HomeMy WebLinkAbout1974 Committee of the Whole COMMITTEE OF THE WHOLE MEETING
January 30, 1974
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The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on
January 30, 1974 in the Council Conference Room of City Hall at 7:00 P.M. Members
present were: Councilman Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Verbic and
Mayor Rauschenberger.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
Presentation by Pitometer Associates on Engineering Study of the Existing Water
Distribution System.
Mr. William F. H. Gros, P.E. , from Pitometer Associates was present to explain
their proposal for an engineering study of the existing water distribution system.
Mr. Gros presented a map of the entire system and explained in detail the pro-
posal as submitted to Council Members in letter form.
Mr. Gros answered various questions of the Committee and stressed the importance
of good engineering in terms of potential savings to the City. Such a study also
determines what type and size of mains are necessary for future growth and the
locations. The survey will be completed in three five year stages. The cost of
the survey will amount to $23,000.0Q Computer expenses incurred for conducting
flow analysis problems will be in addition to the survey fee, but will not exceed
$1,500.00 without authorization.
The time schedule includes three months of field work plus three to four months
of analysis.
Discussion occurred relative to leakage in the system. Mr. Gros stated that 15%
or less is very good, however, more than 20% must be corrected to avoid loss and
waste of water.
With regards to availability of water, Mr. Gros explained that their firm does
not get involved in this process. He recommended the use of ground experts.
Discussion followed with regards to water supplies.
In conclusion, Councilman Barnes felt it would be beneficial to the City to have
the names of those communities that were studied several years ago. Current
projects and communities were made available as part of Mr. Gros ' presentation.
Kaltenbach and Ferenc to Proceed on Steel Order for Bridge.
Cost and performance data of weathering steel for the Spiess Parking Deck was
presented by Kaltenbach and Ferencasrequested by Council.
The cost increase of substituting weathering steel for carbon steel was follows:
200 tons @ $70 per ton - $14,000. Cost for sandblasting preparation of weather-
ing steel: 32,000 sq. ft. @ $.20 sq. ft. - $6,400; and the cost for two coats
of field painting over a shop coat of paint on carbon steel: 32,000 sq. ft. @
$. 10 sq. ft. - $6,400.
( Performance data was also presented. In conclusion, Kaltenbach and Ferenc made
the following recommendations:
January 30, 1974 18
Upon reading the performance qualities of weathering steel it is apparent that
many aspects of these weathering properties will affect the use of this material
for the project. The concrete pile caps, asphalt paving and exposed concrete sur-
faces adjacent to columns and below beams will be rust stained over the life-
cycle of the facility and must be periodically cleaned. The staining that will
affect the automobiles parked under the structure is difficult to assess. The
cost involved in cleaning of the building materials and/or the damages claimed
by owners of the automobiles cannot be estimated. We feel that the disadvantages
of the application of weathering steel for this project far outweigh the advan-
tages. We recommend that the use of weathering steel not be considered for the
Joseph C. Spiess Company parking structure.
Discussion occurred relative to the types of materials to be used, the extension
for 44 parking spaces and the arrangement with Mr. John Spiess for use of the
extension.
Councilman Doxey expressed his concerns over the type of materials used and in
conclusion reiterated his position that the parking deck should be constructed
with materials that will be as maintenance free as possible. Committee members
Barnes, Gilliam, Pearsaul, Verbic and Mayor Rauschenberger authorized the use of
structural steel and approved the 44 parking space extension. This approval
provides the authority for Kaltenbach and Ferenc to place the order for the steel.
The decision on the arrangement with John Spiess is to be worked out at a future
date, however, Committee Members agreed that they prefer to lease the extension
back to the Spiess Company. Mayor Rauschenberger noted that the leasing arrange-
ment should be on an annual basis.
Meeting with Human Relations Commission.
l A meeting was held with members of the Human Relations Commission. Council and
Commission members were introduced.
Mr. Al Anderson, Chairman, stated that Commission members are concerned with
their tasks as they have not had alot of response from the community. Members
felt there would be more problems but are faced with none and are having a dif-
ficult time holding the interest of members due to a lack of functions and over
lapping or duplication of efforts by other agencies.
In effect, Mr. Anderson asked the Council how the Commission can be of assistance
and further asked for suggestions.
Mayor Rauschenberger explained that the Human Relations Commission was re-established
due to demands and pressures of certain people in the Community who felt this Com-
mission so vitally important. He had no explanation as to why the Commission has
had little or no response from citizens.
Mr. Anderson replied that some of the people who were in favor of the Commission
appeared before the Commission, however, whether they were satisfied with the
Commission's decision is not known.
Councilman Doxey stated that the fact that there are no problems and the inactive-
ness of the Commission speaks well for the City. He was concerned with the re-
cent survey by Elgin Community College which pointed out problems and opinions
of minority groups.
- January 30, 1974 19
Suggestions and comments were made regarding publicity for the Commission.
Mrs. Sara Daniels expressed her concern by saying that the need is in educational
programs rather than publicity. She pointed out that people feel they do not want
to come before a governmental body which the Commission is by reason of appointment
by the Council. Mrs. Daniels concluded her remarks by saying that the authority
of the Commission should be defined.
Councilman Gilliam was of the opinion that perhaps due to the changing times and
the various agencies of the community, the Human Relations Commission is no longer
needed. He also pointed out that most discrimination cases are difficult to prove
plus the fact that prople are seeking legal counsel for many of their problems.
Mrs. Judy Kimball noted that Commission members have decided to hold emergency
meetings to accommodate people should the need arise.
Mr. Anderson suggested that an Ombudsman act on behalf of the people somewhat
like the City Manager. This person must be one who is trusted by the people.
This procedure would, of course, involve money for the City. Councilman Barnes
felt this suggestion is worth further exploration as the people would place trust
in this person because he is somewhat independent. He noted that the major
function of the Commission is to attack problems before they erupt.
Mrs. Kimball suggested inviting representatives of various groups to their meet-
ings of ethers and communicate with them. The services performed by
the Human Relations Commission could be explained.
Councilman Barnes suggested that representatives of Elgin Community College be
r invited to the Human Relations Commission meetings to discuss the recent survey
conducted by Elgin Community College.
In conclusion, Mr. Anderson suggested that the Council give a budget to the Com-
mission. Council members asked the Commission to submit a proposed budget.
Mr. Anderson said he would like to see funds from the City given to the Legal Aid
Society and an office established in Elgin for this purpose. He further indica-
ted his willingness to handle the program in Elgin and stated that this item may
be included in their budget.
Discussion on Regional Transit Authority.
Mr. Nelson announced that Mr. Barney Cunningham, of Management Services and a
spokesman for R.T.A. , had asked that the Council make no decision on the R.T.A.
until he has appeared before the Council.
Mayor Rauschenberger referred to the numerous documents written on the subject and
asked Committee members if they desired to discuss the matter now or wait until
representatives of both sides are heard.
The City Manager noted that a decision must be made and directions given to Mr.
Herbert Hansen prior to his meeting scheduled on February 13, 1974.
Councilman Doxey strongly favored the Council reaching a decision and adopting a
resolution in order to advise their constituents.
The City Manager stated that copies of Senate Bill 27 will be made available to
those members who do not have the information by this weekend.
January 30, 1974 20
The Committee directed the City Manager to notify Mr. Cunningham and a person
against R.T.A. to appear before the Committee on Wednesday, February 6, 1974 at
7:00 P.M.
Meetings with Boards and Commissions Discussed.
Mr. Nelson suggested that the Council host dinner meetings with various Boards and
Commissions for a better relationship between the groups and a way to thank them
for serving the City.
The Committee concurred with the City Manager's suggestion and further suggested
spliting the various Boards to enable better communications. The City Manager
was instructed to set up the meetings.
Meetings with Various Groups Discussed.
The City Manager reviewed meetings that should be held with various groups.
The Committee suggested that two meetings be held on each Committee of the Whole
Meeting night. The City Manager can determine the group to meet with, according
to his priorities.
It was further suggested that dinner meetings be held with Boards and Commissions
on other than Wednesday night and that Wednesday night meetings begin earlier
with dinner brought into City Hall.
Adjournment
C There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 10:40 P.M.
hc� aC6/2
Ma gar A. Glink
City rk
r
COMMITTEE OF THE WHOLE MEETING
February 6, 1974
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The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on
February 6, 1974 in the Council Conference Room of City Hall at 9:55 P.M. Mem-
bers present were: Councilmen Barnes, Bruneman, Pearsaul and Mayor Rauschenberger.
Absent: Councilmen Doxey and Verbic.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
Discussion of 1974 Golf Rates.
Recommendations from the Parks and Recreation Board for 1974 golf rates and poli-
cies were discussed.
Councilman Barnes questioned whether the 1974 Budget was calculated on the basis
of the recommended rates. The City Manager replied that the Budget was planned
on an anticipated increase, however, the revenue set in the Budget will not be
generated from sales. Mr. Nelson explained the necessity of a rate increase
and stated that this season will commense with an $8,000 deficit in the Golf
Course Fund. He noted that without changes in rates this year we can expect to
subsidize the Golf Course Fund.
Mr. Nelson noted that 1974 rates for other golf courses are not yet available
with the exception of Randall Meadows. Their rates were recently increased from
$115 per person in 1973 to $175. There are no restrictions on times of play and
no special rate for youths or seniors.
Councilman Bruneman was concerned that the Parks and Recreation Director should
be present to explain the recommendation of the Parks and Recreation Board. He
stated that he had reduced the rates the last two years over those rates recom-
mended to give the golf course a chance to grow and he felt that the recommended
increases this year are too great.
Mr. Nelson explained that the recommended increase doesn't provide the revenue
needed at present. He felt it better to increase rates gradually to avoid losing
players.
Councilman Bruneman felt that policy changes should be considered at the same
time as rates.
The Committee concurred to place this item on the Council Agenda and that Mr.
Belton be present to explain the recommendations.
Negotiations for Portable Radio Equipment Authorized.
The Committee concurred to authorize negotiations with Motorola Communications
and Electronics, Inc. for the purchase of six Handie Talkies.
Resolution Opposing R.T.A. Authorized.
Mr. Nelson asked that a decision be made on R.T.A. as a directive for Mr. Herbert
Hansen, Elgin's Trustee of the Northwest Suburban Mass Transit District and a
resolution be adopted by the Council.
February 6, 1974 22
Councilman Barnes went on record as favoring R.T.A. He stated that inspite of
some of the problems with the bill, he did not feel that Legislators will improve
these opposing problems. All other Committee Members were opposed to R.T.A. and
authorized the preparation of a resolution stating their opposition for the Feb-
ruary 13th meeting.
Sale of Flexible Bus Delayed.
Mr. Robert Malm explained that the Illinois Department of Transportation would
look favorably on the sale of the Flexible buses to the Northwest Mass Transit
District at the salvage price of $2,800. The District would like to purchase
the buses but would like additional time to produce the purchase funds.
After brief discussion on the grant program and sale of busses, the Committee
concurred to delay the sale for 60 days.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 10:50 P.M.
r
Margare A. Glink
City C rk
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COMMITTEE OF THE WHOLE MEETING
February 20, 1974
23
(114 The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on
February 20, 1974 in the Emergency Operation Center of City Hall at 6:00 P.M. Mem-
bers present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul, and
Mayor Rauschenberger. Absent: Councilman Verbic.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
Revised Commuter Parking Program Approved.
James Spore and Dennis Dawson made an oral presentation on the revised application
for grant for financial aid under the State of Illinois, State Commuter Parking
Grant Application Program. The revised application provides for the following:
Phase 1 - Construction of 261 parking stalls at the West Elgin Commuter Station;
Phase 2 - Expansion of present facilities to include 112 parking spaces, new
warming facility for commuters and landscaping; Phase 3 - will include 210 park-
ing spaces on the east and west side of the Chicago Street Station and a turn
around area for passenger drop-off. If approved, construction should begin in the
spring of 1975.
The land will be leased from the Milwaukee Road which, in effect, will cost us
nothing. They have also agreed to perform the engineering work on the project.
The cost to the city for the entire parking program will be $64,000 or k of the
total cost of the project. Mr. Spore explained the very poor existing parking
conditions and the need for improvement.
The Committee authorized the preparation of a resolution for the February 27th
Elgin City Council Meeting.
Review of Proposed Zoning Ordinance.
Mr. James Spore reviewed the highlights of the proposed new zoning ordinance. The
important changes recommended are the reduction in density and the addition of an
environmental impact section to the zoning ordinance and subdivision ordinance.
The following items will be required at the time a rezoning petition is filed:
1) tax impact; 2) traffic impact; 3) costs associated with the project; 4)
storm water analysis; 5) impact on existing facilities; and 6) market analysis.
Mr. Spore reviewed the current versus the suggested area square footage requirement
for each zoning classification. He also reviewed commercial uses and answered
various questions of Council.
A revision of definitions and standards will be made in the new zoning ordinance.
Mr. Spore noted that most controversial and restrictive in the new ordinance will
be the defining of the Flood Plain Zoning Area.
In conclusion, the new ordinance will be submitted to the Plan Commission in April
and the Zoning Board in May. It is hoped that the new Zoning Ordinance will be
passed in time to be included in the codification of the City Code.
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February 20, 1974 24
Meeting with the Hemmens Building Committee with Regards to the Promotion of the
Hemmens Building.
The Committee of the Whole met with the following members of the Hemmens Building
Committee at 7:30 P.M. in the Council Conference Room: Betty Brown, Marcy
Kaltenbach, Robert Skelly, Robert Hoffer and Dean Chipman.
Mr. Hoffer reviewed the recommendations of the Committee as follows:
1. The Hemmens Memorial Auditorium should continue to be operated by the
City.
2. The City's principal goal should be to operate the Hemmens Memorial
Auditorium for the social, recreational, educational, and cultural
enrichment of community life.
3. The City should be prepared to subsidize the operations of the Hemmens
Memorial Auditorium in order to attain the principal goal for the
facility.
4. The City should hire a full-time auditorium manager to work with a
citizens advisory committee in order to maximize the use of the Hemmens
Memorial Auditorium for its intended purpose.
Discussion occurred with regards to hiring an auditorium manager. The Hemmen's
Committee felt that a full-time professional manager should be hired and pointed
out that his salary would eventually be off-set through greater use of the facili-
ties. It was pointed out by Mr. Donald Smith, Stage Manager, and by members of
the Hemmen's Committee that additional personnel is an absolute necessity if use
of the building is increased.
Mr. Skelly explained his concern that the maximum numbers of people should utilize
the facilities rather than provide programs that appeal to one particuliar group
or interest.
Councilman Gilliam estimated that revenues would have to increase by $25,000 per
year to cover the cost of a manager. Mr. Nelson indicated that the City would not
do alot of advertising as this will be accomplished by the promoters of various
events.
Councilman Doxey suggested that rates be re-evaluated and the staff work harder
to accomplish greater use of the building. Mrs. Brown, however, pointed out that
the present staff is not qualified to perform the task of recruiting, promoting
and managing. She felt a definite need to hire a professional.
Mr. Hoffer explained that this position requires a full time person. He felt that
Mr. Belton is qualified but pointed out that he cannot possibly serve in two ca-
pacities.
Mr. Nelson explained that the manager of the Racine facilities stated that a pro-
fessional is not necessary if you have a local person who knows and is very familiar
with various groups of people and organizations who will use the facilities.
Councilman Gilliam questioned whether a full time person would actually pay for
himself.
Discussion also was had relative to kitchen facilities, refreshments and liquor.
February 20, 1974 25
Mr. Nelson pointed out that we fail in these areas due to our own policies. Marcy
Kaltenbach explained the short term liquor license issued by Racine and how this
feature has tripled the use of their facilities over a three year period.
Councilman Doxey expressed his apposition to allowing alcoholic beverages and
pointed out the many problems we would face if alcohol were allowed.
Marcy Kaltenbach explained the strict controls adopted by Racine which she felt
would work well in Elgin. She further pointed out that the Council is coming
through the same process as the committee in determining their recommendations.
They had originally rejected the idea of a manager but have since felt that in
the long run the City would be further ahead.
Considerable discussion occurred relative to the use of the building and our
ultimate goals. The Hemmens Building Committee presented many suggestions and
valuable input.
Mayor Rauschenberger expressed his sincere appreciation to members of the Committee
for their time and diligent work in this area. He stated that the Council has
received alot of information at this meeting which they will review and take of-
ficial action on.
Mr. Dean Chipman stated that it has been a real pleasure to work with Mr. Donald
Smith and staff members who are involved with the Hemmens Building.
Council members also expressed their gratitude to the members of the Committee.
Review of NIPC's Regional Shopping Center Policy.
Mr. James K. Spore explained the need for a review criteria for regional shopping
centers.
NIPC defines regional centers as major centers of activity which contain in excess
of one million square feet of floor space or occupy in excess of one hundred acres
of land. Included are such activities as large regional shopping, industrial
parks, major public or private institutions and major sport or recreational com-
plexes.
Projects submitted to NIPC for review will be evaluated according to the following
criteria:
1. Evaluation of the impact (including fiscal) on existing governmental
services and facilities.
2. Availability of services and facilities necessary to regional center
development.
3. Evaluation of the market study for consistency with Commission forecasts.
4. Evaluation of environmental factors.
5. Consistency of the proposal with regional plans and studies.
Mr. Spore stated that NIPC has asked communities to submit opinions regarding
their new policy. The important factor to consider is who should review regional
developments. Mr. Spore illustrated that it would be far better for the review of
plans to be made by a government body elected by the people.
In conclusion, Mr. Spore strongly urged the Council to adopt a resolution supporting
NIPC's review criteria for regional shopping centers.
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February 20, 1974 26
Mayor Rauschenberger was instrumental in providing information regarding the new
policy.
Discussion occurred by members of the Committee. Councilman Barnes and Gillaim
asked that a resolution supporting NIPC's policy be placed on the Council Agenda.
Musa Qutub and Associates Invited to Present Proposal to Conduct Ground Water
Studies to Committee.
Mr. Leo Nelson presented a proposal from Musa Qutub and Associates to conduct
ground water studies and recharge sites for additional water supplies. He in-
dicated that we may spend $10,000 for such a study and find no water sources.
However, he expressed concern that we should determine where the supply is as we
do not have any at present and are talking about a third water treatment plant
which he felt should be supplied by shallow wells. He explained that it would be
a short sited approach to go to deep wells for the third plant.
Extensive discussion was held relative to the City's water supplies. In conclu-
sion the Committee instructed the City Manager to invite Musa Qutub and Associates
to a meeting to explain their proposal.
Request of David C. Cook Company to Council Agenda.
A request from the David C. Cook Company to commemorate their 100th year anniver-
sary on the 1975 vehicle licenses was presented and discussed briefly.
Councilman Bruneman felt that the City should have the final approval over the size
and design of the sticker. Councilman Doxey questioned if the City could do some-
thing appropriate for the occasion such as a sign at the edge of town.
The Committee concurred to place the request on the February 27th Council agenda.
Recommendations from Traffic Committee to Council Agenda.
The Committee reviewed various parking recommendations of the Traffic Committee and
directed letters to effected residents of the area notifying them that this matter
would be discussed at the March 13 Elgin City Council meeting.
Areas in question are as follows:
1. Parking on Geneva Street, north of Chicago.
2. Parking on Elm Street, from Locust Street to Crosby Street.
3. Parking on Fulton, from Chapel Street to Park Row.
4. Parking on the east side of Prospect Street from Summit Street to
Lovell Street.
Discussion on Street Name and Address Changes in Various Sections of the City.
Mr. Nelson stated that the Council must determine whether to change numbers as
well as street names due to the expense involved for property owners. A list of
the recommended changes in names and numbers was reviewed.
James Spore reviewed the grid system used in determining addresses. He felt that
numbers should be changed to be consistent with the system and at the same time
as street names are changed. The Police and Fire Departments and Elgin Post Office
have agreed that the changes should be made.
February 20, 1974 27
Police Lt. Demmin and Fire Chief George VanDeVoorde were present to discuss pro-
blems incurred by both departments with regards to the existing addresses and
names of streets. Both commended Fredrick Ackmann for making the grid system in
Elgin.
Councilman Doxey suggested that letters be sent to property owners explaining the
necessity for changes. He asked to review the letters prior to being mailed.
Councilman Bruneman and Pearsaul were opposed to changing house numbers if the street
name is not to be changed. Councilman Gilliam favored the recommendations of the
staff for a change in numbers and street names.
Mr. Nelson concluded discussion by saying that letters will be brought to council
members for their review.
Discussion on Selection of an Architect for the Design of New Fire Station No. 2.
Mr. Nelson explained that an non-local architect may have to be selected for the
design of a new Fire Station No. 2, training room and drill tower due to the lack
of local experienced architects in this field.
The Committee concurred to mail proposals to non-local firms.
Discussion Relative to the Feasibility of Diverting Storm Water from a Portion of
Parkwood Subdivision along Poplar Creek Drive to Poplar Creek.
Mr. Nelson presented a summary of a recent appellate court case relative to drain-
age in answer to Councilman Doxey's suggestion that the developers of Parkwood
Subdivision divert storm water run-off along Poplar Creek Drive to Poplar Creek.
In the case Templeton V. Huss, 292 N.E. 2nd 530 - the plaintiff sued the subdi-
viders and Village for damages claiming that by subdividing adjoining property and
approving the plat of subdivision, the natural course of surface drainage was
changed and brought water onto his farm.
Evidence failed to prove that the natural course of drainage was changed and the
judgment for the defendants was affirmed.
The Appellate Court, in its decision, said that "When an area is improved with
houses or streets, the original conformation of the land may be changed, but if
surface water is still drained into the same point of discharge where it would
normally have found its way, the servient landowner cannot complain."
A detailed memorandum regarding drainage was submitted by the Legal Department.
They concluded that any action on the part of the developer to alter or divert
natural surface drainage could subject him to liability and even to the City
that approves such action.
Mel Dahl explained the natural drainage areas for Parkwood Subdivision. The 54"
storm sewer line was originally designed to handle the entire run-off of the sub-
division. The developers now propose to construct three detention ponds which
will provide less water at one time flowing through the drainage area. This pro-
cedure should alleviate the major storm water problems in the area.
Discussion occurred on the location of Teft Avenue and the Committee concurred to
leave it where it is presently located.
February 20, 1974 28
Announcements
Mr. Nelson announced the following invitations and dates of meetings for Council
members:
March 9 - 9:00 A.M. Bohanna's Pet Shop Open House
February 26 - 6:00 P.M. Meeting of the DuKane Valley Council at Floyd's
Restaurant.
February 21 - 7:00 P.M. Public Hearing of NIPC, Elgin Sanitary District and
Chicago Metropolitan Sanitary District on Waste-
water - Elgin City Hall.
Mr. Nelson reported that the City is having difficulties obtaining gasoline. Attempts
have been made to obtain gasoline through the Federal and State hot lines but to
no avail. He stated that the City is cutting back drastically on gasoline useage
in all areas to reserve fuel for the police, fire, transportation and sanitation
departments.
Emergency Purchase of Rock Salt Approved.
Mr. Nelson explained that we were unable to obtain rock salt from our regular
supplies and were forced to purchase from another company at 14Q per lb. Our
supplier could not deliver the material when needed, therefore, an emergency
purchase was made at a cost of $2,968.00.
The Committee concurred to approve the emergency purchase of rock salt.
Authorization to Receive Bids for Resurfacing Materials Granted.
The Committee authorized the staff to receive bids on bituminous materials for
resurfacing and crackfilling.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 11:05 P.M.
2/a- 1-
Margaret
y Margaret . Glink
City Cl
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COMMITTEE OF THE WHOLE MEETING
February 27, 1974
29
4 The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on
February 27, 1974 in the Council Conference Room of City Hall at 9:00 P.M. Mem-
bers present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Verbic
and Mayor Rauschenberger.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
Citizen Objects to Commercial Zoning at High-Rise for Elderly on South State Street.
Mr. Arthur M. Izzo, 214 So. State Street, appeared before the Committee complaining
over the Commercial Zoning at the high rise building for the elderly on So. State
Street. He explained that his property is zoned residential and that several years ago
he attempted to rezone the property for commercial uses but could not do so. Mr.
Izzo complained of the financial losses experienced because he could not lease his
property for commercial uses and further that his wife could not maintain a real
estate business at the aforementioned address.
Mayor Rauschenberger explained that the commercial use was approved by Council to
allow for a grocery store and other related uses due to a need for these operations
within close proximity to the elderly.
Mr. James K. Spore also explained the rationale for granting the zoning. Mr.
Spore indicated that he advised Mrs. Izzo that the new zoning codification process
will allow a special use for residential and commercial zoning.
Mr. Izzo continued to voice his complaints. Mayor Rauschenberger explained that
Mr. Izzo's recourse is to file a petition for rezoning of his property or wait
until the new zoning ordinance is passed.
Mr. Izzo stated that he will not spend money to file a rezoning petition nor was
he satisfied with the explanation of the Council.
Architects Authorized to Proceed with Preparation of Plans and Specifications for
Riverside Drive Parking Facility.
Messrs. Charles Kaltenbach, Tom Ferenc and James Bates presented their rendering
of the proposed parking facility and explained in detail the traffic circulation
patterns.
Mr. Ferenc noted that the total cost to the City for the City's share of the im-
provements to Riverside Drive including ramps, lighting, curbing, resurfacing and
construction of the new parking facility is $356,000. The expansion of the park-
ing facility to include the 56 stall capacity is $156,000. The original Spiess
proposal is. for 153 parking spaces.
Mayor Rauschenberger felt the city wise in approving the 56 space expansion as the
difference in the 12 spaces will only be $22,000 at the time of construction. The
total parking capacity of the new facility will be 209.
Mr. Nelson noted that the City is working with Mr. Harold Siegel for a walkway
easement from the parking deck to the mall through property adjacent to Fox
Valley Stationers. He stated that the architects want to proceed with the pre-
paration of construction plans and specifications for bidding and asked for Council
approval based on the preliminary plans presented tonight.
February 27, 1974 30
The Committee concurred to authorize the architects to begin the working drawings
of the parking facility for bidding based upon the plan presented.
Discussion on Promotion of the Hemmens Building.
Mr. Carlton Rogers, Jr. appeared before the Committee to present his ideas on
promotion of the Hemmens Building. Mr. Rogers formed his own company in 1969 in
Elgin and is primarily involved with promoting facilities and planning conventions
and meetings on a national basis. He indicated that his personal contacts state
wide are looking for places to hold meetings and conventions.
Mr. Rogers pointed out that there are approximatly 550 rooms available in Elgin to
house conventioneers. Of crucial importance at this time is to develop a brochure
on the Hemmens Building and send this information to various groups and organizations
to let them know we exist and are willing to work with them. He stated that the
Hemmens Building is not even listed in the convention magazines and stressed the
importance of publicity.
Mayor Rauschenberger pointed out the slight disadvantage to Elgin due to the fact
that most groups are generally looking for one location for conventions as well as
housing accommodations.
Mr. Nelson asked how important restaurant facilities and availability of liquor is
for private parties.
Mr. Rogers stated that both are certainly important as a drawing card, however, he
suggested that the City should not wait for these items but should get the publicity
out first. He explained that it will take 18 months to 2 or 3 years before organ-
izations will start booking in Elgin.
Mr. Harold Gossman of the Chamber of Commerce stated that a tourism Committee has
been formed within the Chamber. The Committee has begun to put a package together
of things of interest in the area. Even though we are presently faced with pro-
blems of not having adequate hotels and restaurant facilities now we do need a
good attractive brochure on the Hemmens Building.
Discussion occurred relative to a brochure and whether a separate brochure on the
Hemmens Building should be developed or whether to include various hotels, res-
taurants and places of interests such as Lee Wards, Haeger Potteries, Inc.
Councilman Doxey favored including places of business which would pay for the cost
of the brochure through its advertising.
Mr. Gossman felt that the Hemmens brochure should be kept entirely separate.
Councilman Verbic suggested that the tourism committee work towards seeking
hotels and restaurants to locate in the downtown area. He indicated that the se-
cret to promoting the Hemmens Building is the amenities provided in one place.
The Committee concurred that Mr. Rogers, the city staff and Mr. Gossman should
work out a concrete proposal for recommendation to the Council.
Appreciation was made to Mr. Rogers for his interest in the project.
Increased Bus Service for the Elgin-Aurora Fox Valley Route Authorized.
Mr. William Perkins was present to discuss his proposal for increased bus service
for the Elgin-Aurora Fox Valley Route as outlined in his memorandum to the Com-
mittee. Letters from various organizations asking for an increase in service to
meet the needs of people in the area were also presented.
February 27, 1974 31
Councilmen Gilliam and Verbic and Mayor Rauschenberger were willing to have the pro-
posal put in final form for Council action on March 13th.
Mr. Perkins felt that the new operation could be put into effect by April 1 if
approved by Council on March 13th. He suggested various ways to publicize the new
service, however, it was agreed that the use of a coupon for free service be
utilized with a two week restriction for its use.
Mr. Perkins explained that all other communities are willing to share in the addi-
tional costs for increased service.
Councilman Doxey questioned the status of the HUB system and increased services
to other areas of Elgin. Mr. Nelson stated that a meeting has been scheduled with
Barton-Aschman and the HUB System will be discussed at that time for their ideas.
The results of this meeting will be reported to Council prior to the March 13th
meeting.
Purchase of School Buses and Fare Boxes Authorized.
A memorandum was presented to Council regarding the purchase of school buses which
pointed out that it is too late to order buses for delivery in January or February
of 1975. Mr. Perkins recommended that we attempt to purchase buses that have been
ordered for stock by a local distributor.
Mr. Nelson explained that U-46 School District would be contacted to see if they
need our bus services for 1974-1975 school year. He asked that the staff be auth-
orized to proceed with negotiations for the purchase of school buses and fare
boxes. This item will be brought to Council on March 13th.
The Committee agreed to Mr. Nelson's suggestion.
Reservation System to be Used on Wing and Channing Tennis Courts.
Mr. Nelson stated that the use of attendants and a reservation system for the
Channing and Wing Tennis Courts has been discussed and recommended by the Parks
and Recreation Board. This recommendation is made due to the extremely crowded
conditions of the courts. Reservations would cost $1.00 per hour and be paid to
a court attendant. The purpose of the fee would be to cover the cost of the at-
tendent's salary.
The reservation system will be in effect at Channing and Wing Park only on week-
days from 4:00 P.M. to 8:00 P.M. and on weekends from 1:00 P.M. to 6:00 P.M.
The pros and cons of the recommendation were discussed at length.
Councilmen Barnes, Gilliam, Verbic and Mayor Rauschenberger favored the proposal.
Councilmen Bruenman, Doxey and Pearsaul were against the recommendation.
Reimbursement Ordinance for Installation of Water Main at Elgin Community College
Discussed.
Mr. James H. Bolerjack, Jr. , Finance Director, explained that the actual cost of
reimbursing the City for the installation of water main at Elgin Community Col-
lege is greater now than originally agreed upon by Mr. Rossiter, developer of the
property south of the Junior College. Mr. Bolerjack explained the difference in
cost and the problems which have occurred with the project over the years.
32
February 27, 1974
Members of the Committee of the Whole asked that copies of the correspondence
between all parties involved as well as the financial data be presented in writing
for their review.
Bids for Demolition of St. Joseph Hospital.
Mr. Nelson announced that bids will be received on March 15, 1974 for demolition
and site clearance for the old St. Joseph Hospital.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger.
) ))7MargaGlink
City
C
COMMITTEE OF THE WHOLE MEETING
March 6, 1974
33
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on
March 6, 1974 in the Council Conference Room of City Hall at 7:00 P.M. Members
present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Verbic and
Mayor Rauschenberger.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
A Presentation by Musa Qutub Relative to a Proposed Survey to Locate Shallow
Aquifers as a Potential Source of Raw Water Supply.
Mr. Musa Qutub made a very informative presentation relative to a proposed survey
to locate shallow aquifers as a potential source of raw water supply for the City.
Numerous diagrams were used to illustrate the determining factors in locating
shallow wells. Musa Qutub and Associates is presently performing similar studies
in 15 Northern Illinois Counties.
Mr. Qutub explained that deep aquifers are being mined extensively, therefore,
shallow aquifers with recharge abilities are needed.
Shallow wells recharge naturally by rain or artifically by a lake or injection.
He explained various injection techniques by connecting lakes to the wells. Ad-
vantages of the shallow wells are that they are not being mined and are less ex-
pensive to initiate and maintain.
C Mr. Qutub predicted that the deep well supply will diminish and stated that deep
wells can be capped for future use if the supply of shallow wells is plentiful.
Councilman Barnes pointed out that the survey data will facilitate our future
planning in addition to providing valuable information on water resources.
Councilman Bruneman questioned the quality of water deep well versus shallow
well. Mr. Qutub explained that the water quality decreases with depth as many
minerals are lost.
Corporate authorities of Sleepy Hollow were present and expressed their concern
over the importance to locate new water supplies.
At the conclusion of Mr. Qutub's presentation, Mayor Rauschenberger noted that a
scientific system will enable an evaluation of the entire area rather than dril-
ling wells at random to locate shallow water supplies.
Mr. Edward O'Brien, 1412 Raymond Street - South Elgin, appeared before the Commit-
tee and stated that he has been a well driller for over 40 years. He explained
the water system and history of water tables in Elgin.
Mr. O 'Brien suggested that three wells be put into operation along the Prairie
Path. These wells would provide an adequate supply for Elgin and the location is
good from a recharge standpoint.
Mr. O'Brien suggested other good areas for water supplies on the east side of Elgin,
and in conclusion stated that Elgin is late in locating shallow wells. He listed
several communities using shallow water supplies.
March 6, 1974 34
Mr. O'Brien stated that he has no interest in performing the work of locating new
water supplies for the City but wanted to make officials aware that there is a
plentiful supply available.
Councilman Bruneman again stated his concern with the ability to remove iron from
the water obtained from shallow wells and the cost to eliminate same. He added
that he would not vote to approve shallow wells until this information is received.
Mayor Rauschenberger and members of the Committee expressed their appreciation to
Mr. Qutub and Mr. O'Brien for their informative presentation.
Discussion on The Establishment of a Food Stamp Center.
Mr. Nelson reviewed the hardships on citizens in need of purchasing food stamps.
Aurora, Streamwood and Meadowdale are the closest areas available with distribu-
tion centers. He also reviewed meetings of interested citizens and various
agencies regarding the possibility of establishing a center in Elgin and the
advantages and disadvantages of a center at City Hall. Local banks rejected the
idea sometime ago, therefore, the next logical location is City Hall.
Attorney Jeffrey Rifken expressed his concern that we provide qualified recipi-
ents this service in Elgin.
Mr. James Bolerjack, Finance Director, reviewed procedures, and the need for ad-
ditional personnel. His major concern was the lack of funds available at City
Hall for citizens to cash welfare checks to purchase food stamps.
The Committee discussed various aspects of the program. Councilman Barnes felt
that recipients would benefit greatly by coming into City Hall and the relation-
ship between the city and citizens would improve due to the establishment of
such a facility.
The Committee concurred to authorize the City Manager to meet with the various
banks and ask that they provide the distribution center due to their ability to
cash checks and their vault storage capacity which is necessary for the program.
They further agreed with Councilman Barnes' suggestion that the City go on record
as supporting a food stamp distribution center in Elgin and that the City Hall
be established as the location if the banks again reject the request.
The City Hall program would be strictly on a cash basis and subject to review.
Mayor Rauschenberger authorized the City Manager to act without delay and asked
that this matter be placed on the Council Agenda within a week.
A Report from the Corporation Counsel and Assistant Corporation Counsel Relative
to New Court Room Procedures.
Mr. Erwin W. Jentsch, Corporation Counsel, reported that there are no available
statistics to compare the previous number of cases with the present being pro-
cessed before the courts. However, he assumed that cases are moving through much
better due to our full time attorney, Russell Boothe, who has developed a rapore
with Judges and has been able to explain the City's position in many of the cases.
Mr. Jentsch noted that Russ Boothe has developed a better liasion with police
officers and they are better prepared for court appearances.
March 6, 1974 35
Mr. Boothe spoke regarding his duties and the working relationship with officers
of the City. He stated that a monthly report will be developed soon and forwarded
to Council.
Mr. Jentsch reported on court procedures and discussed legal ramifications of
existing ordinances. He indicated that a report will be made to Council after the
meeting with the Chief Judge of the 16th Judicial Circuit.
Police Chief Robert Baird added that the level of prosecution has improved sub-
stantially and will continue to do so with a full time attorney.
Mutual Aid Agreement Approved.
Fire Chief George VanDeVoorde and Captain Charles Meier were present to explain
the proposed mutual aid agreement with other municipalities and Fire Protection
Districts. Basically, there is no change in the proposed agreement from the pre-
sent except that all parties will execute one agreement rather than several with
individual parties.
The Committee directed the preparation of a resolution authorizing the execution
of the Mutual Aid Agreement for the March 13 Elgin City Council Meeting.
Authorization Granted to Receive Bids and Negotiate Certain Items.
After brief discussion on each of the items, the Committee authorized the staff
to receive bids on the following:
1) Carry - All Vehicle for the Fire Department.
2) Control Panel at the Slade Avenue Water Treatment Plant.
3) Tapping Machine Replacement for Connection of Water Mains.
4) King Size Funster for the Parks and Recreation Department.
(Committee favored recommendations from the Parks and Recreation Board on future
purchases of playground equipment.)
After considerable discussion on the refuse truck chassis and units ordered last
year with hopeful delivery in the fall of 1974, the Committee concurred with the
recommendation of the City Manager and authorized the cancellation of the previ-
ous order and directed the City Manager to negotiate for the purchase of one
truck chassis with a 2 R Leach Packer Body and one truck chassis. The City Manager
explained the necessity to obtain the aforementioned equipment prior to the sum-
mer months.
Preparation of New Reimbursement Ordinance for the Installation of Water Mains
Authorized.
Mr. Nelson, recommended that new language be added to the reimbursement ordinance
for the installation of water mains in various sections of the City as follows:
1) Escalator clause for late connections - 77. interest recommended which is
the same charge for Special Assessment Districts.
2) Provisions for executing agreement with payment over a five year period.
3) Require payment of accured interest plus 1/5 of principal and hook-up
charge.
4) Provide a 60-90 day period to hook onto facilities and payment in full
with no interest charges.
March 6, 1974 36
Mr. Nelson explained that the location of property by lot numbers, and the amount
due will be written into the ordinance. A letter notifying residents of the
ordinance provisions will be sent.
The Committee authorized the preparation of a new ordinance with the aforementioned
additions.
Ordinance Establishing a Special Service Area Authorized.
Considerable discussion occurred relative to several important issues to be deter-
mined prior to preparation of an ordinance establishing a Special Service Area.
The first item involves the petition of the Union National Bank and Trust Company
to delete their drive-up facility from the Special Service Area. Members of the
Committee felt that the facilities of the First National Bank should likewise be
considered even though they did not submit a petition. Councilman Barnes, Gilliam,
Pearsaul and Mayor Rauschenberger voted to delete the drive in facilities of both
banks.
The City's share of the project was discussed at length with the majority of the
Committee favoring a 1/3 contribution to the cost of Phase I engineering design,
to show good faith of the City.
The Corporation Counsel was instructed to prepare the ordinance establishing a
Special Service Area accordingly for presentation at the March 13, 1974 Elgin City
Council Meeting.
Position for Cement Finisher Discussed.
elk Mr. Nelson explained that a position for Cement Finisher was established last year
as Labor Foreman I and an examination given. However, applicants failed to re-
ceive a passing grade. This position was again placed in the budget under the
labor foreman classification but no applications were received.
Recently, two applicants have applied and both carry union cards as cement finishers.
Mr. Nelson recommended that a position be established as cement finisher equal to
the classification of Labor Foreman II. He explained the need for qualified per-
sonnel to perform work on deteriorated sidewalks and intersections. Various in-
side work will be performed during off times.
Councilman Doxey questioned whether it would be less expensive to contract the
work rather than hire a full-time person at full time salary plus benefits. He
favored hiring a contractor to perform the cement finishing work.
Mr. Nelson explained that contractors have not, in the past, bid on the small re-
pair jobs.
Mel Dahl, Public Works/Engineering Director stated the need for this position to
maintain sidewalks and corners which are the City's responsibility.
Councilman Barnes and Verbic felt the need to create a position of cement finisher
and authorized the preparation of an ordinance.
r
March 6, 1974 37
Referendum Literature on Golf Course Presented.
Mr. Nelson distributed copies of referendum material used in the December 5, 1967
rreferendum on the Golf Course. The literature stated that general revenue funds
will not be used for the operation of the golf course and promised electors that
the Golf Course would be supported solely by the golfers.
Mr. Nelson reported that petitions objecting to the increase in rates will be
presented at the March 13, 1974 Elgin City Council Meeting.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 12:00 A.M.
72;1dz a- 4:- . /<1544:c/el
Margar A. Glink
City erk
C
e
{ COMMITTEE OF THE WHOLE MEETING
March 14, 1974
38
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on
March 14, 1974 in the Council Conference Room of City Hall at 12:05 A.M. Members
present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Verbic and
Mayor Rauschenberger.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. G1ink; and
members of the staff.
Request of Barney Cavitt to Change Entrance to Mobile Park Approved Subject to
State Approval.
Mr. Leo Nelson, City Manager, explained Barney Cavitt 's original proposal to the
entrance to his Mobile Home Park off of Villa Street which was approved by Council.
He is now requesting that the alignment be changed in order to avoid losing one lot
of the Mobile Home Park. A plat of the area in question was presented.
The City recommends that the entrance be left at a 90o angle.
Councilman Barnes, Bruneman, Gilliam, Pearsaul and Verbic favored the City's re-
commendations.
Mr. Barney Cavitt explained that the park was built according to plans and that he
is attempting to do a complementary job for the city. He further explained that
the angle is not as pronounced as it appears on paper. The cost of the lot in
question is $4,000. He also indicated that the lot isn't an issue with the State
and they have said they will approve his proposal.
Mr. Cavitt complained that the City has been unnecessarily hard on him with this
development. He made several serious accusations against members and previous
members of the City staff.
Gary Miller, Assistant City Engineer, was asked to comment on the proposal. He
stated that from an engineering standpoint and a sound practice, the recommendation
as revised in 1972 should be followed. He added that the State has said a permit
would only be issued as approved by the City.
Councilman Gilliam showed deep concern over Mr. Cavitt 's serious accusations and
stated that these accusations should be proven by Mr. Cavitt.
Councilman Doxey felt that the Council should cooperate with Mr. Cavitt and get
the job done. Councilman Bruneman agreed.
Councilman Verbic asked that facts be obtained from the State.
The City Manager reviewed meetings held with Mr. Cavitt and his attorney in which
the attorney walked out. Mr. Nelson said he did not want the Council to get the
wrong impression from Mr. Cavitt 's statements.
After considerable discussion, the Council concurred to grant the request subject
to State approval.
Contract with Musa Qutub Authorized.
The majority of Committee Members concurred to direct the preparation of a reso-
lution authorizing the execution of a contract with Musa Qutub and Associates to
perform a survey to locate shallow aquifers as a potential source of raw water
supply.
March 14, 1974 39
Amendment to Position Classification and Pay Plan for Position of Plant Mechanic
Authorized.
The Committee authorized the preparation of an ordinance amending the Position
Classification and Pay Plan to include the position of Plant Mechanic for the
Water Department.
Meeting with Elgin Beautification Association Approved.
A letter was received from the Elgin Beautification Association requesting a
meeting with the Committee of the Whole. Members agreed to hold a meeting as
soon as possible.
The City's Participation in the VIP Program Approved.
The Committee of the Whole concurred to approve the City's participation in the
VIP Program.
Bid Approval Authorized.
The Committee concurred to authorize bids on the following items:
(a) Painting of the Municipal Building at an estimated cost of $5,500.
(b) A venetian blind washer at an estimated cost of $1,400.
(c) The acquisition of an aerial platform for the Hemmens Building
at an estimated cost of $4,000.
(d) Police cars at an estimated cost of $19,500.
Mayor Rauschenberger asked that smaller enginees be considered for Police vehicles
to save on gasoline. The City Manager agreed.
A Preliminary Estimate Prepared by Commonwealth Edison for the Installation of
Street Lights on River Bluff Road Presented.
The aforementioned information was presented to the Committee of the Whole. The
City Manager stated that he will attempt to obtain more information on costs for
the next meeting. This improvement can be accomplished as a Special Assessment
District.
Aurora-Elgin Bus System.
The City Manager questioned whether the Committee is ready to go with a second bus
for the Aurora-Elgin system as proposed by Mr. Perkins.
The Committee concurred to contact other communities to be certain they approve of
the program and will participate in additional costs and then proceed with the
second bus.
Ordinance Removing Parking Restrictions on the East Side of North Worth Authorized.
The City Manager stated that 6 out of 8 residents in the area have asked that the
parking restriction be removed on the east side of North Worth Avenue.
The Committee authorized the preparation of an ordinance removing the restrictions
t March 14, 1974 40
and asked that Abbott School and Mr. Minehart be notified to this effect.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 1:05 A.M.
--i-,a4 z �.
Margar ' A. Glink
City Werk
r
COMMITTEE OF THE WHOLE MEETING
March 20, 1974 41
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
/ ' on March 20, 1974 in the Council Conference Room of City Hall at 7:00 P.M.
Members present were: Councilman Barnes , Bruneman, Doxey, Gilliam, Pearsaul ,
Verbic and Mayor Rauschenberger.
Also present were: City Manager, Leo Nelson, and members of the staff.
Discussion of Proposed Mall on Grove and DuPage (Jim Bates of Barton-Aschman
and C. Kaltenbach and Tom Ferenc)
This discussion was deferred.
Presentation on the Riverside Drive Parking Deck (Tom Ferenc and Chuck
Kaltenbach
Summaries of steel bids were passed out for review by Tom Ferenc. Final
contracts are being drawn up and delivery dates are being established.
Joseph Spiess has reviewed the bids and they are acceptable to him.
The City will be designated as the sole contractor; project received approval .
River Bluff Road Street Lights
The policy procedure to be followed was the main consideration. Mr. Bill
Downey of Commonwealth Edison explained the difference between various
poles and rates. It was determined that the main cost difference was between
the wood pole and the concrete pole. The City will pay for maintenance
r if the residents will pay for installation. However, further negotiations
with the River Bluff residents are to continue.
Request from David C. Cook Publishing Company to Observe Its Centennial on
1975 Auto Stickers
There was no objection providing a company was celebrating its centennial , and
that the company stand the cost of the project. A size limitation for the
sticker is also desirable. David C. Cook Publishing Co. will be advised of
the decision.
Discussion of Differences Between Sewer Reimbursement Act of 1972 and Earlier
Correspondence Between the City Manager and Attorney for Oconto Corp.
Decision was reached to split the cost difference between the City and the
Oconto Corp. Council desires an ordinance stating same. Further negotiations
will continue.
Newsletter
Leo Nelson distributed sample Newsletters from other cities. Cost of postage
and quantity to be mailed was discussed. It was approximated that we would
send between 17,000 and 18,000 newsletters.
An informational booklet about the City of Elgin was also suggested.
Both items received interest. Samples of same will be made up.
March 20, 1974 42
The Enforcement of No Parking Areas on St. Joseph Hospital Property
Areas under discussion are fire lanes. It was agreed that these areas were needed and
eft that they would be little extra burden for the Police Department. This issue is to be
put on next Council agenda.
Prior Bid Approval
The Council concurred that the City proceed with the following three items :
(a) Painting of the Municipal Building at an estimated cost of $5,500.
(b) A venetian blind washer at an estimated cost of $1 ,400.
(c) The acquisition of an aerial platform for the Hemmens Building at an
estimated cost of $4,000.
Requests to Reserve City Tennis Courts
It was agreeable that signs be posted designating the reservation of a court.
Golf Rates for Senior Citizens
Council agreed that senior citizens pay regular rates and have unrestricted privileges.
Playground Equipment
The selection of playground equipment was made and a resolution is to be put on next
Council agenda.
,, Ducks Unlimited
el
This organization would like to establish headquarters in this area. They are
inquiring into the availability of Industrial Revenue Bonds. The purpose of this
organization is to primarily conserve wild life. It was agreed that representatives
be brought in to further explain about Ducks Unlimited.
Off-Street Parking Request
Mr. Nelson told the group he had received a request from the Postmaster seeking
more off-street parking. Council denied request.
Food Stamp Program
Responses to the request for a Food Stamp Sales Center have been negative. It was
decided to proceed for qualification of City Hall as a food stamp sales center.
Hollywood Builders Development
Council members interested in visiting the condominium complex are welcome to do so.
The scheduled day of visit is Sunday, March 23. Those interested should contact
either Dr. Verbic or Jim Spore.
Adjournment
There being no further business to come before the Committee of the Whole, the meeting
r was adjourned by Mayor Rauschenberger at 10:30 P.M.
Diane Schwartz
Secretary to Leo Ne son
COMMITTEE OF THE WHOLE MEETING
March 27, 1974
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger on
March 27, 1974 in the Council Conference Room of City Hall at 11:25 A.M. Members
present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Verbic and
Mayor Rauschenberger.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
City to Proceed with Application to Establish a Food Stamp Program at City Hall.
The City Manager presented a status report on the Food Stamp Program. In essence,
those banking agencies contacted thus far have rejected the idea for numerous
reasons.
The majority of the Committee concurred to authorize the City Manager to proceed
with the filing of an application to establish a Food Stamp Program at City Hall.
Request to Continue Illegal Zoning Use at 343 Billings Denied.
Mr. Nelson explained that Mrs. Petersdorf of 343 Billings contructed a garage and
is operating a gift shop in a residential zone which is illegal under the Zoning
Ordinance. He further explained the unfortunate circumstances and lack of com-
munications which occurred. Mrs. Petersdorf has said she received verbal approval
from the City to build the garage and operate the gift shop, however, members of
the City staff have been questioned and no one has reported giving such information.
A private contractor obtained the building permit for a garage only.
Complaints have been received from neighbors on the illegal operation.
Mrs. Petersdorf presented her version of the incident and presented photographs
of the location in question.
Councilman Verbic faulted the contractor for failing to communicate at the time
of obtaining the building permit. He felt the City must enforce the Zoning
Ordinance or a serious precedent will be set. He expressed sympathy to Mrs.
Petersdorf for the unfortunate circumstance which occurred due to a lack of com-
munications.
Mr. Nelson stated that the owners Attorney, Mr. Lyle Brown, was not aware of the
intended use as he would have recognized the zoning problem and called this to his
clients attention. Councilman Doxey stated that he has confidence in Mrs. Peters-
dorf and felt that a lie detector test should be administered to employees to de-
termine who was at fault.
Councilman Bruneman and Doxey spoke on behalf of Mrs. Petersdorf and felt she
should be allowed to continue her operation.
Committee members discussed the possibility of changing the Zoning Ordinance to
allow such operations as home occupations or looking favorably upon granting
business zoning at this location. However, the majority of members decided against
these alternatives and granted a 90 day period to Mrs. Petersdorf to cease the
operation of a gift shop and business. They indicated that the provisions of the
Zoning Ordinance will be enforced after 90 days.
March 27, 1974
Discussion on Auto Wrecking Yards and Illegal Use at 674 Laurel.
Mr. James Spore reviewed the zoning use at 674 Laurel. The property is zoned as
B-4 with a Special Use for a contractors yard. However, Mr. Welch, owner, is
presently storing abandoned vehicles on the property. The Zoning Ordinance pro-
vides that the storage of three or more vehicles is a direct violation.
Mr. Nelson questioned Mr. Welch as to the source of the abandoned vehicles. Mr.
Welch stated that the vehicles are being stored for Mr. James Raap. Mr. Nelson
pointed out that the agreement between the City and Mr. Rapp provides that cars
are to be stored in South Elgin, therefore, Mr. Raap is in violation of his
agreement with the City.
The Committee discussed the operation in question and the entire matter of allow-
ing wrecking yards, under stringent controls, in the corporate limits. Members
of the Committee concurred to investigate a change in the Zoning Ordinance to
allow wrecking yards. They further concurred to allow Mr. Welch to continue his
illegal operation until this matter is reviewed and while his zoning petition is
before the Boards and Commissions.
Stop Sign at LaSalle and Kaskaskia Authorized.
The Committee Authorized the preparation of an ordinance to provide for the in-
stallation of a stop sign at LaSalle and Kaskaskia. Requests for this action
were received from residents of the area and subsequently recommended by the
Traffic Committee.
Councilman Bruneman suggested that a flashing light be placed at the location for
474 a period of three weeks to draw attention to the new stop sign. Mr. Dahl stated
that his suggestion would be followed but he pointed out the problems with van-
dalism of the flashing light.
Removal of Meters and Prohibiting Parking Authorized on the South Side of Prairie
Street, Wellington Avenue to Villa Street.
The Committee Authorized the preparation of an ordinance removing five parking
meters and prohibiting parking on the South side of Prairie Street from Welling-
ton Avenue to Villa Street.
The Traffic Committee reviewed the area in question and recommended the afore-
mentioned action as it would reduce unnecessary damage to both city property and
parked cars as a result of sliding vehicles. Also, it would provide more pavement
area which would benefit snow removal operations and maintenance. Parking meters
in this area provide very little revenue.
Report on Repair of the Elevated Storage Tank at Schuler and Commonwealth.
Mr. Nelson reported on the recommendations from Westenhoff and Novick, Inc. ,
Consulting Engineers, that repairsbe made to the elevated storage tank only to
keep it serviceable for a period of five years. Spot welding was done last year
and in their opinion, is sufficient repair work to keep it safe for another five
years. If the staff sees any dangers the Council will be notified.
Councilman Doxey stated that this has satisfied his previous concern over the
safety of the storage tank.
March 27, 1974
Mr. Nelson stated that the expenditures for welding will be brought to Council
for approval.
Filing of Open Space Application Aurhorized.
Mr. Nelson reviewed the 1974 Budget in relation to the Open Space Program. Infor-
mation was also previously submitted to Council by Mr. James Spore. Mr. Nelson
reported on the Elgin Housing Authority's decision to purchase property adjacent
to the Clifford-Owasco housing project site. This site will qualify for the 75/25
matching program through the State of Illinois, Department of Conservation. The
City's cost (257.) will be approximately $7,500.00. Money is available for the
acquisition of this property. The Housing Authority will maintain the park after
acquisition by the City.
Mr. Nelson explained the need to make application for the 1974 Open Space Program
for various sites.
The Committee concurred to authorize the City Manager to proceed with the appli-
cations for the Open Space Program.
Bid Approval for the Acquisition of Lights for the Softball Field at Wing Park
Granted.
The Committee authorized the staff to receive bids for lights at the softball
field at Wing Park.
Discussion on Ducks Unlimited.
The Committee briefly discussed the earlier meeting with Ducks Unlimited and their
request for the City to issue industrial revenue bonds to construct their National
headquarters to be located north of the Milk Pail near Route 72.
The Committee delayed their decision on this request until the April 3, 1974 Com-
mittee of The Whole Meeting.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 12:55 A.M.I_Le4_4.4
s!,2. ,6„4„,14
Margare A. Glink
City C rk
COMMITTEE OF THE WHOLE MEETING
April 3, 1974
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on April 3, 1974 in the Council Conference Room of City Hall at 7:00 P.M. Mem-
bers present were: Councilman Barnes, Bruneman, Doxey Gilliam, Pearsaul, Verbic
and Mayor Rauschenberger.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
Request of Elgin Beautification Association for Master Plan for City Beautifi-
cation Program.
Mr. William Cutter President of the Elgin Beautification Association, and mem-
bers of the organization were present to explain their request for a Master Plan
for the City's Beautification Program.
Mr. Cutter stated the need for the Council to designate a name for the Civic
Center and presented several suggestions. He reviewed the thoughts of the organi-
zation to make the Civic Center a center of activity by providing an attractive
garden center atmosphere to encourage tourists and employees to spend their
leisure times in a beautiful surrounding. He suggested art shows and other pro-
grams involving participation by community groups. Individuals have indicated
their willingness to donate funds towards beautification programs as memorial
gifts.
Ideas for the beautification of City property located at Highland and Larkin
Avenue were presented.
Most important in regards to a beautification program is the development of a
Master Plan. Mr. Cutter explained that the Association will commit themselves
to raising funds, planning and directing programs after a Master Plan is accom.
plashed. He indicated that a landscape firm will provide an estimate on a master
plan at no cost upon the approval of the City Council.
Mr. Cutter presented the Master Plan of Elgin Community College as a example.
They obviously do not have the funds to accomplish all the landscape work at one
time but follow the plan over the years and do a little at a time as funds be-
come available.
Mayor Rauschenberger spoke briefly of the City's discussion to construct a walk-
way from the Post Office to the Kimball Street Parking Lot. He felt this a
good project to start in the Civic Center Area.
Mr. Cutter suggested the possibility of discussing the landscaping plan with
Barton-Aschman to work out a program compatible to the mall.
Mr. Larry Johnson, member of the Retail Affairs Association, explained the Cham-
ber of Commerce's interest and other groups to work through the City of Elgin's
Planning Department for the overall beautification program.
Mr. Harold Gossman spoke on the need for a master plan and pointed out that the
Chamber will transfer the Christmas decoration funds into permanent beautifica-
tion projects.
April 3, 1974
Councilwoman Pearsaul favored a master plan and city's financial assistance in
the plan. Councilman Barnes suggested that other neighborhoods be included as
part of the program.
(7114
The City Manager noted that the Association is interested in other areas but
would like to start in the Civic Center area first. He pointed out that the
first step should be to invest in the river banks prior to planning a landscaped
walkway as the improvements will be washed away if the river banks are not cor-
rected first.
Mayor Rauschenberger suggested the matter be tabled until Barton-Aschman appear
at a later part of the meeting and the subject of a master plan discussed with
them.
Committee members expressed their appreciation to members of the Elgin Beautifi-
cation Association.
Request from North End Businessmen's Association to Conduct Their Annual Festival
at Trout Park Approved.
The Committee approved the aforementioned request subject to the North End Business-
mens Association filing a certificate of insurance with the City and restoration
of the park after the festival.
Preparation of an Ordinance to Implement the Provisions of Senate Bill 225 Auth-
orized.
The Committee received copies of Senate Bill 225 along with a cover letter from
Frederick J. Spriet, Kane County Supervisor of Assessments, prior to the meeting.
Mr. Nelson explained briefly that the recently passed legislation allows the asses-
sor to assess property as soon as it is occupied rather than to wait a year prior
to the assessment being made. The bill also provides for a decrease in assess-
ments if the building has been demolished. This is accomplished by the Building
Department notifying the Assessor upon occupancy or demolition of a structure.
The Committee Authorized the preparation of an ordinance implementing provisions
of Senate Bill 225.
City to Provide Special Bus Service for Northwest Mass Transit Districts Dedication.
Mr. Nelson announced the dedication ceremonies of the Northwest Mass Transit
District to be held on Saturday, April 6 at 2:30 P.M. at the Village Hall in
Bartlett. City officials have been invited to attend a reception at the Villa
Olivia afterwards. The District has asked that Elgin provide bus service from
the Village Hall to the Villa Olivia for various District members.
The Committee approved the request.
Mr. Nelson further announced that the Mass Transit District no longer is inter-
ested in purchasing our old buses, therefore, they will be sold to the highest
bidder.
Request of Ducks Unlimited Denied.
The Committee discussed the request of Ducks Unlimited to construct a building
using industrial bonds issued by the City. The Committee concurred to deny the
April 3, 1974
request and suggested that a letter be sent asking that they contact Dundee or
Carpentersville due to the closeness of these units of government to the pro-
posed headquarter location.
Members felt they would prefer to honor requests of industries locating within
the corporate limits.
Agreement with Merchants for Shuttle Bus Authorized.
Mr. Nelson reported that Mr. John Spiess and other merchants have expressed an
interest in operating, at their expense, a shuttle bus from the outlying parking
lots to the downtown area. This is an attempt to get employees to use the out-
er parking areas, especially during construction of the mall when some parking
meters will be removed. The bus will be repainted so as not to identify it with
regular City buses.
Mr. Harold Gossman of the Chamber of Commerce felt it best to work out an agree-
ment with the City to provide for the operation of the shuttle service. The mer-
chants will bear the entire costs. The Committee agreed to negotiate with mer-
chants towards an agreement for shuttle bus service.
Presentation by Barton-Aschman of Their Design Proposal for Downtown Mall.
Mr. James Bates of Barton-Aschman and Chuck Kaltenbach and Tom Ferenc of Kalten-
bach and Ferenc were present to present the proposal for the design of the down-
town mall.
Mr. Bates reviewed the document entitled "Proposal for Design Services in Connee-
tion with Special Downtown Street Improvements in Grove Avenue and DuPage Street".
Copies were presented to Committee members.
The estimated cost of the basic design is between $67,000 and $83,500, however,
the costs could run more depending upon the additional costs of special services
requested by the City. Mr. Bates reviewed the fees in detail.
A long range master plan for the Beautification Program in connection with the
mall was discussed.
Mr. Bates explained that Barton-Aschman has seven landscape architects in the
firm and they would be willing to work something up to present to the Council.
He pointed out, however, that the firm mentioned by Mr. Cutter earlier can pro-
vide the detailed plans at no cost if they have a tie in with a nursery.
The Committee expressed their interests of obtaining a master plan and asked Mr.
Bates to prepare a proposal for a Master Plan for the Beautification Program.
The Committee authorized the preparation of a resolution authorizing the execu-
tion of a contract with Barton-Aschman for the design of the downtown mall.
Revised Bus Routes and Relocation of Hub System Approved.
Mr. Bill Perkins, Fleet Administrator of the Transportation Department, reviewed
the memorandum on route revisions and discussed and explained bus service.
Councilman Doxey suggested service within Poplar Creek Subdivision and Councilman
Bruneman opposed the proposed McLean Boulevard route due to the fact that users
April 3, 1974
must transfer to get downtown. He favored expanded service to Willow Lake
Estates and Century Oaks.
Mr. Perkins explained that increased service would require additional buses and
personnel. He noted that Century Oaks users are sparce and the City is receiving
$70.00 per month subsidy from Willow Lake to provide the present service.
Mr. Nelson explained the experiment on the north-south line on McLean Boulevard
as a different and unique service but not a reduction in service.
Councilwoman Pearsaul felt the Oakhill run a complete waste of time as people in
the area do not use the buses.
Councilman Bruneman asked that the bus routes be sent back to the drawing board
and a proposal submitted that would provide equal service for all residents.
Councilman Doxey complained of dirty buses, drivers drinking pop while driving
and smoking. He especially noted that the back windows are always dirty.
Mr. Perkins stated that one person was employed to wash the buses, however, if
every bus is washed every day, two men will be needed for 8 hours per day. He
stated the need to keep costs down for the overall bus operation.
The relocation of the Hub System was discussed. Mr. Perkins indicated that Barton-
Aschman said it was the best location at the present time.
Councilman Barnes, Gilliam, Verbic and Mayor Rauschenberger approved the reloca-
tion of the Hub System to North Grove Avenue, between Chicago and Highland.
Councilwoman Pearsaul expressed her opposition to the location.
All Committee members except Councilman Bruneman, approved the proposed route re-
visions as recommended by Bill Perkins on a trial basis and authorized the pre-
paration of the necessary documents to be sent to Council.
Increased Sanitary Landfill Rates Approved.
Mr. Nelson reported that the City's contract with Tri-County Landfill for dis-
posal of solid wastes expired in June 1973. A request was received increasing
our rates from 55c to 75c per cubic yard. Mr. Nelson explained our need for
their landfill site and noted that others are paying $1.00 per cubic yard.
The Committee concurred to pay the requested increase.
A Request for Bus Service to Carpentersville to be Investigated.
Mr. Nelson received requests from Village Officials of Carpentersville and West
Dundee for an extension of the Aurora - Elgin bus line to the Carpentersville area.
Mayor Rauschenberger reviewed the discussion held on the subject at a recent meet-
ing. Federal Urban Aid Funds are available for 70% of the cost of running the
service; 20% State funds are available and 10% will be paid by the Fox Valley
Communities. Kane County has indicated they will share in a portion of the costs
to provide the service.
The original proposal came from the City of Aurora as they are applying for funds
to obtain four buses. These buses will be leased to the City of Elgin at $1 per
April 3, 1974
year. The stipulation for receiving the grant for buses is that service be ex-
tended to Carpentersville.
Each community will pay its share the same as the present agreement between Elgin
and communities to the South. Other communities are eligible for the soft match-
ed programs for their share of the costs.
The Carpentersville residents are especially interested in the service to Elgin
to allow them to connect with the commuter trains to Chicago.
Committee members agreed to further investigate the possibility of providing
bus service to Carpentersville.
Councilman Bruneman and Doxey were opposed to the request.
Preparation of Resolution Authorizing a Contract with Everett Scheflow for
Study of Tyler Creek Watershed.
Mr. Nelson reviewed a memorandum prepared by Jim Spore reporting that the State
•f Illinois has received funding and is proceeding to study the drainage pro-
blems in the Otter Creek Watershed. Funds were appropriated in the 1974 Bud-
get for this purpose. Mr. Nelson recommended amending the Budget to transfer
these funds to the study of the Tyler Creek Watershed.
The proposal of Everett Schefl•w to perform the Tyler Creek Watershed Study was
presented.
The Committee concurred to authorize the preparati•n of a resolution authorizing
a contract with Everett Scheflow for a study of the Tyler Creek Watershed.
Resolution Authorizing a Contract with Clarke Outdoor Spraying Company Approved.
The proposal of Clarke Outdoor Spraying Company for mosquito control was reviewed
and discussed.
The Committee directed the preparation of a resolution authorizing the execution
of a contract subject to a limited treatment of the City Parks. Said treatment
to be determined by the City Manager.
Review of the Proposed State Street Improvement from the Department of Transpor-
tation.
Mr. Nelson reported that the State has agreed to resurface State Street from
their building at 595 So. State Street to Lee Wards. They have asked what im-
provements the City would like to make during this time.
The staff has recommended that State Street be widened to four lanes which means
the removal of parking. Curb and gutter and intersection improvements should be
made at the time of resurfacing. The State's share is estimated at $300,000.
The City's share is estimated at $334,000. The State has agreed to pay 50% of
the new traffic signals proposed.
Mel Dahl presented drawings and listed the intersections recommended for improve-
rlents.
April 3, 1974
Discussion occurred on the proposal, specifically with regards to the removal of
parking from Chicago to Highland.
The City Manager was instructed to investigate the number of parking spaces that
will be removed and the possibility of acquiring off-street parking for busines-
ses in this area.
Councilwoman Pearsaul noted the problems with trucks at Shedd-Bartush. Councilman
Doxey suggested the use of industrial bonds to acquire off street parking for
Shedd-Bartush.
Dinner Meeting with Elgin Housing Authority and Human Relations Commission.
Mr. Nelson announced that the dinner meeting will be held at 6:00 P.M. on April
16, 1974 at the Blue Moon with Council members and the aforementioned Commission
members.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 11:35 P.M.
(711a,zzza
Magar A. Clink
City erk
C
COMMITTEE OF THE WHOLE MEETING
April 10, 1974
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on April 10, 1974 in the Council Conference Room of City Hall at 10:20 P.M. Mem-
bers present were: Councilman Bruneman, Doxey, Gilliam, Pearsaul, Verbic and
Mayor Rauschenberger. Members absent: Councilman Barnes.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
Purchase of Radar Equipment Approved.
Chief Robert Baird explained the need for radar replacement equipment and stated
that the Department has only one unit which is inoperable at present. He and
members of the Department recommended the radar units distributed by Kustom
Signals, Inc. A brochure discribing and illustrating the units was presented
to Council and discussion occurred.
The Committee authorized the purchase of two units at $4,500.00 from Kustom
Signals, Inc. to be placed on the next City Council agenda.
Report on Status of the Airport Planning Grant.
In addition to a letter submitted to Committee members from Arnold Thompson
Associates, Inc. on the status of the Airport Planning Grant, Mr. Nelson reported
that he had received a call from Congressman Robert McClory advising that the
application was approved.
Councilman Doxey asked members what their reaction would be if the study, upon
completion, recommended the expansion of the present airport.
Councilman Bruneman felt there is not enough room for expansion. Councilman
Gilliam, Pearsaul, Verbic and Mayor Rauschenberger felt that decision should be
made after the study is made. Councilman Verbic felt reasonably certain they
would recommend a different location away from the city but stated the need for
their total input into this study.
Mr. Nelson concluded the discussion by saying that he will ask Arnold Thompson,
Inc. to again discuss the proposal with Council prior to executing the contract.
Dedication of Elgin Locomotive Set.
The Council set Sunday, April 28, 1974 as the date for the Elgin locomotive to
be dedicated to the Northwest Mass Transit District.
Request from West Dundee for Bus Service to be Investigated.
Mr. Richard Karolus, Village Trustee of West Dundee, appeared before the Com-
mittee with a request from the village for the City of Elgin to provide bus
service to West Dundee.
The Trustees authorized a survey of residents in their community to determine
their opinion in this matter. A 50% survey return was received, the results be-
ing that 63% of residents want bus service to Elgin and will use the service.
April 10, 1974
Mr. Karolus applauded Mr. Nelson and Mr. Perkins stating that they have been of
real assistance and nice to work with. He expressed hopes of reaching an agree-
( went within the next two weeks for the bus service.
Councilman Verbic gave several examples where residents of the tri-city area
come to Elgin by taxis for professional services. He felt bus service would
benefit many citizens.
Bill Perkins indicated that results of the survey with regards to fares averaged
at $.25 within the community and $.50 to Elgin. West Dundee is willing to pay
the difference between fares box rates and actual fares received.
The majority of Committee members preferred to consider Carpentersville, East
and West Dundee as a total package. Mr. Perkins indicated that our present
fleet can handle service to West Dundee but cannot handle the other areas until
additional buses are received.
The majority of the Committee agreed to authorize Mr. Perkins to contact officials
from East Dundee and consider a two package agreement.
Letter from Elgin Woman's Club Relative to the Modification of One Bus to Trans-
port People in Wheelchairs Discussed.
Mr. Nelson was asked to check with senior citizens and other organizations to see
if the need exists to provide a special bus for persons confined to a wheelchair.
He suggested that a special bus schedule be developed for this service. People
could then make appointments, etc. based on the special schedule.
474 Councilwoman Pearsaul related the concern of senior citizens that they do not
attend functions at the Hemmens Building because the restrooms are located on
the lower level and some people cannot climb the stairs. She questioned whether
facilities could be located on the first floor.
Mr. Nelson said the plumbing will be checked to see if this is possible. Bob
Maim indicated that Frank Kaiser is presently investigating the installation of
an elevator.
Request of N. State Street Businesses for 30 Minute Parking Meters.
B & D Office Supplies and Bohanna's Dog Grooming Shop has requested the instal-
lation of 30 minute parking meters on the west side of N. State from Chicago
to Highland Avenue. These are the only businesses located on the west side of
the street.
The Traffic Committee reviewed and approved the request.
The Committee authorized the preparation of an ordinance for the April 24
Council Agenda.
Miscellaneous Announcements by City Manager.
Mr. Nelson announced that letters have been sent to the Railroad Company to re-
move the tracks in the Central Business District. A letter was also sent to the
Tollway Commission to purchase the toll booths on the Tollway bridges to allow
use by local traffic.
April 10, 1974
The Food Stamp Program was rejected by all banks and savings and loan companies.
A letter has been sent to the State to see if the City can qualify for the Food
(74 Stamp Distribution Center.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 11:22 p.m.
Margare A. Clink
City C k
COMMITTEE OF THE WHOLE MEETING
April 17, 1974
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
(714 on April 17, 1974 in the Council Conference Room of City Hall at 7:15 P.M. Mem-
bers present were: Councilman Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Verbic
and Mayor Rauschenberger. Councilman Barnes and Bruneman entered at 7:30 P.M.
and Councilwoman Pearsaul was excused for a portion of the meeting.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
Discussion on River Bluff Street Lights.
Mr. Nelson presented a detailed memorandum relative to street lights on River
Bluff to Committee members written by Mel Dahl. The memorandum outlined various
alternatives, costs and sketches of each alternate. Mr. Nelson explained that
the City cannot maintain the present outdated system. He indicated that a policy
must be made by Council regarding the type of lighting.
Councilman Verbic and Pearsaul felt residents should be questioned as to the
type of lighting they prefer. Mr. Nelson explained that the City will pay only
for standard lighting. Committee members agreed to retain this policy.
Mr. Lloyd Kellenberger, 50 River Bluff Road, stated that seven residents have
met and discussed this matter. They definitely want a decorative lighting system
and on a pole for pole basis. He spoke of the high tax area involved and indi-
cated that the City should pay the cost for the alternate Number 2 system.
Mr. Nelson stated that the Council would set a precedent if other than standard
lighting is provided.
The Committee reiterated their position that only a standard systemwillbe pro-
vided.
Mr. Kellenberger asked that an open meeting be held with residents before a
policy decision is made.
Discussion occurred relative to the procedures of a Special Assessment. Mayor
Rauschenberger explained that a Special Assessment is necessary if 1007 of re-
sidents do not agree on the type of system and cost. However, a Special Asses-
sment project will cost substantially more in the long run and will take con•
siderably longer to complete by this method.
After considerable discussion the Committee suggested that Mr. Kellenberger
meet with residents involved in the improvement project and later meet with
staff or Council on their decision. Mayor Rauschenberger asked that all alter-
natives be explained to residents.
Bids to be Received for Water Main Extension on Kaskasia Avenue.
The City Manager stated that all engineering is complete on the various water
main extension projects in recently annexed territories. He explained the pro-
blems of one particular resident on Kaskaskia Avenue who is in desparate need
of City water facilities due to his present well going dry. The property own-
er will execute a contract with the City prior to installation of the facilities.
• April 17, 1974
Mr. Dahl pointed out that the City may incur problems obtaining the materials
for the project but recommend that bids be received immediately. Committee
members concurred to receive bids for the extension of water main on Kaskaskia
Avenue.
Discussion on Ambulance Service on the Illinois Tollway.
Fire Chief George VanDeVoorde explained the request of the Tollway Authority to
have the Elgin Fire Department ambulances respond to accidents on the Tollway
from Route 59 on the east to seven miles west of the TollPlaza located on the
west side of Elgin. The Tollway Officials have requested this service from Elgin
because these services are non-existent at the present time. The authority will
guarantee payment if not made by users within 90 days.
Chief VanDeVoorde felt the westerly boundary a little far and approved the east-
erly boundary as the nearest turn-around is at Route 59. He pointed out that
the estimated volume is 25-50 calls per year.
Chief VanDeVoorde expressed concern over the back-up situation should ambulances
be called for service on the tollway.
Presently, the police wagon is the back-up which is not ready to respond quickly.
Stout and Bergan Funeral Homes are called next although there is no official
agreement between these firms and the City. He also explained that Elgin would
be the natural responding agency if an amergency occurs.
Councilman Doxey felt the Funeral Directors should be called to provide the back-
up service. Chief VanDeVoorde and Councilman Verbic, however, felt that mutual
aid ambulances would be far better for the back-up service.
Councilman Doxey felt the request for ambulance service should be used as a
leverage against the Tollway Authority for use of the Toll Bridges. Councilman
Bruneman felt the seven mile distance too far and preferred instead a limit of
two miles.
Mayor Rauschenberger stated that the turn-around locations should be reviewed
first.
The Committee authorized Chief VanDeVoorde to review the locations prior to
executing a contract with the Tollway Authority.
Discussion on Barney Cavitt's Mobile Home Park Development.
Mr. Nelson presented a map showing the final road alignment determined by the
State in connection with Barney Cavitt's Mobile Home Park Development.
The State has required a 90° angle alignment to the center line of Lucille.
They are also requiring curb and cutter improvements.
The question now before the Committee is the requirement of city sidewalks.
Alternatives and requirements of the City Code with regards to the development
were discussed.
With regards to Ramona Avenue improvements Mr. Nelson stated that Mr. Cavitt must
install half of the street and the city or other property owners may install
their portions. The Committee suggested that the City Manager develop a recom-
April 17, 1974
mendation to require Mr. Rasmussen and other property owners to pay their share.
Gary Miller stated that a decision is necessary regarding the sidewalk require-
ments and the set-backs for one lot. The Committee agreed to require Mr. Cavitt
to install sidewalks and further to require an accurate sketch of the lot in
question to be certain it meets all city requirements.
Free Bus Service Approved for Senior Citizens Day on May 14, 1974.
A request was received from Gladys Larson, Interim Coordinator for the VIP Program,
for the City to provide free bus service on May 14, 1974 for senior citiznes at-
tending the program at the Hemmens Building.
Mr. Nelson felt that senior citizens would ask for chartered buses.
The Committee concurred to approve the request.
Resolution Proclaiming April 30, 1974 as Day of Prayer Authorized.
The Committee Authorized the preparation of a resolution proclaiming April 30,
1974 as the day of humiliation, fasting and prayer.
Request to Use Civic Center Parking Lot for Antique Car Display Approved.
The Committee approved a request to display antique cars in the Civic Center
parking lot on a Sunday.
Policy Decisions Made Relative to the Sale of Beer at the Spartan Meadows Golf
Course.
Mr. Erwin Jentsch, Corporation Counsel, reviewed in detail his memorandum relative
to the sale of beer at Spartan Meadows. Our recently passed ordinance providing
for the sale of beer followed the terms of Section 130 of Chapter 43 of the
Illinois Revised Statutes which provides that alcoholic liquors may be sold at
retail in buildings of golf courses owned by municipalities or park districts
in connection with the operation of an established food serving facility during
times when food is dispensed for consumption upon the premises, and that such
sales may be made only (1) with food served to the customer and (2) at a din-
ing table and not at a bar.
The unresolved issues resulting under this section of the statute are: (1) What
is the nature of food service required? (2) Must a park district or munici-
pality obtain a local liquor license and a state license to sell alcoholic
beverages in buildings on public golf courses? (3) May a home rule unit sell
alcoholic beverages in buildings on its public golf courses without a license
and without regard to the food dispensing requirements of the statute, however
they may be interpreted?
Mr. Jentsch cited two cases on these subjects pending in the court at the pre-
sent time. The first being an appeal of the suspension of a state liquor license
by the Village of Woodridge. The State Liquor Control Commission has said that
a substantial meal must be served with the sale of alcoholic beverages. The
Village contends that the statute merely requires dispensing some food and that
snacks such as pretzels, popcorn, etc. are within the statute which is vague
and does not expressly require a sale of food.
April 17, 1974
The second case involves the West Dundee Park District. They have filed a declar-
atory judgment action against the County of Kane and the Illinois Liquor Control
Commission to have the Court declare that Section 130 of the Dram Shop Act is
an outright grant to municipalities and park districts to sell alcoholic liquor
at public golf courses without a local or state license.
The General Counsel of the Illinois Park District Association is of the opinion
that no license is required from local or state authorities.
Mr. Jentsch stated that no one thus far has raised the home rule issue. He
spoke in detail of the broad powers of home rule units and of recent court de-
cisions favoring home rule units of government. He also stated that he will
meet with members of the State Liquor Control Commission on April 29th and dis-
cuss all of the aforementioned issues with them.
Several alternatives available to the City in carrying out the provisions of the
ordinance authorizing the sale of beer at Spartan Meadows were presented and
discussed at length.
The majority of the Committee authorized the staff to proceed with the sale of
beer and seek a declaratory judgment that a state liquor license is not required.
The food issue policy was established by the majority of Committee Members authoriz-
ing a slight increase in the cost of beer in order to cover the cost of snacks
to be provided free of charge.
Preparation of Resolution Authorizing Execution of Construction Contract with
Joseph Spiess Company Authorized.
Mr. Jentsch reviewed the terms of the construction agreement with the Joseph
Spiess Company. He stated that officials of the Spiess Company have not yet
reviewed the agreement but felt they would be in accord.
The Committee authorized the preparation of a resolution authorizing execution
of the agreement for the April 24th Elgin City Council Meeting.
Improvements on North State Street from Chicago to Highland Avenue Discussed.
Mr. Nelson presented a new proposal for parking at the aforementioned location.
The plan calls for angle parking on the east side, regular parking on the west
side, reduction in the size of the sidewalk, street realignment to meet with
State Street north of Highland Avenue, four and possibly five lanes of traffic
and plantings in the middle of the street. A map of the plan for improvements
was reviewed. Committee members favored the proposal because it saves the bad-
ly needed parking and authorized the staff to notify the State and proceed with
the agreement for improvements.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 10:15 P.M.
'-)))a a ;1./L5-/--e-0.46
4714 Margar A. Clink
City rk
COMMITTEE OF THE WHOLE MEETING
April 24, 1974
59
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on April 24, 1974 in the Council Conference Room of City Hall at 10:15 P.M.
Members present were: Councilman Barnes, Bruneman, Doxey, Gilliam, Pearsaul
and Mayor Rauschenberger. Members absent were: Councilman Verbic.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Clink;
and members of the staff.
Letter from Kane County Council for Economic Opportunity Re: Rent at 120 S.
Grove Avenue.
A letter was received from Mr. Charles Bills, Executive Director, notifying
the City of their inability to pay for the rental space at 120 S. Grove until
further monies are released by the Federal Government. They expect funds within
two or three weeks.
The Committee agreed to honor their word that payment will be made when funds are
available.
Bid Approval Granted for Purchase of Two 66 Passenger School Buses.
Bid tabulations were reviewed for two 66 passenger school buses. The recommen-
dation was to Superior Coach Sales and Service for $21,000.00. The delivery of
buses was promised for Mid-July.
Mr. Nelson noted that U-46 is willing to enter into an agreement for bus service
for the 1974-75 school year.
The Committee approved the bid of Superior and authorized the item to be placed
on the May 8 Council agenda for official action. Mr. Nelson was authorized to
notify Superior of the approval.
Proposal of Diebold, Inc. Accepted.
A proposal from Diebold, Inc. to move and install three mechanized files from
the Chicago and Milwaukee Railroad Company's office at the Union Station in
Chicago to the Elgin Police Department was reviewed. The cost is approximately
$2,783.78 for moving and installation. There is no purchase cost involved.
Appropriations in the amount of $5,000 were made in the 1974 Police budget for
this item.
The Committee approved the proposal and referred this matter to the Council for
official action.
Discussion on Dedication of Elgin Locomotive.
Committee members discussed the dedication of the Elgin locomotive to the North-
west Mass Transit District and concurred not to hold a dedication. They directed
the City Manager to send a letter to Mr. Herbert Hansen expressing the Council's
appreciation to him for his willingness to pay for the costs of the dedication
ceremonies.
April 24, 1974 60
Proposal from Everett Scheflow for Tyler Creek Watershed Study Withdrawn.
A letter was received from Everett Scheflow requesting that his previous pro-
posal for the Tyler Creek Watershed Study be withdrawn due to the inability to
complete the study on the proposed schedule due to the Council's decision to
receive bids from other engineering firms.
The Committee approved the withdrawal and authorized the City Manager to receive
bids from several engineering firms.
Discussion on Otter Creek Drainage in Relation to Golf Course.
Mel Dahl presented maps of the Otter Creek area and illustrated the drainage
flow. He explained the plans for draining the golf course water by opening the
existing tiles and installation of new tiles to drain the water into Otter Creek.
James Spore also discussed retention plans for surrounding developments which
should help the water problems on the golf course.
Discussion on the Request to Sell or Vacate City Owned Property at 45 River
Bluff Road.
The Committee discussed the request of a property owner, who owns property loca-
ted directly in front of 45 River Bluff Road which adjoins approximately 4,250
sq. feet of property owned by the City, to purchase or acquire by City vacation
this property.
Mayr Rauschenberger asked that information be supplied as to who has paid for
the street and sidewalk improvements prior to any action.
The Committee agreed to sell the property but asked the staff to supply the
aforementioned request for information and negotiate with Attorney Heimberg for
the sale.
Location of Astro City Discussed.
Tom Belton reviewed the recommended park sites for the location of the Astro
City. The Parks and Recreation Board recommended two sites in Wing Park.
The Committee agreed with their recommendation and authorized the Board and the
Consultant to determine the best location of the two recommendations.
Franklin Blvd. Planting Proposal Approved Subject to Notifying Residents.
A memorandum was presented by Rob Roil regarding the proposed Franklin Blvd.
plantings.
Basically, the Elgin Junior Women's Club has requested a location recommendation
from the City staff for an Arbor Day tree planting location. The Club plans to
purchase one tree and the staff has recommended it be planted in the median
strip along Franklin Blvd. between Liberty Street and Grand Blvd.
The staff further recommended that the City proceed with a planting program for
the entire Boulevard, which would include approximately 20 trees at the cost of
$798.00. The staff also recommended removal of the deteriorated median street
lights and the installation of one ornamental street light at the intersection
of Preston and Franklin Blvd.
April 24, 1974 61
The Committee agreed to the staff's recommendations but directed that letters be
sent to property owners notifying them of the City's proposal.
Request to Remove Tree in Cemetery Denied.
Mr. Nelson explained the request of a citizen for the removal of a tree located
in the Cemetery near his lots. He recommended against removal as the tree is
one of a series and is not in the way or interfering with anything.
The Committee denied the request.
Barton-Aschman Transportation Transit Study Proposal Discussed.
Mr. Nelson presented and reviewed the proposal by Barton-Aschman to perform a
complete transportation study which will include the transit study, parking
facilities, timing of traffic signals, width of streets, etc. in the Central
Business District.
The Committee preferred to review the proposal further before making a decision
on the overall study. The majority of members agreed to retain Barton-Aschman
for the transit study to be paid for by the financial institutions.
Deferred Compensation Plan for City Employees Discussed.
Mr. Nelson explained that a firm wanted to meet with Council regarding a de-
ferred compensation plan for city employees. He felt that city employees would
want to meet with the group, however, the Council must pass an ordinance under
home rule provisions to implement the plan.
The Committee felt the firm should meet with employees first and if they desire
the Council would be willing to pass an ordinance.
Logo Design for City Buses and Uniforms Approved.
The Committee approved the logo design for the city buses and uniforms as pre-
sented by Bill Perkins.
Bus Operation on May 30 Discussed.
Mr. Nelson explained that Memorial Day will be celebrated by city employees and
downtown business on Monday, May 27th. However, the schools will celebrate this
holiday on Thursday, May 30th.
He suggested that bus service be provided to Elgin High only on Monday due to
the costly overtime if regular service is operated on that day.
The Committee approved Mr. Nelson's suggestion and authorized notification to
U-46. Mr. Perkins noted that publicity will be made in the newspaper regarding
the holiday service.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 12:15 A.M.
Marga A. Clink
City • rk
COMMITTEE OF THE WHOLE MEETING
•
May 1, 1974
62
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on May 1, 1974 in the Council Conference Room of City Hall at 7:00 P.M. Mem-
bers present were: Councilman Barnes, Bruneman, Doxey, Gilliam, Pearsaul and
Mayor Rauschenberger. Members absent were: Councilman Verbic.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
Review of the Feasibility Study and Recommendations Relative to Wing Park
Swimming Pool.
Mr. Jack Barclay and Lloyd Hubbard of J. E. Barclay & Associates reviewed the
feasibility study and recommendations relative to Wing Park Swimming Pool as
previously submitted to Council in report form.
A slide presentation was made showing the swimming facilities of other communi-
ties.
The report findings were that Wing Park Pool is structurally sound and well
maintained. However, the deep and shallow end of the pool is too shallow.
Approximately 30,000 to 60,000 gallons of water is lost per day which should
be reclaimed. The cost of heating the water with the present system and design
would be extremely high.
The deck equipment needs replacing and more sophisticated equipment is recom-
mended for adults. A separate adult and youth deck area is recommended.
Slides illustrating the poor condition of the bath house were presented and
the recommendations made for replacing the piping needs.
Mr. Barclay pointed out that all new pools are heated and recommended the City
do so for Wing Park if it is to be renovated.
Mr. Barclay reviewed the alternatives and recommendations as follows:
A. Scheme 1 - Cost of renovation of present facilities, $366,000; with
new bath house which is a necessity - $587,000.
B. Locate to a more desirable area of the park - $824,000.
C. Construction of a pool similar to Lord's Park - $647,000.
D. Best possible recommendation is to build a facility jointly at
Larkin High School with U-46 School District. An indoor-outdoor
facility with locker rooms was recommended at a cost of $1,200,000.00.
Mr. Barclay explained that the primary reason for sharing is to get the maximum
use of the facility. He spoke of the use of bulk-heads for greater flexibility.
The report revealed that experience has proven that the use of Wing Pool is
decreasing because it is not attractive enough to people. Wing Park Pool has
a service area of 12,000 people and Lord's Park Pool has 21,000. Larkin High
has a potential useage factor of 18,000.
The market survey revealed many problems with Wing Park Pool which is the cause
for decreased useage.
May 1, 1974 63
Mr. Barclay noted that the savings realized by the jointly used locker room-
bathhouse would be approximately $250,000 to $300,000.
(71k Officials of the U-46 School District were present and indicated their interest
and willingness to investigate the possible joint venture due to the tremendous
tax savings and advantages that would be realized.
Councilman Bruneman felt that the City should plan ahead in terms of a pool and
an ice rink. The City Manager explained that discussion has occurred relative
to demolishing the bath house, renovating the filter room for a warming house
and use the pool for an ice rink.
Councilman Doxey questioned whether Elgin High School pool could be used for
adult programs. Dr. Lawrence stated that this possibility has not yet been
discussed. , Councilman Barnes suggested the use of Elgin High pool for school
and city competitive programs which would free Lord's Park for family recreation
programs.
After brief discussion regarding financing, ownership and maintenance, the Com-
mittee agreed to pursue the possibility of jointly constructing a pool at the
Larkin High School site which includes cost estimates and a review of the pro-
posed site.
Dr. Lawrence suggested that a cost analysis be made on separate facilities versus
the cost of a shared facility.
Approval Given to Negotiate Prices for the Acquisition of Ductile Iron Pipe.
The Committee granted approval to negotiate prices for the acquisition of duc-
tile pipe for the water main extension at LaSalle and Kaskasia. The City Man-
ager explained that we cannot obtain bids on this item.
Request to Sell Chicken in Central Business District Approved.
Mr. Nelson explained that a request was received from Jim Reed for the Indian
Guides to sell chicken in the Central Business District during the Loyalty Day
Parade. The City Clerk had questioned the legality of granting the request due
to: 1) a recently passed ordinance prohibiting peddling from a vehicle; 2)
an ordinance prohibiting the use of sidewalks and public places for the display
and sale of merchandise and most important; 3) from a health standpoint.
The Corporation Counsel stated that the first ordinance would have no bearing
in this matter.
Mrs. Glink indicated her concern from a health standpoint and setting a prece-
dent for future events to be held in the downtown area.
The majority of the Committee members agreed to grant the request.
Request of Bicentennial Commission Discussed.
The Bicentennial Commission has asked if the Council will look favorable to a
budget for the Commission.
Mayor Rauschenberger stated that the Commission should review the grant require-
ments before discussing a budget.
May 1, 1974 64
The Committee indicated their willingness to appropriate funds but concurred to
first review the qualities of the types of programs suggested.
Dinner Meeting With Board of Health and Parks and Recreation Board Announced.
The City Manager announced that the dinner meeting with the aforementioned
Boards will be held on Tuesday, May 28 at 6:00 P.M. at the Blue Moon.
Locomotive to Be Displayed May 12, 1974.
Mr. Nelson read a letter from Mr. Herbert Hansen, Elgin's representative to the
Northwest Mass Transit District, announcing that the Elgin locomotive would be
on display in Elgin on Sunday, May 12 from 1:00 P.M. to 4:00 P.M. Mr. Hansen
also stated that he will bear any cost that is involved with the display.
Removal of Insulation at Trout Park Shelter Approved.
The City Manager recommended the removal of insulation from the Trout Park
Shelter. He stated that it was installed due to original plans to enclose the
structure and has been unsightly.
The Committee approved the removal as requested.
Video Tapes Depicting Drainage of Spartan Meadows Presented.
Mel Dahl, Public Works/Engineering Director, presented video tapes illustrating
the drainage and water problems at Spartan Meadows Golf Course and the areas
where field tiles have been located.
(711 Pre-Annexation Public Hearings Set.
The pre-annexation public hearings for the following properties were set for
Wednesday, May 22, 1974 at 7:00 P.M:
1) Parkwood Subdivision.
2) Randall Meadows Subdivision.
3) Property Located on the southwest corner of Randall Road and Route 20.
The City Clerk was authorized to publish and give legal notice regarding the
hearings.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 9:30 P.M.
l.C/L a%Gek—
Ma gar A. Glink
City 1 rk
COMMITTEE OF THE WHOLE MEETING
May 8, 1974
65
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on May 8, 1974 in the Council Conference Room of City Hall at 11:05 P.M. Mem-
bers present were: Councilman Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Ver-
bic and Mayor Rauschenberger.
Also presnet were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink;
and members of the staff.
Resolution Awarding Towing Contract Authorized.
Mr. Robert Malm, Purchasing Agent, reviewed the various proposals received for
the towing contracts. Jim's Shell with Don Patton Standard offered to tow all
abandoned vehicles at no charge to the City. Craig Flora Standard with Elgin
Towing proposes to pay the City $25.00 for all vehicles that are processed for
scrap. The proposal of Kennedy Citgo includes a payment of $18 to $20 for pas-
senger cars and certain trucks providing the release is authorized by the Police
Department within 15 days of towing. The Police Department indicates that this
is not possible.
The bid of Billy's Arco provides charges to the City for hauling abandoned
vehicles and therefore is uncompetitive.
Using the number of 1973 abandoned vehicles towed, the estimated receipts to
the City according to Craig Flora's proposal would be $3,950.00. Mr. Malm
recommedned the bid be awarded to Craig Flora due to the substantial monetary
advantage to the City.
Councilman Bruneman questioned the performance of Craig Flora. Police Chief,
Bob Baird, stated that Flora has done a satisfactory job in the past.
The question of storing vehicles was discussed. Craig Flora proposes to store
the vehicles at 110 Bluff City Blvd. which is outside of the corporate limits
and of no problem from a zoning standpoint. Jim's Shell, the contractor, for
1973, has been storing the abandoned vehicles at 674 Laurel which is within the
City limits and a direct violation of the Zoning Ordinance. However, the Plan
Commission is presently considering the question of amending the Zoning Ordinance
to allow the storage of vehicles under stringent conditions.
Councilman Bruneman moved to authorize the preparation of a resolution awarding
the towing contract to Craig Flora and Councilman Verbic seconded the motion.
The majority of Commission members concurred.
Councilman Doxey questioned Mr. Flora and Mr. Rapp regarding previous work for
the City. Mr. Rapp presented photographs of both storage areas. Councilman
Doxey was opposed to awarding the contract to Craig Flora due to the appearance
of the Bluff City lot. He favored awarding the bid to Jim's Shell.
A Review of the Proposed Joint Swimming Pool Project with U-46.
Mr. Leo Nelson asked that a decision be made by Council relative to the joint
swimming pool project with U-46.
Councilman Barnes stated that the Corporation Counsel felt he was legally quali-
fied to vote in this issue as it was not a conflict of interest. However, he stated that
May 8, 1974 66
he would not vote on the issue as he felt it a matter of ethics. Councilman
Gilliam also indicated that he would not vote on the question being an employee
of U-46.
Mr. Ralph Woods, Director of the Y.M.C.A. , reviewed the plans of the Y for the
construction of a new facility at McLean Blvd. and Larkin Avenue. Included in
the proposal is a swimming pool which U-46 has expressed interest in utilizing.
The concern of the Board of.Directors of the Y was the duplication of facilities
and the fact that they have spent a considerable amount of funds acquiring this
location. Mr. Woods expressed his willingness to meet and cooperate with the
City and U-46.
Discussion occurred on the plans of U-46 for a June 4 referendum with one issue
being for the construction of a swimming pool at Larkin High School. Mr. Peter
Powell of the Courier News indicated that U-46 will build the facility alone
with $600,000 if the referendum is successful. If the City decides upon a
joint venture, the $600,000 will be placed towards the facility.
Councilman Verbic favored a new pool at Larkin High School. Councilman Doxey
opposed the joint effort and Councilman Bruneman and Pearsaul favored refur-
bishing Wing Park Pool.
The question of a joint facility failed due to the three opposing votes and the
fact that Councilman Barnes and Gilliam have disqualified themselves from
voting.
The Committee members directed the City Manager to notify U-46 officials of their
decision and to place the matter of the Wing Park Pool on the Council Agenda.
Discussion on the Recommendation to Enforce the BOCA Code Relative to Elevator
Inspections.
Discussion occurred relative to the recommendation that the City begin enforcing
the provisions of the BOCA Code relative to elevator inspections.
The City Manager suggested that we investigate ways of enforcing the provisions
or amend the code so that the City is not liable.
The Committee concurred with the City Manager's suggestion.
Terms of Boards and Commission Members Discussed.
The Commission discussed various dates that members of Boards and Commissions
should begin office. They were opposed to May 1 as it does not provide enough
time to carefully select members as Council members begin their terms of office
on the same date.
Discussion also occurred on the maximum number of terms people should serve.
The Committee decided on July 1 as the date for commencing office. The City
Manager was directed to investigate the legality of setting terms and dates.
May 8, 1974 67
Request of Larkin High School for Air Force Helicopter to Land on School Pro-
perty Approved.
(7114 The Committee approved the request of Larkin High School to allow the landing
of an Air Force Helicopter in the parking lot of Larkin High School.
Request for Assistance in Storm Water Effluent Study Approved.
The Biological Science Department of Northern Illinois University has requested
permission to establish an experimental monitoring site on the grounds of the
Civic Center for the purpose of analyzing storm water runoff. Mr. James R.
Spore recommended that the City cooperate with the study team in providing a
site in the Civic Center and providing assistance in making electricity avail-
able for the equipment at no cost.
The Committee approved the request as recommended.
Request of Courier News for Reading of Proclamation at May 18 Program.
The Courier News requested that a member of the Council read the proclamation
for the Army Band Program sponsored by the Courier and scheduled on May 18th
at the Hemmens Building.
Councilman Gilliam volunteered to read the proclamation.
Payment Authorized to W.R. Meadows for Purchase of M.F.T. Materials.
The City Manager explained that the City has been unable to obtain MFT materials
474 from Giertz-Melahn even though the contract was awarded to them in March at
$12.80 per ton for hot and cold pre-mix patching. Mr. Malm has threatened to
cash their bid deposit on non-compliance of the contract.
Materials have been obtained from W. R. Meadows since that time at $13.80 per
ton.
The Committee approved payment to W. R. Meadows for 196 tons of pre-mix patching
at $2,548.00 and authorized this item to be placed on the Council Agenda for
official approval.
Approval Granted to Receive Bids for Hydraulic Mowing Equipment.
Committee approval was granted to receive bids for hydraulic mowing equipment.
Proposal of John R. Cook and Associates for Beautification of St. Francis Park.
Mr. Nelson explained that John R. Cook and Associates has presented a proposal
for the beautification of St. Francis Park. The preliminary design and supervi-
sion of the project will cost $4,500. All plantings will be accomplished by
October and the project completed this year.
Mr. Nelson suggested that Committee members review the preliminary plans at the
May 15 meeting with John R. Cook Associates. The Committee concurred.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 12:30 A.M.
cam- (2e...e..4 /640:6,4
Matgare A. Glink
City C rk
COrv1MI11'EE OF THE WHOLE MEETING
May 15, 1974
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on May 15, 1974 in the City Council Chambers of City Hall at 7:00 P.M. Members
present were: Councilman Barnes, Bruneman, Doxey, uilliam, Pearsaul, Verbic
and Mayor Rauschenberger.
Also present were: City Manager, Leo Nelson, and members of the staff.
John R. Cook Associates, Landscape Architects, Discussed Their Proposal to
Prepare Plans for the Development of St. Francis Park.
Mr. John R. Cook of Jonn R. Cook Associates showed slides of mall projects and
park projects that they have designed. They are the same organization that
prepared the Master Plan for Elgin Community College.
Mr. Cook explained that the neighbors, parks department and planning staff would
be asked as to what they would like the park to contain such as tot lots, play-
ground equipment and leisure areas for adults, etc.
If the City of Elgin decides to contract with John R. Cook Associates, they have
indicated they will present a preliminary proposal to the Council within two
weeks after being directed to proceed.
Several organizations in Elgin have indicated to Mr. Nelson that they will give
monetary assistance in the development of St. Frances Park.
(71 The Committee expressed their desire for the preparation of a resolution authoriz-
ing a contract with John R. Cook Associates.
Purchase of Motorola Radio for our Ambulance Units.
Chief George VanDeVoorde indicated that the Fire Department has $11,000 toward
the purchase price of radio equipment. Since delivery date of this equipment,
if ordered now, will not be for three to four months and the men will complete
paramedic training in six months, the Fire Department requests the Council's
permission to purchase the equipment at a cost of approximately $15,000 to
$16,000 with the City making payment for the difference. The Council thought
it best to order the equipment now before inflation raises the cost of the radio
equipment.
City of Elgin Bus Route Revisions.
Bill Perkins, Fleet Administrator for the City of Elgin, proposed bus route re-
visions in order for our system to give more complete service, particularly to
students and factories. The revisions would give each route more equality in
miles per run. Mr. Perkins also showed the City Council a vinyl tape that can
be used around any existing pole to designate bus stops.
Authorization of Relocation of Elgin Bus Terminal.
The City Council expressed a desire to have an ordinances proposed removing
parking from Fulton Street between the intersection of Spring Street and Fulton
Street to the entrance of Sears parking lot. This would enable the Fox Valley
line to stop at the same place as other City buses and would cause easier trans-
fers.
rans-
fers.
Resolution Authorizing Transit Study.
Arlington Heights has indicated to W. Nelson their desire to rent two of our
Flxette buses for two to three months with a clause in the contract authorizing
a two week notice for cancellation by either party. Bill Perkins will talk with
Arlington Heights officials to gain more information.
Resolution Awarding Towing Bid to Craig Flora.
Jim Raap, represented by Attorney Harry Schaffner, attempted to show the Committee
that his joint bid with Don Patton was lower than the bid submitted by Craig Flora.
The Committee expressed their desire to have a resolution prepared accepting the
bid of Craig Flora for City towing services, but would like attachments of bid
sheets, bids made and specifications for discussion on May 22, 1974.
Re est of Chicago Regional OEO Office and Kane County OEO Office for the Loan
of $6,500 by the City of Elgin.
The Committee members expressed concern over how the funds would be dispersed
and how the City of Elgin would be guaranteed repayment of funds and a binding
date for their return. W. Nelson agreed to get more information from OEO before
taking any further action.
Reconsideration for Participation in the National Flood Insurance Program.
Committee members discussed the possibility of flood insurance for people in the
City of Elgin who live in flood plains. The Committee members did not feel they
had enough information and it was agreed that W. Nelson would obtain more litera-
ture regarding flood plain insurance before drawing any conclusions.
Memorial Day Parade.
The Elgin Patriotic Memorial Association has extended to the Mayor and all Council
members an invitation to ride in the Memorial Day Parade Thursday, May 30, 1974.
Relocation of City Fire Hydrant.
A citizen has requested that a fire hydrant be moved so she may widen her drive-
way. In the past if a citizen desired the removal of a fire hydrant and its
relocation was acceptable to the Fire Chief, the fee was paid by the citizen.
The Committee felt this practice should be continued.
Purchase of Elgin State Hospital Property.
Legislature has been introduced in the state legislature as HB2619 autnorizing
the sale of certain Elgin State Hospital property.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 11:00 P.M.
( g . �
Nancy L. spersen
Secretary, Legal Department
COMMITTEE OF THE WHOLE MEETING
May 22, 1974
70
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on May 22, 1974 in the Council Conference Room of City Hall at 9:40 P.M. Mem-
bers present were: Councilman Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Ver-
bic and Mayor Rauschenberger. Absent: None
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink;
and members of the staff.
Authorization Granted to Proceed with Engineering to Develop a Decorative Street
Lighting System on River Bluff Road.
Messrs. Harold Seigle, Harold Jordan and James Crassweller were present on be-
half of property owners in the River Bluff Road area to discuss the street
lighting program.
Attorney Jordan stated that 24 of 29 property owners were present at a recent
meeting and all want the alternate No. 2 as outlined by the City.
Alternate No. 2 consists of installing 19 concrete poles and luminaires in approx-
imately the same locations as the existing light fixtures. The luminaires would
be mounted 16 feet high and the wire would be placed underground. The total cost
of this system is approximately $16,000, to be paid for by the property owner.
The City would pay for the cost of operating and maintaining the system at approx-
imately $27.38 per month.
Attorney Jordan asked that the City make some contribution towards replacing
the system.
Mr. Seigle noted that lights in his immediate area have been out for 3 or 4
years. He questioned whether the City would provide a temporary system until
the replacement of lighting is completed. He indicated that numerous robberies
have been committed in this area and stressed the need for good lighting to
deter crimes. Mr. Nelson indicated that the City would provide a temporary
system.
Attorney Jordan suggested that poles be installed on the inside edge of the
sidewalks to avoid damage and stated his willingness to obtain easements from
property owners at no cost to the City. The Committee concurred with Mr. Jordan's
suggestion.
Considerable discussion occurred relative to the methods of financing for the
project.
The property owners agreed that the Special Service Area method would best fit
the needs of the people involved in this project. The Committee concurred with
alternate 2 to be financed through a Special Service Area, however, they stated
that the City would not contribute to the project other than to maintain the
system once completed. Attorney Jordan stated that a meeting will be held with
property owners to discuss the proposal and their decision communicated with
staff. The period of time for financing the project was left open to be decided
by property owners.
The Committee authorized the staff to proceed with engineering plans so as not
to delay the project.
• May 22, 1974 71
Authorization Granted to Proceed with Engineering Plans for the 1974 Bituminous
Concrete Resurfacing Program.
Considerable discussion occurred relative to the present and long range needs
for resurfacing city streets.
The Committee approved the proposed resurfacing program as outlined by Mel Dahl,
Public Works Director, and authorized the preparation of plans, specifications
and resolutions for submittal to the Illinois Department of Transportation for
approval of the use of MFT funds for the 1974 Bituminous Concrete Resurfacing
Program.
Proposal from W. A. Rakow and Associates to Develop a Preliminary Storm Sewer
Study for the West Side of Elgin Approved.
The proposal of W. A. Rakow and Associates to develop a preliminary storm sewer
study for the west side of Elgin, North of Larkin Avenue was reviewed. The
study includes a preliminary report and suggestions for various methods and
estimates of cost for providing drainage for the west side area. The cost is
not to exceed $1,000.00.
Councilman Doxey was apposed to retaining W. A. Rakow and Associates and felt
the City should perform the work.
The majority of Committee members favored the proposal and directed the item
to be placed on the Council Agenda for official authorization.
Bids for a Civil Defense Outdoor Warning System Reviewed and Approved.
Mr. Robert Malm, Purchasing Agent, reviewed the bids received for a civil
defense outdoor warning system and provided background information regarding the
bids.
The recommendation was to award the bid to Alerting Communicators of America at
$34,950.00 for the installation of seven (7) new sirens and the repair and re-
location of three (3) existing ones. Alerting Communicators of America will
provide a performance bond guaranteeing the system to meet our standards.
A Civil Defense grant will reimburse the City for 50 percent of the cost system
and 50 percent of the electricity cost. Commonwealth Edison has indicated the
cost of electricity may range from $2,100 to $8,000.
The Committee approved the bid of Alerting Communicators of America and directed
this item to be placed on the Council Agenda for formal action.
Approval Given to Negotiate the Price for a New Platform Lift for the Hemmens
Building.
Mr. Frank Kaiser, Director of Building Maintenance, was present to explain
various platform lifts. He recommended negotiating a price for a model 3036
platform lift from Up-Right Scaffold Co.
The Committee approved Mr. Kaiser's request to negotiate a price for the new
47114 platform lift.
4
May 22, 1974 72
Appropriation for Bicentennial Commission Approved.
The Committee concurred to appropriate $500 to the Bicentennial Commission and
referred the matter to Council for official action.
Approval Granted for New Grove Avenue Bus Route.
Mr. William Perkins explained that a resolution changing the bus routes will
be on the Council Agenda for the June 12 meeting. However, prior approval is
necessary for implementation of the Grove Avenue route on June 10 to accom-
modate summer school students.
The Committee approved of the new Grove Avenue route to go into effect on June
10, 1974.
Special Assessment Proceedings Authorized for Water Main Extension in Highview
Hills and Illinois Park.
The Committee authorized staff to proceed with the Special Assessment proceedings
for the extension of water main in Highview Hills and Illinois Park Subdivision.
Season Golf Tickets Awarded to Golf Instructors.
Mr. Nelson explained that the City golf instructors are amateurs and cannot
receive pay for their work. They have, however, asked that season golf tickets
be given instead. The instructors would normally receive over $220 if paid for
their service while the season pass is only worth $110.
The Committee agreed to award season golf tickets to golf instructors for their
services.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 11:08 P.M.
•
Margam A. Glink
City ferk
COMMITTEE OF THE WHOLE MEETING
June 5, 1974
73
The Committee of the Whole Meeting was called or order by Mayor Rauschenberger
on June 5, 1974 in the Council Conference Room of City Hall at 7:00 P.M. Mem-
bers present were: Councilman Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Ver-
bic and Mayor Rauschenberger. Absent: None.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
Inspection of the Police Department's New Community Relations Van.
Committee members inspected the Police Department's new Community Relations Van.
Approval of State Route Maintenance Contract.
Mr. Leo Nelson, City Manager, explained that the State Department of Transporta-
tion has recommended the same allotment as last year ($21,205.76) for maintenance
of state routes within the corporate limits for fiscal year July 1, 1974 to June
30, 1975. Staff however, has objected to the amount and has asked for a 20% in-
crease. The State agreed to the request and has forwarded contracts for execu-
tion.
The Committee approved the contract and authorized the matter be placed on the
June 12th Council Agenda for official approval.
Discussion on Parkwood Subdivision's Pre-Annexation Agreement.
C Mr. Erwin Jentsch, Corporation Counsel, reviewed his memorandum regarding a re-
cent Illinois Supreme Court decision relative to drainage laws.
Considerable discussion occurred relative to drainage and detention systems.
Council members had previously questioned the method by which developers could be
held responsible for property functioning detention areas. Attorney Jentsch
explained that it is not possible to require the posting of performance bonds to
guarantee performance if standards of performance do not exist.
Mr. Spore explained that the detention areas in Parkwood are the first to be con-
structed under the new ordinance. Gary Miller, Assistant City Engineer, noted
that the formula of our ordinance was developed by engineers of the Metropolitan
Sanitary District of Greater Chicago who specialize in this field. He reviewed
information received on the subject from a recent seminar.
Councilman Doxey opposed the annexation and development of the property in ques-
tion due to the drainage problems in the area. He felt that U.S. Shelter has a
moral obligation to the City to pay for damages to Lord's Park which were the
result of development in the area.
Mr. Ed Sorenson, President of U.S. Shelter, explained that they are retroactively
complying to the new flood plain ordinance by constructing a detention area in
Lord's Park. Councilman Bruneman questioned the party responsible for mainten-
ance of detention areas once constructed by the developer. Mr. Spore indicated
that the detention area in Lord's Park will be accepted and maintained by the
City. The developer will, however, be responsible for the cost of dredging for
June 5, 1974 74
the first time. All other detention areas will be owned and maintained by the
homeowners associations.
Discussion occurred on the Planned Unit Development concept. Councilman Verbic
was concerned that persons purchasing units in Planned Unit Development's are not
aware that maintenance of streets and refuse disposal, etc. are their responsi-
bility. Mr. Nelson discussed his concern over the possibility of improper con-
trol of finances to pay for future improvements.
Councilman Verbic suggested that Mr. Spore prepare a report on the pros and cons
of Planned Unit Developments. Gary Miller was asked to obtain photographs and
further information on retention areas.
The Council concurred to place this matter on the June 12, 1974 City Council
Agenda.
Discussion of Pre-Annexation Agreement Relative to Mr. Swanson's Development at
South Street and Randall Road.
The Committee reviewed the pre-annexation agreement for the annexation and develop-
ment of the aforementioned property and authorized the matter to be placed on the
June 12, 1974 Elgin City Council Agenda.
Discussion of Pre-Annexation Agreement with Interim Investment Corporation for
243 Acres of Land Along Bowes Road.
The Committee reviewed and discussed the pre-annexation agreement and authorize
the matter to be placed on the June 12, 1974 City Council Agenda for official
action.
A Discussion Relative to the Intersection Improvement of Larkin and McLean as a
FAUS Project.
Mel Dahl, Public Works Director, explained the plans for improvements to the
McLean Blvd. and Larkin Avenue intersection. The proposal consists of .83 miles
of improvement which includes storm sewers, curb and gutters, new traffic signals
and left hand turn lanes for a total of five lanes on each side of the intersec-
tion.
The project is to be funded by 30% local and 70% federal funds, however, a re-
quest will be made to the State for the 30% as this is a state route. Construc-
tion will begin in the fall of 1974 and completed within nine months.
Councilwoman Pearsaul questioned the installation of sidewalk on the north side
of Larkin Avenue east of McLean Blvd. Mr. Dahl felt there would not be adequate
room for the installation of sidewalk and five traffic lanes. Councilwoman
Pearsaul was concerned for the safety of school children walking in the area
and asked that a Special Assessment project be initiated for sidewalk construc-
tion.
The Committee concurred to proceed with the project.
Discussion of Forest Avenue, East of Teft Avenue.
Mr. Nelson explained that property owners have requested the City to either vacate
the right-of-way located between their property or maintain it. The City discus-
June 5, 1974 75
sed this matter at one time and wanted to be compensated for the vacation. Pro-
perty owners were not willing to pay the price asked by the City at that time.
Committee members were concerned that the property might be sold for profit if
vacated. The City Council stated that conditions could be made part of the vaca-
tions to eliminate the sale of the property in question.
Mr. Nelson asked Committee members to inspect the area prior to a decision.
Councilman Bruneman asked that the price of the property, asked some time ago by
the City be checked and reported to members and this matter be placed on the next
work session agenda.
Approval Granted to Receive Bids on Various Items.
The Committee approved Mr. Nelson's request to receive bids on the following:
(1) Maintenance of National Street Bridge
(2) Machine for Leaf Pick-up
(3) Resurfacing of Four Tennis Courts at Channing Park.
Tree Removal Policy Established. ,
Mr. Nelson explained last year's policy with regards to tree removal by saying
that the City does not remove live trees even when roots have created sewer
problems.
A request to remove a tree was received from the property owner at 315 Jefferson.
The tree a soft maple, is located on the treebank and the roots are destroying
the sidewalk and the driveway. They have several other trees and do not want
to replace the tree.
The Committee agreed that they could remove the tree at their expense. They
further established the policy that trees in other areas that have created pro-
blems may be removed upon City approval but should be replaced at the owner's
expense. They concurred that an individual evaluation should be made.
Request of Chicago O.E.O. to Release Funds to City Approved.
The Committee approved the request of the Chicago 0.E.0. to release $36,000 to
the City of Elgin for disbursement by the City for the Kane County 0.E.0.
Request for Refuse Disposal Service from Planned Unit Development's Denied.
Mr. Nelson presented the request from residents of Garden Quarter for refuse dis-
posal service. He pointed out the problems with the City providing this service
which is basically that the streets in Planned Unit Development's are privately
owned and not constructed to withstand the use of our refuse equipment. The con-
tainers used in Planned Unit Development's are larger than we can accommodate and
usually located to the rear of the units. Our service provides for curbline pick-
up.
The Committee concurred to maintain the previous policy set that service will
not be provided to Planned Unit Development's.
June 5, 1974 76
Councilman Barnes, while he agreed to the aforementioned policy, did not agree on
the policy of not providing service to apartments over six units.
(17 Mr. Nelson showed concern a class action suit may be filed against the City be-
cause of the reaffirmed policy.
Discussion on Wing Park Pool.
Mr. Nelson asked for a decision on the question of the construction of a new pool
and the location or the renovation of Wing Park Pool. The U-46 School District
Referendum was successful, therefore, an indoor pool will be constructed at Lar-
kin High and the Y.M.C.A. has decided to proceed with the construction of their
pool on Larkin Avenue near McLean Blvd.
Councilmen Bruneman, Doxey and Pearsaul and Mayor Rauschenberger fovored rebuild-
ing the pool at the present location in Wing Park. Councilmen Barnes favored
the Larkin High joint facility but reinterated his position, along with Council-
man Gilliam., that due to a conflict they would not vote on the matter.
Councilman Verbic opposed the present location for numerous reasons, one being
that of security and another due to the decrease in use. He asked that reasons
for decreasing use be investigated.
The Committee concurred to invite Barclay and Associates to a work session to
present their proposal on scheme 2. They further asked the City Manager to
obtain proposals from other firms.
Discussion on Increased Foot Patrol in the Central Business District.
A detailed memorandum was presented previously to Committee Members relative to
the Cost of increased foot patrol in the Central Business District. Police
Chief, Robert Baird, discussed the matter at great length and answered various
questions of Committee members.
Chief Baird recommended that two patrolmen be hired in the very near future to
enable increased foot patrol. He indicated that these two officers will reduce
to 4 the number of staff requested in the 1975 budget.
The Committee authorized the preparation of an ordinance increasing the authorized
strength of the Police Department by two. They further concurred to continue
the foot patrol in the Central Business District.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 10:50 P.M.
4,./Lk
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Margar A. Glink
City rk
r
COMMITTEE OF THE WHOLE MEETING
June 12, 1974
77
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on June 12, 1974 in the Council Conference Room of City Hall at 10:12 P.M. Mem-
bers present were: Councilman Barnes, Bruneman, Doxey, Gilliam, Pearsaul, Ver-
bic and Mayor Rauschenberger. Absent: None.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
Preliminary Plan for St. Francis Park Presented.
Mr. John R. Cook was present to discuss the preliminary plan for St. Francis
Park. The design was based on information received from a survey of surround-
ing residents and a meeting with 25 residents in the immediate area.
The plans include a tennis court which can be used for volley ball, basket-
ball and ice skating as well. Creative play areas are planned in a sand set-
ting. Open areas may be used for baseball, although no formal baseball field
is planned do to the unavailability of space. The tennis courts will be smal-
ler than regulation due to a lack of space, however, they were included at
the request of several residents.
Lighting, with older type fixtures, and screening for safety purposes is also
planned. Plans include a water fountain and residents felt a memorial for St.
Francis should be included.
Residents expressed their concern that basketball courts similar to Lord's Park,
(711 not be provided to attract older children.
Councilman Doxey questioned the level of maintenance required for the play
equipment. Mr. Cook stated that the creative play equipment will be of hard-
wood fir which will not splinter and requires no maintenance.
Councilman Bruneman questioned drainage. Mr. Cook indicated that a detailed
drainage study has not been made but the property appears to drain to the left.
The Committee members expressed their concern that landscaping be kept low
and of low density for security reasons.
Councilman Verbic asked if it will be economical to convert the tennis courts
to ice rinks. Mr. Cook indicated that a cost research would have to be made
on this subject.
Councilman Barnes stated that the tennis courts will not be desirable for
competitive tennis due to the location and size of the courts. They will how-
ever meet the requests of neighbors. He suggested the use of a basketball court
to meet the needs of the neighborhood.
The cost of the park, including the aforementioned items plus complete curb
and gutter replacement, sidewalk replacement, light fixtures, fencing around
tennis courts, and fill for berms is $85,586.00. Mr. Cook noted that a reduc-
tion of approximately $6,500.00 will be made if the City provides the top soil.
C
June 12, 1974 78
Mr. Leo Nelson stated that $150,000.00 was budgeted for the development of
St. Francis Park. He recommended that bids be received on each item.
Mr. Cook stated that bidding can occur within a month with construction com-
pleted by fall.
The Committee appeared highly pleased with the preliminary plans and authorized
Mr. Cook to proceed with the preparation of plans and specifications for
bidding.
Proposal for a Preliminary Site and Landscape Development Plan in the Vicinity
of Lord's Park Pavilion and Lagoon Discussed.
Mr. John R. Cook was present to discuss with Committee members his proposal
for a preliminary site and landscape development plan in the vicinity of the
Lord's Park Pavilion and lagoon system. The proposal was outlined in letter
form.
Councilman Doxey was opposed to spending money rehabilitating the lagoons
until the drainage problems are solved. The dredging of the lagoons and
the possibility of using the northern lagoon as a detention area were dis-
cussed.
Councilman Barnes was concerned with item 5 (d) of the proposal which calls
for site features such as planters, pots, benches, sculpture, fountains,
graphics, etc. to compliment the Pavilion. He favored a Natural setting
rather than that proposed.
Mr. Nelson suggested removing or revamping the concrete bandstand in the
southern lagoon.
Committee members authorized a contract for Lord's Park Lagoon Improvements
and asked that the resolution be placed on the next Council Agenda.
Request for No Parking on Both Sides of Garden Crescent Drive from Wing Street
Through the Garden Quarter Development.
Mr. Nelson explained that members of the Homeowners Association of Garden
Quarter submitted the above request. He noted, however, that the request may
be in conflict with the residents of the apartment units in the development.
Mr. Spore explained that there is more than adequate parking in the rear of
the apartments.
The Committee concurred to notify all residents of the request and place the
matter on the Council Agenda.
No Decision Made on the Disposition of the Forest Avenue Right-of-Way East
of Teft Avenue.
Committee members discussed the above matter but failed to reach a decision
as to the disposition.
Authorization Granted to Negotiate Purchase Price for Odor Control Equipment.
June 12, 1974 79
Mr. Nelson and Mel Dahl explained the odor control equipment to be installed
at the West Side Treatment Plant. The only company to make this particular
C type of equipment is the Pepcon Company, therefore, bids will not be received
as the price should be negotiated. Both felt that this equipment will do the
jobs in terms of odor control. The City will build the structure to hold
the equipment.
Councilman Doxey recommended installation of this equipment on the south end
plant. The Committee decided to try one side of the City first before mak-
ing another purchase and authorized the City Manager to negotiate a price with
the Pepcon Company.
Report from Baxter and Woodman Relative to Some of the Problems at the West
Side Treatment Plant and the Corrective Measures that Will be Taken.
A report on the West Side Water Treatment Plant Hydraulics and the minor
modifications that will be made by Baxter and Woodman was reviewed.
City to Participate in Improvement Prosect on Route 19.
Mr. Nelson explained that the Illinois Department of Transportation has plan-
ned to improve Route 19 from Route 25 to Willard Avenue. The project con-
sists of resurfacing and a 4 lane highway with a medium strip. The State has
agreed to pay the entire cost of the improvement except for the installation
of sidewalks and lower utilities. The purpose of the improvement is to
solve the water problems in the area in addition to the street improvements.
Mr. Small of American Motors proposes to contribute land for a detention area.
It was recommended that the City get involved for an orderly project by per-
forming the engineering.
The Committee agreed to have the City participate in the improvement project.
Parking Violation Procedures.
Mr. Nelson announced that Mr. David White, owner of David's Store located in
the Central Business District, had questioned our procedure with regards to
parking violations. In essence, he was concerned what we do when people say
they have paid it and the City hasn't received the money. Mr. James Boler-
jack explained the City's procedure, however, several merchants are apparently
upset and want to bring the matter before the Council.
Meeting with Barton-Aschman Regarding Progress on the Mall.
Mr. Nelson announced that a meeting will be held with Barton-Aschman, down-
town merchants and Council on Tuesday, June 25, 1974 at 7:30 P.M. to discuss
the time schedule and procedure for Construction of the mall.
Purchase of Boat and Motor Replacement for Fire Department Authorized.
Fire Chief George VanDeVoorde explained the necessity to purchase two rescue
boats and motors for the Fire Department. These items are not scheduled for
replacement until 1976, however, both are over 25 years old and badly in need
of replacing.
• June 12, 1974 80
Mr. VanDeVoorde further explained that any boat purchased will not survive
the Kimball Street Dam. The Coast Guard was asked for their recommendations
and they recommended the purchase of a Boston Whaler. Brochures were pre-
sented and general discussion occurred regarding the equipment.
The estimated cost per boat is $1,200.00 and $500.00 for each 9.8 horsepower
motor.
The Committee authorized the purchase of two boats and two motors plus optional
equipment necessary. They were concerned with the horsepower of the engine
and asked that this be thoroughly investigated. It was the majority of opin-
ion that a higher horsepower would be necessary.
Report on Sewer Infiltration Problems in South Country Knolls.
Mr. Nelson reported on the serious infiltration problems in the South Country
Knoll sewers. Several basements have been flooding recently and residents
are seeking relief from the City.
Mr. Nelson recommended an inspection of the sewers and the Committee concur-
red. He stated that there are problems with the lift station on Lyle Avenue.
The Sanitary District will be approached on this matter. Mel Dahl will
evaluate the entire situation and report back to the Council.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 12:12 A.M.
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COMMITTEE OF THE WHOLE MEETING
r'" June 19, 1974
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on June 19, 1974 in the Council Conference Room of City Hall at 7:30 P.M.
Members present were: Councilman Barnes, Doxey, Gilliam, Pearsaul , Verbic,
and Mayor Rauschenberger. Absent: Councilman Bruneman.
Also present were: City Manager, Leo Nelson; and members of the staff.
Review of Bids for Riverside Drive and the Spiess Parking Deck
Tom Ferenc reviewed the bids for Riverside Drive and the Spiess Parking
Deck. A report on the break-out of the Spiess Deck will be forthcoming
by next Wednesday's meeting. The project is ready to commence as soon
as the contract is awarded. The length of time for the project has been
estimated at 300 calendar days.
A date to Conduct a Nominal Group Survey to Develop a Statement of Needs
and Goals by the City Council for the Comprehensive Plan
The survey for the Comprehensive Plan will be conducted on Tuesday, July 2
at 7:00 P.M. .
The Status of Codification
It was decided that there will be a compilation of material , and the
Council will work from a summary of that material .
A Television Inspection of the Sanitary Sewers in South Country Knolls
It was agreed that bids should be acquired on the Television Inspection.
Payment of Dues to NIPC in the Amount of $1 ,779 for 1974
The Council agreed that these dues should be paid for 1974 and that
this item should be placed on the forthcoming agenda.
A Review of Our Charter Bus Rates
The question was brought up whether or not the Charter bus rates should be
raised. It was decided that the existing rate of $9.50 should be charged
to non-profit organizations and a rate of $10.50 to profit organizations.
A Resolution will be drawn up.
Discussion of Quotations for Two Boston Whalers
The quotations on two Boston Whalers was $1790 net cost with $200 trade-in
on the smaller craft. The boat manufacturer has recommended Johnson motors
for subject boats. This item is to be put on the agenda.
I
June 19, 1974 82
Slurry Seal Program
The Council authorized proceeding with the Slurry Seal Program for various
streets in the City. The Slurry Seal Program will be done by contract.
Musa Qutub to Perform Survey to Locate Shallow Aquifers as a Potential
Source of Raw Water Supply
The Council agreed that they would like to have Musa Qutub come in and
advise them of his plans for drilling.
Dennis Manic's Request to Paint House Numbers on City Curbs
The Council granted Dennis Manic's request to paint house numbers on
curbs in the City of Elgin. The policy to be followed is that he
must complete an entire block before seeking a donation from anyone.
A Request to the City to Provide Striping on a Specified Parking Lot
The Downtowners are leasing a parking lot on the northeast corner of National
and Grove, and they are asking the City to provide striping in that lot.
They are also requesting that the City install new lights on the lot
with them paying for the electricity. The Council is willing to supply
striping; however, they want to check further into the subject of lighting.
Adjournment
There being no further business to come before the Committee of the Whole,
the meeting was adjourned by Mayor Rauschenberger at 9:15 P.M.
Diane Schwartz
Secretary to Leo Nelson
r
• COMMITTEE OF THE WHOLE MEETING
June 26, 1974
83
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
47114 on June 26, 1974 in the Council Conference Room of City Hall at 9:15 P.M. Mem-
bers present were: Councilman Barnes, Bruneman, Gilliam, Pearsaul, Verbic and
Mayor Rauschenberger. Absent: Councilman Doxey.
Mayor Rauschenberger opened the Committee of the Whole Meeting and stated that
members may discuss the recommendations of the staff at this time if they so
desire. He added that he did not feel that discussion on this matter was in
order during the regular Council Meeting. No discussion occurred.
Discussion on Construction of Detention Basin on the East Side of Lord's Park
over the Elgin Sanitary District's Sanitary Trunk Sewer.
Mr. Leo Nelson, City Manager, felt that the proposed agreement submitted by the
Elgin Sanitary District was out of order. He explained the concern of the Dis-
trict over the possible increase of infiltration in the sewer line due to the
construction of the detention basin. They are experiencing infiltration at
the present time.
Mr. Nelson presented a draft letter, agreeing to certain provisions with the
Sanitary District and recommended this letter rather than the formal agreement.
Committee members concurred.
Bids Authorized for Fuel Tanks for Non-leaded Fuel.
C Mr. William Perkins, Fleet Administrator, explained his recommendation to pur-
chase and install new storage tanks and pumps at the Public Works Garage to in-
crease the fuel storage capacity and to allow for the use of non-leaded gasoline.
In essence, Mr. Perkins recommended proceeding with plans to modify the fuel
dispensing facilities at the Public Works Garage as follows:
1. Remove existing 1,000 gallon diesel tank and discard or use
elsewhere.
2. Install two (2) new 8,000 or 10,000 gallon tanks with turbine
pumps and suitable dispensers for regular gasoline and non-leaded
gasoline.
3. Convert existing 6,000 gallon tank for diesel fuel storage.
Mr. Perkins noted that a considerable savings will be realized by purchasing
fuel in a greater volume.
The Committee authorized to proceed with bids for the fuel tanks.
Illinois Municipal League Conference Announced.
Mr. Nelson announced the annual conference of the Illinois Municipal League
will be held October 25-28, 1974 at the Conrad Hilton Hotel in Chicago and noted
that room reservations must be made very soon.
Members indicated various dates they would be attending the conference and
accommodations will be made accordingly.
• June 26, 1974 84
Payment Authorized to Lamp Construction Company for Cupola Platform.
The Committee authorized payment of $2,105 to Lamp Construction Company for
construction of the cupola platform at Lord's Park Pavilion and referred the
matter to Council for official action.
Request to Submit Proposal on Wing Park Pool Granted.
A request was received from McFadzean, Everly and Associates to submit a pro-
posal on Wing Park Pool. This firm was retained by the City in 1963 for the
design of Lord's Park Pool.
The Committee concurred to allow a submission of a proposal from the aforemen-
tioned engineering firm.
Councilman Verbic asked the Committee to consider an indoor pool and its many
advantages rather than renovate or construct a new outdoor pool.
Report on Food Stamp Program.
Mr. Nelson reported that the State is investigating our storage area for food
stamps, separate cash drawers, insurance and bonding requirements prior to
entering into an agreement with the City for the sale of food stamps. An
agreement will be brought to Council for their official action when these re-
quirements are met.
New Ordinance Pertaining to the Regulation of Vault Spaces Authorized.
Mr. Nelson reviewed the request of Mrs. LaVerne Boose for use of the vault
space under property located on the northeast corner of DuPage and Spring
Streets.
The requirements of the existing code are not presently being met. The staff
has reviewed this matter and recommends the passage of a new ordinance.
The City has tried to discourage the use of vaults in the past as they are not
properly maintained. In addition, the sidewalk above the vaults are the res-
ponsibility of the leasee.
Mrs. Boose has submitted a set of plans for her locationand is requesting the
Council to issue a permit as provided by ordinance.
After discussing the matter, the Committee concurred to issue the permit for
the above request. They further concurred to not allow new vaults and auth-
orized the preparation of a new ordinance regulating the use of vaults and
requiring the property owner to maintain and assume responsibility for the
space. The City Manager noted that all present owners of vaults will be notified
of the new requirements.
Report on New Revenue Sources Presented.
A report on New Revenue Sources prepared by James H. Bolerjack, Jr. was pre-
sented to Committee Members.
June 26, 1974 85
Request for Recommendations on New Zoning Ordinance.
Councilman Bruneman questioned when the staff recommendations on the new Zoning
Ordinance will be available to Council. Mr. Spore indicated that he is hopeful
that they will be available on July 10th.
Announcements.
Mr. Nelson announced that he was notified by HUD that the City has been funded
the sum of $26,250.00 from the federal grant program.
Representative John Friedland notified the City that the sale of surplus land
to the City located at the Elgin State Hospital looks favorable. Senator John
Graham will take this matter to the Senate next week.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 10:00 P.M.
�7 G22e,� (�/• /
Margare A. Glink
City C rk
T
COMMITTEE OF THE WHOLE MEETING
July 10, 1974
86
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on July 10, 1974 in the Council Conference Room of City Hall at 8:30 P.M. Mem-
bers present were: Councilman Barnes, Bruneman, Doxey, Gilliam, Verbic and
Mayor Rauschenberger. Absent: Councilwoman Pearsaul.
Discussion on Conversion of Ludwig Mansion to a Private Club Favored.
Attorney John P. Callahan, Jr. representing Dr. Richard Powers was present with
a request to convert the Ludwig Mansion located at the corner of Division and
Chapel Streets to a private club. A sketch depicting the building, parking
facilities and grounds was presented.
Attorney Callahan reviewed the plans of Dr. Powers to restore the building and
convert it to an Anvil Club type of private restaurant. A Class E liquor license
is necessary, however, the State law requires a distance of 100 feet from property
lines of the liquor establishment and a church.
The property in question is located within 62 feet of the Congregation Kneseth
Israel and 66 feet of the Holy Trinity Lutheran Church. Dr. Powers plans to
dedicate an "L" shaped area within the 100 feet set-back to the Elgin Histori-
cal Society. They will restore this piece of property to a natural garden area
next to the synagogue and church.
The area is presently zoned R-5 and a petition would be submitted requesting
the necessary B-1 zoning.
Mayor Rauschenberger questioned whether the Fire Department is aware of the
restoration plans and also if parking requirements can be met. Attorney Cal-
lahan stated that all City Codes and ordinances will be met. He added that
membership will be limited to 1,200 on a first come first served basis.
Dr. Powers reviewed the process which lead to the plans to form a corporation
and restore the building. He explained that the prime issue is restoration of
the building and this plan seems to be the only feasible way to do so. It is
estimated to cost $200,000 for restoration.
Mayor Rauschenberger noted that he personally would only consider this plan from
a historical value of the building. He basically opposed the location of a
club close to places of worship but stated that he would not like to see the
building demolished and a new structure constructed. Mayor Rauschenberger
asked that approval be obtained from the synagogue and church in writing prior
to proceeding further.
Councilman Verbic favored the proposal providing approval is received from the
synagogue and church.
Councilman Barnes, Gilliam, Verbic and Mayor favored the plan as stipulated
previously.
Councilman Bruneman stated that he could not make a decision at this time.
July 10, 1974 87
Councilman Doxey was concerned that a precedent would be set if the owners were
allowed to dedicate a portion of the property to meet the 100 feet set-back
requirements. He further asked that all area residents be notified first and
stated that he did not want to see another National Street incident.
David Powers felt that neighbors will approve of the plans. He explained that
the owners of the Nursing Home surveils the property at night for the present
owner.
Attorney Callahan thanked members of the Committee and indicated that they will
proceed with plans.
Request from the Elgin Downtowners, Inc. to Store Popcorn Machine in the Prairie
Street Garage Approved.
The Committee approved the request of the Elgin Downtowners, Inc. to store
their popcorn machine in the City owned Prairie Street garage.
Discussion on New Sidewalk Space Ordinance.
Mayor Rauschenberger noted that Section 20.610 of the proposed ordinance pro-
hibits the storage of explosive or flammable liquids although his vault is used
for the storage of fuel tanks.
Mr. Erwin Jentsch explained that the language was taken from the existing
ordinance and is for the protection of the City.
After discussing the ordinance, the Committee authorized the staff to advise
property owners of the new ordinance and its enforcementand also place the
matter on the Council agenda. They further instructed the Corporation Counsel
to amend the ordinance to permit the storage of fuel for existing vault spaces
but prohibit same for new spaces.
Request of Jerry Boose for a Permit to Maintain Sidewalk Vault at 23 South
Spring Street.
Attorney Jerry Boose has requested the City to grant a long term (10 years)
right to renew their sidewalk permit.
Attorney Jentsch was unwilling to grant such a request but stated that as long
as the property owner complies with the ordinance, the permit will be issued
on an annual basis.
Mr. Nelson explained that no one has the right to the City's right-of-way.
The Committee concurred to issue the permit subject to meeting the requirements
of the new ordinance to be passed by Council in the very near future.
Ordinance Prohibiting Parking on the West Side of Elm Street from Locust to
Crosby Authorized.
The Committee discussed the recommendation of the Traffic Committee and authorized
the preparation of an ordinance prohibiting parking on the west side of Elm
Street from Locust to Crosby. They further asked that property owners be noti-
fied prior to placing the item on the agenda.
July 10, 1974 88
Petition from Crystal Street Residents Re: Parking Discussed.
A petition from residents of Crystal Street with regards to parking problems
was discussed. The Committee favored their suggestion to prohibit parking on
the west side of Crystal Street between Lawrence and Mill from 9:00 P.M. to
2:00 A.M. and authorized the preparation of an ordinance and notification to
property owners.
Disposition of Old Cupola Tabled.
The Committee deferred action on the disposition of the old cupola until
Councilwoman Pearsaul could be present.
Councilman Gilliam noted that he has had an offer to purchase same.
Permission Granted to Seek Appraisals and Obtain Soil Borings on the Elgin State
Hospital Property.
The Committee granted permission to the City Manager to seek appraisals, obtain
soil borings and complete a survey of the Elgin State Hospital Property that the
City will be acquiring from the Department of Mental Health.
Nominal Group Survey Meeting Rescheduled.
The City Manager asked that the Nominal Group Survey Meeting be rescheduled to
Wednesday, July 31, 1974 at 7:00 P.M. Committee members concurred.
Discussion on Boundary Agreement with South Elgin.
Jim Spore reviewed the discussion of the Plan Commission two years ago and re-
cently regarding a boundary agreement with South Elgin. He felt an agreement
necessary to coordinate services, road improvements and especially now that
annexation and development is occurring near South Elgin.
South Elgin has indicated that they want to grow to a community of approximately
10,000 residents and have basically asked for the following boundaries to be
established. McLean Blvd. on the west, State Hospital Property on the north and
Route 25 (along the Prairie Path) on the south.
The Plan Commission felt the aforementioned plan a good one.
Mayor Rolando has invited Elgin officials and staff to discuss the agreement on
July 15, 1974 at 7:00 P.M. Mr. Nelson indicated he and Mr. Spore will discuss
the plans with South Elgin officials and report back to Council.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 10:40 P.M.
fiaillare Glink nk /64..;t4‘'
A G i
City Cl k
COMMITTEE OF THE WHOLE MEETING
July 17, 1974
89
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on July 17, 1974 in the Council Conference Room of City Hall at 8:25 P.M. Mem-
bers present were: Councilman Barnes, Bruneman, Doxey, Gilliam, Verbic and
Mayor Rauschenberger. Absent: Councilwoman Pearsaul.
West Dundee's Request for Bus Service Approved.
Mr. Nelson reviewed the Committee's decision some time ago to ask East Dundee if
they were interested in bus service along with West Dundee who made the request
of the City of Elgin. East Dundee conducted a survey and decided there was not
enough interest in the Community. West Dundee has submitted another request
since that time.
Councilman Barnes questioned the availability of our equipment to perform the
service.
Mr. William Perkins, Fleet Administrator, stated that a flexette is available
for this route. He noted that West Dundee will pay for the entire service at
the rate of approximately $10.00 per hour. They have requested a six month
trial period. Their survey revealed that 63% of the residents responded favorably
to the service.
Councilman Bruneman questioned whether I.C.C. can prohibit us from stopping the
service once it has been started. Attorney Jentsch stated that they could not
interfer and further that the Public Utilities Act dues not extend into this
area. He also noted that Home Rule provisions provide that municipalities may
enter into inter-governmental agreements.
Mayor Rauschenberger pointed out that this service will provide work for Elgin
people and it will also bring people to Elgin to shop and conduct business, etc.
Councilman Doxey argued that once the system is started we will not stop it plus
the fact that it will also send people to Dundee to shop. He showed concern
about the Aurora run and asked for a report on the revenue and number of riders.
Mr. Perkins indicated he would furnish such a report.
Councilman Barnes favored an agreement with West Dundee to provide the bus
service for a six month period. Councilman Gilliam and Verbic favored the re-
quest as well as Mayor Rauschenberger. The Mayor noted, however, that this
service will be the lowest priority.
Mr. Nelson stated that a contract will be prepared and sent to Council for
official action.
Resolution Supporting Continental Air Transport's Petition to Operate Bus Service
Between Elgin and O'Hare Airport Authorized.
Mr. Nelson stated that Continental Air Transport, Inc. has asked the City to
endorse their proposal to operate bus service between Elgin and O'Hare Airport.
He was hopeful that they will eventually locate a terminal in the Central
Business District.
1 July 17, 1974 90
Mr. Perkins explained that he has worked with them for months in hopes that they
would provide this service. He recommended supporting their petition and attend-
ing the I.C.C. hearings.
The Committee concurred and authorized the preparation of a resolution for the
next Council Meeting.
Discussion on Supplementary Proposal to Complete the Painting of the Trout Park
Pavilion.
Mr. Nelson reported that the bid was awarded to Svendson Bros. to paint the
Trout Park Pavilion previously. An amended bid was then asked for due to addi-
tional work necessary on a portion of the Pavilion that was damaged by fire a
few years ago. The quote received was $1,900. Discussion occurred on whether
to proceed with the project at a total cost of $6,310.00 or to investigate build-
ing a new shelter.
The Committee concurred to discuss the matter with the Northend Businessmen's
Association to obtain their opinion and preferences.
Swimming Pool Architects to be Interviewed.
The Committee concurred to meet with the three various swimming pool architects
to review their proposals prior to the Committee of The Whole meetings on off
Council meeting nights.
Reduced Bus Rates for Senior Citizens Discussed.
Mr. Nelson explained that legislation was passed which provides reimbursement by
the Illinois Department of Transportation for reduced bus rates for senior citizens.
Bill Perkins stated that the City has the option for the rates and hours of
operation. This program will require accounting on our part plus some form of
identification approved by I.D.O.T.
A proposal will be presented to the Council in the near future.
New Bicycle Ordinance Discussed.
Police Chief Robert Baird asked the Committee's permission to draft a new bicycle
ordinance. He stated that the present system is not adequate and he explained
the need for new legislation to reduce the number of stolen bicycles and to
educate bicyclists.
The new ordinance will provide authority to confiscate the bicycle if the serial
number is mutilated. The registration of bicycles is necessary to carry out
the program. A cross reference file will be established with name and serial
number indexed.
The Committee concurred to authorize the preparation of a new bicycle ordinance
as spelled out by Chief Baird and Attorney Jentsch.
A discussion Relative to the Donation of Two Motors for the New Fire Department
Rescue Boats.
July 17, 1974 91
Mr. Nelson explained that Mr. Tony Ceresa called and informed him that he has
obtained two Mercury Motors from the Brunswick Corporation for the Fire Depart-
ment rescue boats. They want to donate them to the City in light of the recent
tragedy.
Mr. Nelson furtherexplained that we have already signed a contract for the
purchase of the motors and recommended that we honor the contract.
Discussion occurred relative to this matter with a decision being that we honor
the contract and send a letter to Mr. Ceresa and Brunswick expressing our sincere
appreciation to them but stating that we cannot accept the gifts.
Discussion on Enforcement of Zoning_ Ordinance Relative to Gasoline Stations.
Jim Spore, Director of Community Development, reviewed the letter sent to all
gasoline service stations notifying them of their various expansions of uses
beyond those allowed by the Zoning Ordinance. In essence, their zoning provides
for auto servicing only and not for convenience type grocery shopping or
restaurants.
The letter indicated that a refund will be made prior to July 1, 1974 on all
food handlers licenses. The licenses will also become invalid on that date.
The City will allow items such as pop machines, candy bar machines, etc. serv-
ing products intended for consumption on the premises as a convenience to pa-
trons.
Mr. Spore stated that those who do not want to comply should present a formal
petition to sell food and an amendment to the Zoning Ordinance made.
Considerable discussion occurred regarding what items to allow. Councilman
Barnes noted that the south end of town has only gasoline stations to purchase
milk and bread after hours and favored allowing these items as a convenience.
Councilman Gilliam felt a limit should be set and Councilman Verbic was concern-
ed with the health factor involved with food in a gasoline station.
In conclusion, Mr. Spore indicated he would draft an amendment to the ordinance
to present to the Council for consideration.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 9:50 P.M.
�gGl/G . G
ar ar Alink
M
City rk
COMMITTEE OF THE WHOLE MEETING
July 24, 1974
92
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on July 24, 1974 in the Council Conference Room of City Hall at 8:13 P.M. Mem-
bers present were: Councilman Barnes, Bruneman, Gilliam, Verbic and Mayor
Rauschenberger. Absent: Councilman Doxey and Pearsaul.
Presentation on Deferred Compensation Plan for City Employees.
Mr. Leo Nelson stated that Mr. Phil Schlickler has appeared before employee
groups with his Deferred Compensation Plan and has asked that he be placed on
the Council agenda to make his presentation.
Mr. Phil Schlickler indicated that he had requested appearance before the
Council. He presented letters from the Fire and Police Department representa-
tives recommending that the City make such plan available to the employees.
Mr. Schlickler reviewed the plan of the Deferred Compensation Corporation of
America and answered various questions of the Committee. He presented a sample
resolution for adoption by the Elgin City Council.
Councilman Barnes stated his concern that the employees have their choice for
the type of plan they prefer. He also showed concern with the cost or burden
upon the City to provide such a program.
Councilman Verbic stated that the matter will be taken under study and evaluated.
Request from Chicago and Milwaukee Railroad Company for City's Participation in
the Rehabilitation of the National Street Grade Crossing Approved.
The Committee concurred to proceed with participation in the amount of $2,700
for the rehabilitation of the National Street grade crossing as requested by
the Chicago and Milwaukee Railroad Company.
Ordinance Eliminating Parking on the South and West Sides of Todd Farm Drive
Authorized.
The Committee authorized the preparation of an ordinance to eliminate parking
on the south and west sides of Todd Farm Drive as recommended by the Traffic
Committee. The authorization included notifying tenants of the buildings on
Todd Farm Drive.
Proposal to Eliminate Extension of Tara Drive Approved.
Mr. Spore reviewed the preliminary proposal submitted by Stolt and Egner, owners
of the property in question, for a street layout plan. This matter was also
discussed with the Country Knolls Homeowners Association as they do not want
Tara Drive extended. The Association prefers that Tara Drive end at the inter-
section with Knollwood Drive to eliminate an unwanted increase in thru traffic
volume.
The Traffic Committee reviewed the overall situation and forwarded their recom-
mendations to the Committee.
The Committee approved the recommendation of the Traffic Committee for the over-
all area.
July 24, 1974 93
Intergovernmental Agreement with Fox Valley Communities Participating in the
Aurora-Elgin Bus Operation Approved.
Mr. Nelson explained that meetings have been held with the Mayors of the Fox
Valley Communities who are interested in developing intergovernment agree-
ments between the municipalities. Aurora is applying for a grant for the
purchase of five buses and they are in need of this type of agreement or one
more substantial than the present resolution. Mayor Rauschenberger and Bill
Perkins discussed the terms of the grant programs. Mr. Perkins noted that
the grant obligates communities to a five year program prior to obtaining any
equipment.
Mr. Nelson indicated that the other communities favor an intergovernmental
agreement.
The Committee authorized the staff to proceed with the preparation of an agree-
ment to be acted upon by the Elgin City Council.
Two Hour Parking Limit to Be Enforced.
The parking lot survey developed by the Home Federal Savings and Loan Associa-
tion was reviewed. They recommended a trial run of attendant parking and en-
forcement of the two hour parking limit at the Chicago and Spring Street
parking lot.
Mr. Nelson pointed out that an attendant system is very impractical. He noted
that the Council agreed with the Retail Council that the two hour street meters
would be enforced but not the off-street parking facilities. The staff now
recommends that all two hour meters be enforced.
Chief Baird recommended starting the first week with issuing warning tickets "
followed by a 50Q fine for the first violation and then a $2.00 fine for meter
feeding.
Mr. Nelson recommended against enforcing the 4, 5 and 10 hour parking meter
limit.
The Committee concurred to enforce all two hour parking meter limits.
A Proposal to Develop a Preliminary Park and Landscape Development Plan for
Lilac Lane Park Approved.
A proposal from John R. Cook and Associates to develop a preliminary park and
landscape development plan for Lilac Lane Park behind Zayre's Department Store
was reviewed. The cost of the plan is not to exceed $1,000.00.
Councilman Verbic questioned whether we should set priorities on the parks. He
noted that improvements are needed in Barclay Park as well as others.
Councilman Barnes was opposed to spending alot of money for the development of
this park because Larkin School grounds are close by.
Councilman Bruneman felt the property should be landscaped and equipment placed
in the park.
4 ,
July 24, 1974 94
Jim Spore explained that the park will be developed mostly as a tot lot concept,
after determining the location of the dry wells.
The Committee agreed that the design should be kept very simple and planned as
a neighborhood park. They recommended reducing the cost of the plan to $750.00
and authorized the preparation of a resolution for Council Action.
Engineering Proposals to Develop a Preliminary Drainage Plan for the Tyler
Creek Watershed Reviewed.
The proposals for the aforementioned project were reviewed.
Councilman Barnes questioned the discrepencies in the amounts as the lowest is
$2, 100 and a high of $11,500. Jim Spore stated that the same scope and letter
was sent to all firms. Some based their bid on more detail and depth to the
study.
The recommendation was to award the proposal to Alstot, March and Guillou, Inc.
Councilman Barnes, Bruneman and Verbic favored the recommendation. Mayor
Rauschenberger was concerned that the bid of Alstot, March and Guillou, Inc.
is twice as much as local firms bidding.
Proposed Agreement with Everett Scheflow Engineers to Develop Plans for
Drainage Facilities in the Willard Avenue Area Approved.
Mr. Nelson noted that Mr. Scheflow is very familiar with the area in terms of
drainage and recommended that he be retained. He stated that numerous people
r are involved in this project and recommended that the City perform the en-
gineering and coordinate the project.
The Committee approved the proposed agreement and authorized the matter to be
placed on the Council agenda for official action.
Rules and Regulations Amended.
Mr. Nelson explained that present rules and regulations provide a gasoline al-
lowance of 10Q per mile and a per diem meal allowance of $8.00. The recom-
mendation was to increase the gasoline allowance to 120 per mile and $12.00
per diem food allowance.
Discussion occurred relative to conference costs whereby luncheons and dinners
run considerably higher. The Committee concurred to pay the cost of the lunch-
eon or dinner in addition to paying the $8.50 per day for other meals.
The Committee approved the amendments to the Personnel Rules and Regulations
as recommended above.
Discussion on New Sources of Revenue.
Mr. James H. Bolerjack, Jr. , Finance Director, was present to answer questions
regarding his report on New Sources of Revenue.
Mr. Nelson asked for comments on the report.
July 24, 1974 95
Councilman Barnes favored the user's tax and felt it justifiable for services
rendered. He also favored increases for permits and inspection fees.
Mayor Rauschenberger felt that user fees would reduce objections from resi-
dents of Planned Unit Development's and businesses.
The City Manager noted that a utility tax is more equitable and provides for
a better flow of cash in addition to being easy to collect. He stated that
property taxes could be reduced with the implementation of a utility tax.
Councilman Verbic felt we should determine our needs to find how much money we
need to raise. He asked for additional information on utility taxes.
Mayor Rauschenberger favored pursuing an increase in liquor licenses with
multi-purposes. Councilman Bruneman favored pursuing a hotel-motel tax.
Councilman Barnes preferred to see related taxes imposed.
The Committee members also favored pursuing an increase in vehicle licenses.
Mr. Nelson stated that the staff will look further into the above items in
addition to looking into a utility tax to see how much can be raised and how
much property tax can be reduced.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 10:30 P.M.
Margare A. Glink
City C rk
r
COMMITTEE OF THE WHOLE MEETING
August 7, 1974
96
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
(714 on August 7, 1974 in the Council Conference Room of City Hall at 7:00 P.M. Mem-
bers present were: Councilman Barnes, Bruneman, Verbic and Mayor Rauschenberger.
Absent: Councilman Doxey, Gilliam and Pearsaul.
Presentation by McFadzean and Everly, Ltd. Concerning Professional Services for
the Renovation of Wing Park Swimming Pool.
Mr. Robert E. Everly, Sr. , President, and Mr. Carl F. Fuerst, Executive Vice
President, of McFadzean and Everly, Ltd. presented their proposal for providing
architectural, engineering and planning services in connection with the reno-
vation of Wing Park Swimming Pool. The schedule of services was outlined as
presented to the Committee in written form.
In answer to questions from the Committee, Mr. Everly recommended keeping the
present location of the pool.
The fee for their services is 15% of the cost of the total project.
Presentation by Ralph H. Burke, Inc. Concerning Professional Services for the
Renovation of Wing Park Swimming Pool.
Mr. J. L. Donoghue of Ralph H. Burke, Inc. presented a proposal for professional
services for the renovation of Wing Park Swimming Pool.
A slide presentation was made illustrating examples of their projects in other
areas.
With regards to questions on the location of the pool, Mr. Donoghue was con-
vinced that it is not the location of the pool but the attractiveness of the
facilities that are important. He felt the present pool too large and indicated
that the radius of 1 mile or 11 miles should be considered as opposed to Barclay's
recommendarions of a mile radius to attract swimmers.
Mr. Donoghue concluded by saying that they would propose a different concept for
scheme 2 that is within the city's budget.
Action Referred on Proposals for Professional Services in Developing a Civic
Center Master Plan.
The proposals of Barton-Aschmann and John R. Cook were reviewed. Barton-Aschmann's
price will range between $5,500-$8,500 and John R. Cook's is not to exceed $7,500.
The Staff recommended that Barton-Aschmann's proposal be accepted to insure that
complementary design features be developed and incorporated to achieve a com-
patable link between the Mall Area and the Civic Center.
Mayor Rauschenberger questioned whether we can afford the design of the master
plan and implementation of the plan.
Mr. Nelson indicated that monies were appropriated for this purpose. He noted
that the river bank erosion problems should be considered first.
Councilman Bruneman agreed with the Mayor that we must stop spending somewhere.
August 7, 1974 97
Mr. Nelson pointed out, however, that the Council approved of the concept of
a master plan when they met with representatives of the Beautification Program.
Mr. Rob Roll spoke on behalf of the need for a master plan.
Councilman Barnes and Verbic favored awarding the proposal to Barton-Aschmann.
Councilman Verbic supported the master plan concept.
After considerable discussion, the Committee deferred action on the proposal
due to a split vote of members present and decided to discuss the matter when
additional members of the Committee are present.
Discussion of W. A. Rakow and Associates' Report on Storm Drainage Improvements
in the Western Area of Elgin.
Mr. Nelson reviewed the engineer's report on the recommended storm drainage im-
provements in the western area of the City and discussion occurred relative to
the complex problems. He noted that area 2 (Lyle Avenue and westerly) is the
most difficult as much of the area is outside the corporate limits. Mr. Sig-
mund Ziejewski of the Illinois Department of Transportation has indicated the
State will participate with the work under the By-pass.
Mel Dahl stated that Mr. Carter of Kane County has indicated that the County
will provide some assistance with dredging of Otter Creek.
Mr. Nelson stated that meetings will be held with representatives of other govern-
mental units regarding the improvements. He noted that improvements will be on
a Special Assessment basis, however, the amount of public benefit funds must
474 also be determined as the entire cost will exceed the benefits to property
owners in both Areas 1 and 2.
The Committee concurred to authorize the City Manager to meet with representa-
tives on Area 2.
Area 1 concerns the Aldine Street Area. The Committee felt it best to proceed
on the basis of storm sewer, street, and curb and gutter improvements. They
authorized Gary Miller and Mel Dahl to present estimates on the entire improve-
ments on a per lot cost basis to each property owner. They concurred to pro-
ceed with this project as soon as possible.
Sleepy Hollow and Bode Road Street Improvements Authorized.
Mr. Gary Miller, Assistant City Engineer, spoke on the need for street impro-
vements to Sleepy Hollow and Bode Road.
A proposal was presented from Carl Walker and Associates, Inc. to perform the
engineering services for Sleepy Hollow Road.
W. A. Rakow and Associates were recommended for the Bode Road improvements.
U.S. Shelter will be responsible for 1 of the improvements to Bode Road as per
their pre-annexation agreement with the City.
August 7, 1974 98
Mr. Nelson noted that there will be a portion of public benefit funds in these
projects because the streets will be constructed with heavier materials and will
be wider than normally required.
The Committee authorized the staff to proceed with the engineering for both
street improvement projects.
Recommendations Relative to Vehicle Maintenance Facilities Approved.
Mr. William Perkins reviewed his recommendations relative to an interim vehicle
maintenance facility as outlined in his memorandum. He noted that a proposal
was submitted by William Gavelek to perform the mechanical design work for the
renovation at both Ann Street and Crystal Street. The price quoted is not to
exceed $1,700.
The Committee approved the recommendations and authorized the preparation of a
resolution authorizing a contract with Mr. Gavelek.
Revisions to IDOT Capital Grant Approved.
Mr. Perkins explained that the application for the IDOT Capital Grant was sub-
mitted, however, the format was not the usual and the State requested a change.
The scope of the original application has not been changed.
The Committee concurred with the changes as presented in written form and
authorized the preparation of a new resolution for adoption at the August 14th
Elgin City Council Meeting.
Request of Police Employee Relations Committee to Increase Hourly Rate Charged
for Extra Duty Details Deferred.
Mr. Nelson explained that the City bills persons requesting extra duty police
officers at a rate of $7.50 per hour and the officer receives the rate of $6.00
per hour for his work. The Police Employee Relations Committee has requested
that their rate be increased to $9.00. The City would have to charge a rate of
$10.50 to recover costs.
Mr. Nelson took the position that the rate would make little difference as far
as the City is concerned although he felt they may price themselves out of a
job. The Reserves are presently billing $5.50 and receiving $4.50 per hour
and Valley Security's rate is considerably lower than the Police Employee Com-
mittee.
It was determined that Reserve officers or Valley Security is qualified to
direct traffic. Councilman Verbic questioned the provisions of the law regard-
ing using other than duly qualified police officers for off-duty events.
Due to the numerous questions that arose and the need to give serious thought
about this request, the Committee deferred action on the matter.
Request of Elgin Jaycees for the Use of City Trucks for a Trash Pickup Program.
The Committee approved the request of the Elgin Jaycees by authorizing a loan
r of three trucks and three drivers for Saturdays trash pickup program. This
project is part of the overall pitch-in program. Private haulers will also be
asked for assistance.
August 7, 1974 99
Prior Bid Approval Granted for a Dynamic Tire Balancer and a Disc/drum Brake
Lathe.
The Committee authorized the letting of bids for the aforementioned equipment.
Agreement with West Dundee for Bus Service Approved.
Mayor Rauschenberger asked that the language be changed in Section 2 of the
agreement to read "Said bus shall originate at the downtown terminal point"
rather than "Spring Street" as written.
The Committee approved the agreement and authorized its execution accordingly.
Intergovernmental Agreement for Bus Service Reviewed.
Mr. Nelson stated that the agreement has been forwarded to other communities.
He recommended that execution be held off to see if any one has changes to be
made.
Councilman Verbic questioned whether any provisions have been made in the event
R.T.A. takes over. Mayor Rauschenberger explained that he assumes R.T.A. to
be at least five years away from taking over our system and the buses will be
paid for by that time.
Mr. Perkins stated that R.T.A. prefers to contract with an existing line rather
than take over the system entirely. Mayor Rauschenberger added that R.T.A. will
most likely go to areas badly in need of bus service before coming out our way.
The Committee approved of the agreement as written.
Parking Policy on Dollar Day Discussed.
The Committee concurred to allow free parking in city lots and on streets for
Dollar Day on Thursday only. This decision followed traditional Dollar Day
policy.
Discussion on Revenue Report Deferred.
The Committee concurred to defer discussion on the Revenue Report until addi-
tional members are present. Mr. Nelson noted that the staff is gathering in-
formation on those items that Council requested additional information on.
Request of Police Benevolet Association for Reduced Bus Rate Denied.
The Police Benevolet Association has requested a reduced rate for the use of
Charter buses. Mr. Nelson reported that the City's insurance carrier will not
insure buses unless our regular driver is used.
After brief discussion, the Committee decided that no special consideration will
be given to this group or any other city employee group. Special rates have
been given previously to the elderly and low income groups on special occasions.
The Committee did not feel that employee groups warrant the reduction and con-
curred to charge the regular $9.50 per hour rate.
•
August 7, 1974 100
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger.
,GC%e-I Ae4";"6
Margare A. Glink
City Cle k
COMMITTEE OF THE WHOLE MEETING
August 14, 1974
101
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on August 14, 1974 in the Council Conference Room of City Hall at 6:30 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Verbic and
Mayor Rauschenberger. Absent: Councilwoman Pearsaul.
Presentation by J. E. Barclay & Associates Concerning Professional Services for
the Renovation of Wing Park Swimming Pool.
Mr. Jack Barclay and Mr. Lloyd Hubbard of J. E. Barclay & Associates were present
to discuss their proposal for professional services for the renovation of Wing
Park Swimming Pool. A slide presentation was made illustrating swimming and
recreational facilities designed by their firm for other communities.
With regards to the present parking facilities, Mr . Barclay felt the area ade-
quate because only 10-15% of the attendance is by motor vehicles. He noted
that 80-90 of users are under 14 yrs . of age and will travel by bicycles to
the pool. He suggested utilizing the area east of the creek if additional
parking is necessary.
Mr. Barclay presented several alternatives for a filtering system and discussed
the design of such systems. He suggested removing the steps at the shallow end
of the pool for safety purposes and further suggested an adult lounge area and
considerable landscaping and green areas.
Councilman Verbic questioned whether Scheme #2 will provide enough revenue to
cover renovation and operating costs of the pool. Mr. Barclay noted that
Scheme #2 was not his favorite but added that by heating the pool, changing
the entrance and providing attractiveness, revenues and attendance should in-
crease.
Councilman Verbic questioned Mr. Barclay's views relative to a wave action
facility. Mr. Barclay felt it too costly but added that this decision depends
upon the mood of the Parks & Recreation Board. He did recommend that the pool
be designed for competitive uses in addition to recreational functions.
Mayor Rauschenberger stated that we cannot have a competitive pool and recre-
ational swimming too. He felt the City should accommodate those people who
pay for the pool.
After considerable discussion regarding all phases of renovation, the meeting
was adjourned at 7:30 P.M. by Mayor Rauschenberger and scheduled to reconvene
following the Elgin City Council meeting.
The Committee of the Whole meeting reconvened at 8:30 P.M. Members present
were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Verbic and Mayor Rauschen-
berger. Absent: Councilwoman Pearsaul.
Discussion with Mr. Robert Schroeder on the Phase-out of His Gravel Operation
on Lovell Road
Mr. Erwin Jentsch, Corporation Counsel, explained the reasons for Mr. Schroeder
making a presentation before the Council was the result of a status report held
before Judge Morrissey of Cook County last week on the Schroeder operation.
August 14, 1974 102
The proposal was submitted to Judge Morrissey and he in turn asked for the Council's
reaction and a report made to the court.
Mr. Robert Schroeder reviewed his appearance before the Council regarding a status
report in 1972. The reason for the leveling operation was due to the severe grade
problems of the property. At that time he estimated that the gravel crushing
operation would take 18 months to complete. Mr. Schroeder stated that he missed
his estimate of time but felt they are doing a good job of the operation and they
are now grading a portion of the area. He added that this area will be of great
assistance to the community because of the need for industrial property in the
City. The gravel is also needed for the economy.
Mr. Schroeder presented photographs of the property in question and reviewed the
meetings held with residents of Sherwood Oaks. He stated that he is anxious to
complete the gravel operation as well as residents are anxious for him to do so.
The photographs illustrated that the property is pretty well screened from Sherwood
Oaks.
Mr. Schroeder noted that the operation meets the EPA standards and further that
a permit was issued from the EPA for the operation.
The following proposal was submitted:
1. Stop crushing by September 1, 1975; 2. Level piles of processed
material not to exceed original elevation; 3. Remove Southerly piles first;
4. Begin re-grading on completion of processing (some of which has already
started); 5. Remove all processed material by end of 1976 if we can wash
material; and 6. Northwest corner to be last storage area.
Councilman Doxey questioned Mr. Schroeder as to whether he is leveling the
property or mining and stated that it appears to be the latter which is not
allowable under the City of Elgin's Zoning Ordinance.
Mr. James K. Spore, Director of Community Development, explained that a gravel
mining operation per se is not provided for in the Zoning Ordinance. It was
his opinion that a mining operation cannot be conducted within the city limits.
He added that normally a fence would be required and materials could not be
stored higher than the fence.
Mr. Schroeder explained that the City does allow gravel pits in the corporate
limits. Mr. Jentsch replied that only if such operations were established
prior to being in the City and the operation would then be a non-conforming use.
Mr. Spore stated that Mr. Schroeder met with members of the staff in September
of 1971 and asked for permission to level the property. He was given permission
to level, however, the staff had no idea it would be this type of operation.
Committee members questioned whether Mr. Schroeder discussed the crushing operation
at that time and the fencing question. Mr. Spore could not recall whether the
subject of crushing came up but stated that Mr . Schroeder indicated he would sell
the material.
In answer to the fencing question, Mr. Spore stated that the ordinance does not
require fencing or screening for site preparation work. Mr. Schroeder stated
' August 14, 1974 104
developed a plan to allow larger business establishments (with over 300 feet of
street frontage) to have larger and higher signage than normally permitted.
Under the proposed ordinance, a height of 32 feet would be acceptable and the
area of the sign could be up to 200 feet.
General Motors only fabricates signs at 137 sq. ft. or 245 sq. ft. Mr. Spore
felt the 137 sq. ft. sign quite adequate.
Mr. Leo Leitner of Biggers Chevrolet spoke on behalf of the need for the 245 sq.
ft. sign.
Discussion occurred relative to the size of the sign. Councilmen Bruneman, Doxey
and Verbic favored the request.
Mayor Rauschenberger, however, was opposed and stated that the entire purpose of
a new sign ordinance is to put all businesses under one code.
The Corporation Counsel explained the necessary procedures to follow with regards
to filing a petition and conducting a public hearing.
Reimbursement Policy for One Half of the Cost of Replacement of Curb and Gutter,
Sidewalk and Landscaping and Participation in Union Bank Improvement Project
Discussed
Mr. Nelson asked for a policy on the reimbursement of curb and gutter and sidewalk
and landscaping replacement. The present policy for the City's share is $.47 per
ft. not to exceed $2,000 for sidewalk and $2.00 per lineal foot for curb and
gutter replacement.
The Committee concurred to pay 507 on reimbursement of the aforementioned re-
placement improvements.
Mr. Spore presented and reviewed the plans of the Union National Bank & Trust Co.
for their parking and street improvements . They propose to donate approximately
1,100 sq. ft. of property (the triangle) to the City. The City would then pay
for the landscaping improvements to the area.
Mr. Spore explained that a cost estimate of $18,000 was arrived at for the improve-
ments to the triangle. He felt that costs could be reduced substanially by al-
tering the plans and performing some of the work ourselves.
The Retail Affairs Committee will be asked to participate as part of the beau-
tification program.
The fact that three parking spaces on East Chicago Street and two on Spring Street
will be lost due to the improvement project was discussed. Mr. Spore was
questioned regarding this matter and replied that the long range goals should be
to eliminate all on-street parking. He noted that we will gain capacity for
traffic, beautification and 30 extra off-street parking spaces from this improve-
ment project.
The Committee concurred to participate in the improvement project.
Discussion on Cutty Sark Inn, 920 Davis Road
Mr. Spore explained the plans for a restaurant in the five story office building
August 14, 1974 103
the crushing operation is the only way you can sell the material.
Councilman Verbic noted that complaints have been over the length of the project
and the pollution created. He was of the opinion that there appears to be a
communication problem.
Mr. Schroeder reviewed the process of events since the annexation and rezoning of
the property in 1966. He explained that they could not start the project for over
two years due to a suit filed against him over the zoning of the property. He
offered previously to stop the crushing operation in July and August of 1974 and
1975, however, the residents of Sherwood Oaks have made no compromise. A recent
two week delay caused him to lose out on the sale of 15,000 tons of material.
He delayed the operation because he didn't want to mix the gravel on the site.
Mayor Rauschenberger pointed out that Mr. Schroeder could have operated the mining
of gravel while in the County and then annexed to the City for development of the
industrial park. Mr. Schroeder stated that he did not realize at the time of
annexation and rezoning that the property needed to be leveled to this extent.
Mr. Schroeder did note that the City previously gave permission to Ed Schneider
to conduct his gravel operation as long as he did not go below the level of the
street. He pointed out that his operation is not below street level.
Attorney Eugene Devitt spoke before the Committee in opposition to Mr. Schroeder's
operation. He stated that the longer Mr. Schroeder can stall, the better for him
from a profit standpoint. He noted that Mr. Schroeder filed a written pleading
saying that he does not have a mining operation.
Atty. Devitt reviewed the court proceedings held on April 16, 1974 before Judge
Morrissey who suggested that the City should not put up with this operation but
should issue a stop order.
Mr. Harry Blizzard, resident of Sherwood Oaks, spoke against the proposal by
saying that the alternative to Mr. Schroeder's proposal was not agreeable because
it will prolong the operation. He complained of the noise of the crusher at
6:30 or 7:00 A.M. and the constant backwashing of area residents' swimming pools.
The Corporation Counsel asked for direction from the Council to report to Judge
Morrissey as required within five days. He announced that a decision can be made
in executive session as it pertains to pending litigation.
Mayor Rauschenberger announced that an executive session will be held following
the Committee of the Whole Meeting.
Corporation Counsel Jentsch indicated he would communicate with the attorney
representing the residents when action is taken by the Council.
A Request from Biggers Chevrolet to Amend the Pre-Annexation Agreement for the
Purpose of Permitting a Larger Display Sign at Lovell Road and Route 19
Mr. James K. Spore explained the request from Biggers Chevrolet to erect a 245
sq. ft. dealership sign at their new building. Under the terms of the annexation
agreement they are limited to an 80 sq. ft. sign, not to exceed 22 feet in height.
The Plan Commission, in their review and redrafting of a new sign ordinance,
August 14, 1974 105
at 920 Davis Rd. The applicants are also applying for a Class E liquor license.
The Zoning Ordinance permits a restaurant in an M-1 zone as a Special Use when
determined to be an intregral part of an overall plan for an industrial park.
The Zoning Ordinance also contains further qualifications which states "it is
not the intention of this provision to prohibit the establishment of employee
food serving facilities within buildings erected for manufacturing purposes".
Mr. Spore concluded that eating facilities designed exclusively to serve the
needs of those employees of the five story structure and Bank Americard could
be allowed subject to meeting all other normal city requirements. In order to
meet the intent of the ordinance no exterior signage or other advertising can
be permitted. The necessity of restricting the use of the eating area to those
in the building is reinforced by the critical shortage of off-street parking
facilities. If this area is used only by those working in the building then
no additional parking requirements need be imposed and with the use of floor
space for those already parked at the building overall parking demand should
be slightly reduced.
Mr. Donald Mink, developer, and Mr. Galen Knaak, owner of the restaurant,
have indicated that the facility is for the sole purpose of serving employees
of the two buildings and that no advertising will be done or signage displayed.
Mr. Nelson noted the concern of the staff that if the restaurant is open to the
general public, a Special Use would be required as well as additional off-street
parking. The information was given to the Committee because an application
will be filed in the very near future for a liquor license.
Recommendation of the Traffic Committee Re: Parking Restriction Along Garden
Crescent Drive
The Committee reviewed the recommendation of the Traffic Committee and authorized
the preparation of an ordinance prohibiting parking on the south and west sides
of Garden Crescent Drive. They further authorized notification to area residents.
Request from Elgin Spokesman Bicycle Club Approved
The Committee approved the request of the Elgin Spokesman Bicycle Club to locate
a table in Fountain Square on Saturdays, September 7 and 21, 1974 between 10:00 A.M.
and 2:00 P.M.
Request from Elgin Area Chamber of Commerce to Print the Booklet "Where To Turn"
Discussed
The Committee discussed the aforementione4equest and asked that the cost of printing
be reported to the Council prior to a decision of the Committee.
Request from Board of Fire and Police Commissioners to Provide Outgoing Members
with a Plaque Denied
The request of the Board of Fire and Police Commissioners to provide outgoing
Board and Commission members with a plaque suitable for wall mount w§s denied.
It was the feeling of the Committee that a framed resolution, as given to
other Board and Commission members, is sufficient.
• August 14, 1974 106
Discussion on Private Ownership of Popcorn Stand
The Committee discussed the matter of the proposed purchase of the popcorn stand
from the Elgin Downtowners, Inc.
The Committee concurred that a nominal charge should be made for storing the
vehicle but did not oppose private ownership and did not wish to restrict the
location of the stand.
Discussion on City Parking Lot at Chicago and Spring Streets
The Committee discussed various suggestions of the Home Federal Savings & Loan
with regards to the parking lot survey conducted and preferred to delay parking
in the lot until all day parkers have commenced working. This alternative will
discourage the use of the lot by all day parkers and provide additional parking
for shoppers .
Mr. Nelson indicated he would survey merchants for a recommended time to delay
parking.
Authorization to Proceed with CETA Program Given
Jim Aydt explained that Kane County has notified us that we will be funded the
sum of $68,000 to pay for the CETA program. This program is similar to the
EEA program and provides that the City may hire persons from certain areas of
the community. Their salary cannot exceed $10,000 annually and the City is
under no obligation to retain the employees . The City is obligated to locate
another job for these persons if they are no longer needed by the City. The
program further provides for full funding including fringe benefits and will
be at no cost to the City.
Mr . Aydt noted areas where persons are needed and where qualified personnel
could be used under this program.
The Committee authorized the staff to proceed with the program.
Tax Levy Ordinance to be Distributed August 23, 1974
Jim Bolerjack announced that the Tax Levy Ordinance will be distributed on
August 23rd and must by state law be passed by August 28th. He explained
that the Tax Levy Ordinance is identical to the 1974 budget. Abatements
can be made after August 28th through December, if necessary.
Report on Increased Revenues from Vehicle Licenses
Jim Bolerjack presented statistics revealing the projected increases in
revenue that we could expect by increasing the vehicle license fee.
There being no further business to come before the Committee of the Whole
Meeting, the meeting was adjourned at 10:55 P.M. by Mayor Rauschenberger.
C244
Margare A. Glink
& 446)
City Cl k
COMMITTEE OF THE WHOLE MEETING
August 21, 1974 107
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on August 14, 1974 in the Council Conference Room of City Hall at 7:45 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Verbic
and Mayor Rauschenberger. Absent: Councilwoman Pearsaul.
Review of Bids Received on St. Francis Park
Mr. John R. Cook and William Grundin of John R. Cook and Associates werepresent
to review the bids received today on St. Francis Park.
The overall low bidder was Sinnett Builders, however, it was recommended that
they be disqualified due to failure to file the necessary bid bond. The Committee
concurred to disqualify Sinnett Builders.
The qualified low bidder, Ron Albert Builders of Elgin, submitted a base bid of
$99,500 and $1,560 for replacement of walk and $3,800 for replacement of concrete
curb.
The low bidder on the landscape work is Landscape Contractors of Glenview with
a base bid of $32,200 and Alternate 1 for $3,280.
Mr. Cook reviewed all possible deductions and discussed each item with Committee
members.
Mr. Leo Nelson, City Manager, noted that $102,000 is remaining in the Budget
for this project. He reviewed numerous items in the Budget that will not be
used in 1974 and can be transferred to the development of St. Francis Park.
The Committee concurred to construct the spray pool and have the open space
and other areas of the park sodded rather than seeded but to deduct or modify
other items of the bid. The approximate bid now totals $124,000 including
fees to be paid to John R. Cook and Associates. Mr. Cook stated that he will
meet with contractors this week to firm up the prices.
The Committee directed the bid to be placed on the August 28th Council agenda
for official action.
Review of the Bridge Study by Mr. Brian Bochner of Barton-Aschman Associates, Inc.
Mr. Brian Bochner of Barton-Aschman Associates, Inc. reviewed the entire report
entitled "Elgin Bridge Needs and Location Study".
Mr. Bochner was responsible for the majority of the project and could, therefore,
answer all questions of the Committee in addition to providing background and
complete review of the report and numerous recommendations.
Basically, plan B or C was recommended along with further negotiations with the
Illinois State Tollway Authority for use of the Tollway Bridge. Mr. Bochner
reviewed meetings held with Tollway officials relative to the local use of the
Tollway bridge. He explained that the Tollway Authority is opposed to local
use of the system because they were designed for long distance use. It was
further noted that the toll booths cannot be removed due to bonding requirements.
Neither Barton-Aschman or the City has received an answer to their requests from
from the Tollway Authority.
August 21, 1974 108
Mr. Herbert Hill, 1245 Oakdale Drive, stated that he had reviewed the original
bond indenture several years ago. At that time, it provided for free access
for the Elgin bridge. He was of the opinion that the Tollway Authority has
collected monies at these locations illegally for the past 15 years and suggested
that the City Attorney review this matter. If illegal collections have been
made, the City could pressure the Tollway to reimburse these funds for use on
a portion of a new bridge, he stated.
The Committee concurred to direct the Corporation Counsel to look into this
matter and further to proceed immediately in finding ways to finance a new
bridge.
Mayor Rauschenbe End members of the Committee expressed their thanks to Mr.
Bochner for his excellent presentation.
Final Report on Food Stamp Program
Mr. James Bolerjack, Finance Director asked for a decision from the Council as
to whether they want to go ahead with the Food Stamp Program. He reviewed
items 4, 9 and 11 of the agreement with the Illinois Department of Public Aid
and noted various amendments necessary for the City to conduct the program.
Mr. Bolerjack reviewed the adjustments in staff necessary and noted that
approximately two days per month would be spent by him on administering the
program. The cost to the City for each transaction is $1.18 versus the
recovery cost of $ .75 per transaction. In essence, the program would cost
the City approximately $4,000 per year.
Councilman Gilliam questioned whether CETA personnel could be utilized which
will reduce the cost substantially. The City Manager stated the possibility
of doing so if qualified personnel is available under this program.
Councilman Barnes favored proceeding with the program and Mr. Bolerjack stated
he will contact the State and indicate the City's willingness to proceed and
ask them to modify the contract so it becomes acceptable to the City.
Councilman Doxey, however, stated his opposition to the program due to the
cost involved for the City and the fact that the City would be subsidizing a
special interest group. Councilman Gilliam and Barnes pointed out numerous
areas whereby the City in effect is providing subsidies to special interest
groups. St. Francis Park was cited as one example where the City is spend-
ing approximately $125,000 to benefit one neighborhood. The golf course,
swimming pool and other areas were cited as prime examples.
Councilman Gilliam noted that the City recently spent $10,000 for one piece
of playground equipment for a short time of recreation for children and on
the other hand, Council members are reluctant to spend monies to help
individuals to obtain food which is a direct necessity.
After considerable discussion, Mayor Rauschenberger asked for a roll call
vote on the question to establish a Food Stamp Program at City Hall. Yeas:
Councilmen Barnes, Gilliam and Mayor Rauschenberger. Nays: Councilmen Bruneman,
Doxey, and Verbic.
Mayor Rauschenberger announced that the matter would be deferred until a full
Council is present to break the tie vote. He authorized Mr. Bolerjack to work
f a
August 21, 1974 109
out the final details of the agreement with the State.
Approval to Bid Hose Dryer Given
The Committee concurred to authorize bids to be received for a hose dryer for
the Fire Department. The estimated cost is $1,350.
Request of St. Charles to Update Mutual Aid Agreement Approved
George VanDeVoorde, Fire Chief, reported that St. Charles has requested an
update of the mutual aid agreement with the City. The Committee approved
the request and authorized the preparation of the necessary documents.
Approval to Receive Bids for New Base Station and Antenna Granted
Mr. Nelson reported that the Federal Communications Commission has finally
granted the City's Transportation Department a new radio frequency separate
from Public Works. Bids can now be received for a new base station at an
estimated cost of $1800 and an antenna at an estimated cost of $1000. Both
pieces of equipment will be located at the Bus Garage on Crystal Street.
The Committee authorized bids to be received.
Implementation of Reduced Bus Fare Program for Senior Citizens Approved
The Committee reviewed and discussed the recommendations of Mr. William
Perkins for the implementation of a reduced bus fare program for senior
citizens. They concurred to go to a two token system. One token will
be used for senior citizens and a different size token for regular passen-
gers. Authorization was also given for purchase of equipment for an
identification system with a nominal fee to be charged for this service.
McFadzean and Everly, Limited Selected as Architect for Renovation of Wing
Park Pool
Mayor Rauschenberger went on record as opposing a wave action pool and asked
that the architect be advised accordingly.
The concensus of the Committee was to select McFadzean and Everly, Limited
as the architect for renovation of Wing Park Pool. The Committee noted that
it was a difficult decision to make as all three architects are extremely
qualified and very reputable.
Councilman Verbic abstained from voting because he felt the City is spending
money on a poor location of the existing pool. He noted his objections to
the renovation as stated in previous discussions.
There being no further business to come before the Committee of the Whole
Meeting, the meeting was adjourned at 10:45 P.M. by Mayor Rauschenberger.
LT)2a.
Margare A. Glink
City Cl k
1
COMMITTEE OF THE WHOLE MEETING
August 28, 1974
110
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
(74 on August 28, 1974 in the Council Conference Room of City Hall at 8:30 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Verbic and
Mayor Rauschenberger. Absent: Councilwoman Pearsaul.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink;
Corporation Counsel, Erwin Jentsch; and members of the staff.
Request of David C. Cook Publishing Co. to Commemorate 100th Anniversary on 1975
Vehicle Sticker Approved and Increase in Vehicle Licenses Approved.
Mr. Ronald Wilson of the David C. Cook Publishing Co. presented a design layout
of the 1975 vehicle sticker. The color will be the same as the Illinois State
license plates.
Mr. Nelson explained that citizens objected to last year's advertising of the
Courier News and were allowed to destroy that portion of the sticker if they
objected.
The Committee asked that the design be rearranged to allow people the option
to eliminate the advertising of David C. Cook Publishing Co. They approved
the request.
The matter of increasing vehicle licenses was discussed at length.
The Committee basically concurred to increase the rates 50% as recommended by
the Finance Director provided that revenues derived from the increase be used
for the sole purpose of improving city streets.
Suggestions were made to increase the amount charged for recreational vehicles.
The matter was referred to the Council Agenda for official action.
Preliminary Cost Estimates for Storm Sewer and Street Improvements in Area One
Reviewed.
The Committee reviewed the preliminary cost estimates for storm sewer and
street improvements for area one in accordance with the report prepared by
W.A. Rakow & Associates. They discussed various means of financing the pro-
ject.
Mr. Nelson stated that a program will be worked out using both the Special
Assessment method and a Special Service District method of financing for a
comparison. The staff will also try to figure a way to avoid the costly dis-
counted voucher.
The Committee basically concurred to approve of an improvement district in
this area and directed the City Manager to proceed with the method of financing
the project.
Preliminary Policy Decision Made Relative to the Century Oaks Sanitary Sewer.
r
August 28, 1974 111
Mr. Nelson explained that residents of Century Oaks are ready to circulate
petitions to join the Elgin Sanitary District. The District agreed that
residents can pay a flat fee of $750 per lot for annexation and hook on.
Those who do not elect to join the District at this time will be required to
pay the normal $900 annexation fee and $450 hook on charge at a later date.
The problem, from the City's standpoint, is that when the sanitary sewer is
installed there may be lots that are not in the District. Mr. Nelson noted
that the City's position would be to assess those lots even though they are
not a part of the Elgin Sanitary District.
The District has asked the City to require hook ons if problems with individual
septic systems exist for health reasons. Mr. Nelson indicated that health
samples taken have revealed problem areas. The District further asked the
City to eliminate Morningside Drive and Section 4 of Century Oaks from the
improvement. Mr. Nelson explained that Sections 1, 2 & 3 of Century Oaks must
be improved together.
The Committee concurred to establish a policy of requiring residents to hook
on to the sanitary sewer if a health problem exists with their septic system.
They preferred to have the entire area come into the Elgin Sanitary District
and improvements made to the entire area at one time. They indicated they
will consider eliminating Morningside Drive and Section 4 but again stated
their preference to complete the entire area.
Policy Decision Relative to the Removal of Asphalt from the Curb and Gutter
Line in Front of Driveway Approaches.
Mr. Nelson explained the existing problems in Sunset Park where residents have
installed asphalt in the curb and gutter in front of their driveway approaches
for easier access to the driveway. The additional asphalt then impedes drain-
age thereby creating problems for neighbors.
Discussion occurred regarding policies to follow. The Committee concurred to
direct the City Manager to send letters notifying residents that this action
is against City practices and further that the City will remove the asphalt
because it is obstructing drainage.
Request of Mrs. Dusold, 155 South Melrose, to Relocate Fire Hydrant and Divide
Cost Approved.
The Committee previously denied the request to pay for relocating the fire
hydrant at the aforementioned location. The property owner now is requesting
the City to divide the total cost of $150.
Fire Chief VanDeVoorde explained that the fire hydrant now properly belongs on
the corner. It was installed in the center of the block,when the factory
was also located there. The property owner is improving and widening the
driveway and the hydrant is interferring. He concluded by saying that the City
will benefit by its relocation.
The Committee approved the request to pay for the relocation of the fire
hydrant on a 50 - 50 basis.
r
•
August 28, 1974 112
Discussion on Civic Center Plaza Improvements.
Mr. Nelson explained that the Civic Center Plaza now needs an application of
epoxy material at a cost of approximately $3,200. This material will change
the color of the plaza and basically have a wet look.
Councilman Bruneman questioned whether the material will cause the plaza to
become slippery. Frank Kiaser, Building Superintendent, stated that the sur-
face will be a little slippery.
Mel Dahl suggested a treatment of linseed oil and turpentine.
The Committee asked the staff to look into Mel's suggestion prior to purchasing
the epoxy material.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 10:15 P.M.
(174 (-7)'/ iej-gz„,
Margar- I A. Glink
City C r rk
r
COMMITTEE OF THE WHOLE MEETING X13
September 4, 1974
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on September 4, 1974 in the Council Conference Room of City Hall at 7:30 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Verbic,
Pearsaul and Mayor Rauschenberger.
Also present were: City Manager, Leo Nelson; and members of the staff.
Discussion of Appointment of Human Relations Coordinator/Interpreter.
Al Anderson explained the need for a Human Relations Coordinator/Interpreter.
Members of the Commission described various functions that could be performed
by the new staff assistant. The majority of the Committee agreed that a Human
Relations Coordinator/Interpreter should be hired on a one-year trial basis.
Review and Discussion of Inspection Fees to be Charged to Developers for City
Engineering and Inspection Services.
The Committee stated that they felt the current ordinance relating to engineering
and inspection fees charged to developers should be amended. The developers
are to be charged 1 .50 times of payroll costs for office work and 1 .75 times
of payroll costs for field work.
Review of City's Group Hospital and Medical Insurance as it Relates to Maternity
Benefits.
The Committee concurred that the additional insurance as it relates to maternity
benefits should be carried. The extra coverage will cost an extra $1 .75 per
employee per month.
Discussion of Epoxy Sealing Material for Use on the Plaza
The Committee authorized the use of an epoxy sealing material for use on
the plaza. The cost of the material will be $3,200.
Memo Relating to the Enforcement of Muffler Violations
A memo prepared by Sgt. John Lawrence relative to the enforcement of muffler
violations was distributed for the Committee's review. The memo indicated
that there had been an increase of citations for muffler violations.
Discussion of U-Channel Posts
The Committee agreed to let the present order for U-channel posts stand and
to acquire approximately 200 of these posts from the open market. (possibly
Hall Sign Company)
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 9:40 P.M.
Diane L. Schwartz 0
Secretary to City Manaser
COMMITTEE OF THE WHOLE MEETING
September 11, 1974
114
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on September 11, 1974 in the Council Conference Room of City Hall at 10:35 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul,
Verbic and Mayor Rauschenberger. Absent: None.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink;
and members of the staff.
Proposed Contract with the Poplar Creek Townhouses Cooperative Approved.
The Committee agreed to enter into a contract with the Poplar Creek Townhouses
Cooperative for the City to enforce no parking restrictions in fire lane areas.
Disposition of the Old Cupola at Lord's Park Discussed.
The Committee discussed various ways to dispose of the old cupola at Lord's Park.
Mr. Spore indicated that some people have shown an interest in purchasing same
from the City for their own private use.
Councilwoman Pearsaul and Bruneman felt it best to auction the cupola.
Councilman Barnes suggested asking the park developers if they have a use for
it in any of the parks before an auction is decided. The Committee concurred.
Development of Civic Center Master Plan Approved.
Discussion occurred relative to the development of a Civic Center Master Plan.
A tie vote resulted sometime ago, therefore, the matter was tabled until a
full Committee was present.
Councilwoman Pearsaul stated that a long range plan is needed in the City as
discussed with the Beautification Committee sometime ago.
The majority of the Committee voted to approve the development of a master plan
for the Civic Center and to designate John R. Cook and Associates as the plan-
ners for the project.
Prior Bid Approval Given for Salt and Granular Material Storage Facilities and
Fencing Around the Public Works Area.
The Committee authorized bids to be received for salt and granular material
storage facilities and fencing around the Public Works Area.
Request of Retail Affairs Council to Provide Free Bus Transportation at Cost
of Retail Affairs Council.
The Retail Affairs Council of the Elgin Area Chamber of Commerce has requested
the City to provide free bus transportation to citizens for Elgin Days to be
held October 3,4,5 & 7th. The Retail Council will pay the City the sum of
$250.00 per day for the service.
r
September 11, 1974 115
The Committee concurred to grant the request and set the times for free service
on those days from 8:45 A.M. to 2:15 P.M.
Councilman Gilliam Volunteers for Pee Wee Football Speaking Engagement.
Mr. Nelson announced that a speaker is needed for Sunday at 12:30 P.M. at
Drake Field to address the Pee Wee Football League. Councilman Gilliam
volunteered.
Elgin Garden Club Objects to Popcorn Vending in Fountain Square.
Mr. Nelson reported that Mrs. Valentine, representing the Elgin Garden Club,
was opposed to the popcorn stand being at Fountain Square because of the litter
and the fact that the operation detracts from the beauty of Fountain Square.
The Committee felt it unnecessary to take any action as the popcorn stand will
eventually be located in the mall next year. They agreed to allow the stand in
Fountain Square until November 1, 1974.
Adams Street Residents Objections Discussed.
Councilwoman Pearsaul reported that neighbors on Adams Street were upset be-
cause a house was to be demolished and was instead purchased by Arthur Levine
and is being rebuilt. Mayor Rauschenberger noted that the Auctioneer was
also upset becuase the price bid was for demolishing the building.
Mr. Nelson explained that the City Code provides that a building must be
demolished or brought up to code. Legally, Mr. Levine is within his rights
to rebuild the house as long as it meets our code.
Mr. Spore indicated that Mr. Levine has put a considerable amount of money into
the project that he did not expect in order to bring the structure up to code.
Request of Retail Affairs Council to Sell Bus Tokens at Reduced Rates Deferred.
Mr. William Perkins explained the request of the Retail Affairs Council to
purchase bus tokens from the City at reduced rates (9 or 10 for $2.00) and
sell them for promotional purposes.
The Committee discussed the request but deferred action to the next Committee
of the Whole Meeting.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 11:25 P.M.
Marga1't A. Glink
City •lerk
COMMITTEE OF THE WHOLE MEETING
September 18, 1974
116
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on September 18, 1974 in the Council Conference Room of City Hall at 7:00 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Pearsaul and Mayor
Rauschenberger. Councilmen Gilliam and Verbic entered the meeting at 7:15 P.M.
Absent: None.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink;
and members of the staff.
Request of Yellow Cab Company for Rate Increase Approved.
Mr. Vern Erlbacher, President of the Yellow Cab Company, was present to explain
his request and the need for a rate increase for taxicabs. He asked for a
maximum rate of 700 flag for the first 1/7 mile plus 100 for each additional
1/6 mile.
Mr. Erlbacher stated they will attempt to get by on the 1/6 mile rate. If
this is not feasible, he will come back to the Council with notification that
the 1/7 mile rate must be used.
The Committee granted the request and authorized the preparation of a resolution
to change the rates.
Discussion of the Operation Health Program Tabled.
Mr. Nelson announced that representatives from Operation Health, Inc. could not
be present tonight, therefore, the matter was tabled.
Review of Bids Received for the Proposed Community Newsletter.
The Committee reviewed bids received on the Community Newsletter and recommend-
ed the low bidder, Elgin Artcraft for the 70 lb. paper for four issues yearly.
Corporation Counsel's Legal Opinion Relative to Protest Petitions Discussed.
Attorney Erwin Jentsch, Corporation Counsel, reviewed his opinion relative to
protest petitions as presented to the Committee in written form. The subject
was discussed at length. The Committee directed the Corporation Counsel to
prepare a form for persons to use should they desire to file a formal protest in
zoning matters. Forms will be available to the public from the Community Develop-
ment Office.
Report on Water Supply and Treatment Submitted to Committee Members.
Mr. Nelson presented the Black and Veatch Report on Water Supply and Treatment
for the City of Elgin to half of the Committee for review. Those not receiving
the report this week will obtain copies next week, due to the shortage of re-
ports.
Request for City to Issue Informational Letters on Century Oaks Annexation to
the Elgin Sanitary District Denied.
r
September 18, 1974 117
Mr. Nelson reported that residents of Century Oaks have asked the City to sign
an informational letter to be sent to Century Oaks property owners relative to
costs of annexation and installation of sanitary sewers. Mr. Nelson recommended
against the request and pointed out that it is not a good practice.
The Committee denied the request for the City to sign the informational letter.
No Bids Received for Lord's Park Lagoon Dredging.
Mr. Nelson reported that 8 or 9 invitations to bid were sent for dredging
Lord's Park Lagoon, however, no bids were received.
An investigation will be made for reasons for not bidding. Some firms have
indicated that disposing of the material would be a problem.
Discussion on Emergency No. 911.
Mr. Nelson stated that he met with representatives of Illinois Bell regarding
the No. 911 emergency exchange. Representatives have said we can only go to the
system if all exchanges are the same, or to a centralized system using the
four present exchanges of 741, 742, 695 and 697.
Councilman Verbic suggested meeting with other communities and determine a cost
for each. He highly recommended the use of the No. 911 for emergency calls.
Mr. Nelson pointed out the cost of centralizing our communications system. He
asked if the Committee would want the staff to initiate area wide meetings and
work out a plan at this point.
The Committee preferred to meet first with representatives of Illinois Bell to
discuss the matter further and obtain additional information before meeting
with other Communities.
Nominal Group Survey Set.
Mr. Nelson explained that the Plan Commission, Zoning Board of Appeals and
Community groups have gone through the nominal group survey but the most im-
portant group, the Elgin City Council, has not done so. He futher explained
that this is an opportunity for the Council to set their goals and priorities.
Councilman Doxey was opposed to the survey being conducted by NIPC and argued
against it. Mr. Nelson noted that NIPC's purpose is only to correlate and pro-
vide the mechanics of the survey. He further explained the importance for the
Council to decide on the important issues for the City through this type of
group survey.
Councilman Barnes suggested a meeting be set and those members who wish to be
part of the survey will go through with it. The majority of the Committee con-
curred to meet on a Wednesday night. Councilman Doxey was opposed.
Discussion on McIntosh Annexation.
Mr. Harold Bowen, resident of Almora Heights, questioned if the Elgin Zoning
Ordinance allows a fire truck in the City and if the Council has any objections
September 18, 1974 118
to keeping the Pingree-Plato Fire Protection District 's station in the City if
McIntosh is annexed involuntarily to the City. The purpose is not to fight City
fires but to provide protection for Almora Heights Subdivision and others located
in the Fire Prevention District.
Corporation Counsel Erwin Jentsch explained that there maybe a problem legally
that the fire station must be located within the district that it serves. If
the property is annexed to the City, it will come in as a non-conforming use.
Mayor Rauschenberger and Council members stated they have no personal objections
to allowing the fire station unless it becomes a legal problem.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 9:05 P.M.
/
Margare A. Glink
City Cl rk
r
COMMITTEE OF THE WHOLE MEETING
September 25, 1974
119
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on September 25, 1974 in the Council Conference Room of City Hall at 8:30 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Verbic,
Pearsaul and Mayor Rauschenberger.
Also present were: City Manager, Leo Nelson; and members of the staff.
Proposals to Remove Lime Sludge from the Lagoons at the Slade Avenue and the
West Side Water Treatment Plants
E Mr. Nelson suggested we consider accepting Ed Schneider's cost for the removal
of lime sludge from the water treatment plants due to the fact that he has
access to the site where sludge can be dumped.
Miscellaneous Procurement Matters
A memo relative to other procurement matters was attached for the Committee's
review.
There being no further business to come before the Committee of the Whole,
the meeting was adjourned by Mayor Rauschenberger at 9:00 P.M.
r
( . :, .. / . // ,
Mane Sc wartz
Acting City Clerk
r
COMMITTEE OF THE WHOLE MEETING
October 2, 1974
120
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on October 2, 1974 in the Council Conference Room of City Hall at 7:00 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Verbic,
Pearsaul and Mayor Rauschenberger.
Also present were: City Manager, Leo Nelson ; and members of the staff.
Discussion of Request by Marshall Schneider for Four Hour Meters at the New
Grove Street Parking Lot
Mr. Schneider explained his reasons for favoring four hour meters at the new
Grove Street Parking Lot. He felt two hours was not sufficient time for people
patronizing his bowling alley. Several other merchants favoring two hour
meters were present and expressed their opinions. They believed that four
hour meters would hinder their businesses in that they would not receive
the turnover needed.
When the lights (now on order) are installed in the Wellington Avenue lot,
it will become more useful as it will be safer. The use of this lot will
then help the downtown parking situation. Thus, the Committee decided to
use two hour meters in the new Grove Avenue lot.
Review of Bids for the Renovation of the Lord's Park Pavilion by John Schmidtke
John Schmidtke reviewed with the Committee the plans for the renovation of the
Lord' s Park Pavilion. The Committee reviewed the bids for this project, and
agreed to award the bid in the amount of $29,459.15 to Ron Albert Builders.
This amount includes the use of wood railings, rather than steel .
Review of Proposal to Remove and Dispose of Lime Sludge from the Slade Avenue
and West Side Water -Treatment Plants
The Committee concurred to award the contract to Ed Schneider for the removal
of lime sludge from the water treatment plants. Mr. Schneider has the best
access to the site where sludge can be dumped.
Discussion of Request from Mel Dahl to Resurface the City Parking Lot at
Fulton and Villa
The firm of Giertz-Melahn, who has the present contract to resurface various
City lots, is to be contacted relative to the resurfacing of the lot at Fulton
and Villa.
Prior Bid Approval
The Committee gave prior bid approval on the following items:
1 . A 27,500 GVW Dump Truck for the Construction Division.
2. A van truck for the Electrical Division.
3. Fencing around the Public Works area.
4. Three salt spreaders for the Street Division.
October 2, 1974
121
t•►. Discussion of Request from Mel Dahl to Purchase Materials Necessary to Construct
Material Storage Facilities in the Public Works Area
Mel Dahl explained his request relative to the construction of a Material
Storage facility. The Committee granted his request to purchase materials
from St. Regis Paper Co. , Wheeler Division.
Discussion of Citizen's Request to Permit Payment of Water Bills at Locations
Other than the City Building
It was agreeable with the Committee to look into the possibility of obtaining
service permitting the payment of water bills at other locations.
Review of Estimates of Two New Revenue Sources
Estimates of two new revenue sources prepared by Jim Bolerjack were reviewed
by the Committee. They concurred that a 3% Hotel-Motel tax should become
effective December 1 , 1974. The Committee opposed the Utility Tax as a
revenue source.
Painting of Municipal Buildings
Leo Nelson explained that it had become apparent that one coat of paint would
not cover the buildings. Therefore, a sealer should first be applied and then
the paint. The Committee authorized the purchase of the sealer in order that
this project can be completed as soon as possible.
Design Plans for the Mall
It was noted that on October 15, 1974 design plans for the Mall will be
reviewed.
There being no further business to come before the Committee of the Whole,
the meeting was adjourned by Mayor Rauschenberger at 9:30 P.M.
Diane Schw•rtz
Acting City Clerk
COMMITTEE OF THE WHOLE MEETING
October 9, 1974
122
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on October 9, 1974 in the Council Conference Room of City Hall at 9:00 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Verbic,
Pearsaul and Mayor Rauschenberger.
Also present were: City Manager, Leo Nelson; and members of the staff.
Discussion of the Operation Health Program
Mr. John Graham, Mr. Bob Pietrusiak and Dr. Gibbons appeared before the Committee
to explain the function of Operation Health and to seek financial help.
They explained that Operation Health is a Federally designated health planning
agency for a three county area; namely, Kane, McHenry and Kendall . Operation
Health is concerned with physical , mental and environmental health care.
This organization is seeking financial help based on the rate of 6¢ per capita,
which is $3,420.00 calculated on 57,000 population.
The Committee concurred that it should appear on the next regular Council Agenda.
Discussion of Extension of Mall along North Douglas from Chicago to Highland
Jim Spore, Community Development Director, stated that the extension of this
mall would consist mainly of property between Chicago and Highland Avenue.
Cards had been sent out to determine the interest in this mall extension. The
response to this was 3 to 1 in favor of the extension. Jim Spore then explained
the details of the proposed extension.
The Committee authorized proceeding with the physical survey with W. A. Rakow
& Associates. Leo Nelson suggested that a petition be signed by tenants and
property owners effected by the extension to reflect their interest in this
project.
There will be a Board of Local Improvements Meeting at the next regular Council
Meeting to approve the engineering work for the extension.
Discussion of the Consolidation of the North State Street Bus Route with the West
Dundee Bus Route
Leo Nelson explained the difficulty outlined in the memo from Bill Perkins. Bill
Perkins has indicated that by splitting the cost for this service with West Dundee
both Elgin and West Dundee would benefit. Bill Perkins indicated that Elgin could
not continue the North State route economically. The Committee concurred to
combine this route. It was also agreed to split the loss on a 50% basis.
Bill Perkins was asked to submit more counts on the McLean route on Saturdays.
Councilman Bruneman asked if any consideration had been given to bus service on
Monday and Thursday evening. The Committee indicated they would like this service
provided on a trial basis. This service is to commence on November 11 , 1974.
•
October 9, 1974 123
Discussion of the 911 System
Leo Nelson explained the system and showed a map for the Committee's review.
Chief Baird stated that the 911 System would require a new communications
center and computer system. He said the system would be a very complicated,
complex, and expensive project.
The Committee agreed that the legislators should be contacted urging legislation
making this system mandatory.
Discussion of the South Wall of the Coliseum Garage
Leo Nelson explained the need for repair to this wall and the cost involved.
The cost for stucco would be approximately $11 ,800. A large portion of this
cost is for preparation of the wall for stucco. There is 1 ,000 sq. feet of
wall space involved.
Councilman Doxey commented that he felt brick veneer would not only look better
and last longer, but possibly would not be too much greater in cost than stucco.
The Committee reviewed the project and agreed to pay 50 percent of the cost of
repair. Mr. Rifkin is to be advised of the proposal .
The Committee also would like to have an accurate cost for brick veneer.
Proclamation Relative to Halloween
Mayor Rauschenberger suggested that on the Proclamation for Halloween that
it read "Meet and Treat" rather than "Trick or Treat" . The Committee agreed
with this idea.
Bus Study
Leo Nelson indicated that the Bus Study is now complete. The Committee indicated
they would like to have a finalized report and then they would schedule a meeting
to discuss the Study.
Use Tax as Possible Revenue Source
Councilman Bruneman suggested that the Committee read page 7 of the Municipal Review
relative to a 1% Use tax as a possible revenue source.
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 11 :30 P.M.
Diane L. Sc wartz
Acting City Clerk
COMMITTEE OF THE WHOLE MEETING
October 23, 1974
124
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on October 23, 1974 in the Council Chambers of City Hall at 9:20 P.M. Members
present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul and Mayor
Rauschenberger. Absent: None.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink;
and members of the staff.
A Review of the Northend Bridge Study with Particular Emphasis Upon the Con-
version of Larkin Avenue and West Chicago to One-way Streets.
Numerous persons were present due to their interest in the Northend Bridge Study.
Mayor Rauschenberger explained that the entire study would not be discussed
this evening. The matter of the conversion of Larkin Avenue and West Chicago
Street to one-way streets was scheduled for discussion.
Councilwoman Pearsaul asked that interested citizens be given copies of the study
for their review.
Mr. Nelson explained that the one-way system was recommended in the study. He
noted that this is the opportune time for conversion and suggested that additional
right-of-way along State Street be acquired at this time.
The Committee discussed the recommended one-way street system at a later point
in the meeting and concurred to explore the cost of the system and obtain more
detailed information for the project.
Review of Letter from Kane County Department of Public Aid Relative to the
Establishment of a Food Stamp Sales Center in the Post Office.
Mr. Nelson noted that the aforementioned letter indicates the Department of
Public Aid is in the process of negotiating with the Post Office Department to
establish sales centers in local Post Offices. Mr. Nelson was concerned with
the possibility that the program be taken away from City Hall after expenditures
are made to establish the sales center at City Hall. The Department indicated
the City could give it up if it so desires at a later date.
In response to Council's questions, Mr. Bolerjack stated that the City will
commence sales on December 1.
Councilman Bruneman was of the opinion that the Post Office should take over the
program. He was opposed to the City operating the food stamp program and
suggested tabling the matter until the Post Office can establish the program at
their facilities.
Mr. Nelson noted that the Council had previously committed the City to the pro-
gram and personnel has been hired in preparation of a November 1 commencement.
Joan Taylor, 1066 Highland Avenue, appeared before the Committee and stated that
the program is needed now due to inflation, unemployment, energy crisis, poverty
and winter approaching.
October 23, 1974 125
She noted that numerous citizens started in 1971 to establish the program in
Elgin.
Discussion with Paul Kramen of NIPC Relative to Designating NIPC as the Respon-
sible Agency for Waste Treatment Management Planning in the Six County Area.
Mr. Paul Kramen of NIPC was present to explain the requirements of the Federal
Water Pollution Control Act. The Act requires that in areas of urban industrial
concentration having substantial water quality control problems, an areawide
planning and management process for correcting such problems be established.
Mr. Kramen further explained that the Act encourages the use of existing regional
agencies as the single representative agency. The Governor designates the agency
which includes local elected officials, capable of developing effective area-
wide waste treatment management plans.
The Act further provides that an agency must be formed by June, 1975 or federal
funding will cease on projects within urban areas.
Mr. Kramen explained NIPC's involvement and reviewed the resolution designating
NIPC as the responsible agency to implement provisions of the Act. An informa-
tive detailed report was presented to members of the Committee prior to the
meeting for their review.
Mayor Rauschenberger emphasized the need for key cities, with their own sewer
systems as Elgin, to support NIPC as the agent.
Councilman Doxey questioned what local citizens can do at public hearings due
to their limited knowledge. Mr. Kramen asked that interested citizens contact
him for any information. He is a field representative of NIPC.
Councilman Doxey stated his objections to regionalism and NIPC and questioned
local input. Councilman Barnes stated that public participation is always a
problem. He cited the Council meetings as an example by saying people are not
interested enough to attend these meetings and certainly won't have an interest
in regional planning.
Councilman Bruneman questioned the water supply requirements of the Act and
stated that he does not want a regional water supply but wants Elgin water.
Mr. Kramen explained that these requirements are critical in other areas
where water is being heavy mined and has a definite effect on surrounding
communities.
Mayor Rauschenberger elaborated on the need for regional water planning.
The majority of the Committee concurred to place the proposed resolution on the
next Council Agenda for official action.
Consideration of City Purchasing Hoot Toot & Whistle Railroad Equipment for
Lord's Park.
The Committee reviewed a memorandum prepared by Rob Roll regarding the considera-
tion of the City purchasing the Hoot Toot & Whistle Railroad equipment for use
in Trout Park. Dr. Wendall Rovelstad, part owner of the operation, presently
located on Route 20, was present to answer questions regarding the equipment and
the operation.
October 23, 1974 126
The total cost of the equipment is $50,000. Initial payment of $25,000 may be
made and five annual payments of $5,000. The preliminary estimate on relocation
and setting up the railroad to an operational configuration is approximately
$15 ,000.
The Committee discussed the potential revenue from such an operation, the attrac-
tion for the park and the cost of operation. They concurred to have the staff
investigate further the cost and the funds available for purchasing the operation.
Elimination of Parking on Both Sides of Sleepy Hollow Road Authorized.
The Committee agreed with the recommendation of the Traffic Committee and
authorized the preparation of an ordinance eliminating parking on both sides of
Sleepy Hollow Road from Big Timber Road to the Tollway.
Elimination of Parking on the East Side of Duncan Avenue from Slade to Dundee
Authorized.
The Committee accepted the recommendation of the Traffic Committee and authorized
the preparation of an ordinance eliminating parking on the east side of Duncan
Avenue from Slade to Dundee. The Committee further authorized the staff to
notify residents involved.
The Installation of a Stop Sign for Westbound Mildred Avenue Traffic at Mark
Avenue and Scott Drive Authorized.
Mr. Nelson stated that the original request was for three (3) stop signs at the
aforementioned locations, however, the Traffic Committee felt three stop signs
unnecessary. Gary Miller, Assistant City Engineer reviewed the recommendation
of the Traffic Committee.
The Committee accepted the recommendation of the Traffic Committee, authorized
the preparation of an ordinance to provide for the installation of one stop
sign and directed the staff to notify those persons who submitted the request.
Discussion on Parking Ordinance which Relates to "Meter Feeding Violation" of
Parking Meters.
Mr. Nelson noted the numerous complaints received from people ticketed for
feeding two hour parking meters since the ordinance was passed recently. One
problem is due to the fact that notices aren't posted, therefore, people are
not aware that they are in violation until a ticket is issued. Mr. Nelson
suggested declaring a moratorium or placing a notice on the meter.
Councilman Bruneman felt that 4 hour meters should also be enforced to avoid
meter feeding and further that notices should be posted.
Mayor Rauschenberger agreed but pointed out that shoppers will spend more
time than 2 hours during the Christmas Shopping season.
Police Chief Robert Baird suggested that input be received from the Chamber of
Commerce before any changes are made.
October 23, 1974 127
•
The Committee concurred to pass a uniform ordinance on all meters to prohibit
meter feeding but delayed the question of the moratorium on 2 hour meters until
input from the Chamber is received.
Final Review of Plans and Special Legislation Required by the State for the Im-
provement of Larkin and McLean Intersection.
Mel Dahl, Public Works Director, reviewed the plans for the improvement and
listed the following legislation necessary to be adopted by the Council:
1) Prohibit on street parking; 2) prohibit encroachment of signs or
overhanging structure along right-of-way; 3) appropriate City's share of funds
for the improvement; 4) review and approval of plans; and 5) prohibit the
connection of sanitary or industrial waste sewers to storm water drainage
systems in the area of the improvement.
The Committee authorized the staff to proceed with preparation of the necessary
legislation.
State Street Survey Work Authorized.
The Committee authorized W. A. Rakow to perform a survey of the right-of-way
along State Street not to exceed $2,000. This work is in connection with the
City/State improvement of State Street.
Landscaping for Municipal Lot on South Grove Avenue Authorized.
The Committee authorized the expenditure of $1,939 for trees and screening for
landscaping of the Municipal Lot on South Grove Avenue.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 11:45 P.M.
/64.4-41Margaret . Glink
City Cl
COMMITTEE OF THE WHOLE MEETING
October 30, 1974
128
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on October 30, 1974 in the Council Conference Room of City Hall at 7:10 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul and
Mayor Rauschenberger. Absent: None.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink;
and members of the staff.
Discussion with Representatives of Black and Veatch on Contract Relative to
the Development of New Raw Water Supplies and an Engineering Study to Increase
Treatment Plant Capacity.
Mr. William Gibbs and Mr. William Condon of Black and Veatch were present to
discuss their proposal to develop new raw water supplies and conduct an engine-
ering study to increase treatment plant capacity.
Phase 1 consists briefly of a review of all treatment facilities. An examin-
ation and investigation will be made into the present facilities for increased
capacity before locating new sites. Phase 2 will include a review of the study
conducted by Pitometer and Phase 3 will include a review of all raw water sup-
plies. Progress reports will be made to the staff and recommendations will be
made for interim improvements.
The possibility of reactivating old wells will be investigated. The firm will
work with NIPC, state and federal agencies.
Mr. Gibbs estimated the project to be completed in 9 months. Fees are based
upon the salary of the number of persons employed times two, to cover overhead,
etc. , plus all out-of-pocket expenses. A ball park figure of $40,000 was
estimated, however, a written proposal will be submitted in the near future.
The Committee discussed water treatment and sources of water supply.
Mr. Gibbs recommended that the City proceed with financing the project now and
stated that a written proposal will be submitted. He spoke on the need to pull
all water projects together which their contract will do.
Review of Plans and Specifications for the Improvement of the Laik in and McLean
Intersection.
Mel Dahl presented the plans for the improvement and details of the design.
The improvement consists of signalization, widening, curb and gutter and left
turn lanes.
The State will receive bids on the project in December. The estimated total
cost is $400,000. The city's share is 15% plus engineering costs.
The Committee approved the plans and forwarded the matter to the Council Agenda
for official action.
Review of City Code Relative to Hand Bills as it Applies to Religious and
Political Literature.
October 30, 1974 129
Mr. Nelson explained that the ordinance, in its present form, is broadly written
and would apply to these specific groups. Attorney Jentsch's opinion was that
religious and political organizations should not fall under the ordinance.
Mr. Nelson stated that a written legal opinion will be forthcoming or the
Council can amend the ordinance to read accordingly and clarify the matter to
specifically exempt these groups.
The Committee preferred to amend the ordinance and authorized the preparation
of an ordinance for the next Council meeting.
The Committee then discussed the sign ordinance as it pertains to political
signs. The basic rules relating to political signs are as follows:
1. Political signs are considered to be temporary and, as such,
no permit is needed.
2. No political signs are allowed on public property, including
parkways, utility poles, trees, etc.
3. Political signs must be removed within one week after the
election.
4. No signs are permitted in residentially zoned areas.
The Committee concurred to allow signs in residential areas and, therefore,
ask that an amendment be prepared accordingly. They agreed with rule 1, 2
and 3 and asked specifically that the staff enforce rule No. 3.
Additional Funds Authorized to Complete Dredging of Lord's Park Lagoons.
Mr. Nelson explained that the cost of dredging the lagoons was under estimated.
The amount has nearly doubled due to the large amount of debris. E & H
Hauling, Inc. was awarded the bid at $5.94 per cubic yard. They have agreed
to drop the rate to $5.34 for all debris over the original estimate of 7,095
cubic yards.
The Committee concurred to proceed with E & H Hauling, Inc. as quoted.
Final Decision Made on Color to Paint Lord's Park Pavilion.
The Committee concurred to paint Lord's Park Pavilion white.
Baptist Convention to Use City Parking Lot.
Mr. Nelson reminded members that permission was given to Pastor Gouge to use the
municipal parking lot for the Baptist convention to be held November 5, 6 and
7, 1974. Approximately 1,000 to 1,500 persons are expected to be in attendance.
Notices have been prepared and will be posted on the cars. The city has asked
that persons remain in this lot rather than using downtown street meters or
other parking lots.
Meeting with Century Oaks Residents Scheduled.
Mr. Nelson reported that residents of Century Oaks have requested representatives
of the City as well as Sanitary District to attend their meeting with regards to
• October 30, 1974 130
annexation to the Sanitary District and installation of sewers. He asked for
Council permission to have the city participate.
The Committee authorized Mr. Nelson and staff to cooperate and participate at
the meeting.
Vacation of Daniels Avenue.
Discussion occurred last spring with Mr. Harold Seigle on the installation of
water main and vacation and landscaping of Daniels Avenue. The contract pro-
vides that Mr. Seigle pay for 50% of the watermains and easements and land-
scaping of Daniels Avenue and the City is to vacate Daniels. Mr. Seigle wants
to commence with landscaping and would like the contract to be executed.
Gary Miller presented the plans for landscaping and fencing and discussed same
with the Committee.
The Committee agreed to proceed with the project and authorized execution of
the contract.
Approval to Select Base for Sculpture Given to Trygue Rovelstad.
Mr. Trygue Rovelstad Sculptor, has donated a pioneer head to the City and
has asked that the City donate a base for the sculpture to be placed in the
Civic Center. Funds were appropriated at one time for this purpose. The
estimated cost is $3,000.
The Committee gave their approval to Mr. Rovelstad to select a base to be paid
for by the City.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 9:05 P.M.
62-1-4-4- , JZ,,-/140-:.,
Margaret . Glink
City Cle
COMMITTEE OF THE WHOLE MEETING
November 6, 1974
131
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on November 6, 1974 in the Council Conference Room of City Hall at 7:00 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Pearsaul, Verbic and
Mayor Rauschenberger. Absent: Councilman Gilliam.
Also present were: City Manager, Leo Nelson; City Clerk , Margaret A. Glink;
and members of the staff.
Discussion on the Proposed Hotel-Motel Tax.
Attorney Ben Rifken, Mr. Harry Mondfrans, and Mr. Harold Gossman were present
to discuss the proposed hotel-motel tax. Attorney Rifken asked that 1974
figures be used on motel room rental rather than 1973 totals in light of the
current conditions. He stated that the City should determine the actual loss
on the Hemmens Building versus the amount of revenue needed, prior to establish-
ing a tax.
The gentlemen spoke of the need to utilize the Hemmens Building and elaborated
on the need to hire a professional to promote the use of the building.
A detailed discussion occurred with regards to promoting the building for
conventions. Mr. Mondfrans offered the assistance of his salesmen to review the
Hemmens operation and make their professional recommendations to the Council.
He suggested that conventions be treated the same as industrial development by
promoting and selling the city through an Economic Development Commission.
Mr. Gossman suggested tabling the matter until reviewing the 1975 Budget when
the programs and the revenue can be correlated.
Mayor Rauschenberger extended his appreciation to the gentlemen for their input.
Councilman Bruneman requested that the ordinance be placed on the November 13th
City Council Agenda.
Review of the Master Site Plan for the Lagoon Area of Lord's Park.
Representatives from John R. Cook and Associates were present to review and
explain the Master Site Plan.
After reviewing the various drawings, the representatives discussed the plan
for traffic circulation through the park. Basically, they suggested limiting
the number of entrances to the park with the installation of signs at three de-
fined entrances. Park Avenue would be designated as the South entrance,
Franklin and Park Street as the west and Route 58 as the North entrance. They
further recommended eliminating short cuts through the park and suggested
closing on Grand Blvd.
Phase A consists of providing the Park Avenue entrance and widening same,
restoration of the disturbed areas and sidewalks and removing part of the
roadway from Forest Avenue to Lillie.
r
November 6, 1974 132
Mr. Cook indicated that the written report will be forthcoming and will better
explain their recommendations. He stated that he will meet and discuss the
Master Site Plan with Council after they review the written report.
Report on "Name the Mall" Contest.
Mr. Nelson submitted lists containing the entries in the "Name the Mall" contest.
A meeting of the judges has been scheduled for 2:00 P.M. on November 7th to
select a winner.
Discussion on Construction of Sidewalks along the back Property lines of River-
side Drive from the First National Bank South to the Crocker Theatre.
Jim Spore presented a site plan for the curbs, walks and landscaping along the
back of property lines of Riverside Drive. Meetings have been held with mer-
chants regarding the plan. Mr. Spore suggested that merchants give the City a
7 foot easement for the construction of sidewalk as some sidewalks are only 3
foot wide. The City will pay for the 7 foot sidewalk and merchants will pay for
the other improvements on their property.
Mr. Spore indicated that thus far most merchants have accepted the plan in terms
of beautification. He also noted that some may be unwilling to grant the ease-
ment. In conclusion, Mr. Spore explained the importance of completing the im-
provements this year as next year merchants will need a second entrance while
the mall is under construction.
The Committee concurred that this project will be a great improvement for the
area and authorized the staff to proceed with meetings with the merchants.
Request for Reduced Bus Fares for Visually Handicapped.
Mr. Nelson presented a letter from Mr. James Taylor on behalf of the Elgin Asso-
ciation for the Visually Handicapped requesting reduced bus fares.
The Committee asked Mr. Nelson to investigate further and try to work out a
procedure for reduced fares.
Mr. Nelson also mentioned that Senior Citizens are complaining because they
can ride buses at reduced fares only during special times. Apparently, they
misunderstood the program and are asking that they be allowed reduced fares at
all times.
The Committee made no decision on the request.
Review of Preliminary Plan to Connect West Chicago Street with Larkin Avenue.
Mel Dahl presented a sketch of the suggested one way system for Larkin and
West Chicago Street.
Councilman Doxey asked if a comparison study as to present traffic and projected
traffic has been made. Mr. Dahl replied no but added that the system was de-
signed for better capacity and flow.
C
November 6, 1974 133
Councilman Bruneman stated that he has never seen a back-up of traffic on
Chicago Street. He noted that the problem is on the Highland Avenue Bridge
(westbound) and stated that the City proposes to go to all the cost and incon-
venience because of the Chicago Street problem. Councilman Bruneman offerred a
solution to the problem by widening Highland Avenue traffic by removing 3 parking
spaces on the northeast corner of Highland and State Street. The right lane
would be used for right turns only. By reducing the sidewalk, a right turn
lane could be used with two straight lanes and two left turn lanes.
Councilman Bruneman stated that his proposal will relieve the traffic problem at
a substantially lower cost and at no inconvenience to residents in the resi-
dential areas.
Councilman Doxey spoke in favor of making Highland Avenue, including the bridge,
a two way system to relieve the traffic problem.
Councilwoman Pearsaul agreed with Councilman Bruneman that the Council should
wait and see how the State Street improvements help the traffic before going
into the one-way street system on Highland and Chicago Street.
Mayor Rauschenberger felt that Councilman Bruneman's solution would be ,ery
temporary.
The Committee discussed traffic patterns and the need to reach a decision on
another bridge. They directed Mr. Nelson to contact the Tollway Authority regard-
ing the free use of the Tollway bridge.
Councilman Barnes felt that Barton-Aschman should be contacted for their comments
to Councilman Bruneman's proposal. He further recommended that the Bridge
Study by placed on the work session agenda.
The Committee concurred to proceed with Councilman Bruneman's plan immediately
for a temporary solution.
Discussion on Housing and Community Act of 1974.
Mr. Nelson questioned members of the Committee whether they had a chance to
review the Housing and Community Act of 1974. He explained that a total of
$2.9 million is set aside for Elgin under the program.
Councilman Verbic felt it worthwhile to use the money to renovate older build-
ings if the program allows.
Councilman Doxey argued about the strings attached and no local control with a
federal project.
Mayor Rauschenberger indicated he would prefer to see the purposes for using
the money prior to making application.
Mr. Nelson explained that 10% of the first years funds can be used for planning
and preparation of the application. He stated that the staff will not waste
any time with the project if the Council is not interested in the program.
('
• November 6, 1974 134
Councilman Verbic indicated his willingness to proceed. Councilman Bruneman
suggested using these funds to purchase and improve properties, such as the
property around the Owasco site, instead of using funds from our treasury.
Councilman Doxey opposed the program.
Adjournment
There being no further business to come before the Committee of the Whole, the
meeting was adjourned by Mayor Rauschenberger at 10:45 P.M.
� a V � Je(e-/e-A.
,
Ma�gar A. Glink
City C rk
Committee of the Whole
November 13, 1974 135
The Committee of the Whole was called to order by Mayor Rauschenberger on
November 13, 1974 in the Council Conference Room of City Hall at 8:20 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul ,
Verbic and Mayor Rauschenberger. Absent: None.
Also present were: City Manager, Leo Nelson; Acting City Clerk, Diane Schwartz;
and members of the staff.
Request from the Northend Businessmen's Association to
to Conduct their Annual Festival at Trout Park
from Thursday, May 22 through Monday, May 26.
The Committee agreed that the Northend Businessmen's Association be granted
their request.
Prior Bid Approval for the Construction of a Fence Around
the lot North of the Bus Garage on Crystal Street
The Committee granted prior bid approval for the construction of a fence
around the lot indicated above.
Establishment of time and dates for budget review
The Committee is scheduled to receive the work copy of the budget on November
26, 1974.
The first scheduled meeting for discussion is to be December 3 at 6:00 P.M.
The second meeting is scheduled for December 4 beginning at 6:00 P.M.
The third and fourth meetings have been set for December 10 and 11 be-
ginning at 6:00 P.M. A fifth meeting has been tentatively set for December 17;
no specific time has been scheduled.
Bus Study Review
The Bus Study is to be discussed on December 11 , 1974. Bill Perkins was
authorized to have more bus schedules printed until such time as the Bus
Study has been completely reviewed and discussed.
Miscellaneous Discussion
Leo Nelson advised the Committee that the City has been receiving complaints
from senior citizens regarding established hours for riding the bus at a
reduced rate. The Committee agreed •L at the established hours should be
dissolved and that senior citizens be able to ride the buses at any time
at the reduced rate.
K w
136
Leo Nelson also told the Committee that he had received a visit from
Mr. Hoffersteat, who came as a representative of the visually handicapped
people. These people were seeking the privilege of riding the bus at
the same rate the senior citizens now enjoy. It was indicated that there
are approximately 30 - 40 of these people living in Elgin. The Committee
felt that this bus service should be extended to these visually handicapped
people also.
Leo Nelson also informed the Committee that he had received a letter from
Gromer's indicating their desire to sell 1975 vehicle stickers with a 25t
service charge to the customer. The Committee agreed to this as long as
it would not effect the City income. A resolution is to appear on the
next agenda establishing the maximum service charge at 25t.
Gromer's also stated they would like to handle the payment of water bills,
but did not indicate whether or not they intended to charge for this service.
Leo Nelson is to contact Gromer's to clarify details.
Adjournment
There being no further business to come before the Committee of the Whole,
the meeting was adjourned by Mayor Rauschenberger at 9:00 P.M.
iLizr_1/9.1-ZA///_/-
Diane L. Schwartz
Acting City Clerk
r
COMMITTEE OF THE WHOLE MEETING
November 20, 1974
137
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on November 20, 1974 in the Council Conference Room of City Hall at 7:00 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Gilliam, Pearsaul,
Verbic and Mayor Rauschenberger. Absent: None.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink;
and members of the staff.
Request from VIP Friendship Project Approved.
The Committee concurred to approve a request from the VIP Friendship Project
to reserve the Hemmens Auditorium at no cost to observe Senior Citizen Day on
May 14, 1975 and to provide free bus service between the hours of 1:30 P.M.
and 4:30 P.M. on that day at no cost to senior citizens.
Report on the Closing of the Tri-County Landfill Located in South Elgin.
Leo Nelson, City Manager, reported that the Tri-County Landfill located in
South Elgin and used by the City of Elgin will close on December 1, 1974.
The closest landfill site to Elgin appears to be Mallard Lake located on
Church Road in DuPage County. The site is southeast of Bartlett and approx-
imately 12 miles from Elgin.
Mr. Nelson noted that an increase in cost will occur do to the location of the
new site and the increased cost of dumping. Tri-County was charging 75 cents
per compacted cubic yard while the charge at Mallard Lake will be 80 cents
with authorization to go to $1. 10.
Mr. Nelson further noted that Elgin should consider purchasing its own land-
fill site, possibly in connection with surrounding communities located in Kane
County.
Mel Dahl, Public Works Director, reported that funds will be available through
grants next year for landfill sites. The committee involved in this program
has recommended extending the application deadline to next year in order that
governmental agencies can apply.
Ordinance Establishing a 17 Municipal Use Tux Authorized.
The Committee authorized the preparation of a 17 Municipal Use Tax on tangible
personal property purchased outside of the State, which is titled or registered
with the St,te of Illinois.
Request of Ludwig Milk Company to Vacate Alley Between Spring and Douglas
Discussed.
Gary Miller, Assistant City Engineer, presented a map and explained the re-
quest of the Ludwig Milk Company to vacate the alley which parallels Kimball
Street and North Street located between Spring Street and Douglas Avenue.
r
November 20, 1974 136
After reviewing the request, the staff recommended that the alley be vacated
providing that the Ludwig Milk Company make the following improvements:
paving, drainage structures, and a new concrete sidewalk/approach at N.
Spring Street. In addition, they have agreed to improve the parking lot
fronting on North Street, as well as upgrading the loading dock approach
fronting on Douglas Avenue.
The Committee discussed previous policy with regards to rates charged for
vacation of public property. Mr. Miller stated that the staff felt no charges
should be made due to the cost of improvements to be paid by Ludwig and the
overall improvements that will occur in the area.
The Committee appeared to be generally in favor of the request but felt
that an agreement should be executed prior to the vacation. They further
wanted to meet with both Ludwig and Ralph Helm, Inc. the property owners in-
volved.
Discussion on New Community Newsletter.
Councilman Bruneman felt that the newsletter should be proof read by the
Council before distribution to the public. He stated that an article on
elections should have been included in the newsletter rather than the Mall
article as that subject has already been publicized.
Councilman Gilliam, Verbic and Barnes expressed their confidence in members
of the staff to write the newsletter and opposed any involvement by Council
members.
Mr. Nelson noted that all comments thus far have been favorable. He explained
the problems that could occur if Council members disagree over articles to
be printed. In conclusion, Mr. Nelson stated that the staff will seek the
opinion of the Council for the type of articles.
Request of Chamber of Commerce for City's Assistance with Christmas Decorations
Approved.
Mr. Harold Gossman of the Chamber of Commerce was present to explain the plans
for this years Christmas decorations. He asked for assistance from the City,
as in previous years, to install and dismantle the decorations.
The Committee approved the request of the Chamber.
Request of the Elgin Sanitary District for the City to Bill Citizens for a
Sewer User Fee Discussed and Authorized to Proceed.
Trustees of the Elgin Sanitary District were present to discuss their request
that the City do the billing for a sewer user fee for the District. Attorney
Lyle Brown, trustee, and Mr. Albin Pagorski, General Manager made the pre-
sentation and answered questions of the Committee.
Basically, the user fee will be put into effect on May 1, 1975 for all users
of City water and will be attached to the City of Elgin's Water bills. All
costs of the operation incurred by the City will be reimbursed by the District.
r
November 20, 1974 139
The advantage of this system will amount to considerable savings to taxpayers,
otherwise the Elgin Sanitary District will have to duplicate the water billing
rsystem.
The user fee is necessary to meet the rising operating and maintenance costs
of the treatment system and to qualify for grants under the Federal EPA Program.
The tax levy will be used for bonded indebtedness, interest, I.M.R.F. and
various special items.
Attorney Brown noted that the decline of annexation and hook-on fees, pre-
viously used for operating costs, have also contributed to the need of the
user fee.
The Committee concurred to proceed with the billing as requested and authorized
the District and staff to work out the details for implementation on May 1.
Resolution Establishing Charge for Vehicle Sticker Service and Designate Dealers
Authorized.
The Committee discussed the request of the five Elgin banks and Gromers to
sell vehicle stickers for the City. They designated those making the request
to be the dealers for this year and authorized a 25Q service charge for pro-
viding the service. The resolution is to be placed on the November 26th
Council Agenda.
Request of V.F.W. Discussed.
The V.F.W. has contacted the Woman's Council of the Chamber of Commerce to
see if American Flags can be flown throughout the downtown area on holidays.
They have requested the City to assist in the purchase of the flag brackets
and to install them. The V.F.W. will purchase the flags.
The Committee concurred to investigate this matter with the Chamber of Com-
merce.
Legal Opinion on Time Limit on Zoning Requested.
Councilwoman Pearsaul presented a recent Tribune article regarding Attorney
Marvin Glink's comments relative to 'Time Limits on Zoning" and asked that
Corporation Counsel Jentsch research the subject or discuss the matter with
Attorney Glink. She noted that according to the article, Elgin may be revert-
ing zoning illegally.
Councilwoman Pearsaul also presentedana.spaper article relative to Evanston's
new method of financing for Special Assessment projects by the sale of general
obligation bonds. Mr. Nelson agreed with the method and stated that the staff
will pursue this for future projects.
Adjournment
There being no further business to come before the Committee of the Whole,
the meeting was adjourned by Mayor Rauschenberger at 9:00 P.M.
Margaret ' Glink
City Cle
l
COMMITTEE OF THE WHOLE MEETING
November 26, 1974
140
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on November 26, 1974 in the Council Conference Room of City Hall at 8:15 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Pearsaul, Verbic
and Mayor Rauschenberger. Councilman Gilliam entered at 9:20 P.M.
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Glink; and
members of the staff.
Request to Hold State of Illinois Lottery Drawing at Hemmens Granted.
Peg Glink, City Clerk, reported that a representative of the State of Illinois,
Lottery Division, had met with her regarding their interest in holding a draw-
ing at the Hemmens Building.
The Committee granted the request and authorized the City Clerk to pursue the
matter. They further requested that programs already reserved at the Hemmens _
not be changed to accommodate the drawing.
Report on Kane County OEO Program.
Mayor Rauschenberger reported that the City has been invited to a meeting and in-
vited to join a new program of the Kane County OEO entitled "CRY" (Christmas
Round the Year) . This program consists of various ways to feed the poor. The
Committee has asked for the city's cooperation in collecting and distributing
canned food items. Numerous other agencies will also be asked to assist in
this project.
Mayor Rauschenberger felt that fewer places should be designated as collection
and distribution agencies to reduce the chances of people chiseling food from
each place. He further felt this a duplication of existing agencies such as the
Salvation Army and some churches.
Councilwoman Pearsaul didn't feel the City should get involved in this program.
Councilman Barnes agreed that the City should not participate other than to
send a representative of the Council to attend the meeting. He stated that he
did not feel the City could endorse the program without further information but
added that he would not like to see a loss of the potential for such a program
in the City.
Mayor Rauschenberger concluded the discussion by saying that he will attend the
next meeting and report back to the Council.
Discussion on Time Limit Zoning.
Mr. Nelson stated that Ery Jentsch, Corporation Counsel, agrees with Attorney
Marvin Glink, that time limits cannot be set on zoning. Mr. Jentsch stated that
restrictions such as "if no construction occurs within a certain time, the zoning
reverts" is illegal. He noted, however, that certain restrictions can be im-
posed on Special Uses. If the zoning is reverted on a Special Use, the petition
must go back through the various Boards and Commissions. In essence, the zoning
judgment should be made on the maximum use of a parcel.
Mayor Rauschenberger felt the Zoning Ordinance should be changed to reflect a
more realistic zoning classification.
November 26, 1974 141
Jim Spore, Community Development Director, indicated that the reason for using
the Planned Unit Development approach is to tie developers down to specifics.
Corporation Counsel Jentsch noted that Planned Unit Development's can come under
attack also due to the private maintenance of streets, etc.
Latin Social Club Court Date Rescheduled for December 13.
Mr. Nelson announced that the court date for the hearing of the Latin Social Club
has been rescheduled by Judge Boyle for Friday, December 13, 1974.
Annexation of McIntosh Subdivision Authorized.
Attorney Jentsch stated that the Illinois Revised Statutes authorizes a Fire
Protection District to have a fire station within one mile of the district.
This question was raised several months ago by McIntosh residents who are
surrounded by the City and have a fire station located in an area that will be
annexed to the City.
Mr. Nelson explained the problems of making street improvements on Airlite and
Belmont when portions are outside of the corporate limits. The project obviously
is more costly to the City and cannot be shared by property owners under a
Special Assessment project.
James Spore stated that it is inevitable that the area will be annexed in the
future and it will be easier in terms of refuse disposal, police and fire protec-
tion if the entire area is in. This matter will be reviewed by the Plan Commis-
sion on December 9 and scheduled for Council action on December 11, 1974. If
annexation is to occur, it must be completed by December 18, the first day to
file nominating petitions for Council, otherwise the annexation does not take
affect until after the April 15, 1975 general election. The street improvement
project is scheduled for the spring of 1975.
Councilwoman Pearsaul questioned whether sidewalks will be required in this area.
Mr. Nelson did not recommend sidewalk until other improvements are made.
Councilmen Barnes, Bruneman and Verbic favored proceeding with the project.
Mr. Spore stated that letters will be sent to all property owners in addition
to the statutory notices that will be sent.
Mall Meeting Announced.
Mr. Nelson announced that a meeting will be held on December 5th at 8:00 P.M. in
the Hemmens Building, Rehearsal Room, to review the final mall plans. This
meeting will be held for the benefit of Council members, property owners, mer-
chants and interested citizens.
Tollway Authority Acknowledges Letter from the City.
Mr. Nelson reported that an answer has not been given to the City's question
of providing free access on the Tollway bridge over the Fox River. The Tollway
Authority has acknowledged receipt of the letter and indicated they are review-
ing the matter.
November 26, 1974 142
Request for Traffic Signals at McLean Blvd. and Fleetwood Drive.
Mr. Nelson presented a request of several industries in Burnidge Brothers
Industrial Park for traffic signals at McLean Blvd. and Fleetwood Drive. He
explained the hazardous conditions due to the traffic back-up onto the By-Pass.
The estimated cost for traffic signals is $50,000. It is also estimated to take
three years to install permanent signals and over one year for a temporary system.
The Council discussed the request at length. Mr. Nelson indicated the Traffic
Committee will review the requests, take traffic counts and review the number
of accidents at the location. In addition, the staff will check with the State
for possible purchase of signals rather than wait to purchase them on our own.
He further mentioned the possibility of using the signals from DuPage and Grove
when they are taken down in six months.
Council members discussed the possibility of using reserve police officers during
peak periods. Mr. Nelson pointed out the precedent that would be set and numer-
ous requests for similar service in other areas.
Request of VIP for Bus Service to Christmas Party.
The Committee authorized the Transportation Department to provide bus service to
Elgin High School for the VIP Christmas party on a Sunday in December. Senior
citizens may pay a reduced fare and others are to pay the regular fare.
Adjournment
There being no further business to come before the Committee of the Whole,
the meeting was adjourned by Mayor Rauschenberger at 9:30 PM.
)QRZ a% &. / ...5/G-fre-s6.
Margare A. Clink
City C k
COMMITTEE OF THE WHOLE MEETING
December 11, 1974
143
The Committee of the Whole Meeting was called to order by Mayor Rauschenberger
on December 11, 1974 in the Council Conference Room of City Hall at 8:35 P.M.
Members present were: Councilmen Barnes, Bruneman, Doxey, Gillia Pcaroe444_,
Verbic and Mayor Rauschenberger. Absent: Notre. .
Also present were: City Manager, Leo Nelson; City Clerk, Margaret A. Clink; and
members of the staff.
Discussion on the Transit Study.
Mr. Martin Reiner of Barton-Aschman was present to explain the Transit Study as
presented in the written report. Fourteen locations were considered in the study
for the hub system for the Transportation Department and the positive and negative
aspects of each site were listed.
Sites 1, 2 and 3 were recommended for consideration for the hub system. Locations
and comments on these sites are as follows:
Site
No. Location Positive Aspects of Site Negative Aspects of Site
1 City Parking Lot Off-street location; little Loss of 45 parking spaces;
S between Chicago interference with traffic; loss of meter revenues
Street and Highland short walking distance be- (estimated to be $4,900
Avenue, east of tween buses; accessible to annually) ; new curb cuts
Spring Street. all routes; three-and-one- and transfer facilities
half-minute walk to mall. would have to be constructed.
2 Grove Avenue Closeness to mall; little Poor turning angle for
north of mall. conflictingtraffic, acces- buses entering street;
sible to all routes. passengers transferring
may have to cross street;
loss of 12 parking spaces
and revenues therefrom.
3 Division Street Closeness to mall; little Loss of nine metered park-
between Douglas and conflicting traffic, acces- ing spaces and revenue
Spring Streets. sible to all routes. therefrom (estimated to be
$1,000 annually) ; transfers
made by crossing street;
walk to mall involves cros-
sing streets with heavy
traffic.
Mr. Reiner recommended that Site 1 be analyzed first. If the cost of this site
is considered to be too high (both in terms of money and loss of available park-
ing spaces in downtown) , then consideration should be given to Sites 2 and 3, in
that order. It was emphasized in the study that Site 1 can be accepted without
being put into operation immediately.
r
December 11, 1974 144
Several merchants and representatives of the financial institutions were present
to discuss the study and their views on the matter with committee members.
Suggestions were made with regards to Site No. 1.
Mr. Jim Williams of the Elgin Downtowners felt the need for a more elaborate
study in terms of the feasibility of purchasing the Labor Temple and including
retail stores and parking along with the recommended hub system at this location.
Mayor Rauschenberger felt a study should not be made until the mall is completed
and traffic is under actual conditions. In the interim, however, a new location
must be established that will meet the needs of the Transportation Department and
all taxpayers, not Just special groups such as the Downtowners.
Considerable discussion occurred on the three sites recommended by Barton-Aschman.
Councilman Doxey noted that the Council is deadlocked on its decision with
regards to the three sites. He stated that it appears that No. 1 is most recom-
mended, however, it is a costly proposal and No. 2 appears objectionable to pro-
perty owners. He then suggested the periphery of the Post Office Park.
Mr. Reiner indicated that this location does not meet the transit needs. Mr.
William Perkins, Fleet Administrator, stated that it is an acceptable location
but noted that the closer to the Fox River, the better in terms of the Trans-
portation Department.
Councilman Barnes questioned the time element involved for establishing a new
location. Mayor Rauschenberger stated that the hub system should be established
by March 1 to provide enough time to change routes and re-educate the public.
Councilman Barnes asked that this matter be placed on the January 8th City Council
Agenda. During that time, the Post Office location can be reviewed further.
Councilman Barnes, Gilliam and Mayor Rauschenberger generally favored recommendation
No. 2 while Councilman Bruneman, Doxey and Verbic favored the Post Office Park
location.
Ordinance Authorized for Stop Signs in Parkwood Subdivision.
The Engineering Department recommended that stop signs be placed at the fol-
lowing locations in Parkwood Subdivision:
N.E. Corner Borden Drive and Waverly Drive
N.E. Corner Price Drive and Waverly Drive
N.E. Corner Sebring Drive and Waverly Drive
N.W. Corner Waverly Drive and Bode Road
N.W. Corner Stonehurst Drive and Bode Road
The Committee authorized the preparation of an ordinance providing for the
installation of stop signs as recommended.
Estimated Cost for Street Improvements on Airlite and Belmont, North of Larkin.
Mr. Nelson reported that the estimates were presented for informational purposes.
The engineering is complete on the project and Special Assessment proceedings
can now be set. He further pointed out that the City could pick up the difference
. December 11, 1974 145
in cost between the concrete and bituminous surface.
Mayor Rauschenberger reviewed the problems with Spartan Drive and noted that
specifications should not include bids for both surfaces from all bidders.
Mr. Nelson indicated that the sanitary sewer problems will also be checked be-
fore proceeding with the project.
Request of DuKane Valley Council Approved.
The Committee approved a request from the DuKane Valley Council to pass a resolu-
tion in support of the City of Aurora's Waste Disposal and Resource Recovery
Facility. The resolution was authorized to be placed on the Council Agenda.
Lighting of Lord's Park Lagoons.
Mr. Nelson stated that the approximate cost to light the Lord's Park Lagoons
would be $3,500. He indicated that flood lights can be placed in the trees for
a substantial savings.
Report from Downtowners.
Mr. Jim Williams, representing the Elgin Downtowners, reported that they have
delayed action on the National Street property but will report back to the
Committee when additional information is available.
Adjournment
There being no further business to come before the Committee of the Whole,
the meeting was adjourned by Mayor Ruuschenberger at 10:40 P.M.
.--tirl, - a_._ te__-4 a. Z47r..._&. ,
Margare7A. Glink
City Cl rk