as an alternate in the bid. Preliminary Presentation For the Widening of North McLean Blvd. Jim Uecker presented an engineering Plan for the widening of North McLean to four lanes from Kimball Junior High School to Royal Blvd. and would include the C intersection with Wing Street and the redoing of the curve and bridge over Tyler Creek. This plan called for curb sidewalks with planting behind. The Committee objected to this type of sidewalk stating it would be unsafe for children crossing the street or standing on the curb sidewalk and also would present a problem when the snow is removed from the street and pushed onto said sidewalks. The Committee requested Mr. Uecker to explore the possibility of easement rights, closing of Lucille or Kaskaskia streets into Wing Street and feasiability of use of school property and putting in a sidewalk from Garden Crescent Drive. It was also suggested that a public hearing be afforded to the people involved in this project. Valley Security Request. Valley Security Patrol, Inc. requested approval for use of amber car lights. The Committee approved the request but it was pointed out this would not give them the right to assume an emergency vehicle status. New Sanitation Routes Mel Dahl suggested Rescheduling to help make the system more efficient. With the new schedule the lightest collection day will be Friday which would allow the City crews to catch up if they are behind on any of the other days of the week. Monday - Both sides of Summit north to City limits and from the Fox River east to the City limits. November 24, 1975 235 Tuesday - South of Summit south to both sides of National and Villa Streets and from the Fox River east to the City limits, in- cluding Rickert Court. fik Wednesday - South of National and Villa Streets south to the City limits and from the Fox River east to the City limits. Both sides of Walnut, south to the City limits, and from the Fox River west to both sides of Commonwealth from Bypass 20 north to South Street. Thursday - Both sides of Highland Avenue south to the U.S. 20 Bypass and Walnut Avenue. The Fox River west to City limits, in- cluding the area west of Commonwealth Avenue and north of U.S. 20 Bypass (Sunset Park Subdivision) . Plus - the area south of South Street, (south of U.S. 20 Bypass) and from McLean Blvd. west to the City limits. Friday - North of Highland Avenue to City limits and from the Fox River west to City limits. The change to take place in January after the holiday season. Residents in affected areas to be notified by information sheets which will be distri- buted door to door in January. The foregoing was approved by the Committee. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned by Mayor Verbic at 11:00 P.M. N at h.t_4 J1 �A Marie Year , City Clerk C COMMITTEE OF THE WHOLE MEETING December 10, 1975 236 The Committee of the Whole Meeting was called to order on Wednesday, December 10, 1975 at 10:30 P.M. in the Council Conference Room of City Hall. Members present: Councilmen Barnes, Beckmann, Gilliam, Schmidt, Strattan, West and Mayor Verbic. Also present were: City Manager, Leo Nelson, City Clerk, Marie Yearman, Cor- porate Counsel, Erwin Jentsch and members of Staff. Parking Courtesy Card Leo Nelson passed out the sample Parking Courtesy Card and the Committee agreed to these being used December 15, 1975 through December 24, 1975. Removal of Parking Meters on Spring Street, North Street and Dexter. Councilman Schmidt said he had received complaints in regard to $10.00 tickets issued on Sunday to people attending Church and asked if there was any reason why they could not park after 6:00 P.M. , and on Sundays. Leo Nelson stated as soon as the new loading signs are received they would be changed to permit Sun- day parking. Councilman Schmidt asked if something could be done in the interim relative to Sunday parking. Chief Baird stated any exceptions would only cause confusion. Charter Bus Service to Woodfield and Fox Valley Shopping Malls. A news report on Channel 7 showed a bus service being provided to take people to the subject shopping malls. The bus exhibited in the news report was a City of Elgin Bus and at no time during the news report was there any state- ment that the bus was chartered and sponsored by K.T.A. Leo Nelson is to check this out with Bill Perkins. Relocation of Work Release Center. Chief Baird stated he had written to Robert Mackie, Elgin Mental Health Center expressing opposition to the possible use of those facilities for a work re- lease center. The Committee concurred with Chief Baird's remark and the Mayor said he would also send a letter. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 10:45 P.M. 10.L.NIA. -Actit-046,11,, Marie Yearma , City Clerk COMMITTEE OF THE WHOLE MEETING December 30, 1975 237 The Committee of the Whole Meeting was called to order on Tuesday, December 30, 1975 at 7:55 P.M. , in the Council Conference Room of City Hall. Members present: Councilmen Beckmann, Gilliam, Strattan, West and Mayor Verbic. Ab- sent: Councilmen Barnes and Schmidt. Also present were: City Manager, Leo Nelson, City Clerk, Marie Yearman, Cor- porate Counsel, Erwin Jentsch and members of staff. Proposed 1976 Fees for Park Facilities. Phil Bennett explained the fee structure for Parks and the use of Lord's Park Pavilion which is comprised of three groups. The higher rate is charged to private groups such as family reunions, Church functions, wedding receptions or such other functions that are not open to the public. The lower rate is charged to religious meetings or such groups that are none for profit and open to the public. There are three groups for which no charge is made, Girl Scout Leadership Training meetings, Table Tennis Club and the Elgin Garden Club. Leo Nelson stated the new rates would be effective January 2nd and inasmuch as this is the time when most reservations start coming in, it would be a good time to increase the fees if this met with the Committee's approval. The Committee approved the rates as recommended by the Park and Recreation Board. Parking Restriction on the North Side of Davis Road. Leo Nelson stated this was a request from the Traffic Committee. Jim Spore stated the original plat provided for no parking on Davis Road but because of the existing construction projects it was recommended to restrict parking on just the north side of the Road. Once the construction is completed the matter should be reviewed with the thought towards no parking. The Committee approved the Traffic Committee's recommendation and requested that the pro- perty owners be notified of said action. Parking Restriction on Vine Street. Due to the lack of sufficient information this matter was tabled until the next Committee of the Whole Meeting. Proposed Ordinance Creating the Fountain Square Plaza Mall Commission. Leo Nelson stated he had met with the Elgin Chamber of Commerce and Elgin Downtowners relative to the formation of this Commission. The purpose of such Commission being to develop promotional activities, fee guidelines for use of the Plaza, coordinate graphics as to signage, landscaping and archi- tectural changes. To advise and recommend to the City Council matters con- cerning the operation and maintenance of the Plaza and to unify downtown merchants and property owners to revitalization of the central business dis- trict. Leo Nelson said one thing the merchants might do together would be agree on standard store hours. The question of who would be paying for the Mall maintenance was brought up. This would either be paid by the merchants or property owners or a tax levy against the property owners to reimburse December 30, 1975 238 the City for such maintenance. Corporate Counsel Jentsch stated a public hear- ing would have to be held for any tax levy program. Leo Nelson stated he had a list of names to propose for such commission and would submit them for Council approval. The Committee agreed to establish the Commission. Adjournment There being no further business to come before the Committee of the Whole, the meeting was adjourned at 8:35 P.M. euh�1L Marie Yearm , City Clerk r