HomeMy WebLinkAbout12-176Resolution No. 12 -176
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT SUB - RECIPIENT AGREEMENT WITH P.A.D.S. OF ELGIN, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that
Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and
directed to execute a community development block grant sub- recipient agreement on behalf of the
City of Elgin with P.A.D.S. of Elgin, Inc. for emergency shelter monthly rental costs, a copy of
which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: December 5, 2012
Adopted: December 5, 2012
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
BETWEEN THE CITY OF ELGIN, AND
P.A.D.S. OF ELGIN, INC. -
This AGREEMENT is entered into as of the 5th day of December
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE' or "CITY') and
P.A.D.S. OF ELGIN, INC., a not - for -profit corporation incorporated pursuant to the laws of the State of Illinois,
(hereinafter called "SUB- RECIPIENT ") having a principal place of business at I730 Berkley Sheet, Elgin,
Illinois, 60123.
1. RECITALS
A. CITY has applied for Community Development Block Grant Funds (hereinafter referred
to as "CDBG funds') from the United States Department of Housing and Urban Development
(hereinafter called "HUD ") as provided by the Housing and Community Development Act of
1974, as amended (P.L. 93 -383) (hereinafter called "ACT ").
B. CITY has considered and approved the application of SUB- RECIPIENT for CDBG funds
allotted to CITY for distribution to SUB - RECIPIENT.
C. The CITY and SUB- RECIPIENT enter into this Agreement pursuant to their respective
powers to enter into such Agreements, as those powers are defined in the Illinois Constitution and
applicable statutes.
II. SCOPE OF THE PROJECT
A. SUB - RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided
for herein, and those previously defined and identified in the Project Application and project
description submitted by the SUB - RECIPIENT, dated December 9, 2011, and entitled "Rental
Reimbursement," a copy of which is attached hereto as Exhibit "A" and incorporated herein by
this reference (hereinafter referred to as the "PROJECT').
B. All funding provided to SUB - RECIPIENT shall be used solely to reimburse SUB -
RECIPIENT for monthly rental costs associated with the Iease of the facility at 1730 Berkley
Street, Elgin, Illinois. This facility is to be used exclusively for the provision of shelter, support
services and counseling activities that aid homeless families and individuals to become self -
sufficient members of society. Services provided at the facility are to be consistent with the
scope and intent of the PROJECT. All individuals served by SUB - RECIPIENT pursuant to this
agreement will be low and moderate income persons as defined by 24 CFR 570.208 a 2 i A .
C. The SUB - RECIPIENT shall develop and submit to the CITY an Outcome Performance
Measurement Statement that establishes project goals and objectives, identifies performance
indicators, and estimates the number of clientele to be served. The SUB - RECIPIENT shall
provide Quarterly Progress Reports to the CITY each quarter, reporting on the status of the
PROJECT in relation to the percent of project completion, accomplishments, effectiveness of the
project as related to the goals and objectives, and the clientele served, including number served,
client access to the service (either new or improved access), and demographics. The quarterly
progress reports shall begin upon the signing of this Agreement, and be based on the CDBG
program year, beginning on June I" and ending on May 31" of the following year. The quarterly
progress report shall continue until the completion of this project or until directed to discontinue
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such reports in writing by the CITY.
D. Prior to the expenditure of CDBG funds, SUB - RECIPIENT shall meet with the City's
Community Development Department staff to establish acceptable documentation and guidelines
regarding requests for payment for the activities described in the Scope of Work. No payment of
CDBG funds will be made by City without the required documentation.
E. SUB - RECIPIENT shall return to the CITY any program income, as defined in 24 CFR
Part 570.500(a), which is generated as a result of this PROJECT. All written requests for an
exception to this agreement shall be made, in writing, to the City's Community Development
Department explaining why the SUB - RECIPIENT needs the income, the specific activities the
SUB - RECIPIENT will undertake with the funds and how the SUB - RECIPIENT will report the
income and expenditures to the CITY. A written response to the request will be provided to
SUB - RECIPIENT from the CITY.
Ill. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB - RECIPIENT, as SUB - RECIPIENT'S portion of the
total grant received by the CITY and in consideration of the SUB - RECIPIENT'S undertaking to
Perform the PROJECT, a maximum of $50,000 (hereinafter "Grant Funds "), to be paid in the
manner- provided for herein at Sections II (D) and VII. Prior to the initial payment of Grant
Funds, SUB - RECIPIENT shall submit, to the CITY, their Outcome Performance Measurement
Statement and progress report indicating client demographics and program status. SUB -
RECIPIENT shall submit quarterly progress reports, by the 10 "' day follow owing the end of the
preceding quarter, to the CITY. The amount to be pa d to SUB - RECIPIENT will be based upon
the work completed and the submittal of employee work reports hr support of the invoiced
amount.
B. This PROJECT shall
791.30-99 be identified as Project No. 154852 and Account No. 230 -0000-
requests.
, which identifying numbers shall be used by SUB- RECIPIENT on all payment
IV. SUB - RECIPIENT'S COMPLIANCE WITH THE ACT
A. CITY shall assist SUB - RECIPIENT in making application for CDBG funds.
B. SUB - RECIPIENT shall abide by the Act and all IIUD rules and regulations promulgated
to implement the Act.
C. SUB- RECIPIENT shall, upon request of the CITY, (1) assist in the completion of an
environmental review and (2) complete certifications showing equal employment opportunity
compliance including equal employment opportunity certifications with reference to the
PROJECT, as set forth in Exhibit `=C" attached hereto and made a part hereof.
D. SUB- RECIPIENT, in performing under this Agreement, shall:
I. Not discriminate against any worker, employee, or applicant, or any member of
the public, because of race, creed, color, sex, age or national origin, nor otherwise
commit an unfair employment practice; and
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2. Take affirmative action to insure that applicants are employed without regard to
race, creed, color, sex, age or national origin, with such affirmative action including, but
not limited to the following: Employment, upgrading, demotion or transfer, termination,
recruitment or recruitment advertising, layoff or tcrmination, rates of pay or other forms
of compensation, selection for training, including apprenticesh p,
E. SUB - RECIPIENT shall permit the CITY and the Department of Housing and Urban
Development to conduct on -site reviews, examine personnel and employment records and to
conduct any other procedures or practices to assure compliance with the provisions of this
agreement. SUB- RECIPIENT shall post in conspicuous places available to employees and
applicants for employment notices setting forth the provisions of Section IV (D) above.
P. SUB - RECIPIENT shall not violate any laws, state or federal rules or regulations,
including but not limited to those regarding a direct or indirect illegal interest on the pant of any
employee or elected official of the SUB - RECIPIENT in the PROJECT or payments made
pursuant to this Agreement.
G. SUB- RECIPIENT hereby warrants and represents that neither the project, including but
not limited to any finds provided pursuant thereto, nor any personnel employed in the
administration of the program shall be in any way or to any extent engaged in the conduct of
political activities in contravention of Chapter 15 of Title 5, United States Code, commonly
known as the Hatch Act.
H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred,
in relation to the PROJECT, and shall prepare and submit quarterly progress reports which
describe the work already performed and anticipated during the remaining time of the PROJECT.
Upon fifteen (15) days notice from the CITY, originals or certified copies of all time sheets,
billings, and other documentation used in the preparation of said progress reports shall be made
available for inspection, copying, or auditing by the CITY at any time during normal business
hours, at 150 Dexter Court, Elgin, Illinois.
I. SUB - RECIPIENT shall adopt the audit requirements of the Office of Management and
Budget (hereinafter "OMB ") Circular A -133, "Audits of Institutions of Higher Learning and
Other Non -Profit Institutions." SUB - RECIPIENT shall submit to the CITY one copy of said
audit report. SUB - RECIPIENT shall permit the authorized representatives of the CITY, HUD
and the Comptroller General of the United States to inspect and audit all data and reports of the
SUB - RECIPIENT relating to its performance under the Agreement.
J. SUB - RECIPIENT and CITY shall at all times observe and comply with Title 24 CER
Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County, and local
government, which may in any manner affect the performance of this Agreement.
K. SUB - RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement expires.
L. SUB - RECIPIENT will ensure that any real property under the SUB - RECIPIENT'S
control that was acquired and/or improved in whole or in part with CDBG funds in excess of
$25,000 is used exclusively for the benefit of low and moderate income persons as defined by
HUD, for a period of 15 years after the expiration of this agreement
M. If during the 15 year period after the expiration of this Agreement, the SUB - RECIPIENT
disposes of any property under the SUB-RECIPIENT'S control that was acquired and /or
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improved in whole or in part with CDBG funds in excess of $25,000, then the SUB - RECIPIENT
will reimburse the CITY in the amount of the current fair market value of the property less any
portion of the value attributable to expenditures of non -CDBG funds for acquisition of, or
improvement to, the property in accordance with 24 CFR 570.503(b)(8) and 24 CFR 570.505.
V. RIGHTS TO SUBCONTRACT
A. SUB - RECIPIENT shall not assign, transfer, subcontract or otherwise convey its rights or
obligations under this Agreement without the prior written consent of the CITY, which consent
may be withheld in the CITY'S sole discretion."
B.
Administration of any
subcontracts
by the SUB - RECIPIENT shall be in conformance
with
24 CFR Part 570.200(d)(2)
and Part 85.36.
VI. SUB - RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS
A. After the CITY has received notification that funds for the PROJECT have been released
by HUD, the SUB - RECIPIENT shall be authorized to accept the proposal of any subcontractor
for the PROJECT".
VII. BILLING PROCEDURE
A. Upon Release of Grant Funds by HUD for the PROJECT, the CITY shalt make
disbursements to the SUB - RECIPIENT as either reimbursement for advances made by SUB -
RECIPIENT or as advances for specific cash requirements of SUB - RECIPIENT for the
PROJECT. All claims of SUB- RECIPIENT, whether for reimbursement or advancement, shall
comply with the following requirements:
1. SUB - RECIPIENT shall submit a listing of all disbursements of CDBG Funds, on
a form provided by the CITY.
2. Any claim for advancement of CDBG Funds shall be limited to an amount
necessary for SUB - RECIPIENT to meet specific cash requirements for the PROJECT
and shall be disbursed by SUB - RECIPIENT within three (3) working days of receipt by
SUB- RECIPIENT.
3. Any request for reimbursement or advancement pertaining to work under
contracts from the SUB - RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that
the work for which payment is requested has been performed and is in place and
to the best of SUB - RECIPIENT'S knowledge, information and belief that, the
quality of such work is in accordance with the contract and subcontracts, subject
to: (i) any evaluation of such work as a functioning PROJECT upon substantial
completion; (ii) the results of any subsequent tests permitted by the subcontract;
and (iii) any defects or deficiencies not readily apparent upon inspection of the
work; and
b. For final payment, that the work has been performed in a satisfactory
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manner and in conformance with the contract.
4. Processing of all requests for payment shall be contingent upon the submission of
the required documentation by the contractor and subcontractor to the CITY that fully
complies with 'federal labor standards, uniform relocation act or any other applicable
federal, state, or local statutes, rules or regulations.
5. SUB - RECIPIENT shall forward to the CITY all billings, vouchers, and other
documents representing any accounts payable, in such timely and reasonable manner as
both parties shall determine; provided, however, that in no event shall such documents be
forwarded to the CITY later than twenty -one (21) days after SUB - RECIPIENT'S receipt
of such documents.
6. SUB - RECIPIENT shall cooperate with the CITY to facilitate the maintenance of
financial records by the CITY as required by Title 24 CFR 85.
B. Upon submission of an acceptable claim for Grant Funds, the CITY shall process such
claim and shall approve such claim for payment 'following approval by the City's Community
Development Department, for compliance with this Agreement and applicable HUD
requirements.
C. Except as provided for in Sections IN and X hereof, the CITY shall pay all required
payments against eligible project costs, as described in Section 11.13, incurred by SUB -
RECIPIENT under this Agreement.
VIII. ADMINISTRATION AND REPORTING' REQUIREMENTS
A. SUB - RECIPIENT shall administer the Grant Funds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular numbers A -110, and A -122, as they relate
to the acceptance and use of federal funds for the PROJECT.
B. SUB - RECIPIENT shall submit all required information to show compliance with
applicable laws, rules and regulations, as specified in this Agreement and shall submit to the
CITY a quarterly progress report, by the 10`" day following the end of the preceding quarter.
Other reporting requirements are specified in Exhibit "B" attached hereto and made a part of this
Agreement.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT
A. During the implementation of the PROJECT, the CITY may terminate this Agreement or
may suspend payment of Grant Funds to SUB - RECIPIENT for SUB - RECIPIENT'S substantial
breach of the Agreement, abandonment of the PROJECT or occurrence rendering impossible the
performance by SUB - RECIPIENT of this Agreement.
B. During the implementation of the PROJECT, the CITY may suspend payments of Grant
Funds, due to use of funds in a manner unrelated to SUB - RECIPIENT'S performing the
PROJECT, failure by SUB - RECIPIENT in submitting supporting information or documentation
for a claim, submission by SUB - RECIPIENT of incorrect or incomplete reports, or SUB -
RECIPIENT'S suspension of its pursuit of the PROJECT.
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C. In the event the CITY elects to terminate this Agreement or to suspend payments, for any
reason stated hereinabove in paragraph A and B of this Section IX, it shall notify the SUB -
RECIPIENT, in writing, of such action, specifying the particular deficiency, at least five (5)
working days in advance of any such action and establishing a time and a place for the SUB -
RECIPIEN'P to refute the alleged deficiency at a time prior to the CITY'S taking such action.
After allowing the SUB - RECIPIENT the opportunity to refute or correct the alleged deficiency, if
the alleged deficiency continues to exist, in the reasonable opinion of the CITY, the CITY may
withhold payment of the Grant Funds until such time as the violation or breach is remedied. No
action taken or withheld by the CITY under this paragraph shall relieve the SUB - RECIPIENT of
its liability to the CITY for any funds expended in violation of any of the terns of this
Agreement.
D. Unless terminated pursuant to the provisions of paragraph IX herein, this agreement shall
terminate on December 31, 2013.
X. REMEDIES
A. To the fullest extent permitted by law, SUB- RECIPIENT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, boards and comet ssions from and
against any and all claims, suits, judgments, costs, attorneys fees, damages or any and all other
relief of liability arising out of or resulting from or through, or alleged to arise out of any breach
of this agreement; misuse or misapplication of funds derived pursuant to this agreement by SUB-
RECIPIENT; violation of any statutes, rules and regulations, directly or indirectly, by SUB -
RECIPIENT and/or any of its agents or representatives; or any negligent acts or omissions of
SUB- RECIPIENT or of SUB - RECIPIENT'S officers, employees, agents or subcontractors. In
the event of any action against the CITY, its officers, employees, agents, boards or commissions
covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be
defended by legal counsel of the CITY'S choosing. The provisions of this paragraph shall
survive any termination and/or expiration of this Agreement.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any
violation or breach of this Agreement by the CITY, misuse or misapplication of funds received
from HUD unrelated to the PROJECT, or any violation of the statutes, rules and regulations of
HUD, directly or indirectly, the CITY and/or any of its agents or representatives, the CITY'S
liability to SUB - RECIPIENT shall be limited to any funds which have previously been provided
to SUB - RECIPIENT pursuant to this agreement. SUB - RECIPIENT hereby waives and releases
the CITY from any and all other liability pursuant to any such breach, misuse, misapplication or
violation of statutes, rules or regulations.
C. het the event HUD, or any other federal agency, makes any claim which would give rise to
invoking the remedy provisions, as set forth in paragraphs A or B of this Section X, then the
CITY or SUB - RECIPIENT shall immediately notify the other party, in writing, providing the full
details of the alleged violation. To the extent that any such matter is not subject to exclusive
federal jurisdiction, venue for the resolution of any disputes or the enforcement of any rights
arising out of or in connection with this Agreement between the CITY and SUB- RECIPIENT
shall be in the Circuit Court of Kane County, Illinois,
D. In addition to any other remedies available to the CITY, if the CITY has lost or been
prevented from receiving any federal funds, other than the Grant Funds, as a result of any alleged
violation of law or other breach of this Agreement by SUB - RECIPIENT, the SUB - RECIPIENT
shall repay, upon demand by the CITY, such amount of Grant Finds previously disbursed or
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XI.
XII.
allegedly due to the SUB - RECIPIENT.
TIMELINESS
A. Time is of the essence of this agreement. SUB - RECIPIENT shall meet the schedule
deadlines listed below. Any milestone which the SUB - RECIPIENT does not achieve within two
months of the date listed will result in the SUB - RECIPIENT submitting a revised implementation
schedule for approval by the City's Community Development Staff. ,Failure to achieve these
deadlines may result in the loss or reduction of grant funds at the CITY' S discretion.
MISCELLANEOUS PROVISIONS
A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties
hereto. Any proposed change in this Agreement shall be submitted to the other party for prior
approval. No modifications, additions, deletions, or the like, to this Agreement shall be effective
unless and until such changes are executed, in writing, by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made
subject to financial assistance agreements between the CITY and the United States Department of
Housing and Urban Development, with the rights and remedies of the parties hereto being in
accordance with any such agreements.
C. ASSIGNMENT - except as provided in Section VI hereof, SUB - RECIPIENT shall not
assign this Agreement or any part thereof and SUB - RECIPIENT shall not transfer or assign any
Grant Funds or claims due or to become due hereunder, without the written approval of the CITY
having first been obtained.
D. ATTORNEY'S OPINION - If requested, SUB - RECIPIENT shall provide an opinion of
its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to adopt this
Agreement, in a manner binding upon SUB - RECIPIENT, have been taken by SUB - RECIPIENT,
and that SUB - RECIPIENT is in compliance with applicable local, state and federal statues, rules
and regulations for the purpose of complying with this Agreement.
E. HEADINGS - The section headings of this Agreement are for convenience and reference
only and in no way define, limit, or describe the scope or intent of this Agreement, and should be
ignored in construing or interpreting this Agreement.
F. The terms of this agreement shall be severable. In the event any of the terms or
provisions of this agreement are deemed to be void or otherwise unenforceable for any reason, the
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Actions
Date
1.
Provide Emergency Shelter
January 1,
2012 - December 31, 2012
2.
Provide Case Management
January 1,
2012 - December 31, 2012
3.
Rental Reimbursement
January 1,
2012 - December 31, 2012
B.
Total Number of Months Required for Project
Completion
12 Months
MISCELLANEOUS PROVISIONS
A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties
hereto. Any proposed change in this Agreement shall be submitted to the other party for prior
approval. No modifications, additions, deletions, or the like, to this Agreement shall be effective
unless and until such changes are executed, in writing, by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made
subject to financial assistance agreements between the CITY and the United States Department of
Housing and Urban Development, with the rights and remedies of the parties hereto being in
accordance with any such agreements.
C. ASSIGNMENT - except as provided in Section VI hereof, SUB - RECIPIENT shall not
assign this Agreement or any part thereof and SUB - RECIPIENT shall not transfer or assign any
Grant Funds or claims due or to become due hereunder, without the written approval of the CITY
having first been obtained.
D. ATTORNEY'S OPINION - If requested, SUB - RECIPIENT shall provide an opinion of
its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to adopt this
Agreement, in a manner binding upon SUB - RECIPIENT, have been taken by SUB - RECIPIENT,
and that SUB - RECIPIENT is in compliance with applicable local, state and federal statues, rules
and regulations for the purpose of complying with this Agreement.
E. HEADINGS - The section headings of this Agreement are for convenience and reference
only and in no way define, limit, or describe the scope or intent of this Agreement, and should be
ignored in construing or interpreting this Agreement.
F. The terms of this agreement shall be severable. In the event any of the terms or
provisions of this agreement are deemed to be void or otherwise unenforceable for any reason, the
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remainder of this agreement shall remain in frill force and effect.
G. This agreement shall not be construed to create a joint venture, partnership, employment
or other agency relationship between the parties hereto.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates recited below.
CITY OF ELGIN, an Illinois Municipal Corporation
DATE:_ December 5, 2012
ATTEST: /®
Kimberly Dewis, City Clerk
SUB - RECIPIENT: P.A.D.S. of Elgin, Inc.
I ley Street, E gin, Illinois, 60123
BY:
Dennis Hewitt, Executive Director
P.A.D.S. of Elgin, Inc.,
DATE:_
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EXHIBIT A
SUS - RECIPIENT'S CDBG APPLICATION
Page 10 of 16
��L)
PROPOSAL APPLICATION FOR CDBG FUNDING 'I
THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) OEC Cg ?Oil
ENTITLEMENT PROGRAM
•3 CITY OF ELGIN
FISCAL YEAR 2012 -2013
JUNE 1, 2012 THROUGH MAY 31, 2013
Organization Name: PADS of Elgin, Inc.
Project Name: Rental Reimbursement
Project Address: 1730 Berkley St., Elgin, IL 60123
Exec Director Name: Dennis Hewitt
Address: 1730 Berkley St., Elgin, IL, 60123
Telephone #: 847- 608 -9744 Fax #: 847- 608 -9746
Email Address: dhhewitt @padsofelgin.org website (if applicable): www.padsofelgin.org
Employer (IRS) ID #: 36- 3895063 DUNS #: 1136471153
Contact Name: Brittany Mitchell Title: Special Projects Coordinator
Contact Telephone #: 847 -608 -9744 Fax #: 847 - 608 -9746
Contact Email: bmitchell @padsofelgin.org website {ffappiicable): padsofelgin.org
PROJECT FUNDING REQUEST
CDBG Funds Requested $55,000 Funding Leveraged from other Sources 3,297
Check the category, which describes the type of funding, requested:
Housing rl Public Facility Infrastructure
El Economic Development 2 Public Service El Other
BRIEF PROJECT DESCRIPTION:
Please provide a one- sentence statement about
7 \Y. J (�3D5'L. 0� +to a f o f
your orolect —not your organization.
C-4 1S 'l� %VCS
de' j Tc(LA t4 �) 4�i&,+
Jn`� �icveyt Ge DJ jhm i Wcrlov .
City of Elgin CDBG Application FY 2012 -2013 Application Page 15
CONSTRUCTION PROJECTS ONLY
Public Improvements /Construction Activity Application Form
Project Name /Title:
Agency Name:
Agency Address:
City:
State: I
Zip:
1. j ProeProect Description (Attach additional sheets as necessary.)
a. Provide a detailed description of the facilities to be provided or improved.
Identify major components of
proposed work and state estimated quantities:
I f
j b. Indicate the primary function of the facilities to be provided or improved:
c, Readiness to Proceed:
(i) Do you have an architect /engineer under contract? If so provide name.
Yes It No
(ii) Do you have preliminary plans /drawings completed (If so, attach)?
Yes ❑ No
(Ii) Do you have project cost estimates completed (if so attach)?
❑ Yes 0 No
(using Davis Bacon Wage Rate and Labor Standards)
Please note that any costs incurred prior to the award and environmental review process cannot be
reimbursed to the applicant.
e. Provide evidence of site control. Copy of the deed. If property is not owned provide a copy of the lease.
Agreement and letterfrom owner approving proposed work.
City of Elgin CDBG Application FY 2012 -2013 Application, Page 16
CONSTRUCTION PROJECTS ONLY
2. Project Location:
a. Project Address/Lo (Include photographs)
Census Tract(s): I Block Group(s):
1 b. Indicate if the project is located in, or will have any impact on, the following: ( Please indicate Yes or No)
(i) National Register Historic District (ii) Designated Wetlands Area (iii) Land Use /Zoning Change
Yes ❑ No 0 Yes 0 No 0 Yes 0 No
If yes, explain: If yes, explain: If yes, explain:
(iv) Environmental Hazards
O Yes 0 No
If yes, explain:
I
c. Provide a time line for the project and current status of project progression:
Construction Bid Period: Start Date: Completion Date:
Status:
31. Project Benefit: (Attach additional sheets as necessary.)
a. Describe the existing problems or conditions to be corrected by the proposed activity. Identify the persons
affected by these conditions. Explain how the project benefits low and moderate income people.
b. Describe in quantifiable terms the goals to be achieved by your project during the proposed funding
and how the recipients of your services will be benefited or changed.
City of Elgin CDBG Application FY 2012 -2013 Application Page 17
CONSTRUCTION PROJECTS ONLY
Project Budget
oisttluck °c+is
land
$G,OG
Existing structures
$0.00
Other acquisition costts�y�
$0.00
-
DemoVitionlclearance
$0.00
Other site costs
$0.00
New Construction
$0.00
Rehabilitation
$0,00
Performance bond premium
$0.00
Construction contingency
$0.00
Other
$0.00
5- 1-4
Architect Pees
$0.00
Engineering fees
$0.00
Other A & E fees
$0.00
Appraisal fees
$0.00
Survey
$0,00
Soil boring /environmental /LBP evaluation
$0.00
11aLlee s and impact fees
$0.00
Permitttng fees
$0.06
Legal fees
$0.00
Other
Sam
Developer fees
$0.00
Project reserves
$0.00
Relocation costs
$0.00
Marketing /management
$0.00
Operating
$0.00
Taxes
Insurance
$D.00
Other
$0.00
u
'The line items in column Aare a guide. Items maybe added or deleted depending on the type of project.
City of Elgin CDBG Application FY 2012 -2013 Application Page 18
CONSTRUCTION PROJECTS ONLY
1. Construction Procurement Guidelines for private non - profit construction projects
All construction contracts in excess of $2,000 will be subject to federal Davis -Bacon Wage Rates and Labor
Standards provisions. A schedule of current prevailing wage rates and fringe benefits is available at the Illinois
Department of Labor at www. state.il.us \aeencv \idol \rates \evenmo \kane9999 htm
$25,000- $99,999
Projects over $25,000 require Newspaper Advertisement Public Solicitation of contractor Bids in Elgin
Standard Times. Federal requirements for Davis -Bacon and Minority and Women Business Enterprise
Participation (MBEfWBE) compliance will be applicable.
Federal Section 3 and City of Elgin Minority Workforce Requirements are not applicable forcontracts
under $100,000.
The lowest qualified bid representing the complete scope of work from a QUALIFIED
CONTRACTOR will be considered.
$1001000+
Projects over $100,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin
Standard Times. Federal requirements for Davis -Bacon and Minority and Women Business Enterprise
Participation (MBEfWBE) compliance will be applicable.
Federal Section 3 and City of Elgin Minority Workforce Requirements will be applicable for contracts over
$100,000.
Bond Requirement —100% Payment and Performance Bonds.
The lowest qualified bid representing the complete scope of work from a QUALIFIED CONTRACTOR will be
considered.
City of Eloin CDBG Acolicahon FY 2012 -2013 AorAcafion Page 19
2. PROJECT ELIGIBILTY SECTION
8519.08
A. This project is located in Census Tracts) (identify tract by number)
(website — Factfinder.census.gov)
B. This project meets at least ONE of the HUD national objectives listed below (please check all applicable;
discussion and definitions available on page 6 of the packet):
23 i 1. Benefits low /moderate income individuals /households
2. Addresses the prevention or elimination of slums or blight
Q3. Meets a particularly urgent community development need.
C. Check all statements that describe HOW this projector activity meets one of the National Objectives
above:
® LIM Area Benefit: the project meets the identified needs of L/M income persons
residing in an area where at least 51% of those residents are L/M income persons. The
benefits of this type of activity are available to all persons in the area regardless of
income. Examples: street improvements, water /sewer lines, neighborhood facilities,
facade improvements in neighborhood commercial districts.
Z✓ LIM Limited Clientele: the project benefits a specific group of people (rather than all
the residents in a particular areal, at least S1% of whom are L/M income persons. The
following groups are presumed to be L/M: abused children, elderly persons, battered
spouses, homeless, handicapped, illiterate persons. Examples: construction of a senior
center, public services for the homeless, meals on wheels for elderly, construction of
job training facilities for the handicapped.
11 LIM Housing: the project adds or improves permanent residential structures that will
be occupied by L/M income households upon completion. Housing can be either owner
or renter occupied units in either one family or multi- family structures. Rental units for
L/M income persons must be occupied at affordable rents. Examples: acquisition of
property for permanent housing, rehabilitation of permanent housing, conversion of
non - residential structures into permanent housing.
® LIM Jobs: the project creates or retains permanent jobs, at least 51% of which are
taken by L/M income persons or considered to be available to L/M income persons.
Examples: loans to pay for the expansion of a factory, assistance to a business which
has publicly announced its intention to close w /resultant loss of jobs, a majority of
which are held by L/M persons.
❑ MicroEnterprise Assistance: the project assists in the establishment of a
microenterprise or assists persons developing a microenterprise. (A microenterprise is
defined as having five or fewer employees, one or more of whom owns the business.)
This activity must benefit low /moderate income persons, area or jobs as defined in
previous sections.
NOTE: List is continued on the following page...
City of Elgin CDBG Application FY 2012 -2013 Application Page 20
El Spot Blight: the project will prevent or eliminate specific conditions of blight or
physical decay outside a slum area. Activities are limited to clearance, historic
preservation, rehabilitation of buildings, but only to extent necessary to eliminate
conditions detrimental to public health and safety. Examples: historic preservation of a
public facility threatening public safety, demolition of a deteriorated, abandoned
building.
D. Project Category [check one]:
❑ Acquisition of Real Property
® Disposition of Real Property
❑ Public Facilities and improvements (e.g, homeless shelter, water and sewer
facilities, flood and drainage improvements, fire protection
facilities /equipment, community, senior and health centers, parking, streets,
curbs, gutters and sidewalks, parks and playgrounds.)
® Privately -Owned Utilities
Public Service (i.e., a new service or an increase in the level of a service)
Relocation Payments and Assistance to Displaced Persons
❑ Removal of Architectural Barriers, Handicapped Accessibility
Q Housing Rehabilitation
Historic Preservation
0 Commercial or Industrial Rehabilitation, including facade improvements and
correction of code violations.
❑ Special Economic Development or assistance to micro - enterprises.
City of Erin CDBG Application FY 2012 -2013 Application Page 21
Slum or Slighted Area: the project is in a
designated slum /blight area
and the result of
this project addresses one or more of the
conditions that qualified the
area.
El Spot Blight: the project will prevent or eliminate specific conditions of blight or
physical decay outside a slum area. Activities are limited to clearance, historic
preservation, rehabilitation of buildings, but only to extent necessary to eliminate
conditions detrimental to public health and safety. Examples: historic preservation of a
public facility threatening public safety, demolition of a deteriorated, abandoned
building.
D. Project Category [check one]:
❑ Acquisition of Real Property
® Disposition of Real Property
❑ Public Facilities and improvements (e.g, homeless shelter, water and sewer
facilities, flood and drainage improvements, fire protection
facilities /equipment, community, senior and health centers, parking, streets,
curbs, gutters and sidewalks, parks and playgrounds.)
® Privately -Owned Utilities
Public Service (i.e., a new service or an increase in the level of a service)
Relocation Payments and Assistance to Displaced Persons
❑ Removal of Architectural Barriers, Handicapped Accessibility
Q Housing Rehabilitation
Historic Preservation
0 Commercial or Industrial Rehabilitation, including facade improvements and
correction of code violations.
❑ Special Economic Development or assistance to micro - enterprises.
City of Erin CDBG Application FY 2012 -2013 Application Page 21
3. IMPACT ON APPLICABLE GOALS, NEEDS, AND OBJECTIVES
The Five -Year Consolidated Plan identifies both priority needs in the community and strategies to
address these needs. The need for your proposed project will be determined by identifying how the
project impacts upon the adopted Consolidated Plan Priority Needs.
Therefore, applications should provide a clear explanation of how the project impacts upon the adopted
Consolidated Plan Priority Needs, Greater consideration will be given to projects that provide a clear
description of the project with supporting data and methodology of how the project will meet the
Consolidated Plan Priority Needs.
Please identify the category and activity applicable to your proposal, using that table as your guide:
Example:
✓Public Services Activity: Youth Transportation
0 Homelessness Activity Emergency shelter, services and advocacy
❑Infrastructure Activity
❑Affordable Housing Activity,
9 Public Facilities Activity,
❑ Planning & Capacity Building Activity
The City of Elgin has identified ten strategic goals to reflect the City's ongoing commitment to the community.
Greater consideration will be given to projects that provide a clear description of the project with
supporting data and methodology of how the project will meet the City's strategic goals.
Please identify ALL the categories applicable to your proposah
as A Safe Community ❑ Quality Housing
❑ Neighborhood Vitality o River as a Resource
❑ Economic Growth and Diversified Tax ❑ Alive Downtown
Base ❑ Financially Stable City Government
❑ Recreational, Leisure and Cultural ❑ Customer Service
Opportunities for all Citizens O Diverse Management Staff
PROPOSED PROJECT ACCOMPLISHMENTS
(Accomplishments must be described in terms of households served, people served, businesses created,
housing units created, jobs created or public facilities undertaken. Example. This program will serve 485
LMI individuals, this program will create 25 jabs, etc.)
PROPOSED ACCOMPLISHMENTS:
The program will operate an emergency shelter for 1 year, providing approximately 450
individuals in crisis with over 13,000 nights of safe shelter and meals.
Please answerthe following questions:
A. What is the total estimated number of persons to be served by this project? 450
B. What is the total estimated number of LMI persons to be served by this project? 1450
C. What is the anticipated percentage of LMI persons to be served by this project? 100%
City of Elgin CDBG Application FY 2012 -2013 Application Page 22
4. ACTIVITY DESCRIPTION:
Please answer the following questions in the space provided.
A. Provide a detailed description of the proposed activity including how the activity will address the
community need you have indicated. Identify whether the activity is new, ongoing, or expanded from
previous years.
The proposed activity will use CDBG funds to operate the Douglas L Hoeft
Resource center, which houses the PADS program. The shelter addresses the
city's consolidated plan priority of "homelessness" by providing a safe place to stay,
as well as showers, meals, clothing and hygiene products, and case management
and advocacy to the homeless in our community. PADS works diligently to provide
these services in themost effective and efficient ways possible. The activity is
ongoing, as homelessness is an ongoing need in our community. Since its creation
in 1989 the PADS program has expanded from providing only seasonal shelter, to
providing a full year emergency shelter to our city's individuals in crisis. The
development of a case management program that has proven successful at helping
folks make positive and lasting changes in their lives has made the PADS program
the best solution to the homeless need in Elgin with the best rate of success.
B. Identify who will benefit from the proposed activity (e.g. homeless, youth, seniors, disabled, et
cetera). If designed to benefit persons of L/M income, describe the process you will use to identify
these persons and ensure that the activity meets this objective. (An LMI certification form is included
in the RFP Packet).
The PADS program benefits the homeless men, women and families of our
community. 100% of persons being served qualify as L/M income. Case managers
verify this information at the time of intake.
C. Identify the accomplishments you intend to achieve with this activity. Provide an activity
timeframe /schedule (include start, completion dates, and other significant stages).
The accomplishments we intend to achieve with this activity include providing over
13,D00 nights of safe shelter and support services to approximately 450 men,
women and children, and serving approximately 27,000 meals in our facility during
the 2011 -2012 shelter season.
City of Elgin. CDBG Application FY 2012 -2013 Application Page 23
4. ORGANIZATIONAL CAPACITY
Please answer the following questions in the space provided.
A. Provide an overview of your organization including length of time in existence. Attach a list of current
officers and board members with terms.
The mission of the PADS organization is to provide overnight shelter and service
coordination to the Elgin area homeless. Our shelter provides safe shelter, meals
and full case management to 425 -450 men, women , and children each year.
PADS was founded in 1989, and since then has grown from a seasonal shelter to a
full year program. PADS established a permanent facility in 2007, which provides
guests with comprehensive care and case management that helps them regain self
sufficiency.
B. Describe your organization's experience in successfully conducting this type of activity. Identify any
skills, current services, or special accomplishments that demonstrate your capacity for success.
The PADS program has been successfully providing shelter and services to Elgin for 22
years, beginning as a humble organization providing refuge from the cold, and becoming
an organization operating a year round permanent facility providing shelter, meals, case
management and advocacy to our over 400 yearly guests. Of special note is our rate of
successful placement for guests during the past two shelter seasons. Even during times
of strife and economic uncertainty, our rates of 74% and 76% respectively are nearly 2.5
times the national average for successful placement of guests formerly in crisis. We
believe these statistics clearly demonstrate the program's capacity for success.
C. Identify the person(s) responsible for program and financial management of the activity. Identify all
other persons involved in this activity noting whether these positions are current or new, pending
this award.
Dennis Hewitt is the Executive Director of PADS of Elgin, he brings over 30 years of
experience in both business and volunteering, and is uniquely qualified to administer
this program. Since joining the PADS organization he has created a financially
sound, credible organization, expanded development and case working staff, and
encouraged the cooperation of agencies in providing social services to members of
our community. He holds a Bachelor's Degree in Psychology and has done Post
Graduate work at Sam Houston University. He is also a member of the steering
committee for the Kane County Continuum of Care, member of the United Way of
Elgin Family Matters Council, and the Cook County 16th District Court Family
Advisory Council. Other persons involved in this activity include Doris Kemph, who
has been the administrative assistant of PADS for 8 years. Ms. Kemph will be
responsible for gathering statistics and demographics for the program and currently
reports to HUD, City of Elgin, Hanover Township, United Way of Elgin, and FEMA.
City of Elgin CDBG Application FY 2012 -2013 Application Page 24
D. Identify any other agencies /partners in this activity and define the roles and responsibilities of these
partners.
PADS of Elgin partners with a large number of other social service agencies in order to
ensure the most comprehensive level of services for our guests in need, as well as to
eliminate the duplication of services in our community thereby reducing costs to all
agencies. Those partner agencies include the Ecker Center for Mental Health, the
Community Crisis Center, the Renz Center, Greater Elgin Family Care Center. These
agencies send counselors and service providers to the Hoeft Resource Center, as well
as see PADS clients in their own facilities, as part of the PADS case management
program. PADS also partners with the Department of Corrections to provide qualifying
individuals with a place to stay after being paroled where they can easily be monitored
by parole agents and stay compliant with the terms of their release.
E. Demonstrate that the proposed activity is economically feasible and can be implemented in a timely
cost effective manner within the proposed program year.
The demonstrated history of the PADS program is proof that if funding is provided
to help keep the resource center operational, that the services can feasibly be
provided. PADS has provided shelter and services for the past 22 years, 4 of
those on a full year schedule at our facility. Additionally PADS works hard to
ensure that services are provided in the most timely and cost effective manner
possible by coordinating with other agencies to cooperate and reduce duplication
of services to our shared clients, and by harnessing the power of in kind donations
from our supporters.
E. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the
amount originally requested. This requires the submission of a revised budget and a description of
how it will carry out the proposed activity with reduced funding prior to the commitment of any
funding. Please indicate here whether your proposed activity could be undertaken with a reduced
commitment of funding and if so, please highlight how that would affect the scope of services you
are proposing.
The PADS program would find it impossible to continue providing our current level
of support to residents of Elgin who are in crisis without full funding from the City of
Elgin CDBG program. Rent for our facility is the most fundamental expense
associated with the services that we provide. PADS receives yearly support from
Kane County, Elgin Township, Hanover Township, Elgin United Way, the State of
Illinois, federal and private funders, and countless individual donors. However, the
vast majority of our clients were residents of the City of Elgin prior to becoming
homeless and because of this we sincerely hope that the City of Elgin will support
the services that we provide to the homeless members of the community.
City of Sgin CDBG Application FY 2012 -2013 Application Page 25
5. FINANCIAL
The City encourages CDBG funds to be utilized as gap funding. A gap is defined as the amount of
funding necessary to run a program after all other funding sources have been identified, thus
leveraging is very important in the application process.
ACTIVITY BUDGET
Please answer the following questions in the space provided. You may reference and attach an
additional page if necessary.
A. Complete the Budget Summary chart. More detailed budgets may be attached (and are strongly
recommended) in support of the proposal
B. Identify sources of leveraged funding for this activity. Include the status of these funds (i.e. cash on
hand, grants received, planned fund - raising, etc.). Attach copies of funding commitment letters or
other evidence of fundine support
C. Leverage —Consideration will be given to the amount of non -CDBG funds committed to the project
BUDGET SUMMARY
`NOTE: Please complete Budget Detail Chart on page 26 if personnel costs are included in your proposal.
City of Elgin CDBG Application FY 2012 -2013 Application Page 26
BUDGET DETAIL
This section provides back -up for each line item shown in the Budget Summary Chart. Please make certain this
detailed breakdown is consistent with the Program Budget. Round up to the nearest hundred.
Please note: A job description for each person must be provided,
A Note about the Staff /Salary Breakdown: Please show all proposed staff positions funded with CDBG funds
that relate to the proposed activity; If multiple staff members have the same position /title, list separately (For
example: Counselor 1, Counselor 2). Use an additional sheet if necessary. )Lou must submit lob descriptions
with your application for each position title identified below.
Is this a
X
=
I Annual
Position current or Annual
Total
x
% Time Spent on -
Total Position
Fringe
Title proposed Salary
Annual
_
this CDBG
Cost Requested
position? Benefits
Salary
Project/Program
from CDBG
A. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the
amount originally requested. This requires the submission of a revised budget and a description of
how it will carry out the proposed activity with reduced funding prior to the commitment of any
funding. Please indicate here whether your proposed activity could be undertaken with a reduced
commitment of funding and if so, please highlight how that would affect the scope of services you
are proposing.
City of Elgin CDBG Application FY 2012-2013 Application Page 27
X
=
-
-- - - - --
--
X
.-�_
X
A. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the
amount originally requested. This requires the submission of a revised budget and a description of
how it will carry out the proposed activity with reduced funding prior to the commitment of any
funding. Please indicate here whether your proposed activity could be undertaken with a reduced
commitment of funding and if so, please highlight how that would affect the scope of services you
are proposing.
City of Elgin CDBG Application FY 2012-2013 Application Page 27
A. THRESHOLD CERTIFICATION
in order for your application to be accepted, in addition to the application itself, your organization must
submit the following items to the Office of Housing and Community Development no later than 5:00 PM on
FRIDAY DECEMBER 16 2011.
is An original application with all questions completed along with one copy that is 3 -hole punched and
clipped [not bound] of the completed application. (Only the original must include the requested support
documents such as the articles of incorporation and the current list of your Board of Directors.)
The following attachments /certifications: (if you have not submitted an application in the last two years
OR if the information has changed)
0 Articles of Incorporation
Current List of Board of Directors
Certified Organization Audit /Financial Statements of most recent year
l/ Copy of OMB A -133 Audit (Required if $300,000 in aggregate Federal funds
v expended), or
b. Financial statements audited by a CPA (only if not qualified for A -133), or
C. Profit and Loss Statement for most recently completed fiscal year and General
Ledger printout (only first time applicants or those who do not meet above criteria
may submit)
❑ IRS 501(c)(3) Designation Letter (Pending letters will not be accepted)
j Current Fiscal Year Agency Budget, including all funding sources
i, lob Descriptions per budget detail.
An Executed Statement of Applicant Form.
An Executed Signature Authorization Form.
Conflict of Interest Disclosure Form.
this packRt contains all materials required.
Signature and Printed Name
Authorized Signer
City of Elgin CDBG Application FY 2012 -2013 Application Page 28
B. STATEMENT OF APPLICANT
The undersigned acknowledges the following:
1. That, to the
best of its knowledge
and belief,
all factual information provided is true and correct and all
estimates are
reasonable.
2. That no revised proposals /applications maybe made in connection with this application once the deadline for
applications has passed.
3. That the City of Elgin may request or require changes in the information submitted, and may substitute its
own figures, which it deems reasonable for any or all figures provided. That the applicant will participate in
required interview for project assessment and cooperatively assist in the review process.
4. That, if the project(s) is recommended and approved by the Mayor and City Council, the City reserves the right
to reduce and/or cancel the allocation if federal entitlements are cancelled, reduced, or rescinded.
5. The City of Elgin reserves the right not to fund any submittals received.
6. By submission of this application, the organization agrees to abide by the federal regulations applicable to this
program.
7. That, if the project(s) is funded, the organization agrees to abide by the City's locally established policies and
guidelines
8. That past program and financial performance will be considered in reviewing this application.
9. That services are to be provided at no cost to citizens during the grant period. All program income (i.e.: fees,
repayments, foreclosures, etc.) must be remitted to the City,
10. That, if the project(s) is funded, the City or a designated agency may conduct an accounting system inspection
to review internal controls, including procurement and uniform administrative procedures, prior to issuance
of payments for projected expenditures.
11. That, if project(s) is funded, the City will perform an environmental review prior to the obligation of funds.
12. That, if a project is funded, a written agreement that includes a statement of work, records retention and
reporting, program income procedures, local and federal requirements, circumstances that would trigger
grant suspensions and terminations, and reversions of assets would be required between the organization and
the City.
13. That a project's funding does not guarantee its continuation in subsequent action plans.
14. Provide written signatory authority from
the organization's
governing body
indicating who can execute
contracts and amendments on its behalf.
Statement of Applicant continued on following page.
City of Elgin CDBG Application FY 2012 -2013 Application Page 29
15. Agrees to abide by the City of Elgin's Conflict of Interest policy. Items of concern would include staff
members serving on the Board of Directors, staff members families serving on the Board of Directors, and
other matters that may give the appearance of a conflict of interest.
U.S. Code Title 18, Section 1001, provides that a fine of up to $10,000 or imprisonment for
a period not to exceed five years, or both, shall be the penalty for willful misrepresentation and
the making of false, fictitious statements, knowing same to be false.
By Snature be o ; the applicant acknowledges the above in its name on this.- _�ji_- _ day of
I 1h Cc w . k� v 2011.
PADS of Elgin, Inc.
Name of Organization
By: a 2LIk
(Signature
Z!! (o
(Title)
City of Elgin CDBG Application FY 2012 -2013 Application Page 30
C. SIGNATURE AUTHORIZATION FORM
The Board of Directors of
PADS of Elgin, Inc. does hereby resolve that on
X04 IE Qate), the Board reviewed the Application for Community Development Block
Grant Funds to be submitted to the City of Elgin Community Development Department for funding
consideration for the fiscal year 2012 -2013 and in a proper motion and vote approved this application for
submission.
The Board further certifies that the organization making this application has complied with all applicable laws
and regulations pertaining to the application and is a non - profit organization, tax- exempt and incorporated in
the State of Illinois.
PADS Of Elgin, Inc.
(Name of organization requesting CDBG funds) hereby proposes to
provide the services or project Identified in the Scope of Services in accordance with this application for
Community Development Block Grant Funds. If this application is approved and this organization receives
CDBG funding from the City of Elgin, this organization agrees to adhere to all relevant Federal, State and local
regulations and other assurances as required by the City. Furthermore, as the duty authorized representative
of the organization, I certify that the organization is fully capable of fulfilling its obligation under this
application as stated herein.
I further certify that this application and the information contained herein are true, correct and complete.
I also authorize the following person(s) to have signatory authority regarding this grant:
Name Title
Name Title
ewlor
President /Board of Directors (or other authorized person)
% /Il4 //
Date
PENALTY FOR FALSE OR FRAUDULENT STATEMENT
U.S. Code Title 18, Section 1001, provides that a fine of up to $lo,000 or imprisonment
for a period not to exceed five years, or both, shall be the penalty for willful
misrepresentation and the making of false, fictitious statements, knowing some to be
false.
City of Elgin CDBG Application FY 2012 -2013 Application Page 31
Conflict of Interest
The standards in OMB Circular A -110, Subpart C, provide that no employee, officer, or agent shall participate in
the selection, award, or administration of a contract supported by Federal funds if a real or apparent conflict of
interest would be involved. Such a conflict would arise when an employee, officer, or agent, any member of his or
her immediate family, his or her partner, or an organization which employs or is about to employ any of the
parties indicated herein, has a financial or other interest in the firm selected for an award.
The CDBG regulations at 24 CFR 570.611 and HOME regulations at 24 CFR 92.356 provide that no person who is an
employee, agent, consultant, officer, or elected official or appointed official of the recipient or subrecipient that
are receiving CDBG or HOME funds and (1) who exercises or has exercised any functions or responsibilities with
respect to activities assisted with CDBG funds; or (2) who is in a position to participate in a decision - making
process or gain inside information with regard to these activities, may obtain a financial interest from a CDBG-
assisted or HOME- assisted activity, or have any interest in any contract, subcontract, or agreement with respect
thereto, or the proceeds there under, either for themselves or those with whom they have family or business ties,
during their tenure or for one (1) year thereafter.
A disclosure of the nature of any perceived or actual conflict must be made prior to the execution of agreements
utilizing CDBG or HOME.
IF NO CONFLICT EXISTS, COMPLETE THE FOLLOWING:
I ce7v�t # o confli of tier st exists between the City f Elgin and name of organization)
tl0 O .7 , Y g' t
I certify that no conflict of interest exists between the subcontractors of and (name of organization)
r)Aas c-L Czfvt^
IF A POTENTIAL CONFLICT EXISTS, COMPLETE THE FOLLOWING:
❑ I certify that a potential conflict of interest may exist between the City of Elgin and (name of organization)
❑ I certify that a potential conflict of interest may exist between (name of subcontractor) _
and (name of organization)
Describe the nature of the conflict of interest below. Identify the individual, employment and the conflict or
potential conflict, and their affiliation with your organization.
of AAhorized Agency Official
Typed Name and Title
Date
0/j(
City of Elgin CDBG Application FY 2012 -2013 Application Page 32
55 T
Mucl
P.A.D.S. OF ELGIN, INC.
(a not- for - profit corporation)
AUDITED FINANCIAL STATEMENTS
YEAR ENDED JUNE 30, 2011
CONTENTS
Basic Financial Statements
PAGE
Independent Auditors' Report .......................................... ............................... 1
Statements of Financial Position ...................................... ............................... 2
Statementsof Activities ................................................. ............................... 3
Statements of Cash Flows .............................................. ............................... 4
Statements of Functional Expenses.......... .... I . ....... ...... ...... ....... 5
Notes to Financial Statements ......................................... ............................... 6- 11
2230 Point Blvd., Ste. 700 a Elgin, Illinois 60123
847.888.8600 Fax: 847.888.0635 a wvsx.MuellerCPA.com
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors
P.A.D.S. of Elgin, Inc.
Elgin, Illinois
We have audited the accompanying statements of financial position of P.A.D.S. of Elgin,
Inc. (a not -tor- profit organization), as of June 30, 2011 and 2010, and the related
statements of activities, cash flows, and functional expenses for the years ended June 30,
2011 and 2010. These financial statements are the responsibility of P.A.D.S. of Elgin,
Inc.'s management Our responsibility is to express an opinion on these financial
statements based on our audits.
We conducted our audits in accordance with auditing standards generally accepted in the
United States of America. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audits provide
a reasonable basis for our opinion.
In our opinion, the 2011 and 2010 financial statements referred to above present fairly, in
all material
respects, the financial position of P.A.D.S. of
Elgin, Inc, as
of June 30, 2011
and 2010,
and the changes in its net assets and its cash
flows for the
years then ended in
conformity
with accounting principles generally accepted
in the United
States of America.
Elgin, Illinois
October 12, 2011
-1-
Certified Public Accountants a Management Consultants
Offices in Elgin, St Charles and Oakbrook Terrace
P.A.D.S, OF ELGIN, INC.
STATEMENTS OF FINANCIAL POSITION
JUNE 30, 2011 AND 2010
ASSETS
Current assets:
Cash and cash equivalents
Certificate of deposit
Accounts receivable
Pledges receivable
Prepaid insurance
Total current assets
Property and equipment:
Automobiles
Equipment
Leasehold improvements
Less accumulated depreciation and amortization
Other assets -
Security deposit
The accompanying notes are an integral part of the financial statements
Q
2011 2010
$ 263,158
259,793
78,D20
77,323
1,535
489,372
72,000
30,383
4,909
5,211
419,622 372,710
19,370
19,370
19,518
19,518
489,372
489,372
528,260
528,260
(244,939)
(185,898)
283,321
342,362
14,132 14,132
$ 717,075 729,204
LIABILITIES AND NET ASSETS
Current liabilities:
Accounts payable
Accrued expenses
Total current liabilities
Noncurrent liabilities -
Security deposit
Net assets:
Unrestricted:
Board designated assets
Undesignated
Temporarily restricted
2011 2010
S 146 380
- 10,544
146 10,924
6,752 61752
94,275
93,991
553,902
600,087
648,177
694,078
62,000
17,450
710,177 711,528
S 717,075 729,204
P.A.D.S. OF ELGIN, INC.
STATEMENTS OF ACTIVITIES
YEARS ENDED JUNE 30, 2011 AND 2010
Revenues:
Grants - government
United Way allocation
Interest income
Rental Income
Miscellaneous income
Net assets released from restrictions -
satisfaction of program restrictions
Total revenue
Public support:
Contributions
In -kind donations
Special events (net of expenses of 576,741 in
2011 and $18,007 in 2010)
Total public support
Total revenue and public support
Expenses:
Program services
Management and general
Fundraising
Total expenses
Change in net assets
Net assets, beginning of year
Net assets, end of year
2011
TEMPORARILY
UNRESTRICTED RESTRICTED TOTAL
$ 213,564 62,000 275,564
30,000 - 30,000
2,132 - 2,132
45,948 - 45,948
25,237 - 25,237
17,450 (17,450) -
334,331 44,550 3787881
67,837
- 67,837
31,405
- 31,405
69,757
- 69,757
168,999
- 168,999
503,330
44,550 547,880
399,622
-
399,622
105,772
-
105,772
43,837
-
43,837
549,231
-
549,231
{45,901)
44,550
(1,351)
694,078
17,450
711,528
$ 648,177
62,000
710,177
The accompanying notes are an integral part of the financial statements
-3-
2010
TEMPORARILY
UNRESTRICTED RESTRICTED TOTAL
200,144
17,450 217,594
25,000
- 25,000
3,439
- 3,439
44,190
- 44,190
10,136
- 10,136
35,344
(35,344)
732,438
35,344 767,782
318,253
(17,894) 300,359
72, 008 72, 008
38,176 38,176
71,550 71,550
181,734 181,734
499,987 (17,894) 482,093
389,502
- 389,502
105,262
- 105,262
43,583
- 43,583
538,347
- 538,347
(38,360)
(17,894) (56,254)
732,438
35,344 767,782
694,078
17,450 711,528
P.A.D.S. OF ELGIN, INC.
STATEMENTS OF CASH FLOWS
YEARS ENDED JUNE 30, 2011 AND 2010
Cash provided by lappiied to) operating activities:
Change in net assets
Adjustments to reconcile change in net assets to net
cash provided by operating activities:
Depreciation and amortization
Changes in:
Accounts receivable
Pledges receivable
Prepaid insurance
Accounts payable
Accrued expenses
Cash provided by (applied to) investing activities:
Redemption of certificate of deposit
Purchase of certificate of deposit
Net increase in cash
Cash and cash equivalents, beginning of year
Cash and cash equivalents, end of year
The accompanying notes are an integral part of the financial statements
-4-
2011 2010
$ (1,351) (56,254)
59.041 63.055
(1,535)
-
(41,617)
4,961
302
(959)
(234)
380
(10,544)
384
41062 11,567
77,323 76,051
(78,020) (77,323)
(697) (11272)
3,365 10,295
259,793 249,498
S 263,158 259,793
P.A.D.S. OF ELGIN, INC.
STATEMENTS OF FUNCTIONAL EXPENSES
YEARS ENDED JUNE 30, 2011 AND 2010
Salaries, wages and other compensation
Employee benefits
Payroll taxes
Total salaries and related expenses
Advertising
Donations
Equipment rental
General insurance
In -kind expense
Licenses and subscriptions
Meetings and employee education expense
Office supplies
Payroll processing fees
Postage and shipping
Printing and reproduction
Professional fees
Program supplies
Rent expense
Utilities
Transportation expense
Depreciation and amortization
Total expenses
11
MANAGEMENT
PROGRAM AND
SERVICES GENERAL
FUNDRAISING TOTAL
S 159,044
53,794
21,050
233,888
12,500
5,114
1,325
18,939
12,147
4,108
1,608
17,863
183,691
305
610
785
8,076
31, 405
7
772
70
25,360
75,235
15,189
6,751
348,256
63,016
1,308
2,019
875
1,059
3
1,375
463
17,855
9,405
1,899
99,277
23,983 270,690
42,657 490,190
51,366 6,495 1,180 59,041
S 399,622 105,772 43,837 549,231
The accompanying notes are an integral part of the financial statements
-5-
305
-
610
523
2,616
-
10,095
31,405
-
875
265
1,324
3
13
-
1,375
308
1,543
-
70
6,273
24,128
-
25,360
9,404
94,044
11898
18,986
-
6,751
42,657 490,190
51,366 6,495 1,180 59,041
S 399,622 105,772 43,837 549,231
The accompanying notes are an integral part of the financial statements
-5-
MANAGEMENT
PROGRAM AND
SERVICES GENERAL_ FUNDRAISING TOTAL
154,856
52,378
20,496
227,730
8,816
3,606
935
13,357
_ 11,828
4,001
1,565
17,394
11,261
_
_
14,076
175,500
59,985
22,996
258,481
175
175
385
-
-
385
731
1,218
487
2,436
11,261
2,815
-
14,076
38,176
-
-
38,176
-
545
-
545
-
229
57
286
841
280
280
1,401
-
1,106
-
1,106
561
336
224
1,121
-
20,864
7,330
28,194
13,116
-
-
13,116
73,043
91131
9,131
91,305
14,534
1,817
1,817
18,168
6,321
334,644
98,326
42,322
475,292
54,858 6,936 1,261 63,055
389,502 105,262 43,583 538,347
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES
P.A.D.S. of Elgin, Inc., is an Illinois not -for- profit organization, which operates an overnight
homeless shelter. A summary of the significant accounting policies of the Organization is
presented below to assist the reader in evaluating the financial statements.
Support and Expenses
Contributions received and unconditional promises to give are measured at their fair values
and are reported as increases in net assets. The organization reports gifts of cash and
other assets as restricted support if they are received with donor stipulations that limit the
use of the donated assets, or if they are designated as support for future periods. When a
donor restriction expires, that is, when a stipulated time restriction ends or purpose
restriction is accomplished, temporarily restricted net assets are reclassified to unrestricted
net assets and reported in the statement of activity as net assets released from
restrictions. Donor - restricted contributions whose restrictions are met in the same
reporting period are reported as unrestricted support.
The organization reports gifts of goods and equipment as unrestricted support unless
explicit donor stipulations specify how the donated assets must be used. Gifts of long -
lived assets with explicit restrictions that specify how the assets are to be used and gifts
of cash or other assets that must be used to acquire long -lived assets are reported as
restricted support, Absent explicit donor stipulations about how long those long -lived
assets must be maintained, the organization reports expirations of donor restrictions when
the donated or acquired long -lived assets are placed in service.
Expenses are recorded when incurred in accordance with the accrual basis of accounting.
Donated Services
A substantial number of volunteers have donated services to P,A.D.S,'s program services
and fund - raising campaigns during the year; however, these donated services are not
reflected in the financial statements since the services do not require specialized skills as
defined by generally accepted accounting standards.
Materials and other assets received as donations are recorded and reflected in the
accompanying financial statements at their estimated fair values at the date of receipt.
Investments
Investments consist of certificates of deposits and are carried at market value, which
approximates cost.
-6-
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED}
NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES, CONTINUED
Pledoes and Accounts Receivable
The Organization carries its grants and accounts receivable at the outstanding principal
balance adjusted for any allowance for doubtful accounts. The allowance for doubtful
accounts is estimated based on the Organization's historical bad debt experience, the aging
of the receivables and based on management's judgment. Accounts deemed uncollectible
are charged to the allowance for doubtful accounts. No allowance for doubtful accounts
was deemed necessary at June 30, 2011 and 2010.
Property and Equipment
Property and equipment is stated at cost or if donated, at the approximate fair market
value at date of donation. Depreciation is computed over the estimated useful life of the
assets using the straight -line method, ranging from 3 to 9.5 years. Major additions are
capitalized while replacements, maintenance and repairs, which do not improve or extend
the lives of the respective assets, are expensed currently.
Cash and Cash Equivalents
For the purposes of the statements of cash flows, the Organization considers all highly
liquid instruments with an original maturity of three months or less to be cash equivalents.
Accordingly, the certificate of deposit is not considered cash equivalents.
Designated Fund Balances
Designated net assets represent amounts that have been designated for specific purposes
by the Organization's Board of Directors.
Financial Statement Estimates
The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities
at the date of the financial statements and reported amounts of revenues and expenses
during the reporting period. Actual results could differ from those estimates.
Concentration of Credit Risk
The Organization maintains its cash in bank deposits which, at times, may exceed federally
insured limits. The Organization believes it is not exposed to any significant credit risk on
cash.
-7-
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES, CONTINUED
Subsequent Events
Subsequent events have been evaluated through October 12, 2011, the date that the
financial statements were available for issue.
NOTE 2 - PLEDGES RECEIVABLE
Pledges receivable at June 30, 2011 and 2010 consisted of the following:
2011 2010
Unconditional promises (expected to be
received within the next fiscal year) $ 47,000 30,383
Other 25,000 -
$ 72 000 30 383
NOTE 3 - FUNCTIONAL EXPENSES
The costs of providing the various programs and other activities have been summarized on
a functional basis. Accordingly, certain costs have been allocated among the programs
and supporting services benefited.
NOTE 4 - TEMPORARILY RESTRICTED NET ASSETS
Temporarily restricted net assets at June 30, 2011 and 2010 consisted of program
restrictions as follows:
Hanover Township
United Way of Fox Valley
Grand Victoria Foundation
2011 2010
$ 12,000 11,250
- 6,200
50,000 -
$ 62,000 -_17,450
-8-
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 5 - BUILDING LEASE
During December 2006 the Organization entered into an operating lease for its office and
housing space. The lease required initial monthly rental payments of $6,212 with yearly
increases beginning January 1, 2008. During April 2007 the Organization leased additional
space from the landlord and the original lease was amended to include the additional
rental. The amended lease requires additional monthly rental payments of $971 with
yearly increases since January 1, 2008. The leases expire on December 31, 2016. Rent
expense under these lease agreements for the years ended June 30, 2011 and 2010 was
$94,044 and $91,305, respectively.
The aggregate future minimum lease commitment for these leases as of June 30, 2011 is
as follows:
2012
$ 96,866
2013
99,772
2014
102,765
2015
105,848
2016
109,023
Thereafter
55,317
$ _569.591_
NOTE 6 - SUBLEASE AGREEMENT
P.A.D.S. entered into a sublease as lessor in July 2007. The sublease requires initial
monthly rental payments of $3,326 with yearly increases beginning January 1, 2008. The
sublease expires in June 2012. Rental income under this sublease agreement for the years
ended June 30, 2011 and 2010 was $45,948 and $44,190, respectively.
The aggregate
future
minimum
lease receipts to be
received under this operating lease at
June 30, 2011
are as
follows:
2012
-9
$ 47 394
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 7 - FAIR VALUE MEASUREMENTS
Generally accepted accounting principles establish a framework for measuring fair value.
That framework provides a fair value hierarchy that prioritizes the inputs to valuation
techniques used to measure fair value. The hierarchy gives the highest priority to
unadjusted quoted prices in active markets for identical assets or liabilities (Level 1
measurements) and the lowest priority to unobservable inputs (Level 3 measurements). The
three levels of the fair value hierarchy under the framework are described below:
Level 1 Inputs to the valuation methodology are unadjusted quoted prices for
identical assets or liabilities in active markets that the Organization
has the ability to access.
Level 2 Inputs to the valuation methodology include;
• Quoted prices for similar assets or liabilities in active markets;
• Quoted prices for identical or similar assets or liabilities in inactive
markets
• Inputs other than quoted prices that are observable for the asset
or liability
• Inputs that are derived principally from or corroborated by
observable market data by correlation or other means.
If the asset or liability has a specified (contractual) term, the Level 2
input must be observable for substantially the full term of the asset or
liability.
Level 3 Inputs to the valuation methodology are unobservable and significant
to the fair value measurement.
The asset's or liability's fair value measurement level within the fair value hierarchy is
based on the lowest level of any input that is significant to the fair value measurement.
Valuation techniques used need to maximize the use of observable inputs and minimize the
use of unobservable inputs.
Following is a description of the valuation methodologies used for assets measured at fair
value. There have been no changes in the methodologies used at June 30, 2011 and
2010.
interest- bearing cash and certificates of deposit: Based on value of cash or certificate at
year end.
-10-
P.A.D,S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 7 - FAIR VALUE MEASUREMENTS, CONTINUED
The methods described above may produce a fair value calculation that may not be
indicative of net realizable value or reflective of future fair values. Furthermore, while the
Organization believes its valuation methods are appropriate and consistent with other
market participants, the use of different methodologies or assumptions to determine the
fair value of certain financial instruments could result in a different fair value measurement
at the reporting date.
Within the fair
value hierarchy, the Organizations
assets consisted of
Level 1
inputs which
had fair values
of $341,178 and $337,116 as of
June 30, 2011 and
2010,
respectively.
NOTE 8 - TAX STATUS
P.A.D.S, is exempt from income taxes under Section 501(c)(3) of the Internal Revenue
Code.
The Organization has adopted recently issued accounting principles related to uncertain tax
positions for the year ended June 30, 2011 and has evaluated its tax positions taken for
all open tax years. Currently the 2008, 2009, and 2010 tax years are open and subject to
examination by the Internal Revenue Service and Illinois Department of Revenue; however,
the Organization is not currently under audit nor has the Organization been contacted by
any of these jurisdictions.
Based on the evaluation of the Company's tax positions, management believes all positions
taken would be upheld under an examination; therefore, no provision for the effects of
uncertain tax positions has been recorded for the year ended June 30, 2011.
NOTE 9 - RECLASSIFICATIONS
Certain amounts in the 2010 financial statements have been reclassified to conform with
the year 2010 presentation.
11-
Name
Address & Work
Fax/
Home 1 Telephone/
Email Address
Telel h ne i Cell
Susan Angell-
202 Atwell Cell
(312) 592 -2229
Case
Street (847) 452 -8831
Sangellease(,aol.com
Realtor-9
Elgin, It. 60124
Baird &Warner
Term Expires: 10/14
Secretar (10/05}
Ron Barkby
37W240 Olwin I Cell
RBARKBYna comcast.net
Consultant
Drive (847) 812 -0466
Elgin, fl. 60124
Term Expires: 10/14
President (10105)
(847)742 -3138
Charles Falls 118
Villa Street ; (847)931 -5800
(847) 931 -5801
President
Elgin, Il. 60120 j
cFalls atdenricoouer.com
Demi & Cooper
1
Ad�vertisi�n >(11/0?)
Term Expires: 11/13
Dal n Fox
890 Douglas Cell
nigelfoxx @aol.com
Consultant
Elfin, 11.60120 (847)217 -5650
Fox & Waters
(847)695 -8706
Term Expires: 10/14
Leader Training
(10105)
_
Doug Kramp
31 S. Union
krampdck),,vahoo.com
Scientist/Engr.
Elgin, 11. 60123
Retired
(847)741 -4903
Tenn Expires: 10/14
Vice
President(10105)
j
Beth Kruger
1001 Meadow Cell
Betlak
ail.com
Project Manger
Lane, Elgin (847)710 -3216
'
(ll1l)
60123
Tern Expires: 1/14
(847)697 -71.63
Joyce Lueth
165 S. Randall Work
iluethnfirstcombank.com
Vice President
Rd., Elgin, IL (847)622-8800
First Community
60123 Cell
Term Expires: 6/14
Bank (6/08)
(847)658 -4528 j (847)337 -4585
I
Treasurer
Clemon
507 N. Liberty, I (847)695 -7757
onerevelem(i4live.com
McCullough
Elgin, IL. 60120
Second Baptist
(847)346 -7757
Term Expires: 4/13
Church (4/10)
Emi Morales
559 Columbia Cell
nmoralel@vahoo.com
Salzar
Elgin, IL, 60120 1 (847)452 -2865
Attorney
I
Term Expires: 8/12
(8/09)
Debbie Me6uire
1025 N. So. Cell
Dam12954naol.com
Ecker Center
Elgin Blvd. (847)533 -1954
(10 /10)
So. Elgin, IL
Tenn Expires: 10/13
60177
847 -531 -5990
I
Sue Moylan
i 1879 Banks 1
suemoylanl @sbeglobal.net
(10105)
Drive
Elgin, I1. 60123
Term Expires: 10/14
(847 }$$$ -0056
I
PADS, of Elgin Inc, 2011 -2012 Operations Budget
INCOME
Fundraisers
2011 -12
Parking Messiah 4,000
Dinner Dance 71,000
Spring Fundraiser 500
Summer Fundraiser 800
Thomas 107000
Total Fund Raisers 86,300
Contribution Income
Individual Contributions
18,000_
Business /Corporations + (GVF)
35,000
Churches
_
36,5Q0
Organizations
800
Other Income
14,000
Interest Income
2,200
Memorials
1,500
Oth Contrib. (Fndtns/Trsts)
2,000
Sub -Lease Income (Wayside)
47,400
From Board Designated Reserves
10,100
Total Contribution Income
168,500
LOMR
DCEO
10,000
CDBG Kane Co
34,500
Elgin Township
20,000
City of Elgin
21x000
United Way of Elgin
40,000
Other(gov'tj
DHS
16,000
FEMA
7,200
Hanover Township
20,000
ECC Work Study
11600
Elgin CDBG
50,000
Total Grants
222,300
TOTAL INCOME
$ 477100
1/2
PADS, of Eigin Inc. 2011 -2012 Operations Budget
EXPENSES
5000 Shelrer Services
_
5101 ^ Auto Transportation expense
400.00
5102 Client Assistance _
1 200.00
5102,01 • Misc Medical
600.00
5102.02 • Transportation
61500.00
5109 - Proaram Supplies
6111
5109,10 • Site Supplies
7,700,00
5112 Site Maintenance
7,000.00
5109.12 • DHS
6,000.00
5109.13 • DCEO
0.00
6000 ' Martagemant & C&-feral
Donations
6105 ^ Telephone expenses/ Utilities
19000.00
6100 Advertising expenses
_ 325.00
6101 Bank Fees
120.00
6102 Equipment Rental + Purchase
21700.00
6103 Salary & Wages
251,700.00
6119 -1 Employee Health Benefits
201900.00.
6106 •
Dues and Subscriptions
900.00
6108 •
Office Expense
1 200.00
6109 -
Outside Services
300.00
6110
Accounting /Bookkeeping Svc_ 16,500.00
6111
Rent
_- 97t000.00
6114
Meetings & Meals
275.00
6115 •
Printing and Reproduction
80,90
6116 •
Donations
600.00
6117 •
Education & Seminars
1,000.00_
6118 •
Postage and Delivery
1 700.00
6113,
Miscellaneous
75.00
6119 -2 Other insurance Expense
10,200.00
7000 . Sr eCPal EVCI: tS
7000.05
Auction Expenses
15,500.00
7000,02
Outside Services
7000,04
Food Expenses
_8,400.60
_ 0.00
7000.09
Garage Sale Expenses
0.00
7000,10 -
Spring Fundraiser
225.00
7113,10 •
Thomas the Train
1,200.00
TOTAL EXPENSES
477,100
2r2
♦tail b BUILDING SUBLEASE
J art,, r-
THIS LEASE AGREEMENT executed this _ day of 'f 2007,
by and between P.A.D.S. OF ELGIN, INC., an Illinois not - far - profit corporat n (hereinafter
referred to as "Lessor ") and Wayside Cross Ministries an Illinois not - for - profit corporation
(hereinafter referred to as "Lessee "). Berkley Court Properties, L.L.C. will hereinafter be
referred to as "owner".
WITNESSETH:
Article 1. PREMISES. Lessor, for and in consideration of the covenants and agreements
hereinafter mentioned to be kept and performed by Lessee, hereby leases to Lessee a portion of
the real estate commonly known as 1.730 Berkley Court, Elgin, Illinois, and legally described in
Exhibit "A" attached hereto and made a part hereof together with the benefit of all easements
appurtenant thereto ( "Building "). That portion of the Building being leased hereunder is
identified as two offices in Unit A (Director's office and shared office) and shared smoking area;
Unit B (minus one storage room) and shared conference room, computer networking, laundry
and shower rooms; this is approximately thirty percent (30 %) of the Building, a depiction of
which is attached hereto as Exhibit B which shall hereinafter be referred to as the "Leased
Premises."
Article 2. TERM,
2.1 The original term of the Lease shall be for five (5) years
12 Lessee shall have the right to request an extension of this Lease for two (2)
additional periods of five (5) lease years, provided it gives written notice thereof to Lessor at
least six (6) months prior to the inception of each such additional period. Such extensions
shall be dependent upon concurrence of Lessor and shall be exercisable only if Lessee is in
good standing and all rents payable hereunder have been paid in full up to the date that the
notice of extension is given.
Article 3, BASE RENT,
3.1 Lessee agrees to pay $2,743 to Lessor (45% of Lessor's rent], as rent covering
shared space in Units A &B of the Leased Premises for 2007. During a term of
five (5) years, rent is payable monthly on the
first day of each month. The base
rent shall be increased on January 1 of each
year by three percent (3 %) per
annum during any additional lease years:
MONTHLY RENTAL RATE
2007 (6 months) $2743
2008 $2825
2009 $2910
2010 $2997
2011 $3087
2012 (6 months) $3180
3.2 Lessee agrees to pay $583 to Lessor (60% of Lessor's rent], as rent covering
shared space in Unit C of the Leased Premises
for 2007. During a term of five
(5) years, rent is payable monthly on the first
day of each month, The base rent
shall be increased on January I of each year
to the rates listed below:
MO, RENTAL RATE (unit C) UNIT C
TOTAL A. B & C
2007 ($5sO (6 months) $583
$3326
2008 ($5.50sf} $641
$3466
2009($64, $700
$3610
2010 ($6,50sp $758
$3755
2011 ($7sO $816
$3903
2012 ($7sf) (6 months)
$816
$3996
7/11/2007 Pagel
Article 13. NOTTOI S.
Any notice or permitted under this Lease shall be deemed `sufficiently given or served if
personally delivered or delivered by certified mail (return receipt requested) to the parties as
follows and either party may, by like notice, at any time and from time to time designate a
different address to which notice shall be sent:
If to lessor: PADS of Elgin, Inc.
1730 Berkley Court
Elgin, IL 601.23
and copy to: Dick Travis
2425 Royal Boulevard
Elgin, IL 60123
If to Lessee: Wayside Cross Center
1732 Berkeley Court
Elgin, IL 60123
Any notice mailed by certified mail as required above shall be conclusively deemed to have been
received by the addressee on the second business day following the date of such mailing.
Article 14.
HEADINGS. The headings of the several
sections
contained herein are for
convenience only
and do not limit or construe the contents
of such
sections.
Article 15. WARRANTIES OF LESSOR. Lessor represents and warrants (a) Lessor has
full power and authority to execute and perform this Lease and to grant the estate demised
herein, and (b) that if Lessee shall faithfully perform all of its obligations under the Lease to be
performed, Lessee shall peaceably and quietly have, hold and enjoy the Leased Premises and
all appurtenances during the full term of this Lease and any renewal hereof.
Article 16, AUTHORITY OF LESSEE. Lessee represents and warrants (i) that it has
been duly authorized by its shareholders and directors to execute this Lease and to perform the
covenants set forth therein and (if) that a certified copy of such enabling resolutions of said
shareholders and directors shall be delivered to Lessor simultaneously with the execution of
this Lease by Lessee.
Article 17.
To secure the faithful performance by Lessee of all of the covenants, conditions and
agreements in this Lease, Lessee shall deposit with Lessor two month's rent. Lessor may apply
such security deposit to cure any default by Lessee under the terms of this Lease that may
exist from time to time, without prejudice to any other remedy or remedies that the Lessor may
have. Upon termination of this Lease, Lessor shall return to Lessee any unused portion of the
security deposit within thirty (30) days after the date of termination.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the date
first written above.
LESSEE:
LESSOR:
Wayside as M, tries P.A.D.Sf OF ELGIN, INC.
By. By.
�
�
Jame lr ase, V i Ron Barkby, Pr, ident
�43$n�• i^7Ce.t�'- �v2,�Ih2FAt'f�
7/11/2007 Pagel
December 18, 2011
RECEIVED
Denise Momodu
Elgin Planning and Neighborhood Services Department, CDBG Program
150 Dexter Court
Elgin, IL 60120
Dear Ms. Momodu,
DEC 09 7011
CITY OF ELGIN
PADS of Elgin, Inc. is pleased to submit this application to the City of Elgin Community
Development Block Grant Program. This year we are requesting a total of $55,000 to
support our emergency shelter.
We are very grateful for the support that the City of Elgin has given us in the past, and we
hope that the city will continue to commit to our program, as we feel we have shown we
are the most cost effective and successful answer our community has to the problem of
homelessness. Despite an uncertain economic climate PADS has managed to improve
upon last year's successful placement rate of 74 %, increasing to 76 %, nearly 2.5 times
the national average. However, the number of children in our shelter each night
continues to rise. As we completed our analysis of demographics for the 2010 -2011
season we found a 150% in the number of children staying in the shelter. It is for reasons
such as this that the ongoing operation of the shelter is a vital part of our community's
safety net for those in crisis and we ask you to continue to support our program and the
work that we do to fulfill our mission.
I have enclosed in this package our application which includes our most recent audit. If
you have any further question or would like to schedule a tour of our facility please
contact us at 847 -608 -9744. Thank you again for your consideration and your continued
commitment to breaking the cycle of homelessness in our community.
Sincerely
c 4� _
Brittany Mitchell
Special Projects Coordinator, PADS of Elgin, Inc.
1730 Berkley Street m Elgin, Illinois 60123 • Phone: 847.608.9744 o Fax: 847.608.9746
www,padsofelgin.org o PADS of Elgin Inc. is a 501 (C) 3 IRS recognized organization
EXHIBIT B
ASSURANCES
The SUB - RECIPIENT hereby assures and certifies that it will comply with the regulations, policies, guidelines
and requirements with respect to the acceptance and use of CDBG funds in accordance with the ACT and City of
Elgin policies. Also, the SUB - RECIPIENT certifies with respect to the grant that:
1. It possesses legal authority to make a grant submission to the City and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar action
authorizing the person identified as the official representative of the SUB - RECIPIENT to execute the
Agreement, all understandings and assurances contained herein, and directing the authorization of the
person identified as the official representative of the SUB- RECIPIENT to act in connection with the
execution of the Agreement and to provide such additional information as may be required.
3. Prior to submission of its application to the City, the SUB - RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(b) and has provided citizens with:
(1) The estimate of the amount of CDBG funds proposed to be used for activities that will
benefit persons of low and moderate income; and
(2) Its plan for minimizing displacement of persons as a result of activities assisted with
CDBG funds and to assist persons actually displaced as a result of such activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the
application available to the public;
4. The grant will be conducted and administered in compliance with:
(A) Title VI of the Civil Rights Act of 1964 (Pub. L. 88 -352 42 U.S.C. Sec 2000d et seq.) and
implementing regulations issued at 24 CFR Part E
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90 -208), as amended; and that the SUB -
RECIPIENT will administer all programs and activities related to housing and community
development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and the
regulations issued pursuant hereto;
(D) Section 3 of the Housing and Urban Development Act of 1968, as amended;
(E) Executive Order 11246 -Equal Opportunity, as amended by Executive Orders 11375 and 12086,
and implementing regulations issued at 41 CFR Chapter 60;
(F) Executive Order 11063 -Equal Opportunity in Housing, as amended by Executive Order 12259,
and implementing regulations at 24 CFR Part 107;
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93 -112), as amended, and implementing
regulations when published in effect;
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(H) The Age Discrimination Act of 1975 (Pub. L. 94 -135), as amended, and implementing
regulations when published for effect;
(I) The relocation requirements of Title 11 and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended,
and the implementing regulations at 24 CFR Part 42, as required under 24 CFR 570.606;
(.T) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Older 11988 relating to the evaluation of flood hazards and Executive Order 11738
relating to the prevention, control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act
of 1973 (Pub. L. 93 -234);
(M) The Fair Housing Act (42 U.S.C. 3601 -20);
5. Its notification, inspection, testing and abatement procedures concerning lead -based paint will comply
with 570.608 and 24 CFR Part 35; and
6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of the Clean
Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulation
(40 CFR Part 15), which prohibit the use under nonexempt Federal contracts, grants or loans, of facilities
included on the EPA list of Violating Facilities. The provision shalt require reporting of violations to the
City, IIUD, and to the AESOP Assistant Administrator for Enforcement (EN -329).
It has developed its application so as to give maximum feasible priority to activities which benefit low
and moderate income families or aid in the prevention or elimination of slums or blight; (the application
may also include activities which the SUB - RECIPIENT certifies are designed to meet other community
development needs having a particular urgency because existing conditions pose a serious and immediate
threat to the health or welfare of the community, and other financial resources are not available);
8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD pursuant to
570.306; and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part with
funds provided corder Section 106 of the ACT or with amount resulting from a guarantee under Section
108 of the ACT by assessing any amount against properties owned and occupied by persons of low and
moderate income, including any fee charged or assessment made as a condition of obtaining access to
such public improvements, unless: (1) funds received under Section 106 of the ACT are used to pay the
proportion of such fee or assessment that relates to the capital costs of such public improvements that are
financed from revenue sources other than under Title I of the ACT; or (2) for purposes of assessing any
amount against properties owned and occupied by low and moderate income persons, the SUB -
RECIPIENT certifies that it lacks sufficient funds received under Section 106 of the ACT to comply with
the requirements of subparagraph (1) above.
10. The SUB - RECIPIENT certifies that it will provide a drug -free workplace by:
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
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dispensing, possession or use of a controlled substance is prohibited in the SUB- RECIPIENT`S
workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
(B) Establishing a drug -free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB - RECIPIENT'S policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph (A);
(D) Notifying the employee in
the
statement
required by paragraph (A) that, as a condition of
employment under the grant,
the
employee
will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in
the workplace no later than five days after such conviction;
(E) Notifying the City of Elgin's Community Development Department within ten (10) days after
receiving notice under subparagraph (D)(2) from an employee or otherwise receiving actual
notice of such conviction;
(F) Taking one of the following actions, within 30 days of receiving notice under subparagraph
(D)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including
termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
(G) Making a good faith effort to continue to maintain a drug -free workplace through implementation
of paragraphs (A), (B), (C), (D), (E) and (F).
11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations.
12. In regards to lobbying, the SUB - RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the SUB -
RECIPIENT, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid or will be paid to any person
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for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
(C) The SUB- RECIPIENT shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all sub - recipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
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EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
Community Development Block Grant Program
City of Elgin
The undersigned understands and agrees that it is a SUB - RECIPIENT of the Community Development Block
Grant Program of the City of Elgin. The undersigned also agrees there shall be no discrimination against any
employee who is employed in carrying out work from the assistance received from the City of Elgin and the
Department of Housing and Urban Development, or against any applicant for such employment, because of race,
color, religion, sex, age or national origin, including but not limited to employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
The SUB - RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or guarantee
involving Federally assisted construction work, or modification thereof, which is paid for in whole or in
part with funds obtained from the Community Development Block Grant program, the language
contained in I-IUD Equal Employment Opportunity Regulations at 42 CFR 130.15(b), in Executive Order
11246, as amended by Executive Orders 11375 and 12006, and implementing regulations issued in 41
CFR Chapter 60.
(2) It will be bound by said equal opportunity clause with respect to its own employment practices when it
participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the City of Elgin, the Department of Housing and Urban
Development and the Secretary of Labor in obtaining the compliance of contractors and subcontractors
with the equal opportunity clause and the rules, regulations and relevant orders of the Secretary of Labor.
(4) It will furnish the City of Elgin, the Department of Mousing and Urban Development and the Secretary of
Labor such information as they may require for the supervision of such compliance, and will otherwise
assist the City of Elgin and the Department of Housing and Urban Development in the discharge of
primary responsibility for securing compliance.
(5) It will refrain from entering into any contract or contract modification subject to Executive Order 11246
of September 24, 1965, with a contractor debarred from or who has not demonstrated eligibility for
government contracts and federally assisted construction contracts pursuant to the Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may be
imposed upon contractors and subcontractors by the Secretary of Labor, the City of Elgin or the
Department of Housing and Urban Development.
(7) In the event that SUB - RECIPIENT faits or refuses to comply with the undertaking, the City of Elgin, or
the Department of Housing and Urban Development may take any or all of the following actions: cancel,
terminate or suspend, in whole or in part, this grant, refrain from extending any further assistance to the
SUB- RECIPIENT until satisfactory assurance of future compliance has been received; and refer the case
to the Department of Housing and Urban Development for appropriate legal proceedings.
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SUB - RECIPIENT: P.A.D.S. of Erin, Inc.
1730 Berkley Street, El in, Illinois, 60123
1 � r
BY: —
Dennis Hewitt
Executive Director
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